65 Administrative Positions jobs in Springdale
Administrative Assistant
08052 Maple Shade
Vip Auto Outlet
Posted 5 days ago
Job Viewed
Job Description
An Administrative Assistant provides essential clerical and organizational support to ensure the smooth operation of an office or organization. Their duties include managing calendars, scheduling appointments, handling correspondence, organizing files, and assisting with various administrative tasks. They act as a central point of contact for communication and coordination, supporting teams and ensuring efficient workflows.
Key Responsibilities:
Calendar Management:
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Scheduling appointments, meetings, and travel arrangements for individuals or teams.
Communication Management:
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Answering phones, managing emails and other correspondence, and directing inquiries to the appropriate personnel.
Record Keeping:
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Maintaining organized filing systems, both physical and electronic, for easy access to important documents.
Document Preparation:
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Drafting, editing, and proofreading documents, reports, and presentations.
Office Support:
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Ordering supplies, managing inventory, coordinating maintenance, and providing general office support.
Meeting Coordination:
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Preparing agendas, coordinating logistics, and potentially taking minutes for meetings.
Client/Visitor Assistance:
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Greeting visitors, providing information, and assisting with their needs.
Database Management:
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Updating and maintaining databases and spreadsheets with relevant information.
Expense Reporting:
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Assisting with expense tracking, invoice processing, and budget management.
Event Planning:
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Assisting with the planning and coordination of events, both internal and external.
Company Details
Welcome to the VIP Auto Outlet website, a fast and convenient way to research and find a used vehicle that is right for you. If you are looking for a used car, truck, or SUV you will find it here. We have helped many customers in or near Maple Shade, Philadelphia, Mt. Laurel, Marlton and Cherry Hill find the perfect used car.
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0
Administrative Assistant
08086 West Deptford, New Jersey
ARAMARK
Posted 2 days ago
Job Viewed
Job Description
**Job Description**
The Business Services Coordinator II is responsible for various administrative duties and ad-hoc projects across interpersonal functional areas.
**Job Responsibilities**
Provide daily direction and communication to employees to insure functional duties are performed in a timely, efficient and knowledgeable manner.
Coordinate and lead special projects.
Based on extensive knowledge and experience, provide guidance to other employees to tackle problems, answer questions, and research issues that may arise within the administrative function.
Recommend methods to improve operation processes, efficiency and service to both internal and external customers.
Support the on boarding of new hires.
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
3-5 years of related work experience preferred.
Requires a High School Diploma or equivalent experience.
MS Office Experience with proficiency in Excel required.
Strong interpersonal skills.
Excellent customer service and administrative skills required.
Ability to develop and maintain a positive working relationship with others.
Detail oriented, ability to multi-task, with strong interpersonal skills are required.
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
The Business Services Coordinator II is responsible for various administrative duties and ad-hoc projects across interpersonal functional areas.
**Job Responsibilities**
Provide daily direction and communication to employees to insure functional duties are performed in a timely, efficient and knowledgeable manner.
Coordinate and lead special projects.
Based on extensive knowledge and experience, provide guidance to other employees to tackle problems, answer questions, and research issues that may arise within the administrative function.
Recommend methods to improve operation processes, efficiency and service to both internal and external customers.
Support the on boarding of new hires.
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
3-5 years of related work experience preferred.
Requires a High School Diploma or equivalent experience.
MS Office Experience with proficiency in Excel required.
Strong interpersonal skills.
Excellent customer service and administrative skills required.
Ability to develop and maintain a positive working relationship with others.
Detail oriented, ability to multi-task, with strong interpersonal skills are required.
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
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1
Administrative Assistant
19133 Philadelphia, Pennsylvania
Penn Medicine
Posted 11 days ago
Job Viewed
Job Description
**Description**
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
**Entity:** Clinical Practices of University of Pennsylvania (CPUP)
**Department:** Med Hematology-Oncology
**Location:** Perelman Center for Advanced Medicine-3400 Civic Center Blvd
**Hours:** Per Departmental Needs - Full Time
Summary:
+ The Administrative Assistant is responsible for the efficient and effective administration of all assigned areas. In this capacity, the incumbent provides administrative support to Hematology Oncology. Using work planning and follow-through skills, the incumbent exercises confidentiality and sensitivity in the performance of highly responsible duties under minimal supervision. Manages calendars, coordinates and schedules education sessions, meetings, and conferences/travel, serves as liaison to external departments, and creates/implements processes for maximum efficiency.
