10 Administrative Professionals jobs in Watsonville
Administrative Assistant
95015 Las Lomas, California
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description We are looking for a dedicated Administrative Assistant to join our team in Cupertino, California. In this Contract-to-Permanent role, you will play a key part in supporting daily office operations and ensuring the smooth flow of administrative tasks. This position offers an excellent opportunity to contribute to a dynamic environment within the construction industry.
Responsibilities:
- Issue weight certificates for materials such as sand, gravel, dirt, concrete, and asphalt.
- Maintain accurate records of truck license numbers and tare weights.
- Prepare and submit daily scale reports to ensure operational efficiency.
- Verify customer account statuses and collaborate with the credit department to maintain accurate records.
- Process sales transactions, including handling cash and credit card payments.
- Coordinate staffing schedules with management during peak business periods.
- Provide administrative support to various departments and team members as required.
- Assist in coordinating office projects and managing general administrative tasks.
- Organize and maintain records storage to ensure easy accessibility. Requirements - Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Exceptional attention to detail and accuracy in all aspects of work.
- Excellent interpersonal skills and a collaborative team-oriented mindset.
- Ability to handle confidential information with professionalism and discretion.
- Previous experience in customer service roles is highly desirable.
- Familiarity with the construction industry is a plus.
- Minimum of a High School Diploma or equivalent; additional education is advantageous. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Issue weight certificates for materials such as sand, gravel, dirt, concrete, and asphalt.
- Maintain accurate records of truck license numbers and tare weights.
- Prepare and submit daily scale reports to ensure operational efficiency.
- Verify customer account statuses and collaborate with the credit department to maintain accurate records.
- Process sales transactions, including handling cash and credit card payments.
- Coordinate staffing schedules with management during peak business periods.
- Provide administrative support to various departments and team members as required.
- Assist in coordinating office projects and managing general administrative tasks.
- Organize and maintain records storage to ensure easy accessibility. Requirements - Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Exceptional attention to detail and accuracy in all aspects of work.
- Excellent interpersonal skills and a collaborative team-oriented mindset.
- Ability to handle confidential information with professionalism and discretion.
- Previous experience in customer service roles is highly desirable.
- Familiarity with the construction industry is a plus.
- Minimum of a High School Diploma or equivalent; additional education is advantageous. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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0
Administrative Assistant
93902 Salinas, California
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description We are looking for an experienced Administrative Assistant to join our team in Salinas, California. This is a Contract to permanent position within the manufacturing industry, offering an excellent opportunity for growth. The ideal candidate will bring strong organizational skills, adaptability, and a willingness to learn, ensuring smooth operations in a front-office environment.
Responsibilities:
- Manage accounts payable processes accurately and efficiently.
- Perform general clerical duties, including answering inbound calls and maintaining organized records.
- Handle data entry tasks to ensure precise and timely updates to company systems.
- Serve as the first point of contact for visitors and clients, providing attentive receptionist support.
- Utilize Microsoft Office applications to create, edit, and manage documents and spreadsheets.
- Collaborate with team members to support administrative needs across various departments.
- Assist in onboarding and training for new employees as needed.
- Learn and adapt to company-specific software, such as Tremble, with provided training.
- Maintain a detail-oriented demeanor and contribute to a positive office culture.
- Support additional HR-related tasks and opportunities as the role evolves. Requirements - Minimum of 5 years of administrative experience in a detail-oriented office environment.
- Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
- Familiarity with accounts payable processes and related administrative tasks.
- Ability to adapt quickly to new software and systems, with training provided.
- Excellent communication and organizational skills.
- Construction industry experience is preferred but not required.
- A strong willingness to learn and take initiative in a dynamic environment.
- High level of professionalism and attention to detail in all responsibilities. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Manage accounts payable processes accurately and efficiently.
- Perform general clerical duties, including answering inbound calls and maintaining organized records.
- Handle data entry tasks to ensure precise and timely updates to company systems.
- Serve as the first point of contact for visitors and clients, providing attentive receptionist support.
- Utilize Microsoft Office applications to create, edit, and manage documents and spreadsheets.
- Collaborate with team members to support administrative needs across various departments.
- Assist in onboarding and training for new employees as needed.
- Learn and adapt to company-specific software, such as Tremble, with provided training.
- Maintain a detail-oriented demeanor and contribute to a positive office culture.
- Support additional HR-related tasks and opportunities as the role evolves. Requirements - Minimum of 5 years of administrative experience in a detail-oriented office environment.
- Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
- Familiarity with accounts payable processes and related administrative tasks.
- Ability to adapt quickly to new software and systems, with training provided.
- Excellent communication and organizational skills.
- Construction industry experience is preferred but not required.
- A strong willingness to learn and take initiative in a dynamic environment.
- High level of professionalism and attention to detail in all responsibilities. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
1
Administrative Assistant, Software Delivery
95015 Las Lomas, California
Apple
Posted today
Job Viewed
Job Description
Administrative Assistant, Software Delivery
**Cupertino, California, United States**
**Corporate Functions**
**Summary**
Posted: **May 19, 2025**
Weekly Hours: **40**
Role Number: **200603927**
We are looking for an organized, flexible Administrative Assistant who excels in teamwork and is a resourceful, dedicated problem solver who will support a large engineering organization. The ideal candidate will be proactive, diligent, and able to follow through with attention to detail and strict sense of confidentiality in a fast-paced, time-sensitive environment. You will be responsible for managing day-to-day administrative tasks, supporting and organizing events, support senior leadership while providing essential team and building support.
**Description**
You will provide administrative support to a Director and his team, including managing complex calendars while troubleshooting conflicts. The candidate will represent Apple in high-level contacts both internally and externally requiring significant level of tact, diplomacy, discretion, and confidentiality. The candidate will display exemplar professionalism, proactivity, resourcefulness, and follow-through, in frequent interactions with all levels of the organization. You will also plan and support multiple team events throughout the year, helping the team connect, through your creativity and attention to detail. This position requires someone who enjoys a fast-paced, team-oriented environment, and projects a positive demeanor.
