37 Administrative Positions jobs in Seekonk

Amentum is seeking an Administrative and Technical Support Specialist . The AA independently accomplishes general or routine office administrative tasks. The AA should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more dynamic (i.e., less routine) and challenging than other tasks.

Sign-on bonus offered if you join us.

Responsibilities:

• Records and file management
• Employee in- and out-processing
• Assist in managing DOD, DSS, and local office policies and programs
• Support the field office chief in scheduling
• Correspondence drafting and routing
• Travel planning (Defense Travel System (DTS)
• Conference room coordination
• Office equipment and supply inventory maintenance
• Government timecard program (DAI) management
• Receipt and routing of office mail/correspondence
• Management of task management (CATMS) system
• Assist in execution of office training program
• Responsible for inputting and managing data bases as directed

Requirements:

• Active secret clearance required
• High School Diploma or equivalent
• 2 years of administrative experience
• all personnel shall have superior oral and written communication skills, as well as a good command of the English language.

• U.S. driver's license and be capable of operating government vehicles.

• Travel may be required

Preferred:

• Intermediate to high proficiency in Microsoft applications, particularly Word, Excel and Outlook
• Familiarity with the Defense Travel System and timekeeping management programs a plus

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans ( and Labor Laws Posters ( .

**JOB REQUISITION**
Practice Director (Administrative and Customer Support)
**LOCATION**
RI PROVIDENCE
**JOB DESCRIPTION**
**Job Summary**
The primary responsibility of the **Practice Director** is to maintain a consistent above average performance metrics, provide business generation leadership, motivation and direction to the staffing professionals whom they supervise, participate in the recruitment of new hires, and effectively communicate with all levels within the organization.
**Key Core Competencies:**
**Results and Execution (Drive & Operational Execution)**
+ Drive revenue generating activities/practice group performance.
+ Execute operational focus areas.
+ Meet productivity standards, individual and staff practice group.
+ Effectively manage time, plan and multi-task.
+ Make quality decisions.
**Infrastructure (Resource Management)**
+ Reach target performance metrics, individual and staff.
+ Attract and source.
+ Train, develop and retain staff.
**Business Analysis**
+ Achieve pricing goals.
+ Expert knowledge of practice group.
+ Quickly recognize and act upon business trends on daily/weekly basis.
**Communication/Collaboration**
+ Effective communication (feedback, difficult messages and expectations)
+ Promote a culture of collaboration.
+ Motivate, inspire and lead by example.
+ Provide recognition and celebrate successes.
+ Manage change efforts.
+ Facilitate resolution with internal staff, clients and candidates.
+ Conduct effective meetings.
**Customer Focus**
+ Lead customer retention and expansion strategy.
+ Build customer loyalty by providing superior service.
+ Execute and differentiate Core 4 principles.
**Leadership Approach**
+ Leads with character, builds trust, respect and credibility through actions and behaviors.
+ Promote and support an inclusive work environment where diversity, equity and inclusion are championed.
+ Aware of and accepts responsibility for own actions and behaviors.
+ Create a positive, collaborative team culture.
+ Strives to understand and support others.
+ Follow through on commitments.
+ Treats others fairly and consistently.
**Business and HR Responsibilities:**
+ Business generation, revenue and pricing goals: Based on location.
+ # of practice groups: 1 practice group.
+ Total Headcount: up to 4 including practice director.
**Qualifications:**
+ 1+ years talent solutions and/or management or equivalent experience required.
+ Proven performance in Talent Manager role.
+ Demonstrated success in business generation, leading and driving business development.
+ Excellent communication, presentation and problem-solving skills.
+ Proficient in MS Office, databases and other technology systems.
**Required Education:**
+ Bachelor's Degree or equivalent, preferred
The typical salary range for this position is $70,000 to $78,000. The salary is negotiable depending upon experience and location. The position is eligible for a bonus based upon achievement of performance objectives.
**Top Reasons to Work for Robert Half:**
+ **EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER -** For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.
+ **PERFORMANCE = REWARD -** We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com .
+ **UPWARD MOBILITY -** With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
+ **TOOLS FOR SUCCESS -** We provide world-class training, client relationship management tools and advanced technology to help you succeed.
+ **RESPECTED WORLDWIDE -** Robert Half has appeared on FORTUNE magazine's list of "Most Admired Companies" since 1998, as well as numerous "Best Places to Work" lists around the world.
+ **OUTSTANDING CORPORATE RESPONSIBILITY -** We believe in an "Ethics First" philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half's Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility .
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call 1. for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
**JOB LOCATION**
RI PROVIDENCE