Responsibilities:
+ Answers and handles incoming phone calls, taking/routing messages appropriately, and triaging calls when needed. Interacts with all internal and external customers/patients in a professional manner whether on phone or in person.
+ Schedules appointments and registers patients in EMR. Ensures all needed records, reports, labs for upcoming patient visit are scanned and loaded appropriately into the EMR.
+ Provides administrative support for practice provider(s): calendar management, scheduling meetings (including staff meetings), preparation of materials for distribution. Types, transcribes, edits correspondence, manuscripts, reports, statistics, and other patient care, academic, and administrative documents.
+ Maintains supply inventory: ordering of clinical and office supplies, invoice processing.
+ Provides administrative support to the physician in their external roles with affiliated networks: intern and residency program, credentials committee, Physician Oncology Advisory Board, oncology CME program, and in quarterly strategic planning meetings to design future projects of the Cancer Center
+ Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
+ Other duties as assigned to support the unit, department, entity, and health system organization
Credentials:
Education or Equivalent Experience:
+ H.S. Diploma/GED And 2+ years medical office administrative support (Required)
+ Bachelor's Degree And 0-1 years previous experience working in a healthcare setting (Preferred)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER: 276027
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
**Entity:** Clinical Practices of University of Pennsylvania (CPUP)
**Department:** Med Hematology-Oncology
**Location:** Perelman Center for Advanced Medicine-3400 Civic Center Blvd
**Hours:** Per Departmental Needs - Full Time
Summary:
+ The Administrative Assistant is responsible for the efficient and effective administration of all assigned areas. In this capacity, the incumbent provides administrative support to Hematology Oncology. Using work planning and follow-through skills, the incumbent exercises confidentiality and sensitivity in the performance of highly responsible duties under minimal supervision. Manages calendars, coordinates and schedules education sessions, meetings, and conferences/travel, serves as liaison to external departments, and creates/implements processes for maximum efficiency.
Responsibilities:
+ Answers and handles incoming phone calls, taking/routing messages appropriately, and triaging calls when needed. Interacts with all internal and external customers/patients in a professional manner whether on phone or in person.
+ Schedules appointments and registers patients in EMR. Ensures all needed records, reports, labs for upcoming patient visit are scanned and loaded appropriately into the EMR.
+ Provides administrative support for practice provider(s): calendar management, scheduling meetings (including staff meetings), preparation of materials for distribution. Types, transcribes, edits correspondence, manuscripts, reports, statistics, and other patient care, academic, and administrative documents.
+ Maintains supply inventory: ordering of clinical and office supplies, invoice processing.
+ Provides administrative support to the physician in their external roles with affiliated networks: intern and residency program, credentials committee, Physician Oncology Advisory Board, oncology CME program, and in quarterly strategic planning meetings to design future projects of the Cancer Center
+ Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
+ Other duties as assigned to support the unit, department, entity, and health system organization
Credentials:
Education or Equivalent Experience:
+ H.S. Diploma/GED And 2+ years medical office administrative support (Required)
+ Bachelor's Degree And 0-1 years previous experience working in a healthcare setting (Preferred)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER: 276027
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2
Administrative Assistant
08629 Trenton, New Jersey
Adecco US, Inc.
Posted 13 days ago
Job Viewed
Job Description
Adecco is assisting a client in **Hamilton, NJ** in their search for a **Warehouse Administrative Assistant** . This is a contract to hire role with weekly pay starting at $20 an hour.
The Warehouse Administrative Assistant is responsible for managing the flow of information and documentation within the warehouse. This position supports warehouse management by coordinating shipments, maintaining records, and facilitating communication between various departments, vendors, and logistics teams. The role requires strong organizational skills, attention to detail, and proficiency with Microsoft office, software, and warehouse management systems.
**_RESPONSIBILITIES:_**
+ Oversee billing logs and labor hours report worked hours.
+ Serve as the primary contact for customers, addressing inquiries, and providing timely and accurate information related to inventories, shipments, and product availability.
+ Review and record every purchase to meet our monthly budget.
