32 Administrative Positions jobs in Westborough

Agent Licensing & Administrative Support Specialist (Hybrid)

Date: Jun 27, 2025

Location:

Webster, MA, US

Company: MAPFRE

Summary:

Performs the responsibilities associated with the Agent Licensing/Contract functions for both existing and newly appointed agents including the licensing and appointing of agencies with the various Divisions of Insurance (DOI) and the creation and maintenance of agency data within various Company systems.

Responsibilities:

• Performs various duties relating to new agent appointments, book transfers, adding / removing lines of business, terminations, and address changes along with other responsibilities which include preparing all necessary documentation such as Marketing Notices, applicable agency contracts and licensing of agents.

• Works closely with Business Development and other representatives in addressing contracting and licensing issues and follows up with the appropriate line departments when necessary.

• Maintains records, compiles information, and submits the necessary forms / documentation in a timely manner in order to keep agents licensed in compliance with state DOI licensing requirements.

• Conducts monthly and/or quarterly reconciliation audits of agent licensing requirements and active agent appointments in accordance with departmental and internal auditing procedures.

• Calculates and submits payment requests for individual agent licensing payments as well as assist with the preparation of the annual licensing payments to the respective state DOI departments.

• Maintains / ensures accuracy of agency information in all applicable systems.

• Maintains and enters agent commission rates including bonus commission.

• Provides ad hoc queries and reports including, but not limited to, monthly licensing activity results and new agent appointment activities.

• Works closely with LexisNexis and our agents to ensure all agents have accounts set up respectively

• Works closely with Licensing / Contracts Specialist in all aspects of issuing, updating, and rescinding agency credentials in MAPFRE systems in adherence with departmental guidelines.

Skills/Abilities:

Education: Associates Degree or Technical or specialized knowledge or equivalent, related experience.

Experience: 1 - 3 years or High School equivalent plus 3 - 5 years.

Qualifications:

• Excellent oral and written communication skills.

• Advanced organization, time-management and planning skills.

• Personal Computer skills, Microsoft Word, Excel, and Internal Systems administration required.

• Knowledge of TronWeb, V12, and AS400 preferred.

#MAPFRE123

Thank you for considering MAPFRE Insurance as part of your career journey.

We're proud to be rated "A" (Excellent) by A.M. Best Company. We offer property and casualty insurance, working with over 3,000 independent agents and brokers in 11 states.

If you require an accommodation for a disability so that you may participate in the selection process, you are encouraged to contact the MAPFRE Insurance Talent Acquisition team at .

We are proud to be an equal opportunity employer.

Nearest Major Market: Worcester

Job Segment: Business Development, Agent, Recruiting, Administrative Assistant, Secretary, Sales, Insurance, Administrative, Human Resources

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Amentum is seeking an Administrative and Technical Support Specialist . The AA independently accomplishes general or routine office administrative tasks. The AA should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more dynamic (i.e., less routine) and challenging than other tasks.

Sign-on bonus offered if you join us.

Responsibilities:

• Records and file management

• Employee in- and out-processing

• Assist in managing DOD, DSS, and local office policies and programs

• Support the field office chief in scheduling

• Correspondence drafting and routing

• Travel planning (Defense Travel System (DTS)

• Conference room coordination

• Office equipment and supply inventory maintenance

• Government timecard program (DAI) management

• Receipt and routing of office mail/correspondence

• Management of task management (CATMS) system

• Assist in execution of office training program

• Responsible for inputting and managing data bases as directed

Requirements:

• Active secret clearance required

• High School Diploma or equivalent

• 2 years of administrative experience

• all personnel shall have superior oral and written communication skills, as well as a good command of the English language.

• U.S. driver’s license and be capable of operating government vehicles.

• Travel may be required

Preferred:

• Intermediate to high proficiency in Microsoft applications, particularly Word, Excel and Outlook

• Familiarity with the Defense Travel System and timekeeping management programs a plus

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans ( and Labor Laws Posters ( .

