4 Administrative Positions jobs in Odessa
Administrative Assistant
79701 Midland, Texas
ONEOK, Inc
Posted 9 days ago
Job Viewed
Job Description
**JOB SUMMARY**
**Job Profile Summary**
Provide full administrative support for applicable Operations teams, which includes but is not limited to accounts payable tasks, vendor inquiries, managing and distributing information, front office and reception tasks, Microsoft Office applications, budget variance analysis, project management, purchase orders, maintaining files, sending, and receiving correspondence, shipping & receiving, office supply management and regular interaction with both internal and external customers.
**Essential Functions and Responsibilities**
+ Process invoices, ensure proper coding, check applicable rates, provide support documentation, and ensure all is reconciled properly, to meet GAAP and SOX guidelines, as required for multiple operating areas.
+ Provide data for monthly accruals by published due dates and times; reconcile transactions with the general ledger.
+ Respond to vendor inquiries, prepare, and update vendor profiles, resolve AP issues promptly; continue to build relationships with outside vendors; keep open lines of communication; explore ways to utilize vendors and their services to improve our processes.
+ Generate and/or assist with Purchase Orders; receive PO's as applicable, manage change orders, exception reports, etc.
+ Generate and/or assist with creating AFE's per Company guidelines and PM's requests, provide Active AFE numbers to appropriate groups and drill projects as requested.
+ Assist with annual budget process, including research, analysis, and preparation as requested.
+ Provide "first pass analysis" and work with supervisors to complete month-end financial reports, such as OPEX and CAPEX variance reports, OPEX & CAPEX reforecast reports, and other applicable reports by collecting and consolidating data as needed or requested.
+ Maintain the reception area by taking mainline calls, shipping/receiving packages, mail distribution/communication, calendar management, ordering supplies, and directing visitors.
+ Support Director of Operations, Operations Foremen, and other department leaders as needed. Assist with meetings, including scheduling meetings as requested, material preparation, room preparation and clean-up. Assist with Company-wide events such as AEC's, and local community events. Act as backup for other Admin Assistants as needed.
**Education**
+ High school diploma
**Work Experience**
+ - 5+ years of Administrative experience
**Knowledge, Skills and Abilities**
+ Background in financial accounting and reporting required, and experience with PeopleSoft a plus.
+ Intermediate Excel spreadsheet experience required.
+ Must have excellent interpersonal communication and organizational skills, be efficient in time management, and have strong attention to detail.
+ Proven ability to work independently and with minimal supervision while exercising judgment, initiative, and knowledge of company policies to resolve problems and recommend solutions.
+ Must have the ability to excel in a fast-paced environment
+ Flexibility of office working schedule to accommodate demand/need
**Strength Factor Rating - Physical Demands/Requirements**
+ Sedentary Work - Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
**Strength Factor Description - Physical Demands/Requirements**
+ Standing: Remaining on one's feet in an upright position at a workstation without moving about (Occasionally)
+ Walking: Moving about on foot (Frequently)
+ Sitting: Remaining in a seated position (Constantly)
+ Lifting: Raising or lowering an object from one level to another (includes upward pulling) (Occasionally)
+ Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder (Occasionally)
+ Pushing: Exerting force upon an object so that the object moves away from the force (Occasionally)
+ Pulling: Exerting force upon an object so that the object moves toward the force (includes jerking) (Occasionally)
+ Climbing: Ladders, Stairs (Occasionally)
+ Balancing: Maintaining body equilibrium to prevent falling (Occasionally)
+ Stooping: Bending the body downward and forward by bending the spine at the waist (Occasionally)
+ Kneeling: Bending the legs at the knees to come to rest on the knee or knees (Occasionally)
+ Crouching: Bending the body downward and forward by bending the legs and spine (Occasionally)
+ Crawling: Moving about on the hands and arms in any direction (Occasionally)
+ Reaching: Extending hands and arms in any direction (Constantly)
+ Handling: Seizing, holding, grasping, turning or otherwise working with the hand or hands (Manual Dexterity) (Constantly)
+ Fingering: Picking, pinching or otherwise working with the fingers primarily (Finger Dexterity) (Constantly)
+ Feeling: Perceiving such attributes of objects/materials as size, shape, temperature, texture, movement or pulsation by receptors in the skin, particularly those of the finger tips (Constantly)
+ Talking: Expressing or exchanging ideas/information by means of the spoken word (Frequently)