+ Assist parties in tracking shipments and resolving any issues that may arise during the transit times and on arrival to Hub.
+ Create purchase orders and follow up for payments with our purchasing department.
+ Constant communication with temporary and security agencies regarding daily reports and any situation that needs attention.
+ Other tasks can be added to your position's daily responsibilities based on the company's operational needs.
+ Direct communication with vendors regarding any issues.
+ Responsible to Daily attendance reports and informing supervisor of any issues.
+ Investigating discrepancies to be able to identify and resolve customer-related issues, such as order discrepancies, shipment errors, or not meeting the standard of work.
+ Direct report with site manager for any issues or daily production needs.
+ Coordinator of the morning meeting presentation
+ Coordinator of the Monthly Safety Meeting
+ Generate regular reports on inventory levels and metrics.
+ In charge of Monthly billing and adding new vendors
+ Assist with production if needed.
+ Assist with training new and current employees
+ Responsible for monitoring warehouse staff, and other equipment and oversee the security, and administrative functions of the warehouse where they are employed.
**_QUALIFICATION AND SKILL REQUIREMENTS:_**
+ High School Diploma or equivalent related work experience
+ Bilingual in English and Chinese
+ At least 2 years' experience in a related field
+ Good verbal and written communication skills
+ Microsoft office experience (excel-power point-word)
Schedule: 8am-5:30pm, Monday- Friday
**Pay Details:** $20.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
The Warehouse Administrative Assistant is responsible for managing the flow of information and documentation within the warehouse. This position supports warehouse management by coordinating shipments, maintaining records, and facilitating communication between various departments, vendors, and logistics teams. The role requires strong organizational skills, attention to detail, and proficiency with Microsoft office, software, and warehouse management systems.
**_RESPONSIBILITIES:_**
+ Oversee billing logs and labor hours report worked hours.
+ Serve as the primary contact for customers, addressing inquiries, and providing timely and accurate information related to inventories, shipments, and product availability.
+ Review and record every purchase to meet our monthly budget.
+ Assist parties in tracking shipments and resolving any issues that may arise during the transit times and on arrival to Hub.
+ Create purchase orders and follow up for payments with our purchasing department.
+ Constant communication with temporary and security agencies regarding daily reports and any situation that needs attention.
+ Other tasks can be added to your position's daily responsibilities based on the company's operational needs.
+ Direct communication with vendors regarding any issues.
+ Responsible to Daily attendance reports and informing supervisor of any issues.
+ Investigating discrepancies to be able to identify and resolve customer-related issues, such as order discrepancies, shipment errors, or not meeting the standard of work.
+ Direct report with site manager for any issues or daily production needs.
+ Coordinator of the morning meeting presentation
+ Coordinator of the Monthly Safety Meeting
+ Generate regular reports on inventory levels and metrics.
+ In charge of Monthly billing and adding new vendors
+ Assist with production if needed.
+ Assist with training new and current employees
+ Responsible for monitoring warehouse staff, and other equipment and oversee the security, and administrative functions of the warehouse where they are employed.
**_QUALIFICATION AND SKILL REQUIREMENTS:_**
+ High School Diploma or equivalent related work experience
+ Bilingual in English and Chinese
+ At least 2 years' experience in a related field
+ Good verbal and written communication skills
+ Microsoft office experience (excel-power point-word)
Schedule: 8am-5:30pm, Monday- Friday
**Pay Details:** $20.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
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3
Administrative Assistant
19053 Feasterville Trevose, Pennsylvania
Robert Half
Posted 13 days ago
Job Viewed
Job Description
Description
Are you familiar with construction/architectural plans (not an expert, but familiar with how to read these plans)? This is a main requirement! If you have this experience, then:
We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team in Feasterville PA. The ideal candidate will have prior experience in the construction industry, specifically experience reading architectural or construction plans. This position will begin immediately as a temporary role, with the potential to become a permanent role for the right person. This role is 100% on site and is critical to ensuring smooth daily operations and providing exceptional support both internally and externally.
Key Responsibilities:
Administrative Support:
+ Perform general secretarial duties, including preparing correspondence, managing filings, scheduling meetings, and maintaining office supplies.
+ Handle incoming and outgoing mail, email, and phone calls professionally and efficiently.
Reception Duties:
+ Serve as the first point of contact for visitors, clients, and vendors.