**Minimum Qualifications**
+ 3+ years experience providing administrative support to executives or directors and their teams, preferably in a high tech environment
+ Extensive experience supporting multiple schedules, calendars and priorities with minimal direction
+ Attention to detail, accuracy, and timelines are required.
+ Excellent communication skills, both written and verbal
+ Technically savvy, ability to use and troubleshoot common programs and systems (Mac experience is a plus)
**Preferred Qualifications**
+ AA or BA/BS degree
+ Ability to adapt to new technologies quickly and easily
**Pay & Benefits**
At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $35.98 and $63.96/hr, and your base pay will depend on your skills, qualifications, experience, and location.
Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation.Learn more about Apple Benefits. ( Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant ( .
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant ( .
Apple will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation.
Apple participates in the E-Verify program in certain locations as required by law.Learn more about the E-Verify program ( .
Apple is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. Reasonable Accommodation and Drug Free Workplace policy Learn more .
Apple is a drug-free workplace. Reasonable Accommodation and Drug Free Workplace policy Learn more .
Apple will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law. If you're applying for a position in San Francisco, review the San Francisco Fair Chance Ordinance guidelines applicable in your area.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
**Cupertino, California, United States**
**Corporate Functions**
**Summary**
Posted: **May 19, 2025**
Weekly Hours: **40**
Role Number: **200603927**
We are looking for an organized, flexible Administrative Assistant who excels in teamwork and is a resourceful, dedicated problem solver who will support a large engineering organization. The ideal candidate will be proactive, diligent, and able to follow through with attention to detail and strict sense of confidentiality in a fast-paced, time-sensitive environment. You will be responsible for managing day-to-day administrative tasks, supporting and organizing events, support senior leadership while providing essential team and building support.
**Description**
You will provide administrative support to a Director and his team, including managing complex calendars while troubleshooting conflicts. The candidate will represent Apple in high-level contacts both internally and externally requiring significant level of tact, diplomacy, discretion, and confidentiality. The candidate will display exemplar professionalism, proactivity, resourcefulness, and follow-through, in frequent interactions with all levels of the organization. You will also plan and support multiple team events throughout the year, helping the team connect, through your creativity and attention to detail. This position requires someone who enjoys a fast-paced, team-oriented environment, and projects a positive demeanor.
**Minimum Qualifications**
+ 3+ years experience providing administrative support to executives or directors and their teams, preferably in a high tech environment
+ Extensive experience supporting multiple schedules, calendars and priorities with minimal direction
+ Attention to detail, accuracy, and timelines are required.
+ Excellent communication skills, both written and verbal
+ Technically savvy, ability to use and troubleshoot common programs and systems (Mac experience is a plus)
**Preferred Qualifications**
+ AA or BA/BS degree
+ Ability to adapt to new technologies quickly and easily
**Pay & Benefits**
At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $35.98 and $63.96/hr, and your base pay will depend on your skills, qualifications, experience, and location.
Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation.Learn more about Apple Benefits. ( Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant ( .
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant ( .
Apple will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation.
Apple participates in the E-Verify program in certain locations as required by law.Learn more about the E-Verify program ( .
Apple is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. Reasonable Accommodation and Drug Free Workplace policy Learn more .
Apple is a drug-free workplace. Reasonable Accommodation and Drug Free Workplace policy Learn more .
Apple will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law. If you're applying for a position in San Francisco, review the San Francisco Fair Chance Ordinance guidelines applicable in your area.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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2
ADMINISTRATIVE ASSISTANT (FULL TIME)
93955 Seaside, California
Compass Group, North America
Posted 1 day ago
Job Viewed
Job Description
Location: CSU Monterey Bay
+ We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position.
+ Address: 100 Campus Center, Bldg 16 Seaside CA 93955 Note: online applications accepted only.
+ Schedule: Full time schedule. Monday - Friday. Hours may vary. More details upon interview.
+ Requirement: Previous administrative experience is preferred.
+ Perks: Complimentary shift meals!
+ Pay Range: $19.00 per hour to $20.00 per hour.
We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1440164.
The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: ication Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due t o the position being filled, they may still be considered for future opportunities and are always welcome to reapply.
Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today!
Job Summary
Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities:
+ Answer telephones and direct inquiries in a professional and client centric manner.
+ Maintain confidential personnel files.
+ Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
+ Assist with staffing, including finding staff when employees call out on short notice.
+ Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
+ Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
+ Enter weekly cash sales and meal counts using computer.
+ Perform daily bank deposit reconciliation.
+ Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
+ Perform monthly vendor statement reconciliation.
+ Prepare monthly state claim form for reimbursement.
+ Assist in preparation of end of month financial reports.
+ Attend in-service and/or safety meetings as required.
+ Maintain clean and safe work environment; ability to perform job safely.
+ Performs other duties as assigned.
The Benefits
We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits:
+ Opportunities for Training and Development
+ Retirement Plan
+ Associate Shopping Program
+ Health and Wellness Programs
+ Discount Marketplace
+ Identity Theft Protection
+ Pet Insurance
+ Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
In addition, full-time positions also offer the following benefits to associates:
+ Medical
+ Dental
+ Vision
+ Life Insurance/AD
+ Disability Insurance
+ Commuter Benefits
+ Employee Assistance Program
+ Flexible Spending Accounts (FSAs)
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here ( for information on additional company-provided time off benefits.
Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company's behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year.
Our Commitment to Diversity and Inclusion
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.
Applications are accepted on an ongoing basis.
Chartwells Higher Ed maintains a drug-free workplace.
We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.
+ We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position.
+ Address: 100 Campus Center, Bldg 16 Seaside CA 93955 Note: online applications accepted only.
+ Schedule: Full time schedule. Monday - Friday. Hours may vary. More details upon interview.
+ Requirement: Previous administrative experience is preferred.
+ Perks: Complimentary shift meals!
+ Pay Range: $19.00 per hour to $20.00 per hour.
We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1440164.
The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: ication Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due t o the position being filled, they may still be considered for future opportunities and are always welcome to reapply.
Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today!
Job Summary
Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities:
+ Answer telephones and direct inquiries in a professional and client centric manner.
+ Maintain confidential personnel files.
+ Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
+ Assist with staffing, including finding staff when employees call out on short notice.
+ Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
+ Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
+ Enter weekly cash sales and meal counts using computer.
+ Perform daily bank deposit reconciliation.
+ Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
+ Perform monthly vendor statement reconciliation.
+ Prepare monthly state claim form for reimbursement.
+ Assist in preparation of end of month financial reports.
+ Attend in-service and/or safety meetings as required.
+ Maintain clean and safe work environment; ability to perform job safely.
+ Performs other duties as assigned.
The Benefits
We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits:
+ Opportunities for Training and Development
+ Retirement Plan
+ Associate Shopping Program
+ Health and Wellness Programs
+ Discount Marketplace
+ Identity Theft Protection
+ Pet Insurance
+ Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
In addition, full-time positions also offer the following benefits to associates:
+ Medical
+ Dental
+ Vision
+ Life Insurance/AD
+ Disability Insurance
+ Commuter Benefits
+ Employee Assistance Program
+ Flexible Spending Accounts (FSAs)
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here ( for information on additional company-provided time off benefits.
Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company's behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year.
Our Commitment to Diversity and Inclusion
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.
Applications are accepted on an ongoing basis.
Chartwells Higher Ed maintains a drug-free workplace.
We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.
View Now
3
Administrative Assistant - Hardware Engineering
95015 Las Lomas, California
Apple
Posted 1 day ago
Job Viewed
Job Description
Administrative Assistant - Hardware Engineering
**Cupertino, California, United States**
**Corporate Functions**
**Summary**
Posted: **Jun 24, 2025**
Weekly Hours: **40**
Role Number: **200610271**
At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. Bring passion and dedication to your job and there is no telling what you will accomplish. If an exciting, fast paced environment catches your attention, then consider joining us for this fun, challenging and exciting role in Hardware Engineering.
You will provide administrative and calendar support to a Director and the hardware engineering teams. The ideal candidate will demonstrate the ability to multitask while working in an innovative, change-oriented environment. You are self-motivated, proactive, team oriented and maintain a strong emphasis on organization with unwavering attention to detail. You exercise good judgment, have phenomenal communication skills as you own and execute task/projects with minimal direction.
**Description**
Assist in managing daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Coordinating domestic and international travel arrangements and processing expense reports for your leader.
Multi-task, prioritize, and implement a wide range of projects in a fast-paced environment, with attention to detail, accuracy and timelines.
Plan, coordinate and execute internal events such as off-sites, team building events and organizational wide meetings (all hands, product launch, etc.), and building moves.
Point of contact for the Facilities team to troubleshoot issues in the building and escort non-team members as needed.
Coordinate domestic and international ordering and shipments. Manage space planning and seating/office requests for the teams, as well as team events. Order/stock office supplies and accessories for the team, initiate POs, and onboard new hires.
Demonstrates an ability to anticipate needs and changes, then react with the best interest of the business in mind.
Direct experience handling sensitive and confidential information with integrity, discretion and upmost secrecy.
Extraordinary work ethic while balancing the needs of the team and business.
Building partnerships with other admin team members, to develop consistent standards and best practices for the organization.
Contribute to a positive, productive, and respectful work environment by demonstrating strong emotional intelligence, diplomacy, and communication skills.
**Minimum Qualifications**
+ Proficient in calendar management to ensure smooth day-to-day events are in line with business priorities
+ Excellent written and verbal communication, comfortable communicating with senior executives and their teams
+ A forward-thinker who takes initiative, can successfully manage multiple requests and projects simultaneously, problem solving and constant drive for process improvement
+ Very organized, has an exceptional response rate and flexibility to be available outside of business hours on occasion
+ Exceptional ability to partner with others within the various engineering and administrative teams; strong collaborative and diplomatic skills
+ Ability to be a teammate who can work in a collaborative environment with global teams in multiple time zones.
**Preferred Qualifications**
+ Calm, confident and professional during high stress situations; attention to detail, accuracy, and timeliness are required
+ Ability to thrive in a fast-paced, deadline driven environment while maintaining composure under pressure
+ Ability to exercise good judgement when exposed to highly confidential information
+ Efficient in Apple hardware and software, especially Calendar, Mail, Keynote, Numbers, Pages is desired
**Pay & Benefits**
At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $35.98 and $53.98/hr, and your base pay will depend on your skills, qualifications, experience, and location.
Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation.Learn more about Apple Benefits. ( Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant ( .
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant ( .
Apple will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation.
Apple participates in the E-Verify program in certain locations as required by law.Learn more about the E-Verify program ( .
Apple is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. Reasonable Accommodation and Drug Free Workplace policy Learn more .
Apple is a drug-free workplace. Reasonable Accommodation and Drug Free Workplace policy Learn more .
Apple will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law. If you're applying for a position in San Francisco, review the San Francisco Fair Chance Ordinance guidelines applicable in your area.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
**Cupertino, California, United States**
**Corporate Functions**
**Summary**
Posted: **Jun 24, 2025**
Weekly Hours: **40**
Role Number: **200610271**
At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. Bring passion and dedication to your job and there is no telling what you will accomplish. If an exciting, fast paced environment catches your attention, then consider joining us for this fun, challenging and exciting role in Hardware Engineering.
You will provide administrative and calendar support to a Director and the hardware engineering teams. The ideal candidate will demonstrate the ability to multitask while working in an innovative, change-oriented environment. You are self-motivated, proactive, team oriented and maintain a strong emphasis on organization with unwavering attention to detail. You exercise good judgment, have phenomenal communication skills as you own and execute task/projects with minimal direction.
**Description**
Assist in managing daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Coordinating domestic and international travel arrangements and processing expense reports for your leader.
Multi-task, prioritize, and implement a wide range of projects in a fast-paced environment, with attention to detail, accuracy and timelines.
Plan, coordinate and execute internal events such as off-sites, team building events and organizational wide meetings (all hands, product launch, etc.), and building moves.
Point of contact for the Facilities team to troubleshoot issues in the building and escort non-team members as needed.
Coordinate domestic and international ordering and shipments. Manage space planning and seating/office requests for the teams, as well as team events. Order/stock office supplies and accessories for the team, initiate POs, and onboard new hires.