+ Hearing: Perceiving the nature of sound by the ear (Frequently)
+ Tasting/Smelling: (Occasionally)
+ Near Vision: Clarity of vision at 20 inches or less (Constantly)
+ Far Vision: Clarity of vision at 20 feet for more (Frequently)
+ Depth Perception: Three-dimensional vision; ability to judge distances and spatial relationships so as to see objects where and as they actually are (Frequently)
+ Vision: Color - The ability to identify and distinguish colors (Constantly)
**Working Conditions/Environment**
+ Employee is subject to inside environmental conditions
**Working Conditions**
+ Well lighted, climate controlled areas (Constantly)
+ Frequent repetitive motion (Constantly)
+ CRT (Computer Monitor(s)) (Constantly)
**Travel**
+ 10 - 15%; Travel to other locations and processing facilities required
+ Travel During Plant Start Up/Turnarounds: >50%
**Driving**
+ Based on assigned tasks, employee may be assigned a company vehicle requiring the applicable driver's license
_ONEOK is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, sexual orientation, age, religion, creed, national origin, gender identity, disability, military/veteran status, genetic information or any other categories protected by applicable law._
_The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of ONEOK._
_ONEOK is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request an accommodation email or call 1-855-663-6547_ __ _._
At ONEOK (NYSE: OKE), we deliver energy products and services vital to an advancing world. We are a leading midstream operator that provides gathering, processing, fractionation, transportation, storage and marine export services. Through our approximately 60,000-mile pipeline network, we transport the natural gas, natural gas liquids (NGLs), refined products and crude oil that help meet domestic and international energy demand, contribute to energy security and provide safe, reliable and responsible energy solutions needed today and into the future. As one of the largest integrated energy infrastructure companies in North America, ONEOK is delivering energy that makes a difference in the lives of people in the U.S. and around the world.
**Job Profile Summary**
Provide full administrative support for applicable Operations teams, which includes but is not limited to accounts payable tasks, vendor inquiries, managing and distributing information, front office and reception tasks, Microsoft Office applications, budget variance analysis, project management, purchase orders, maintaining files, sending, and receiving correspondence, shipping & receiving, office supply management and regular interaction with both internal and external customers.
**Essential Functions and Responsibilities**
+ Process invoices, ensure proper coding, check applicable rates, provide support documentation, and ensure all is reconciled properly, to meet GAAP and SOX guidelines, as required for multiple operating areas.
+ Provide data for monthly accruals by published due dates and times; reconcile transactions with the general ledger.
+ Respond to vendor inquiries, prepare, and update vendor profiles, resolve AP issues promptly; continue to build relationships with outside vendors; keep open lines of communication; explore ways to utilize vendors and their services to improve our processes.
+ Generate and/or assist with Purchase Orders; receive PO's as applicable, manage change orders, exception reports, etc.
+ Generate and/or assist with creating AFE's per Company guidelines and PM's requests, provide Active AFE numbers to appropriate groups and drill projects as requested.
+ Assist with annual budget process, including research, analysis, and preparation as requested.
+ Provide "first pass analysis" and work with supervisors to complete month-end financial reports, such as OPEX and CAPEX variance reports, OPEX & CAPEX reforecast reports, and other applicable reports by collecting and consolidating data as needed or requested.
+ Maintain the reception area by taking mainline calls, shipping/receiving packages, mail distribution/communication, calendar management, ordering supplies, and directing visitors.
+ Support Director of Operations, Operations Foremen, and other department leaders as needed. Assist with meetings, including scheduling meetings as requested, material preparation, room preparation and clean-up. Assist with Company-wide events such as AEC's, and local community events. Act as backup for other Admin Assistants as needed.
**Education**
+ High school diploma
**Work Experience**
+ - 5+ years of Administrative experience
**Knowledge, Skills and Abilities**
+ Background in financial accounting and reporting required, and experience with PeopleSoft a plus.
+ Intermediate Excel spreadsheet experience required.
+ Must have excellent interpersonal communication and organizational skills, be efficient in time management, and have strong attention to detail.
+ Proven ability to work independently and with minimal supervision while exercising judgment, initiative, and knowledge of company policies to resolve problems and recommend solutions.
