216 Administrative Positions jobs in Somerset

Job Description

InsuranceHub seeks a highly ambitious Operations Specialist to join our Lawrenceville team. We are a multi-faceted insurance company that serves a versatile clientele. The Operations Specialist will be responsible for support including light accounting duties and various office management functions.
 
The right candidate has a minimum of 1 year experience in operations/accounting,  adeptness in computer skills, spreadsheet software, basic IT knowledge.  Must be a self-starter and able to work independently with no supervision. We will provide you with training and hands-on experience.

Position responsibilities for Operations Specialist Include:

• Responsibility for the agency's management system including commission downloads and reconciliation
• Handles the coordination of all licensing and continuing education for the agency
• Planning and coordinating company-wide events
• On-boarding of new hires, including scheduling of training & development
• Assists accounting/controller as needed
• Enjoy ping-pong with coworkers – it’s team building!

Requirements for the Operations Specialist Include:

• A minimum of 1 year of administrative experience
• Adeptness in computer skills, spreadsheet software and client management applications
• Proficient in MS Office
• High School degree or equivalent
• Can perform optimally in both an autonomous and team oriented environment
• Must maintain consistent professionalism
• Positive, can do demeanor

This position offers:

• Competitive base salary
• 401(k)
• Excellent medical benefits
• Very generous PTO
• Supportive, fun environment – we don’t take ourselves too seriously!

InsuranceHub is a well-respected national insurance agency that was established in 1985.  We are a fast-growing agency with over 65 employees.  Our aim is to use technology to make our agents and our customers lives easier.  Our model has proven to be successful year after year and we are ready to bring on new commercial lines account executives to share in this success.

Please take a look at our online reviews on Google and Trust Pilot.  Also, feel free to reach out to our employees on LinkedIn and ask them how they like it here. We encourage you to research InsuranceHub and see what we are all about.  We are employee focused, family focused (often times kids and pets join in on our weekly meetings to say hi!) and really good at what we do.

"Work-life balance" is more than just a buzzword here at InsuranceHub - it's our way of life. We constantly strive to create a positive environment for our teams. Beyond just selling insurance and providing customer service, one of our goals is to make sure that our team members are happy and healthy. From our amazing break room featuring a professional ping-pong table and games to our new wellness room, we're all about you!

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Case Administrator (Legal Services/Administrative Support)

Location: Piscataway, NJ, United States

Date Posted:Oct 7, 2025

The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

If you are unable to complete your application, you may request a disability accommodation and submit your information through an alternative method by contacting the Human Resources Department via email- (email protected) .

Description

Case Administrator )

Overview

You will work with a dedicated group of professionals and will be responsible for providing administrative support on arbitration and mediation cases in accordance with the rules and procedures of the AAA and applicable law. This is an exciting opportunity for an individual seeking a legal career who prides themselves on professionalism, client service, communications abilities, and problem-solving skills.

This position's starting annual salary range is based upon location, with quarterly incentive opportunities.

• Johnston, RI - $50,000 - $5,000

• Boston, MA - 54,000 - 59,000

• Somerset, NJ - 54,000 - 59,000

• New York, NY - 58,000 - 63,000

Named one of the 50 best nonprofits to work for by the Non-Profit Times, our employees enjoy rewarding careers in a fast-paced, results-driven environment. We offer a competitive compensation package, including incentives. Eligible employees also participate in a comprehensive benefits program that includes medical, dental, orthodontia, vision coverage, a student loan repayment program, a 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid-time-off benefits.

Responsibilities

• Assists in administering arbitration and mediation cases; communicates regularly with parties, party representatives, arbitrators, and mediators by telephone, email, and letter; performs scheduling and other administrative tasks.

• Understands and applies rules and procedures for administering arbitration and mediation cases, including fee and billing policies; interprets and determines their appropriate application to assigned cases.

• Maintains and updates case files, records, and documents in the online case management system (PRISM).

• Ensures confidentiality of case information and case records; adheres to the AAA's information security and data privacy policies, procedures, and practices.

• Assists in coordinating, initiating, and administering conference calls and video conferences.

• Applies correct case fee schedules; accurately calculates and allocates billings/cancellations based on fee schedules and contractual agreements; explains fee calculations and billing processes to customers.

• Prepares and sends electronic and written communications to parties, party attorneys, arbitrators, and mediators.

• Proactively identifies case management issues, informs management, and takes appropriate action to resolve them

• Responds to inquiries from clients, client representatives, and panelists promptly and courteously; assist managers with informing and educating clients and client representatives on ADR processes. Provides feedback to management regarding interaction with arbitrators and mediators.

• Demonstrates regular, reliable, and predictable job attendance.

• Attends on-site and in-person meetings and training sessions.

Qualifications

Education & Experience: Associates degree in business or related discipline; 2-4 years of relevant work experience (e.g., customer service, case administration, legal environment) or an equivalent combination of education and work experience.