+ Answer and route calls appropriately, greet visitors warmly, and provide accurate information.
Construction Industry Coordination:
+ Manage and update project documentation according to construction schedules and deadlines.
+ Assist with the preparation of bids, proposals, and contracts specific to construction projects.
+ Liaise with project managers, subcontractors, and other team members to ensure streamlined communication.
Scheduling and Meetings:
+ Coordinate appointments and meetings for upper management.
+ Prepare meeting agendas and take detailed minutes when required.
Data Entry and Reporting:
+ Maintain accurate records and assist with data entry related to ongoing or completed construction projects.
+ Prepare reports or summaries relevant to construction operations.
Requirements
Qualifications and Skills:
+ Industry Experience: Minimum of 2 years of work experience as a secretary or receptionist, preferably within the construction industry.
+ Technical Proficiency: Familiarity with construction-related documentation, such as contracts, permits, and scheduling. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
+ Organizational Skills: Ability to multitask and prioritize effectively in a fast-paced environment.
+ Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.
+ Attention to Detail: Strong detail orientation with a focus on accuracy when managing construction-related documents.
+ Adaptability: Comfortable working in a deadline-driven and team-oriented environment.
Preferred Credentials:
+ Experience with construction management software or tools is a plus.
+ Knowledge of construction terminology and processes is highly desirable.
If you are interested in this opportunity, please apply by submitting a resume in Microsoft Word format, or, email your resume to com. Or, call Kirk @ .
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Are you familiar with construction/architectural plans (not an expert, but familiar with how to read these plans)? This is a main requirement! If you have this experience, then:
We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team in Feasterville PA. The ideal candidate will have prior experience in the construction industry, specifically experience reading architectural or construction plans. This position will begin immediately as a temporary role, with the potential to become a permanent role for the right person. This role is 100% on site and is critical to ensuring smooth daily operations and providing exceptional support both internally and externally.
Key Responsibilities:
Administrative Support:
+ Perform general secretarial duties, including preparing correspondence, managing filings, scheduling meetings, and maintaining office supplies.
+ Handle incoming and outgoing mail, email, and phone calls professionally and efficiently.
Reception Duties:
+ Serve as the first point of contact for visitors, clients, and vendors.
+ Answer and route calls appropriately, greet visitors warmly, and provide accurate information.
Construction Industry Coordination:
+ Manage and update project documentation according to construction schedules and deadlines.
+ Assist with the preparation of bids, proposals, and contracts specific to construction projects.
+ Liaise with project managers, subcontractors, and other team members to ensure streamlined communication.
Scheduling and Meetings:
+ Coordinate appointments and meetings for upper management.
+ Prepare meeting agendas and take detailed minutes when required.
Data Entry and Reporting:
+ Maintain accurate records and assist with data entry related to ongoing or completed construction projects.
+ Prepare reports or summaries relevant to construction operations.
Requirements
Qualifications and Skills:
+ Industry Experience: Minimum of 2 years of work experience as a secretary or receptionist, preferably within the construction industry.
+ Technical Proficiency: Familiarity with construction-related documentation, such as contracts, permits, and scheduling. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
+ Organizational Skills: Ability to multitask and prioritize effectively in a fast-paced environment.
+ Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.
+ Attention to Detail: Strong detail orientation with a focus on accuracy when managing construction-related documents.
+ Adaptability: Comfortable working in a deadline-driven and team-oriented environment.
Preferred Credentials:
+ Experience with construction management software or tools is a plus.
+ Knowledge of construction terminology and processes is highly desirable.
If you are interested in this opportunity, please apply by submitting a resume in Microsoft Word format, or, email your resume to com. Or, call Kirk @ .
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
4
Administrative Assistant
19047 Langhorne, Pennsylvania
Penn Medicine
Posted 13 days ago
Job Viewed
Job Description
**Description**
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
**Entity: Clinical Care Associates**
**Department: Langhorne HEM ONCOL**
**Location: Oxford Valley Medical Plaza- 240 Middletown Blvd**
**Hours: Full-Time**
**Job Summary:**
The Administrative Assistant is responsible for the efficient and effective administration of all assigned areas. In this capacity, the incumbent provides administrative support to Hematology Oncology. Using work planning and follow-through skills, the incumbent exercises confidentiality and sensitivity in the performance of highly responsible duties under minimal supervision. Manages calendars, coordinates and schedules education sessions, meetings, and conferences/travel, serves as liaison to external departments, and creates/implements processes for maximum efficiency.