 

 

 

Join the VitalCore Team in Massachusetts! We’re people who are fueled by passion, not by profit.

VitalCore Health Strategies (VCHS), an industry leader in Correctional Health Care has openings for a Part-Time  Administrative Assistant  at Old Colony Correctional Center (OCCC) in Bridgewater, MA!

Looking for a rewarding career in the healthcare field with competitive wages, an annual incentive bonus, and an excellent benefits package?

At VitalCore  we pride ourselves on retaining and acquiring compassionate, dedicated individuals who are committed to providing quality services. Join our team and experience first-hand how VitalCore Health Strategies promotes a positive work environment that is based on respect and appreciation of the hard work and dedication of our staff.

ADMINISTRATIVE ASSISTANT BENEFITS PACKAGE:

• Holiday Pay : New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, and Christmas Day
• Medical
• Dental
• Vision Insurance
• Health Savings Account
• Life Insurance
• Short Term/Long Term Disability
• Identity Theft Protection
• Pet Insurance
• Employee Assistance Program and Discount Center
• 401K & Plan Matching
• PTO
• Annual Incentive Bonus

ADMINISTRATIVE ASSISTANT  POSITION SUMMARY

The Administrative Assistant performs general administrative office assignments, medical record keeping, and functions as a communication link to and within the healthcare unit as appropriate.

ADMINISTRATIVE ASSISTANT  ESSENTIAL FUNCTIONS

• Process correspondence in a timely and systematic manner.
• Compile and prepare reports and documents accurately.
• Classify and file all documents to be maintained in the office in a retrievable system.
• Schedule meetings, appointments, and work assignments to meet or exceed deadlines.
• Communicate effectively and demonstrate respect, concern, and courtesy in all interpersonal communications.
• Monitor supplies, equipment and services required in the healthcare unit.
• Maintain skills and continue professional development to enhance the operations and image of the organization.
• Adhere to personnel policies to enhance the operation of the healthcare unit. Attend training and meetings as required.

ADMINISTRATIVE ASSISTANT  MINIMUM REQUIREMENTS

• At least 2 years of administrative experience or the equivalent of education and experience.
• Must possess a good worki ng knowledge of all Microsoft Office applications, including Word, Excel, Outlook and
• PowerPoint.
• Ability to communicate effectively, both orally and in writing; ability to maintain calendars and schedule appointments.
• Ability to divide attention among several tasks and prioritize those tasks.

ADMINISTRATIVE  ASSISTANT  SCHEDULE

• Part-Time 

VitalCore Health Strategies is an equal opportunity employer and committed to creating and maintaining an inclusive workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives.