Knowledge, Skills & Abilities:

• Proficiency in reading and interpreting various documents, including legal files, business correspondence, and procedure manuals.

• Demonstrates strong written communication skills for reports and correspondence.

• Communicates effectively verbally, both in person and via telephone, with diverse stakeholders such as customers, attorneys, arbitrators, mediators, and colleagues.

• Intermediate proficiency with Microsoft Outlook, Word and web-based case management systems.

• Intermediate proficiency in Microsoft Excel, including functions such as pivot tables, formulas, and data analysis tools to maintain, interpret and present complex data effectively.

• Experienced in data management, with the ability to organize and maintain large datasets, ensuring accuracy and efficiency in reporting and decision-making processes.

• Ability to maintain composure and professionalism when dealing with challenging situations or difficult individuals.

The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

The Administrative Assistant is responsible for providing administrative support to ensure the efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization and communication. The ideal candidate is familiar with a wide range of concepts, practices, and procedures in the field and is capable of handling confidential and time-sensitive material.

This role requires the ability to communicate effectively via phone and email, ensuring all administrative duties are completed accurately, with high quality, and in a timely manner. The Administrative Assistant may lead and direct the work of others, relying on experience and judgment to plan and accomplish goals. A wide degree of creativity and latitude is expected. Typically reports to a manager or the head of a unit/department.

Key Responsibilities:

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Take dictation
• Research and create presentations
• Generate reports
• Handle multiple projects
• Prepare and monitor invoices
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities

Administrative Assistant

Elizabeth, NJ (onsite)

• Pay: $20-22/hr.

We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision.

We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career.

A Successful Associate in this role…

• Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service.
• Heavy phone volume.
• Shines as our ambassador of cheer and positivity, spreading that throughout the organization
• Meticulously files and organizes documents with pinpoint precision and accuracy
• Supports our Finance, Purchasing, and Receiving departments with timely processing and follow-up
• Data entry
• Cash handling
• Daily bank deposits
• Is the ultimate team player, willing to do anything to help all fellow co workers without hesitation

We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company.

WHAT WE REQUIRE:

• Superb attitude toward Customer Service
• Vehicle for daily bank deposits
• Excellent Communication, Organization, and People skills
• Strong Mathematical, Grammatical & Punctuation skills
• Fluency in Microsoft Office Suite: Word, Excel, Outlook
• Follow-Up and Follow-Through
• Common sense!
• Punctuality, Responsibility, and Positive Energy

This is a Full-time Position, Monday – Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program.

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

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Job Title

US Administrative Assistant- Temporary and Part Time Hours

Job Purpose

This role is expected to handle day-to-day administrative work, HR & Onboarding support, and ad hoc functions. You will act as the first point of contact for office administrative requests and queries. This position works with highly confidential information and the assistant must be a self-starter, dependable and disciplined employee who can multi-task and be a team player.

Duties and Responsibilities

• Main POC for all office management related queries/issues in coordination with Building Manager
• Answers phone calls, schedules meetings and supports visitors
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results
• Process expense report submissions and assist on coordination of expense management
• Coordinate and complete special projects for Operations, Compliance, Accounting and Human Resources departments
• Sensitivity to confidential matters
• Requires some accounting knowledge for tracking budgets and expenses
• Assist with development and submission of new business proposals
• Makes travel arrangements for senior staff and others as requested such as booking flights, cars, and hotel or restaurant reservations
• Exhibits polite and professional communication via phone, e-mail, and mail
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
• Main POC for all office management related queries/issues in coordination with Building Manager
• Responsible for logistical coordination with Hiring Manager, HR and IT of new hire setup or admin related issues of current employees
• Responsible for office program/event coordination, announcement & notifications

Qualifications

• High school diploma or equivalent education required
• Prior administrative experience required
• Experience supporting executive level positions preferred
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
• Must be comfortable speaking on the phone
• Exceptional communication and interpersonal skills
• Excellent analytical and assessment capability
• High level of attention to detail
• Ability to learn and utilize new skills and programs quickly
• Ability to multitask and meet tight deadlines

Additional Requirements:

• Must have basic understanding of travel logistics
• Possesses the understanding of customer service & coordination
• Has the ability to apply sense of urgency and verse in business acumen
• Excellent work ethic and able to work independently
• Valid driver’s license and current automobile insurance

Hours and Benefits:

This position requires an employee to work a schedule with a minimum of 3 days on site with flexibility should there be business need to modify.

25 hours a week, temporary, with potential to go full time.

Can look at the $20/hr range depending on experience.

IF/when full time - Mindlance offers its employees a comprehensive benefit package including, but not limited to: Major Healthcare insurance including medical, dental, vision, and pharmacy; Short Term Disability Insurance, Basic Life Insurance, Accident Insurance, Critical Illness Insurance, etc.

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.