+ Must have the ability to excel in a fast-paced environment
+ Flexibility of office working schedule to accommodate demand/need
**Strength Factor Rating - Physical Demands/Requirements**
+ Sedentary Work - Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
**Strength Factor Description - Physical Demands/Requirements**
+ Standing: Remaining on one's feet in an upright position at a workstation without moving about (Occasionally)
+ Walking: Moving about on foot (Frequently)
+ Sitting: Remaining in a seated position (Constantly)
+ Lifting: Raising or lowering an object from one level to another (includes upward pulling) (Occasionally)
+ Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder (Occasionally)
+ Pushing: Exerting force upon an object so that the object moves away from the force (Occasionally)
+ Pulling: Exerting force upon an object so that the object moves toward the force (includes jerking) (Occasionally)
+ Climbing: Ladders, Stairs (Occasionally)
+ Balancing: Maintaining body equilibrium to prevent falling (Occasionally)
+ Stooping: Bending the body downward and forward by bending the spine at the waist (Occasionally)
+ Kneeling: Bending the legs at the knees to come to rest on the knee or knees (Occasionally)
+ Crouching: Bending the body downward and forward by bending the legs and spine (Occasionally)
+ Crawling: Moving about on the hands and arms in any direction (Occasionally)
+ Reaching: Extending hands and arms in any direction (Constantly)
+ Handling: Seizing, holding, grasping, turning or otherwise working with the hand or hands (Manual Dexterity) (Constantly)
+ Fingering: Picking, pinching or otherwise working with the fingers primarily (Finger Dexterity) (Constantly)
+ Feeling: Perceiving such attributes of objects/materials as size, shape, temperature, texture, movement or pulsation by receptors in the skin, particularly those of the finger tips (Constantly)
+ Talking: Expressing or exchanging ideas/information by means of the spoken word (Frequently)
+ Hearing: Perceiving the nature of sound by the ear (Frequently)
+ Tasting/Smelling: (Occasionally)
+ Near Vision: Clarity of vision at 20 inches or less (Constantly)
+ Far Vision: Clarity of vision at 20 feet for more (Frequently)
+ Depth Perception: Three-dimensional vision; ability to judge distances and spatial relationships so as to see objects where and as they actually are (Frequently)
+ Vision: Color - The ability to identify and distinguish colors (Constantly)
**Working Conditions/Environment**
+ Employee is subject to inside environmental conditions
**Working Conditions**
+ Well lighted, climate controlled areas (Constantly)
+ Frequent repetitive motion (Constantly)
+ CRT (Computer Monitor(s)) (Constantly)
**Travel**
+ 10 - 15%; Travel to other locations and processing facilities required
+ Travel During Plant Start Up/Turnarounds: >50%
**Driving**
+ Based on assigned tasks, employee may be assigned a company vehicle requiring the applicable driver's license
_ONEOK is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, sexual orientation, age, religion, creed, national origin, gender identity, disability, military/veteran status, genetic information or any other categories protected by applicable law._
_The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of ONEOK._
_ONEOK is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request an accommodation email or call 1-855-663-6547_ __ _._
At ONEOK (NYSE: OKE), we deliver energy products and services vital to an advancing world. We are a leading midstream operator that provides gathering, processing, fractionation, transportation, storage and marine export services. Through our approximately 60,000-mile pipeline network, we transport the natural gas, natural gas liquids (NGLs), refined products and crude oil that help meet domestic and international energy demand, contribute to energy security and provide safe, reliable and responsible energy solutions needed today and into the future. As one of the largest integrated energy infrastructure companies in North America, ONEOK is delivering energy that makes a difference in the lives of people in the U.S. and around the world.
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0
Assistant, Field Administrative (Midland, TX)
79701 Midland, Texas
EPCO Corporate
Posted 6 days ago
Job Viewed
Job Description
Enterprise Products Partners L.P. is one of the largest publicly traded partnerships and a leading North American provider of midstream energy services to producers and consumers of natural gas, NGLs, crude oil, refined products and petrochemicals. Our services include: natural gas gathering, treating, processing, transportation and storage; NGL transportation, fractionation, storage and import and export terminals; crude oil gathering, transportation, storage and terminals; petrochemical and refined products transportation, storage and terminals; and a marine transportation business that operates primarily on the United States inland and Intracoastal Waterway systems. The partnership's assets include approximately 50,000 miles of pipelines; 260 million barrels of storage capacity for NGLs, crude oil, refined products and petrochemicals; and 14 billion cubic feet of natural gas storage capacity. The Field Administrative Assistant provides day-to-day administrative support to the manager and employees such as procure office supplies, maintain files, coordinates the flow and processing of paperwork, meetings, manage travel arrangements, answering phone, mail distribution, office equipment management and any other related tasks as required or assigned. Responsibilities include, but are not limited to:
- Develop and assist in the preparation of annual expense and capital budgets and manage monthly budget reports.
- Find efficient, professional, cost-effective methods to assist manager in day-to-day activities.
- Professional attitude and handling of inquiries, both verbally and in writing.
- Accuracy, excellent communication skills and attention to detail is imperative.
- Procure office supplies, maintain files, document meetings, manage travel arrangements.
- Financial and accounting duties - purchase requisitions and purchase orders, manage accounts payable, invoice processing, project set-up in tracking software, monthly expense and capital data entry, timesheet and payroll management.
- Online management of expense reports and invoices.