Demonstrates an ability to anticipate needs and changes, then react with the best interest of the business in mind.
Direct experience handling sensitive and confidential information with integrity, discretion and upmost secrecy.
Extraordinary work ethic while balancing the needs of the team and business.
Building partnerships with other admin team members, to develop consistent standards and best practices for the organization.
Contribute to a positive, productive, and respectful work environment by demonstrating strong emotional intelligence, diplomacy, and communication skills.
**Minimum Qualifications**
+ Proficient in calendar management to ensure smooth day-to-day events are in line with business priorities
+ Excellent written and verbal communication, comfortable communicating with senior executives and their teams
+ A forward-thinker who takes initiative, can successfully manage multiple requests and projects simultaneously, problem solving and constant drive for process improvement
+ Very organized, has an exceptional response rate and flexibility to be available outside of business hours on occasion
+ Exceptional ability to partner with others within the various engineering and administrative teams; strong collaborative and diplomatic skills
+ Ability to be a teammate who can work in a collaborative environment with global teams in multiple time zones.
**Preferred Qualifications**
+ Calm, confident and professional during high stress situations; attention to detail, accuracy, and timeliness are required
+ Ability to thrive in a fast-paced, deadline driven environment while maintaining composure under pressure
+ Ability to exercise good judgement when exposed to highly confidential information
+ Efficient in Apple hardware and software, especially Calendar, Mail, Keynote, Numbers, Pages is desired
**Pay & Benefits**
At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $35.98 and $53.98/hr, and your base pay will depend on your skills, qualifications, experience, and location.
Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation.Learn more about Apple Benefits. ( Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant ( .
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant ( .
Apple will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation.
Apple participates in the E-Verify program in certain locations as required by law.Learn more about the E-Verify program ( .
Apple is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. Reasonable Accommodation and Drug Free Workplace policy Learn more .
Apple is a drug-free workplace. Reasonable Accommodation and Drug Free Workplace policy Learn more .
Apple will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law. If you're applying for a position in San Francisco, review the San Francisco Fair Chance Ordinance guidelines applicable in your area.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
View Now
4
Executive Administrative Assistant I
95015 Las Lomas, California
Adecco US, Inc.
Posted 1 day ago
Job Viewed
Job Description
Adecco is currently assisting one of its clients in their search for an Executive Administrative Assistant in Cupertino, CA!
**Pay rate** : $ 31.78
**Hours/Schedule: Monday - Friday 8:30am - 5pm**
**Duration:** Long term Temporary
**For instant consideration for this role, click on Apply Now and don't forget to upload your resume!**
The Executive Assistant role will support multiple calendars, including one VP, as well as provide excellent, comprehensive administrative and operational support to the Manufacturing Design team.
**Key Responsibilities:**
+ General executive administrative tasks as well as some operational and project coordination activities
+ Assist in managing daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
+ Coordinating domestic and international travel arrangements for select team members.
+ Facilitating expense reporting processes.
+ Supporting all Facilities activities for the team.
**Qualifications:**
+ 2 plus years of Executive Assistant experience supporting VP level or above.
+ Ability and experience with calendar management, complex travel arrangements, expense reports, and facilities requests.
+ Excellent written and verbal communication skills and a strong sense of professionalism.
+ Ability to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion.
+ Proven track record of meeting deadlines and taking initiative to make confident, well-informed decisions.
+ Ability to notice trends and anticipate needs and changes, and react accordingly with a calm demeanor.
+ Excellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
+ Strong interpersonal skills and ability to build relationships cross-functionally.
+ Possess a "can-do" attitude - no task is too big or too small.
+ Ability to handle conflict appropriately, and know when to escalate issues and when to apply common sense.
+ Experience on the Mac platform highly desired.
+ Bachelor's degree or equivalent plus relevant experience
As a reminder, this role is being recruited for by one of our National Recruitment Teams and not your local Branch. In order to be considered, please follow the steps included upon your application. If you are interested in the role **,** APPLY NOW for instant consideration!
**Pay Details:** $31.78 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Pay rate** : $ 31.78
**Hours/Schedule: Monday - Friday 8:30am - 5pm**
**Duration:** Long term Temporary
**For instant consideration for this role, click on Apply Now and don't forget to upload your resume!**
The Executive Assistant role will support multiple calendars, including one VP, as well as provide excellent, comprehensive administrative and operational support to the Manufacturing Design team.
**Key Responsibilities:**
+ General executive administrative tasks as well as some operational and project coordination activities
+ Assist in managing daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
+ Coordinating domestic and international travel arrangements for select team members.
+ Facilitating expense reporting processes.
+ Supporting all Facilities activities for the team.
**Qualifications:**
+ 2 plus years of Executive Assistant experience supporting VP level or above.
+ Ability and experience with calendar management, complex travel arrangements, expense reports, and facilities requests.
+ Excellent written and verbal communication skills and a strong sense of professionalism.
+ Ability to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion.
+ Proven track record of meeting deadlines and taking initiative to make confident, well-informed decisions.
+ Ability to notice trends and anticipate needs and changes, and react accordingly with a calm demeanor.
+ Excellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
+ Strong interpersonal skills and ability to build relationships cross-functionally.
+ Possess a "can-do" attitude - no task is too big or too small.
+ Ability to handle conflict appropriately, and know when to escalate issues and when to apply common sense.
+ Experience on the Mac platform highly desired.
+ Bachelor's degree or equivalent plus relevant experience
As a reminder, this role is being recruited for by one of our National Recruitment Teams and not your local Branch. In order to be considered, please follow the steps included upon your application. If you are interested in the role **,** APPLY NOW for instant consideration!
**Pay Details:** $31.78 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
View Now
5
Administrative Assistant, Intelligent System Experience
95015 Las Lomas, California
Apple
Posted 1 day ago
Job Viewed
Job Description
Administrative Assistant, Intelligent System Experience
**Cupertino, California, United States**
**Corporate Functions**
**Summary**
Posted: **May 29, 2025**
Weekly Hours: **40**
Role Number: **200606880**
At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. This admin position requires a tenacious self-starter who can anticipate the needs of the engineering team and take initiative to solve problems. In addition to being organized and analytical, you must possess strong business judgment and communication skills needed to interact with a variety of people across multiple job functions and levels. You must love what you do and have the desire to be a standout colleague.