Compensation details: 23-23 Hourly Wage

PI41fc7068ed69-34600-38098557

**Our Fortune 500 client (One of the world's largest Banking companies) in Johnston, RI is looking for hardworking, motivated talent to join their innovative team.**
**Job Title: Administrative Assistant**
**Location: Johnston, RI 02919**
**Duration: 12+ months Contract**
**Hybrid Opportunity**
**Pay Range: $18-19.71/hr on W2, 40hrs/Week**
**Are you a** Administrative Assistant **with a passion for collaborating with multiple teams and an interest in working onsite? Don't wait. apply today!**
**Must Have:**
Administrative Assistant
Fielding telephone calls, filing, data entry.
Coordination of meetings.
Various reporting.
Ordering of supplies/equipment.
**Job Description:**
Responsible for providing general administrative and clerical support for a department or group of individuals. Responsibilities may include, but are not limited to: coordination of meetings, ordering of supplies and equipment, payroll for staff eligible for overtime, and overtime reports. While some of the focus of this job is on the coordination and execution of administrative tasks, incumbents also spend substantial time performing clerical duties. Position requires excellent organizational skills, and the ability to handle multiple tasks simultaneously. Responsible for providing basic secretarial, administrative or clerical support. Execute routine tasks, such as filing, answering phones, making photocopies, sorting mail.
**Responsibilities:**
Use tools like Excel, Microsoft Word, Shared Drive to clean and merge datasets - Automate repetitive tasks where possible (e.g., using scripts or macros) - Maintain a clear folder structure and naming conventions - Handle sensitive customer data with confidentiality and care - Provide regular updates and documentation of process Preferred Qualifications: - Proven experience in data entry, data processing or operations support - Proficiency in Excel, Word, Macros - Familiarity with cloud storage platforms (e.g., Shared Drives and SharePoint) - Strong attention to detail and organization skills - Ability to work independently and meet deadlines
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

At CVS Health, we're building a world of health around every consumer and surrounding ourselves with dedicated colleagues who are passionate about transforming health care.
As the nation's leading health solutions company, we reach millions of Americans through our local presence, digital channels and more than 300,000 purpose-driven colleagues - caring for people where, when and how they choose in a way that is uniquely more connected, more convenient and more compassionate. And we do it all with heart, each and every day.
This is an exciting opportunity to provide administrative support to two Engineering leaders within CVS Health Pharmacy & Consumer Wellness. In this role you will
+ Conduct complex administrative office coordination assuring smooth, timely, and efficient office operations.
+ Manage research, collection, analysis, and compilation of data and information for department reports.
+ Handles files, reports, and financial records, and manages department record retention.
+ Defines a high degree of customer service by fielding internal and external inquiries, resolving or redirecting as appropriate.
+ Ensures efficient workflow and office operations of the department by following established policies and procedures.
+ Monitors the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management.
+ Prepares complex and comprehensive financial records and files about departmental expenditures, budget balances, investments, payroll, and operations.
+ Evaluates performance within the department ensuring compliance and continuous improvement.
+ Assigns staff support and administrative assistance to executive-level, senior management, or senior individual contributors to ensure consistent department operations.
For this role you will need Minimum Requirements
+ 0-2 years work experience
+ Basic awareness of problem solving and decision making skills
Education
+ Bachelor's degree preferred.
**Anticipated Weekly Hours**
40
**Time Type**
Full time
**Pay Range**
The typical pay range for this role is:
$21.10 - $44.99
This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.
Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.
**Great benefits for great people**
We take pride in our comprehensive and competitive mix of pay and benefits - investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages, our great benefits include:
+ **Affordable medical plan options,** a **401(k) plan** (including matching company contributions), and an **employee stock purchase plan** .
+ **No-cost programs for all colleagues** including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching.
+ **Benefit solutions that address the different needs and preferences of our colleagues** including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility.
For more information, visit anticipate the application window for this opening will close on: 07/19/2025
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.
We are an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on race, ethnicity, color, national origin, sex/gender, sexual orientation, gender identity or expression, religion, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