**Accountabilities:**
+ Answers and handles incoming phone calls, taking/routing messages appropriately, and triaging calls when needed. Interacts with all internal and external customers/patients in a professional manner whether on phone or in person.
+ Schedules appointments and registers patients in EMR. Ensures all needed records, reports, labs for upcoming patient visit are scanned and loaded appropriately into the EMR.
+ Provides administrative support for practice provider(s): calendar management, scheduling meetings (including staff meetings), preparation of materials for distribution. Types, transcribes, edits correspondence, manuscripts, reports, statistics, and other patient care, academic, and administrative documents.
+ Maintains supply inventory: ordering of clinical and office supplies, invoice processing.
+ Provides administrative support to the physician in their external roles with affiliated networks: intern and residency program, credentials committee, Physician Oncology Advisory Board, oncology CME program, and in quarterly strategic planning meetings to design future projects of the Cancer Center
+ Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
+ Other duties as assigned to support the unit, department, entity, and health system organization.
**Qualifications:**
+ H.S. Diploma/GED (Required)
+ 2+ years medical office administrative support (Required)
+ Bachelor's Degree (Preferred)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER: 267949
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
**Entity: Clinical Care Associates**
**Department: Langhorne HEM ONCOL**
**Location: Oxford Valley Medical Plaza- 240 Middletown Blvd**
**Hours: Full-Time**
**Job Summary:**
The Administrative Assistant is responsible for the efficient and effective administration of all assigned areas. In this capacity, the incumbent provides administrative support to Hematology Oncology. Using work planning and follow-through skills, the incumbent exercises confidentiality and sensitivity in the performance of highly responsible duties under minimal supervision. Manages calendars, coordinates and schedules education sessions, meetings, and conferences/travel, serves as liaison to external departments, and creates/implements processes for maximum efficiency.
**Accountabilities:**
+ Answers and handles incoming phone calls, taking/routing messages appropriately, and triaging calls when needed. Interacts with all internal and external customers/patients in a professional manner whether on phone or in person.
+ Schedules appointments and registers patients in EMR. Ensures all needed records, reports, labs for upcoming patient visit are scanned and loaded appropriately into the EMR.
+ Provides administrative support for practice provider(s): calendar management, scheduling meetings (including staff meetings), preparation of materials for distribution. Types, transcribes, edits correspondence, manuscripts, reports, statistics, and other patient care, academic, and administrative documents.
+ Maintains supply inventory: ordering of clinical and office supplies, invoice processing.
+ Provides administrative support to the physician in their external roles with affiliated networks: intern and residency program, credentials committee, Physician Oncology Advisory Board, oncology CME program, and in quarterly strategic planning meetings to design future projects of the Cancer Center
+ Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
+ Other duties as assigned to support the unit, department, entity, and health system organization.
**Qualifications:**
+ H.S. Diploma/GED (Required)
+ 2+ years medical office administrative support (Required)
+ Bachelor's Degree (Preferred)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER: 267949
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5
Administrative Assistant
Conshohocken, Pennsylvania
LodeStar
Posted today
Job Viewed
Job Description
PLEASE READ! To be considered for this role, please complete this brief 5-minute survey. Applications submitted without it will not be considered:
About the Role:
LodeStar is seeking an Administrative Assistant to work hybrid (remote and in person) out of our Conshohocken, PA office. This role focuses on the increasing amount of administrative work out of our main office due to LodeStar’s recent growth. The impact of this position will be time-saving across departments, reduced administrative backlog, and enhanced productivity of our whole team.
This is a great opportunity to join a growing team with potential for additional hours and transition into a full-time role with benefits in 2026.