**Description**
Serving as the primary gateway for the engineering team, you will collaborate closely with admin assistants, project managers, and leaders across Apple and external organizations. Your administrative support will be comprehensive and meticulous-ranging from daily calendar management and travel coordination to expense report submission, event planning, space planning and addressing a wide variety of day-to-day needs. Your ultimate goal: to ensure the leader and team is set up for success at all times.
You will provide administrative and calendar support to a director and their software engineering team. The ideal candidate will demonstrate the ability to multitask while working in an innovative, change-oriented environment. You are self-motivated, proactive, team oriented and maintain a strong emphasis on organization with unwavering attention to detail. You exercise good judgment, have great communication skills as you own and complete task/projects independently with minimal direction.
**Minimum Qualifications**
+ Desired 5+ years in a corporate environment supporting leaders.
+ Experience managing highly complex calendars, with the ability to foresee and resolve scheduling conflicts proactively.
+ Excellent written and verbal communication, comfortable communicating with senior executives and their teams.
+ Proven track record of meeting deadlines and taking initiative to make confident and well-informed decisions
+ Excellent organizational skills, acute attention to detail, and ability to handle multiple tasks in a fast-paced and time-sensitive environment.
**Preferred Qualifications**
+ AA or BS degree preferred.
+ Ability to remain calm and focused under pressure, with flexibility to adjust priorities on short notice
+ Ability to exercise good judgement when exposed to highly confidential information.
+ Ability to build collaborative relationships cross-functionally, and work in an environment with global teams in multiple time zones.
+ A forward-thinker who takes initiative, can successfully manage multiple requests and projects simultaneously, problem solving and constant drive for process improvement.
+ Efficient in Apple hardware and software, especially Calendar, Mail, Keynote, Number and Pages.
**Pay & Benefits**
At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $35.98 and $63.96/hr, and your base pay will depend on your skills, qualifications, experience, and location.
Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation.Learn more about Apple Benefits. ( Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant ( .
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant ( .
Apple will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation.
Apple participates in the E-Verify program in certain locations as required by law.Learn more about the E-Verify program ( .
Apple is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. Reasonable Accommodation and Drug Free Workplace policy Learn more .
Apple is a drug-free workplace. Reasonable Accommodation and Drug Free Workplace policy Learn more .
Apple will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law. If you're applying for a position in San Francisco, review the San Francisco Fair Chance Ordinance guidelines applicable in your area.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
**Cupertino, California, United States**
**Corporate Functions**
**Summary**
Posted: **May 29, 2025**
Weekly Hours: **40**
Role Number: **200606880**
At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. This admin position requires a tenacious self-starter who can anticipate the needs of the engineering team and take initiative to solve problems. In addition to being organized and analytical, you must possess strong business judgment and communication skills needed to interact with a variety of people across multiple job functions and levels. You must love what you do and have the desire to be a standout colleague.
**Description**
Serving as the primary gateway for the engineering team, you will collaborate closely with admin assistants, project managers, and leaders across Apple and external organizations. Your administrative support will be comprehensive and meticulous-ranging from daily calendar management and travel coordination to expense report submission, event planning, space planning and addressing a wide variety of day-to-day needs. Your ultimate goal: to ensure the leader and team is set up for success at all times.
You will provide administrative and calendar support to a director and their software engineering team. The ideal candidate will demonstrate the ability to multitask while working in an innovative, change-oriented environment. You are self-motivated, proactive, team oriented and maintain a strong emphasis on organization with unwavering attention to detail. You exercise good judgment, have great communication skills as you own and complete task/projects independently with minimal direction.
**Minimum Qualifications**
+ Desired 5+ years in a corporate environment supporting leaders.
+ Experience managing highly complex calendars, with the ability to foresee and resolve scheduling conflicts proactively.
+ Excellent written and verbal communication, comfortable communicating with senior executives and their teams.
+ Proven track record of meeting deadlines and taking initiative to make confident and well-informed decisions
+ Excellent organizational skills, acute attention to detail, and ability to handle multiple tasks in a fast-paced and time-sensitive environment.
**Preferred Qualifications**
+ AA or BS degree preferred.
+ Ability to remain calm and focused under pressure, with flexibility to adjust priorities on short notice
+ Ability to exercise good judgement when exposed to highly confidential information.
+ Ability to build collaborative relationships cross-functionally, and work in an environment with global teams in multiple time zones.
+ A forward-thinker who takes initiative, can successfully manage multiple requests and projects simultaneously, problem solving and constant drive for process improvement.
+ Efficient in Apple hardware and software, especially Calendar, Mail, Keynote, Number and Pages.
**Pay & Benefits**
At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $35.98 and $63.96/hr, and your base pay will depend on your skills, qualifications, experience, and location.
Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation.Learn more about Apple Benefits. ( Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant ( .
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant ( .
Apple will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation.
Apple participates in the E-Verify program in certain locations as required by law.Learn more about the E-Verify program ( .
Apple is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. Reasonable Accommodation and Drug Free Workplace policy Learn more .
Apple is a drug-free workplace. Reasonable Accommodation and Drug Free Workplace policy Learn more .
Apple will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law. If you're applying for a position in San Francisco, review the San Francisco Fair Chance Ordinance guidelines applicable in your area.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
View Now
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6
Administrative Assistant, Internet Technologies & User Privacy
95015 Las Lomas, California
Apple
Posted today
Job Viewed
Job Description
Administrative Assistant, Internet Technologies & User Privacy
**Cupertino, California, United States**
**Corporate Functions**
**Summary**
Posted: **Jul 22, 2025**
Weekly Hours: **40**
Role Number: **200605854**
We are looking for an organized, flexible Administrative Assistant who excels in teamwork and is a resourceful, dedicated problem solver. The ideal candidate works autonomously, takes initiative, has a proactive attitude, and the ability to balance multiple tasks in a fast-paced, time-sensitive environment. This individual will support the team's day-to-day needs, manage a director's calendar, space and conference rooms, as well as organize a variety of events throughout the year.