Accounts Payable - Administrative Assistant Office Support

Job Summary:

To maintain accounts payable material and purchase order records. This position provides office support for the District Office and performs administrative office support work, general office assistance functions and related work as required. Works cooperatively with district and school personnel. This role is an important part of district presentation and culture.

Organizational Relationship or Line of Authority:

Works under the supervision of the Director of Finance and Operations and Superintendent and Assistant Director of Finance and Operations

Work Year:

12 months

Hours are 8:30-4:00pm inclusive of a 30 minute unpaid lunch.

Bargaining Unit:

Marlborough School Administrative Office Support

Statement of Duties:

Accounts Payable Duties

• Enter invoices and purchase orders into the computer and maintain accounts payable records.
• Maintain vendor code list and code all purchase orders.
• Responsible for bi-monthly running of warrants, checks, and special
• Responsible for supervising other clerks in inputting accounts payable material into the computer and maintaining records.
• Maintain requisition file.
• Maintain accounting copy purchase orders or related electronic
• Send all vendor purchase orders and maintain vendor
• Check all requisitions for completeness.
• Encumber all purchase orders into the computer and maintaining encumbrance purchase order and receive order copies.
• Maintain budget account codes.
• Input into the computer approved invoices, checking budget account code and auditing for appropriate backup materials such as reimbursement original receipts.
• Create and maintain user access accounts for online ordering with WB Mason, Amazon, Office Depot and others as assigned.
• Work as a liaison between vendors, end and City Hall to resolve accounts payables issues.

Qualifications:

• High School Diploma
• 1-2 years' experience in basic accounting, bookkeeping, typing, and data/word
• Demonstrated knowledge and experience with diverse office technology and equipment, specifically database, spreadsheet and word processing.
• Knowledge of Aspen, as it relates to student information is a
• Must be able to work well with the public, staff and students with a variety of backgrounds.
• Ability to maintain
• Good customer service skills in dealing with the public and staff effectively.
• Must be able perform work quickly, efficiently and accurately.
• Good abilities with office practices, procedures and office
• Good basic skills in oral and written
• Must be a strong team player, able to collaborate well with
• Bilingual (Spanish or Portuguese) highly preferred
• Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable

An Equal Opportunity Employer

It is the policy of the Marlborough Public Schools not to discriminate on the basis of race, gender, religion, national origin, color, homelessness, sexual orientation, gender identity, age or disability in its education programs, services, activities, or employment practices.

At CVS Health, we're building a world of health around every consumer and surrounding ourselves with dedicated colleagues who are passionate about transforming health care.
As the nation's leading health solutions company, we reach millions of Americans through our local presence, digital channels and more than 300,000 purpose-driven colleagues - caring for people where, when and how they choose in a way that is uniquely more connected, more convenient and more compassionate. And we do it all with heart, each and every day.
This is an exciting opportunity to provide administrative support to two Engineering leaders within CVS Health Pharmacy & Consumer Wellness. In this role you will
+ Conduct complex administrative office coordination assuring smooth, timely, and efficient office operations.
+ Manage research, collection, analysis, and compilation of data and information for department reports.
+ Handles files, reports, and financial records, and manages department record retention.
+ Defines a high degree of customer service by fielding internal and external inquiries, resolving or redirecting as appropriate.
+ Ensures efficient workflow and office operations of the department by following established policies and procedures.
+ Monitors the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management.
+ Prepares complex and comprehensive financial records and files about departmental expenditures, budget balances, investments, payroll, and operations.
+ Evaluates performance within the department ensuring compliance and continuous improvement.
+ Assigns staff support and administrative assistance to executive-level, senior management, or senior individual contributors to ensure consistent department operations.
For this role you will need Minimum Requirements
+ 0-2 years work experience
+ Basic awareness of problem solving and decision making skills
Education
+ Bachelor's degree preferred.
**Anticipated Weekly Hours**
40
**Time Type**
Full time
**Pay Range**
The typical pay range for this role is:
$21.10 - $44.99
This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.
Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.
**Great benefits for great people**
We take pride in our comprehensive and competitive mix of pay and benefits - investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages, our great benefits include:
+ **Affordable medical plan options,** a **401(k) plan** (including matching company contributions), and an **employee stock purchase plan** .
+ **No-cost programs for all colleagues** including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching.
+ **Benefit solutions that address the different needs and preferences of our colleagues** including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility.
For more information, visit anticipate the application window for this opening will close on: 07/19/2025
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.
We are an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on race, ethnicity, color, national origin, sex/gender, sexual orientation, gender identity or expression, religion, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