- Maintain knowledge of available resources to facilitate information flow for audits and general inquiries.
- Perform duties safely and in compliance with all Company, Federal, State, and local regulations.
- Maintain proficiency in job functions and applicable software programs.
- A minimum of a high school diploma or G.E.D. equivalent is required.
- A minimum of 5 years' experience working in a support and/or administrative assistant role is preferred .
- A minimum of 2 years' experience in the oil and gas industry is preferred .
- The ability to effectively communicate, both verbally and in writing, with other individuals, teams, customers, and stakeholders of the business, at various levels of the organization, in a business-like and professional manner is required .
- Accuracy, excellent communication skills and attention to detail is imperative.
- Takes initiative and is proactive in addressing issues. Quickly and efficiently completes tasks.
- The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations.
- Open to and helps facilitate needed change.
- The ability to demonstrate conscientiousness, dependability and commitment to the role, team and company.
- The ability to work in a fast-paced environment, make recommendations and find cost effective solutions to meet business demands.
- The ability to take action to achieve goals beyond what is required.
- The ability to remain focused and stick with each task through completion despite setbacks.
- The ability to keep deadline/cost commitments using sound business judgment and professionalism.
- The commitment to continuous improvement of self, processes, projects, and overall business.
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1
PT CLERK-TEAMS DATA ENTRY (Pool)
79709 Midland, Texas
Midland College
Posted 10 days ago
Job Viewed
Job Description
Posting Details
Position Information
Job Title
PT CLERK-TEAMS DATA ENTRY (Pool)
Position Status
Part Time
Classification Title
Part-Time Clerk-Level III-Up to 19 hpw
Work Location
Main Campus-3600 N. Garfield, Midland, TX
Job Summary
Accurately and timely input data into the TEA management system (TEAMS); provide information/reports to director on a timely basis.
Required Qualifications
Security Sensitivity
All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.
Min Salary
$12.00 per hour
Max Salary
$12.00 per hour
Pay Statement
Posting Detail Information
Posting Number
P01269S2016
Open Date
08/26/2024
Position Available
Immediately
Special Instructions to Applicants
All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application and resume.
If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.
EEO Statement
In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities.
Position Information
Job Title
PT CLERK-TEAMS DATA ENTRY (Pool)
Position Status
Part Time
Classification Title
Part-Time Clerk-Level III-Up to 19 hpw
Work Location
Main Campus-3600 N. Garfield, Midland, TX
Job Summary
Accurately and timely input data into the TEA management system (TEAMS); provide information/reports to director on a timely basis.
Required Qualifications
- High School diploma or GED
- Office experience
- Working knowledge of Word and Excel software programs
- Experience maintaining files and records
- Associate's degree
- Accurately input information into TEAMS, including student attendance hours
- Monitor and clear TEAMS data exceptions
- Working with Tests of Adult Basic Education (TABE), CASAS, and progress concerning Adult Education and Literacy students
- Maintain files and records
- Other duties as assigned
- Must be able to remain in a stationary position 50% of the time
- Must be able to sit or stand for long periods of time
- The person in this position needs to move to other locations on campus occasionally
- Repetitive use of a keyboard at a workstation
- Use of manual dexterity
- The person in this position frequently communicates with others; must be able to exchange accurate information
- Frequently moves equipment or paperwork weighing up to 20 pounds
Security Sensitivity
All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.
Min Salary
$12.00 per hour
Max Salary
$12.00 per hour
Pay Statement
Posting Detail Information
Posting Number
P01269S2016
Open Date
08/26/2024
Position Available
Immediately
Special Instructions to Applicants
All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application and resume.
If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.
EEO Statement
In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities.
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2
Part-Time Remote Data Entry Clerk for Paid Focus Groups
79709 Midland, Texas
Apex Focus Group Inc.
Posted 2 days ago
Job Viewed
Job Description
Description:
We are looking for individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews. This is a great opportunity to earn extra income from the comfort of your home by sharing your opinions on various topics such as child-related issues, cell phones, entertainment, food, sports, electronics, pets, and automobiles. The responsibilities include participating in discussions, completing written surveys, and using products or services provided for feedback.
Requirements:
- Must have a smartphone with a working camera or a desktop/laptop with a webcam
- Reliable internet connection
- Desire to fully participate in one or several of the above topics
- Ability to follow instructions
Benefits:
- Flexibility to work remotely
- No minimum hours
- Opportunity to review and use new products or services before they are launched publicly
- Compensation ranges from $75 to $50 per 1-hour session and 300 to 750 for multi-session studies
Educational Requirements:
- High school diploma or equivalent
If you are looking for a flexible part-time remote work opportunity with no previous experience needed, this is the perfect position for you.
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