**Description**
You will collaborate closely with a team of administrative professionals, providing full administrative and calendar support to a Director and their engineering team. You will also help to plan and organize a variety of events throughout the year.
Key responsibilities include:
Daily calendar management.
Submitting general building requests, often acting as the primary point of contact for vendors and ensuring completion of tasks.
Management of conference room calendars.
Provide support for daily onsite needs.
Onboard new employees, ensuring they receive necessary supplies, equipment, and security compliance.
Process expense reports, POs and record and track equipment for inventory audits.
Assist in event planning for the entire organization and will be in charge of smaller individualized team building activities.
Ordering and stocking office supplies, snacks, and updating floor plans.
**Minimum Qualifications**
+ 3-5+ years experience providing administrative support to directors or executives and their teams, preferably in a high tech environment
+ Experience managing highly complex calendars, with the ability to foresee and resolve scheduling conflicts proactively.
+ Experience managing short term projects and team events
+ Ability to prioritize and balance multiple tasks effectively in a fast-paced environment
+ Excellent written and communication skills
+ Ability to lift up to 20lbs.
**Preferred Qualifications**
+ AA or BS degree preferred
+ Proficient in Mac OS: Keynote, Pages, Numbers, Calendar
+ Ability to work autonomously on assignments and handle sensitive and confidential information with integrity and discretion, with the flexibility to adjust priorities on short notice.
+ Professional and calm under pressure, with the ability to switch gears at a moment's notice
+ Proven track record of meeting deadlines, attention to detail, and taking initiative to make confident and well-informed decisions.
**Pay & Benefits**
At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $35.98 and $63.96/hr, and your base pay will depend on your skills, qualifications, experience, and location.
Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation.Learn more about Apple Benefits. ( Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant ( .
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant ( .
Apple will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation.
Apple participates in the E-Verify program in certain locations as required by law.Learn more about the E-Verify program ( .
Apple is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. Reasonable Accommodation and Drug Free Workplace policy Learn more .
Apple is a drug-free workplace. Reasonable Accommodation and Drug Free Workplace policy Learn more .
Apple will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law. If you're applying for a position in San Francisco, review the San Francisco Fair Chance Ordinance guidelines applicable in your area.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
**Cupertino, California, United States**
**Corporate Functions**
**Summary**
Posted: **Jul 22, 2025**
Weekly Hours: **40**
Role Number: **200605854**
We are looking for an organized, flexible Administrative Assistant who excels in teamwork and is a resourceful, dedicated problem solver. The ideal candidate works autonomously, takes initiative, has a proactive attitude, and the ability to balance multiple tasks in a fast-paced, time-sensitive environment. This individual will support the team's day-to-day needs, manage a director's calendar, space and conference rooms, as well as organize a variety of events throughout the year.
**Description**
You will collaborate closely with a team of administrative professionals, providing full administrative and calendar support to a Director and their engineering team. You will also help to plan and organize a variety of events throughout the year.
Key responsibilities include:
Daily calendar management.
Submitting general building requests, often acting as the primary point of contact for vendors and ensuring completion of tasks.
Management of conference room calendars.
Provide support for daily onsite needs.
Onboard new employees, ensuring they receive necessary supplies, equipment, and security compliance.
Process expense reports, POs and record and track equipment for inventory audits.
Assist in event planning for the entire organization and will be in charge of smaller individualized team building activities.
Ordering and stocking office supplies, snacks, and updating floor plans.
**Minimum Qualifications**
+ 3-5+ years experience providing administrative support to directors or executives and their teams, preferably in a high tech environment
+ Experience managing highly complex calendars, with the ability to foresee and resolve scheduling conflicts proactively.
+ Experience managing short term projects and team events
+ Ability to prioritize and balance multiple tasks effectively in a fast-paced environment
+ Excellent written and communication skills
+ Ability to lift up to 20lbs.
**Preferred Qualifications**
+ AA or BS degree preferred
+ Proficient in Mac OS: Keynote, Pages, Numbers, Calendar
+ Ability to work autonomously on assignments and handle sensitive and confidential information with integrity and discretion, with the flexibility to adjust priorities on short notice.
+ Professional and calm under pressure, with the ability to switch gears at a moment's notice
+ Proven track record of meeting deadlines, attention to detail, and taking initiative to make confident and well-informed decisions.
**Pay & Benefits**
At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $35.98 and $63.96/hr, and your base pay will depend on your skills, qualifications, experience, and location.
Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation.Learn more about Apple Benefits. ( Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant ( .
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant ( .
Apple will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation.
Apple participates in the E-Verify program in certain locations as required by law.Learn more about the E-Verify program ( .
Apple is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. Reasonable Accommodation and Drug Free Workplace policy Learn more .
Apple is a drug-free workplace. Reasonable Accommodation and Drug Free Workplace policy Learn more .
Apple will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law. If you're applying for a position in San Francisco, review the San Francisco Fair Chance Ordinance guidelines applicable in your area.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
View Now
7
Administrative Analyst - College of Arts, Humanites and Social Sciences
93941 Monterey, California
California State University
Posted today
Job Viewed
Job Description
Administrative Analyst - College of Arts, Humanites and Social Sciences
Job no: 548812
Work type: Staff
Location: Monterey Bay
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)
Classification: Administrative Analyst/Specialist Exempt I
Hours: Full-time / 40 hours per week
FLSA: Exempt
Anticipated Hiring Salary Range: $5,268 - $6,146* mo.
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.
Priority Screening Date: June 22, 2025
Recruitment Status: Open Until Filled
ABOUT CSUMB
California State University, Monterey Bay is a mid-sized university in California's Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation's largest four-year public university system, California State University , which educates nearly 460,000 students every year.
With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students' lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB's sustainability goal is to be carbon neutral by 2030.
The university's Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.
As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.