We are excited about your interest in joining our fast-growing family for the Administrative Assistant position at our Silverleaf site.

Location: Silver Leaf Terrace 30 Terrace Drive Leominster, MA 01453

Schedule: Full Time 

Pay: $21 per hour + Quarterly Incentives 

Top-Notch Work Perks:  

• Health and Wellness Benefits begin immediately 
  • Medical, Vision, and Dental Insurance
• Paid Time Off (Vacation, Sick and Personal)
  • Paid Holidays & Paid Volunteer Day
• Summer Early Release
• 401k with a 4% company match
• Recovery Ready Workplace (committed to supporting employees impacted by S.U.D)

Requirements:

• Ability to communicate with and develop positive trusting relationships with residents.
  • Bilingual in Spanish preferred 
• Computer skills: familiarity with Microsoft Office, Zoom and able and willing to learn additional skills
• Ability to produce outreach materials and provide outreach services to residents.
• Ability to recruit and coordinate the Financial Self Sufficiency Program with residents who are working on career development and life goals.
• Ability to work with Resident Leaders and staff to plan and coordinate a range of adult resident activities and programs.
• Strong communication and organizational skills.
• Outgoing, flexible, resourceful, creative, energetic and emphatic.
• Ability to work well with a team, as well as to work independently.
• Commitment to embracing Housing Management Resources’ values: I REACH: Integrity, Respect, Enthusiasm, Accountability, Commitment and Harmony
• Bachelor’s Degree and 2-years of related experience is preferred. Other education, with 3+ years of related experience may be accepted.

The person in this role will:

• Recruit, coordinate and generally oversee the Financial Self Sufficiency program, working with residents to set and meet goals for their education and career advancement, while saving their rent increases in escrow for their future use.
• Plan and facilitate adult programs to promote goals of literacy & educational success, health, career development, financial self-sufficiency and resident leadership development.
• Interface with the parents of the youth participants and other residents as needed to complete assigned role.
• Prepare outreach materials (program flyers, etc) and lead/oversee outreach to residents.
• Collaborate with other Resident Services staff, Property Management and Maintenance staff in tasks including housekeeping support to enhance tenant stability, tenancy preservation and other mutual goals.
• Meet with residents and make referrals to community services to support resident success.
• Collaborate with community partners who are connected to the programs and activities.
• Collect all data necessary as related to the programs. (FSS tracking, referrals, program attendance, participation, observation assessments, etc)
• Other duties as needed.

Ready to join the team? Together, we are committed to providing high-quality, community-focused, affordable housing. However, our success is not possible without YOU! If you are excited about the challenge of this position and welcome the opportunity to learn and grow, we want to hear from you! Please click "apply" today!

We are committed to ensuring diversity in our workforce and candidates from diverse backgrounds are strongly encouraged to apply. We are an equal opportunity employer.