Key Responsibilities:
· Maintenance of organization of office materials and supplies
· Purchasing and shipping items as needed for LodeStar and subsidiaries
· Scheduling of LodeStar business review calls
· Organization, shipping and maintenance of marketing conference materials
· Other administrative responsibilities as assigned
Qualifications & Skills:
· Prior admin experience, including scheduling, file management, and multi-tasking
· Track record of personal organization
· Desire to grow in role Shown ability to prioritize and execute on deadlines"
Compensation & Schedule:
- Part-time to start, with the goal of transitioning to full-time in 2026
- Competitive pay based on experience
About Us:
Founded in 2013, LodeStar is a fast-growing technology company with a laid-back, collaborative culture. We've been recognized as one of the top 100 technology companies in the mortgage industry and featured on the Inc. 5000 list of fastest-growing private companies in the U.S. multiple times.
- In 2023, we launched SettleWise , a national title insurance company focused on streamlining and modernizing the real estate closing process.
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6
Administrative - Administrative Coordinator
08052 Maple Shade
Vip Auto Outlet
Posted 5 days ago
Job Viewed
Job Description
An Administrative Coordinator is a professional who provides comprehensive administrative support to ensure the smooth and efficient operation of an office or organization.
Responsibilities
- Office Management: Overseeing daily office operations and procedures to maintain an efficient workflow.
- Scheduling and Coordination: Coordinating and scheduling meetings, appointments, and travel arrangements for supervisors, managers, or other staff.
- Communication: Handling both internal and external communication, including phone calls, emails, and mail.
- Documentation and Records Management: Maintaining and updating office records, databases, and filing systems, including physical and digital employee records.
- Administrative Support: Providing general administrative support to various departments and teams as needed.
- Budgeting and Expenses: Supporting budgeting procedures, processing invoices, tracking expenses, and preparing expense reports.
- Supply Management: Ordering and managing office supplies and inventory.
- Policy and Procedures: Developing and implementing office administrative systems and processes, ensuring compliance with company policies and legal guidelines.
- Reporting: Preparing reports, presentations, and data as needed.
- Event Planning: Assisting with the planning and coordination of internal and external events.
- Confidentiality: Handling sensitive and confidential information with discretion.
- Liaison: Serving as a liaison between departments, vendors, clients, and other relevant parties.
Career path
An Administrative Coordinator position can be a stepping stone to other roles within an organization, such as:
- Office Manager
- Executive Assistant
- Human Resources Coordinator
- Administrative Manager
Company Details
Welcome to the VIP Auto Outlet website, a fast and convenient way to research and find a used vehicle that is right for you. If you are looking for a used car, truck, or SUV you will find it here. We have helped many customers in or near Maple Shade, Philadelphia, Mt. Laurel, Marlton and Cherry Hill find the perfect used car.
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7
Administrative Coordinator
08629 Trenton, New Jersey
Robert Half
Posted 2 days ago
Job Viewed
Job Description
Description
We are looking for a detail-oriented and proactive Administrative Coordinator to join our team in Hamilton, New Jersey. In this role, you will be responsible for managing day-to-day administrative tasks, ensuring smooth office operations, and supporting various departments with organizational needs. This is a Contract-to-long-term position offering an opportunity to grow within a dynamic environment.
Responsibilities:
- Coordinate and manage daily administrative operations to support organizational efficiency.
- Handle incoming calls and direct them to the appropriate departments or individuals.
- Maintain and update calendars, including scheduling meetings and appointments.
- Organize and oversee travel arrangements using Concur Travel, ensuring all details are accurately managed.
- Process expense reports and reimbursements through Concur Expense.
- Support interdepartmental communications and ensure timely follow-ups on administrative tasks.
- Prepare, review, and distribute documents, reports, and correspondence as needed.
- Utilize Microsoft Office Suite, including Excel, to create and manage spreadsheets and other documentation.
- Monitor and order office supplies to maintain inventory levels.
- Assist with other administrative duties as required to support the team.
Requirements
- Proven experience in an administrative or coordination role.
- Strong proficiency in Microsoft Office Suite, including Excel.
- Hands-on experience with Concur Travel and Concur Expense systems.
- Exceptional organizational and multitasking skills.
- Excellent verbal and written communication abilities.
- Ability to handle inbound calls professionally and efficiently.
- Experience in calendar management and scheduling.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for a detail-oriented and proactive Administrative Coordinator to join our team in Hamilton, New Jersey. In this role, you will be responsible for managing day-to-day administrative tasks, ensuring smooth office operations, and supporting various departments with organizational needs. This is a Contract-to-long-term position offering an opportunity to grow within a dynamic environment.