**Summary:**
Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.
**Required Skills:**
Administrative Specialist Responsibilities:
1. Provide remote high-volume calendaring, travel, and expense support
2. Provide Administrative services during designated support hours
3. Manage complex calendars for multiple clients
4. Schedule internal and external meetings for multiple clients
5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
6. Learn and utilize internal and external tools to provide calendar support
7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support
8. Partner with clients and other Administrative Assistants for meeting coordination
9. Provide proactive time management recommendations to clients
10. Coordinate domestic and international travel arrangements via Concur
11. Prepare and submit corporate card expense reports
12. Maintain program scope of support within agreed-upon service level agreements
13. Educate and inform clients on program goals, scope and service level agreements
14. Draft and send communications to clients about transitions or changes in support
15. Provide coverage support for Admin Specialist colleagues
16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
**Minimum Qualifications:**
Minimum Qualifications:
17. 3+ years of relevant high-volume coordination experience
18. 3+ years of relevant experience providing administrative support to 2 or more executives
19. 3+ years of relevant experience managing calendars for 2 or more executives
20. Experience prioritizing multiple tasks and activities
21. Experience with Microsoft Office, Google Suite, Concur or similar programs
22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
**Preferred Qualifications:**
Preferred Qualifications:
23. Experience supporting 3+ or more executives simultaneously
24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives
25. 3+ years of experience managing expense reports
26. Experience building relationships across a larger company
27. Demonstrated customer focus, preferably in a customer service or front of house environment
**Public Compensation:**
$31.88/hour to $47.50/hour + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at

**Summary:**
Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.
**Required Skills:**
Administrative Specialist Responsibilities:
1. Provide remote high-volume calendaring, travel, and expense support
2. Provide Administrative services during designated support hours
3. Manage complex calendars for multiple clients
4. Schedule internal and external meetings for multiple clients
5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
6. Learn and utilize internal and external tools to provide calendar support
7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support
8. Partner with clients and other Administrative Assistants for meeting coordination
9. Provide proactive time management recommendations to clients
10. Coordinate domestic and international travel arrangements via Concur
11. Prepare and submit corporate card expense reports
12. Maintain program scope of support within agreed-upon service level agreements
13. Educate and inform clients on program goals, scope and service level agreements
14. Draft and send communications to clients about transitions or changes in support
15. Provide coverage support for Admin Specialist colleagues
16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
**Minimum Qualifications:**
Minimum Qualifications:
17. 3+ years of relevant high-volume coordination experience
18. 3+ years of relevant experience providing administrative support to 2 or more executives
19. 3+ years of relevant experience managing calendars for 2 or more executives
20. Experience prioritizing multiple tasks and activities
21. Experience with Microsoft Office, Google Suite, Concur or similar programs
22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
**Preferred Qualifications:**
Preferred Qualifications:
23. Experience supporting 3+ or more executives simultaneously
24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives
25. 3+ years of experience managing expense reports
26. Experience building relationships across a larger company
27. Demonstrated customer focus, preferably in a customer service or front of house environment
**Public Compensation:**
$31.88/hour to $47.50/hour + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at