Learn more at  Like us on Facebook

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

See job description

Our busy legal firm is looking for a legal assistant to help our attorneys and paralegals assist clients and ensure we’re operating with excellence for clients. You’ll assist with the preparation of legal documents and handle all office correspondence, including answering phone calls and emails, arranging meetings, and reminding the team of upcoming deadlines. If you have experience in a law firm environment, work well under pressure, and are looking for a rewarding opportunity in the legal industry, we want to connect with you. You must be able to multitask, think on your feet, take initiative, and be extremely organized. Responsibilities: • Take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines • Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly • Work with attorneys and paralegals to create various legal documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when requested • Conduct legal research, when necessary, with guidance from attorneys and paralegals Client-Focused Tasks Interact with clients and build relationships with them by phone, email, and face-to-face in person • Providing better communication with clients • Strengthening the relationship between the client and the firm Schedule client calls and meetings • Assuring that the attorneys’ calendars are accurately maintained and organized in a logical and efficient manner Interact with the courts and administrative agencies regarding hearings, motions, and other appearances • Becoming the courts’ primary point of contact with the firm for all administrative and scheduling issues Attorney Focused Tasks Prepare and ensure the execution of engagement agreements as directed by the owner • Combining the standard language in the engagement agreement with the attorneys’ instructions that customize the agreement • Ensuring that the client receives the engagement agreement and that they execute it and return it to the firm Keep attorneys' calendars and send reminders • Assuring that the attorneys’ calendars are accurately maintained and organized • Assuring that the attorneys’ workdays are organized in a logical and efficient manner Manage the Attorneys' mail • Retrieve, date stamp, and open mail for assigned attorneys • Retrieve and deliver assigned attorneys' voicemails and ensure that copies are included in the firm’s client files (paper and/or electronic) Prepare and send legal correspondence as directed by attorneys • Put documents keyboarded initially by attorneys into final form, ready for delivery to courts, clients, co-counsel, and opposing counsel Draft non-legal correspondence • Communication with the firm’s bankers, suppliers, Landlords, and others Organize the attorneys’ files • Assure that the attorney has all of the relevant materials ready for in-office meetings, court, or other off-site meetings Administrative Tasks • Enter Attorneys’ time and billing data • Prepare and send bills to clients • Set up and manage new client and firm files • Make copies/scans of documents • Assist with Policies and Procedures Qualifications: • Organizational skills and communication skills are necessary for this position • Minimum 1-2 years of experience in a law firm or office environment as an administrative assistant or secretary • High school diploma or equivalent is required; associate’s degree is a plus • Candidates must have worked with legal software, case management, and docketing programs • Candidates should be able to type at least 50 words per minute • Comfortable working with all Microsoft Office products • Must be comfortable with technology, CRM, and work within deadlines Compensation: $25 - $30 hourly

• Client-Focused TasksInteract with clients and build relationships with them by phone, email, and face-to-face in person • Providing better communication with clients • Strengthening the relationship between the client and the firmSchedule client calls and meetings • Assuring that the attorneys’ calendars are accurately maintained and organized in a logical and efficient mannerInteract with the courts and administrative agencies regarding hearings, motions, and other appearances • Becoming the courts’ primary point of contact with the firm for all administrative and scheduling issuesAttorney Focused TasksPrepare and ensure the execution of engagement agreements as directed by the owner • Combining the standard language in the engagement agreement with the attorneys’ instructions that customize the agreement • Ensuring that the client receives the engagement agreement and that they execute it and return it to the firmKeep attorneys' calendars and send reminders • Assuring that the attorneys’ calendars are accurately maintained and organized • Assuring that the attorneys’ workdays are organized in a logical and efficient mannerManage the Attorneys' mail • Retrieve, date stamp, and open mail for assigned attorneys • Retrieve and deliver assigned attorneys' voicemails and ensure that copies are included in the firm’s client files (paper and/or electronic)Prepare and send legal correspondence as directed by attorneys • Put documents keyboarded initially by attorneys into final form, ready for delivery to courts, clients, co-counsel, and opposing counselDraft non-legal correspondence • Communication with the firm’s bankers, suppliers, Landlords, and othersOrganize the attorneys’ files • Assure that the attorney has all of the relevant materials ready for in-office meetings, court, or other off-site meetingsAdministrative Tasks • Enter Attorneys’ time and billing data  • Prepare and send bills to clients • Set up and manage new client and firm files • Make copies/scans of documents • Assist with Policies and Procedures

Benefits:

• 401(k) matching
• Bonus based on performance
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance

Company Overview

Small, but busy, Acton law firm is seeking a full-time Receptionist/Administrative Assistant to join our team. This practice specializes in Elder Law which includes MassHealth/Medicaid Applications, Estate Planning, and Probate with some Guardianship and Conservatorship work.