PURPOSE :
Under general supervision of the Dean for the College of Arts, Humanities, & Social Sciences, the Administrative Analyst Exempt I is responsible for performing a broad range of complex assignments, analyses, and operations in addition to providing confidential/sensitive general administrative office management and operational support to the Dean to maintain the administrative objectives of the college.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following :
Performs other job-related duties and special projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES :
Knowledge: Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques.
Abilities: to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction.
Skills: in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Thorough mastery of English grammar, spelling, punctuation, editing and spoken language.
MINIMUM QUALIFICATIONS :
Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
SPECIALIZED SKILLS :
Skill in: Institution-wide administration or planning experiences as well as budgetary program analysis. Experience in information retrieval and data presentation and reporting. Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. Excel (including pivot tables/charts, linking worksheets, and creating formulas), preparing PowerPoint presentations to include statistical information, design/creative-based software, web publication, providing exceptional customer service, and planning and executing events. Ability to establish and maintain cooperative working relationships within a diverse, academic environment. Exceptional ability to communicate verbally and in writing in a professional, persuasive, and tactful manner. A strong customer service attitude and commitment is essential.
PREFERRED QUALIFICATIONS :
Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent information system; Microsoft Office Professional; Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms, etc.); 25Live; intranet drives; and internet browsers.
SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS :
PHYSICAL ENVIRONMENT :
Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.
The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.
BENEFITS/PERKS :
CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . The University Corporation at Monterey Bay also provides access to affordable housing near main campus. The allocation of housing is subject to several factors, including availability, eligibility criteria, and specific program guidelines. For more information, visit:
APPLICATION PROCEDURE :
For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at ( or emailing . All employees must be eligible for employment in the U.S.
GENERAL INFORMATION :
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at .
CSUMB is a smoke and tobacco-free campus.
EQUAL OPPORTUNITY EMPLOYER :
CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.
Advertised: May 29 2025 Pacific Daylight Time
Applications close:
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Job no: 548812
Work type: Staff
Location: Monterey Bay
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)
Classification: Administrative Analyst/Specialist Exempt I
Hours: Full-time / 40 hours per week
FLSA: Exempt
Anticipated Hiring Salary Range: $5,268 - $6,146* mo.
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.
Priority Screening Date: June 22, 2025
Recruitment Status: Open Until Filled
ABOUT CSUMB
California State University, Monterey Bay is a mid-sized university in California's Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation's largest four-year public university system, California State University , which educates nearly 460,000 students every year.
With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students' lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB's sustainability goal is to be carbon neutral by 2030.
The university's Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.
As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.
PURPOSE :
Under general supervision of the Dean for the College of Arts, Humanities, & Social Sciences, the Administrative Analyst Exempt I is responsible for performing a broad range of complex assignments, analyses, and operations in addition to providing confidential/sensitive general administrative office management and operational support to the Dean to maintain the administrative objectives of the college.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following :
- Office Operations
- Serves as lead for moves for CAHSS' 10-building footprint by sending and tracking work orders. Develops processes and procedures for requesting space.
- Schedules workrooms and offline conference spaces. Reviews and approves/declines classroom and event space requests (25 Live), and access control for CAHSS 504. Serves as liaison for World Theater requests.
- Prepares, reviews, and processes key/keycard requests and work orders for all CAHSS employees.
- Manages service contracts for CAHSS 504 copiers, shred service, and other office equipment contracts, and prepares reports as needed.
- Responds to inquiries and requests regarding interpretation and application of academic policies and procedures.
- Submits work orders for CAHSS 504 building issues, and as backup, submits work orders for the other nine CAHSS buildings as needed.
- Creates and maintains detailed job aids and procedure/operations manuals for the college staff.
- Responsible for the submission process, upload and management of all digital signage in CAHSS 504, including creation of signage for Dean's Office events and information.
- Handles complex inquiries and requests requiring interpretation and application of university policies and procedures, and addresses or refers to appropriate personnel as needed.
- Works together with the Senior College Analyst on creation and implementation of streamlined Adobe Sign forms and workflows.
- Manages complex college-wide projects as requested by the Dean.
- Maintains and updates college Business Continuation Plan throughout the year.
- Evaluates and develops systems and infrastructure for college governance as needed. Creates Google forms/Qualtrics surveys and shared workspaces in support of college initiatives, and in coordination with the Dean, facilitates the election process for all Department Chair elections.
- College Communications
- Identifies, researches, writes, and publishes compelling stories and announcements that support the college's strategic mission and goals. Submits content to University Communications for larger-scale publication/promotion.
- Serves as webmaster for college-level pages. Develops and publishes content on behalf of departments as needed, and conducts high-level website maintenance in collaboration with IT/University Communications.
- Manages and creates all content for college social media accounts, including MyRaft group management.
- Develops and writes content for communications to faculty and staff on strategic initiatives and college news and events.
- Develops and maintains promotional and collateral projects on departments, degrees, and signature events in support of college promotion for current and prospective students.
- Ensures compliance with CSUMB graphics, publications and media standards. Serves as liaison for CAHSS departments with University Communications and other personnel as needed.
- Administrative Support and Personnel Training
- Provides direction, training, and guidance to Administrative Support Coordinators and Assistants within the college on academic policies and procedures as part of onboarding and as needed.
- Assistant and coordinates clerical and administrative support functions across the college.
- Supports college and department personnel with guidelines and operational procedures on special events planning processes; guest speakers, artists, and eternal reviewers; and exhibits in the CAHSS Gallery.
- Assists Senior College Analyst in CAHSS-wide budgetary analyses/planning, and assists in all fiscal year-end activities for the college. Tracks and reconciles budgets against expenditures as needed, and assists with research and analyses of budget trackers and reports.
- Prepares onboarding documents for new staff, performing assigned responsibilities as needed.
- Event Coordination Management
- Coordinates and submits special events funding requests for college. Prepares and provides budget templates to awardees, and supports department staff by providing guidance on the process and procedures
- Facilitates and communicates events coordinated by CAHSS Associated Student Senator.
- Provides direction to Dean's Office ASC for student events with the Dean, and coordinates communications efforts.
- Serves as liaison with University Affairs, Ceremonies, and Events (UACE) for college-level event planning.