**About Lumen**
Lumen connects the world. We are igniting business growth by connecting people, data and applications - quickly, securely, and effortlessly. Together, we are building a culture and company from the people up - committed to teamwork, trust and transparency. People power progress.
We're looking for top-tier talent and offer the flexibility you need to thrive and deliver lasting impact. Join us as we digitally connect the world and shape the future.
**The Role**
This role provides high-level administrative support to the SVP of Strategy, Pricing, GTM, and Marketing Operations, as well as at least one additional VP. The Executive Assistant will operate with minimal supervision and a high degree of autonomy, often handling confidential matters and navigating complex organizational dynamics.
We're looking for someone who brings more than just administrative expertise-someone who is:
+ Responsive and adaptable, able to shift gears quickly in a fast-paced, evolving environment.
+ A clear and confident communicator, skilled at coordinating across multiple stakeholders and ensuring alignment.
+ Proactive and detail-oriented, taking full ownership of logistics and planning to keep priorities on track and leaders focused.
**Location**
This is a work from home position within the U.S.
**The Main Responsibilities**
+ Organizes and maintains calendars, arranging, coordinating, and prioritizing scheduling and logistics.
+ Coordinates activities across departments and possibly business units.
+ Utilizes critical thinking skills and thorough knowledge of the business and organization to prioritize advanced-level executive administrative work.
+ Accurately and professionally handles multiple simultaneous high-priority issues.
+ Conducts normal administrative tasks such as scheduling travel schedules, processing expense reports, meal arrangements, etc.
+ Drives priorities and critical items through task lists and manages short-term and long-term schedules.
+ Ensures cross-training of other administrative staff for backup support.
+ Other duties as required.
**What We Look For in a Candidate**
+ Bachelor's degree or equivalent.
+ 5+ years of recent experience working with or supporting a senior executive, or equivalent experience.
+ Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency.
+ Effective organizational skills with a focus on confidentiality, accuracy, and attention to detail.
+ Excellent verbal and written communication skills.
+ Ability to anticipate and proactively resolve potential issues, demonstrating sound judgment and decision-making.
+ Demonstrates a positive attitude, resourcefulness, and maintains composure in high-pressure situations.
+ Experience working for a global company and coordinating between various time zones.
+ Proficient in Microsoft Office products - Outlook, Word, Excel, PowerPoint, etc.
+ Experience with Teams, Zoom, or other collaborative meeting forums.
+ Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.
+ Schedule flexibility to work outside of routine hours.
+ Availability for occasional travel to offsite meetings.
**Compensation**
This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Individual pay is based on skills, experience and other relevant factors.
Location Based Pay Ranges:
$48,700 - $5,000 in these states: AL, AR, AZ, FL, GA, IA, ID, IN, KS, KY, LA, ME, MO, MS, MT, ND, NE, NM, OH, OK, PA, SC, SD, TN, UT, VT, WI, WV, and WY.
51,188 - 68,250 in these states: CO, HI, MI, MN, NC, NH, NV, OR, and RI.
53,625 - 71,500 in these states: AK, CA, CT, DC, DE, IL, MA, MD, NJ, NY, TX, VA, and WA.
Lumen offers a comprehensive package featuring a broad range of Health, Life, Voluntary Lifestyle benefits and other perks that enhance your physical, mental, emotional and financial wellbeing. We're able to answer any additional questions you may have about our bonus structure (short-term incentives, long-term incentives and/or sales compensation) as you move through the selection process.
Learn more about Lumen's:
+ Benefits ( Bonus Structure
#LI-MB1
Requisition #: 338797
**Background Screening**
If you are selected for a position, there will be a background screen, which may include checks for criminal records and/or motor vehicle reports and/or drug screening, depending on the position requirements. For more information on these checks, please refer to the Post Offer section of our FAQ page ( . Job-related concerns identified during the background screening may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
**Equal Employment Opportunities**
We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, "protected statuses"). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.
**Disclaimer**
The job responsibilities described above indicate the general nature and level of work performed by employees within this classification. It is not intended to include a comprehensive inventory of all duties and responsibilities for this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions.
In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Please be advised that Lumen does not require any form of payment from job applicants during the recruitment process. All legitimate job openings will be posted on our official website or communicated through official company email addresses. If you encounter any job offers that request payment in exchange for employment at Lumen, they are not for employment with us, but may relate to another company with a similar name.
**Application Deadline**
07/19/2025