Responsibilities:
- Coordinate and manage daily administrative operations to support organizational efficiency.
- Handle incoming calls and direct them to the appropriate departments or individuals.
- Maintain and update calendars, including scheduling meetings and appointments.
- Organize and oversee travel arrangements using Concur Travel, ensuring all details are accurately managed.
- Process expense reports and reimbursements through Concur Expense.
- Support interdepartmental communications and ensure timely follow-ups on administrative tasks.
- Prepare, review, and distribute documents, reports, and correspondence as needed.
- Utilize Microsoft Office Suite, including Excel, to create and manage spreadsheets and other documentation.
- Monitor and order office supplies to maintain inventory levels.
- Assist with other administrative duties as required to support the team.
Requirements
- Proven experience in an administrative or coordination role.
- Strong proficiency in Microsoft Office Suite, including Excel.
- Hands-on experience with Concur Travel and Concur Expense systems.
- Exceptional organizational and multitasking skills.
- Excellent verbal and written communication abilities.
- Ability to handle inbound calls professionally and efficiently.
- Experience in calendar management and scheduling.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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8
Administrative Specialist
08629 Trenton, New Jersey
Meta
Posted 13 days ago
Job Viewed
Job Description
**Summary:**
Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.
**Required Skills:**
Administrative Specialist Responsibilities:
1. Provide remote high-volume calendaring, travel, and expense support
2. Provide Administrative services during designated support hours
3. Manage complex calendars for multiple clients
4. Schedule internal and external meetings for multiple clients
5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
6. Learn and utilize internal and external tools to provide calendar support
7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support
8. Partner with clients and other Administrative Assistants for meeting coordination
9. Provide proactive time management recommendations to clients
10. Coordinate domestic and international travel arrangements via Concur
11. Prepare and submit corporate card expense reports
12. Maintain program scope of support within agreed-upon service level agreements
13. Educate and inform clients on program goals, scope and service level agreements
14. Draft and send communications to clients about transitions or changes in support
15. Provide coverage support for Admin Specialist colleagues
16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
**Minimum Qualifications:**
Minimum Qualifications:
17. 3+ years of relevant high-volume coordination experience
18. 3+ years of relevant experience providing administrative support to 2 or more executives
19. 3+ years of relevant experience managing calendars for 2 or more executives
20. Experience prioritizing multiple tasks and activities
21. Experience with Microsoft Office, Google Suite, Concur or similar programs
22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
**Preferred Qualifications:**
Preferred Qualifications:
23. Experience supporting 3+ or more executives simultaneously
24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives
25. 3+ years of experience managing expense reports
26. Experience building relationships across a larger company
27. Demonstrated customer focus, preferably in a customer service or front of house environment
**Public Compensation:**
$31.88/hour to $47.50/hour + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at
Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.
**Required Skills:**
Administrative Specialist Responsibilities:
1. Provide remote high-volume calendaring, travel, and expense support
2. Provide Administrative services during designated support hours
3. Manage complex calendars for multiple clients
4. Schedule internal and external meetings for multiple clients
5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
6. Learn and utilize internal and external tools to provide calendar support
7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support
8. Partner with clients and other Administrative Assistants for meeting coordination
9. Provide proactive time management recommendations to clients
10. Coordinate domestic and international travel arrangements via Concur
11. Prepare and submit corporate card expense reports
12. Maintain program scope of support within agreed-upon service level agreements
13. Educate and inform clients on program goals, scope and service level agreements
14. Draft and send communications to clients about transitions or changes in support
15. Provide coverage support for Admin Specialist colleagues
16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
**Minimum Qualifications:**
Minimum Qualifications:
17. 3+ years of relevant high-volume coordination experience
18. 3+ years of relevant experience providing administrative support to 2 or more executives
19. 3+ years of relevant experience managing calendars for 2 or more executives
20. Experience prioritizing multiple tasks and activities
21. Experience with Microsoft Office, Google Suite, Concur or similar programs
22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
**Preferred Qualifications:**
Preferred Qualifications:
23. Experience supporting 3+ or more executives simultaneously
24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives
25. 3+ years of experience managing expense reports
26. Experience building relationships across a larger company
27. Demonstrated customer focus, preferably in a customer service or front of house environment
**Public Compensation:**
$31.88/hour to $47.50/hour + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at
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9