- Works closely with Scheduling/UACE on providing location layouts and provides direction on rooms to be unlocked.
- Development
- Creates and maintains Dean's Advisory Council database and lists.
- Assists the Dean with donor and prospective donor meetings, events, and correspondence.
- Assists the Dean with donations/gifts-in-kind paperwork processing, and coordination of gift delivery with the Office of Advancement.
- Develops custom promotional flyers tailored to donor interests.
- Manages Debbie Juran Beyond Tomorrow Award donor scholarships, including call for applications and creation of submission forms/processes/timeline. Prepares materials for Dean's review and selection, develops and writes acceptance and decline correspondence, processes payments, and works with Dean's Office ASC on donor appreciation event arrangements.
Performs other job-related duties and special projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES :
Knowledge: Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques.
Abilities: to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction.
Skills: in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Thorough mastery of English grammar, spelling, punctuation, editing and spoken language.
MINIMUM QUALIFICATIONS :
Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
SPECIALIZED SKILLS :
Skill in: Institution-wide administration or planning experiences as well as budgetary program analysis. Experience in information retrieval and data presentation and reporting. Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. Excel (including pivot tables/charts, linking worksheets, and creating formulas), preparing PowerPoint presentations to include statistical information, design/creative-based software, web publication, providing exceptional customer service, and planning and executing events. Ability to establish and maintain cooperative working relationships within a diverse, academic environment. Exceptional ability to communicate verbally and in writing in a professional, persuasive, and tactful manner. A strong customer service attitude and commitment is essential.
PREFERRED QUALIFICATIONS :
Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent information system; Microsoft Office Professional; Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms, etc.); 25Live; intranet drives; and internet browsers.
SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS :
- All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
- The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment.
- The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
- This position has been designated as a sensitive position with:
- Access to, or control over, cash, checks, credit cards, and/or credit card account information
- responsibility or access/possession of building master or sub-master keys for building access
- access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards
- This position is required to comply with confidentiality requirements outlined in the Department of Education's Family Educational Rights and Privacy and California's Educational Code Chapter 13 regarding sensitive student issues.
- May require occasional evenings and/or weekend work.
PHYSICAL ENVIRONMENT :
Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.
The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.
BENEFITS/PERKS :
CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . The University Corporation at Monterey Bay also provides access to affordable housing near main campus. The allocation of housing is subject to several factors, including availability, eligibility criteria, and specific program guidelines. For more information, visit:
APPLICATION PROCEDURE :
For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at ( or emailing . All employees must be eligible for employment in the U.S.
GENERAL INFORMATION :
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at .
CSUMB is a smoke and tobacco-free campus.
EQUAL OPPORTUNITY EMPLOYER :
CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.
Advertised: May 29 2025 Pacific Daylight Time
Applications close:
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8
Office Administrator - Nuz, Inc. (Santa Cruz County)
95061 Santa Cruz, California
Metro Publishing Services
Posted 15 days ago
Job Viewed
Job Description
Office Administrator - Nuz, Inc. (Santa Cruz County)
About Nuz, Inc.
Nuz, Inc. operates a three-newspaper group serving Santa Cruz County, along with specialty publications, digital marketing channels and events. Affiliated with the Weeklys media group, encompassing a broad network of media properties in the greater Bay Area, Nuz plays a critical role in local journalism and community engagement.
We are looking for a highly organized and motivated Office Administrator to join our team and help coordinate operations, improve revenue streams and contribute to the success of our media properties. This is a part time position reporting to the Senior Management.
Key Responsibilities:
Financial Management
Receive payments, make deposits and ensure accurate posting to CRM and billing systems.
Advertising Coordination
Take phone and over-the-counter legal and classified ads.
Serve as a main point of contact for ad staff regarding issues with placement and insertion of advertisements.
Assist Ad Director/Publisher to coordinate house ads and web graphics for special issues and promotions, securing necessary approvals to ensure consistency with brand guidelines and voice.
Support marketing efforts for giveaways on Instagram and Facebook.
Advertising & Subscriptions
Maintain and track newsletter sales and placements. Coordinate and mail subscription copies of the Press Banner.
Revenue & Cost Optimization
Collaborate with staff on initiatives to enhance revenue and reduce operational costs.
Process Improvement
Analyze existing processes to identify inefficiencies and recommend improvements to streamline workflows across departments.
Assist with the development and implementation of standardized procedures for ad sales, content production and circulation to ensure consistency and quality.
Vendor Management
Coordinate with print, distribution and technology vendors to negotiate contracts, secure cost-effective solutions and maintain strong vendor relationships.
Regularly review vendor contracts to ensure the best rates and service terms.
Project Management
Oversee key projects such as special issues or new product launches to ensure they are completed on time and within budget.
Coordinate cross-departmentally to ensure alignment on project goals, timelines and resource allocation.
Data Analysis and Reporting
Track and analyze key performance metrics such as digital analytics and ad revenue.
Prepare and present reports for senior management to inform strategic decisions.
Facilities Management
Manage facilities-related needs, including coordinating repairs, maintenance and improvements.
Act as a liaison to neighbors and other tenants on the campus to address any shared concerns and maintain a positive environment.
Distribute payroll checks to staff.
Oversee general office maintenance, ensuring a clean and functional work environment.
Order office supplies and ensure the office runs smoothly.
Other Duties
Assist with print estimates and coordination with vendors.
Perform other related tasks as needed to support the smooth operation of the business.
Qualifications
Prior experience in office or operations management, ideally in a media or publishing environment.
Strong organizational skills with a keen attention to detail.
Excellent communication skills and the ability to work effectively with a variety of stakeholders.
Ability to handle multiple tasks simultaneously and meet deadlines.
Proficiency in basic financial processes and software (experience with Pre1 or a CRM is a plus).
Social media skills, particularly for managing posts and giveaways on platforms like Instagram and Facebook.
Ability to work independently and as part of a team.
Equal Opportunity Employer
Weeklys is an equal opportunity employer. We value diversity and encourage applicants from all backgrounds to apply.
Please read our privacy policy at the link below before applying for this position:
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9