Job Summary

This position provides administrative support to all aspects of the law firm's operations with an emphasis on client interactions, sending and processing letters and correspondence, and general office organization.

Responsibilities

• Primary responsibilities include answering and directing phone calls
• Managing incoming and outgoing mail, documents and communications
• Making and confirming appointments
• Serve as liaison between staff and clients
• Drafting and proofreading letters and other documents
• Copying, scanning, filing, and electronic file maintenance
• Provide administrative support to the law firm's staff
• Keep the law firm's information up-to-date in Clio case management software
• Create, edit, and run reports as needed
• Enter updates to and respond to inquiries from potential clients as needed
• Prepare materials, computer equipment, and set up for meetings
• Maintaining supplies and other administrative duties as required

Qualifications

• Excellent administrative and organizational skills and ability to effectively manage multiple tasks and meet deadlines
• Ability to work with diverse cultures, professionals, and personalities
• Proficient in Microsoft Office Suite, including Excel, Word, and Outlook; Clio or other case management software
• Experience setting up meetings in Zoom or a similar online platform
• Experience working in a setting that requires client confidentiality and discretion.
• Law office experience preferred

Hours: 8:30 am - 5:00 pm Monday through Friday
No recruiters or telephone calls, please.
Experience: Receptionist: 1 year (Required)
Education: High school or equivalent (Required)
Location: Acton, MA 01720 (Required)

Compensation: $18.00 - $22.00 per hour

The Massachusetts Chapter of the National Academy of Elder Law Attorneys (MassNAELA) is a non-profit voluntary association whose members consist of a dedicated group of elder law and special needs attorneys across the Commonwealth of Massachusetts. MassNAELA was incorporated in 1992, to serve the legal profession and the public with the following mission: Educate, inspire, serve, advocate, and provide community to attorneys with practices in elder and special needs law.

PURPOSE AND SCOPE:

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

   Under general supervision, follows established company policies and procedures and applies acquired job skills to:

 Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:

• Answering telephone & routing calls to the appropriate person
• Professionally greet all patients and guests.
• Maintain a professional environment at all times. Monitors the reception and waiting areas.
• Distributing incoming mail.
• Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies  and procedures.
• Ensure all aspects of patient confidentiality are maintained at all times

 Scheduling and Registration - Responsibilities may include the following based on location and business need:

• Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
  • Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
  • Organizes travel for patients by contacting and providing requested medical records.
  • Coordinates with transient patient paperwork.
  • Coordinates transfer placements and confirmations along with Clinical Manager.
  • Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
  • Assist with medical appointment referrals and scheduling.
  • Assist with transportation coordination and referrals.

• Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
• Monthly insurance card scanning

Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:

• Setting up and maintaining filing systems and basic databases as applicable.
• Completing forms and reports as required by the various company offices and outside vendors and agencies.
• Preparing purchase orders using the appropriate software application.
• Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
• Maintaining inventory of the necessary office supplies
• Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
• Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
• Assemble, file and maintain patient medical records
• Print patient schedule and pull patient charts daily.
• Arrange for package pickup and delivery.
• Assists with month-end reporting requirements.
• Participate in collaboration sessions such as center/team huddles and staff meetings.
• Attend education and training sessions as appropriate and apply key learnings.

SKILLS:

• Knowledge of office procedures required.
• Proficient in Microsoft office applications
• Ability to adapt to supporting software applications.
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Strong organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

PHYSICAL DEMANDS AND WORKING CONDITIONS :

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

SUPERVISION:

• None

  EDUCATION :

• High School Diploma or GED required

EXPERIENCE AND REQUIRED SKILLS :

• Minimum 6 months relevant experience without a degree.
• 1-2 years related experience preferred.
• Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
• Pleasant telephone manner.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

EOE, disability/veterans