**About Lumen**
Lumen connects the world. We are igniting business growth by connecting people, data and applications - quickly, securely, and effortlessly. Together, we are building a culture and company from the people up - committed to teamwork, trust and transparency. People power progress.
We're looking for top-tier talent and offer the flexibility you need to thrive and deliver lasting impact. Join us as we digitally connect the world and shape the future.
**The Role**
This role will be supporting Regional Vice Presidents within Mass Markets Engineering, Construction and Field Operations. Under minimal supervision and acting on own initiative, performs advanced administrative support for executive level managers. Assignments typically involve work of a confidential nature and require extensive knowledge of department, business unit and company practices, policies, and programs. Typically this level of administrative assistant supports large and complex groups.
**Location and Schedule**
This is a fully remote position open to candidates located anywhere in the United States. The role requires flexibility to support teams and clients across all U.S. time zones, with a primary focus on Pacific, Mountain, and Central time zones.
**The Main Responsibilities**
+ Assembles and analyzes information, prepares reports, presentations, manuals, agendas, correspondences and memoranda.
+ Coordinates activities across departments and possibly business units.
+ Acting on own initiative, this position will perform administrative support for an executive VP team working in a fast-paced, demanding work environment.
+ Utilizes critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced level executive administrative work.
+ Accurately and professionally handles multiple simultaneous high priority issues.
+ Drives priorities and critical items through task lists and manages short-term and long-term schedules
+ Coordinates activities across departments
+ Ensures cross training of other administrative staff for back up support
+ Organizes and maintains calendars- arranging, coordinating and prioritizing scheduling and logistics
+ Accurately and professionally handles multiple simultaneous high priority tasks
+ Accurately and efficiently conducts normal administrative tasks such as processing expense reports, invoice processing, supply orders, meal arrangements, office files, etc. and uses general office equipment
+ Provides professional visitor greeting, telephone and email coverage - accurate message taking, redirecting calls and emails with warm hand offs where appropriate, and resolving routine and non-routine inquiries
+ Other duties as required
**What We Look For in a Candidate**
+ Bachelors' degree or equivalent
+ 5+ years' recent experience working with or supporting a senior executive, or equivalent experience
+ Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency
+ Effective organizational skills with focus on confidentiality, accuracy and attention to detail
+ Excellent verbal and written communication skills
+ Ability to anticipate and proactively resolve potential issues; demonstrating sound judgement / decision-making
+ Demonstrates a positive attitude, resourcefulness and maintains composure in high pressure situations
+ Experience working for a global company; coordinating between various time zones
+ Able to provide support to a widely dispersed team
+ Proficient in Microsoft Office products - Outlook, Word, Excel, PowerPoint, etc.
+ Experience with Zoom, SKYPE and other collaborative meeting forums
+ Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.
+ Schedule flexibility to work outside of routine hours
+ Availability for occasional travel to offsite meetings
**Compensation**
This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Individual pay is based on skills, experience and other relevant factors.
Location Based Pay Ranges:
$48,700 - $5,000 in these states: AL, AR, AZ, FL, GA, IA, ID, IN, KS, KY, LA, ME, MO, MS, MT, ND, NE, NM, OH, OK, PA, SC, SD, TN, UT, VT, WI, WV, and WY.
51,188 - 68,250 in these states: CO, HI, MI, MN, NC, NH, NV, OR, and RI.
53,625 - 71,500 in these states: AK, CA, CT, DC, DE, IL, MA, MD, NJ, NY, TX, VA, and WA.
Lumen offers a comprehensive package featuring a broad range of Health, Life, Voluntary Lifestyle benefits and other perks that enhance your physical, mental, emotional and financial wellbeing. We're able to answer any additional questions you may have about our bonus structure (short-term incentives, long-term incentives and/or sales compensation) as you move through the selection process.
Learn more about Lumen's:
+ Benefits ( Bonus Structure
**What to Expect Next**
#LI-IW1
Requisition #: 338787
**Background Screening**
If you are selected for a position, there will be a background screen, which may include checks for criminal records and/or motor vehicle reports and/or drug screening, depending on the position requirements. For more information on these checks, please refer to the Post Offer section of our FAQ page ( . Job-related concerns identified during the background screening may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
**Equal Employment Opportunities**
We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, "protected statuses"). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.
**Disclaimer**
The job responsibilities described above indicate the general nature and level of work performed by employees within this classification. It is not intended to include a comprehensive inventory of all duties and responsibilities for this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions.
In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Please be advised that Lumen does not require any form of payment from job applicants during the recruitment process. All legitimate job openings will be posted on our official website or communicated through official company email addresses. If you encounter any job offers that request payment in exchange for employment at Lumen, they are not for employment with us, but may relate to another company with a similar name.
**Application Deadline**
07/17/2025