7,718 Office Administrator jobs in the United States

Job Title: Administrative Coordinator
Location: Martins Tavern – Georgetown, Washington, DC
Schedule: Full-time, On-site
Start Date: As soon as available

Since 1933, Martins Tavern has been a landmark in Washington, DC’s Georgetown neighborhood, offering classic American fare and warm hospitality to generations of guests, including U.S. Presidents, celebrities, and local families. As we enter a new chapter of operational excellence with enhanced financial oversight, we’re seeking a reliable and detail-oriented Administrative Coordinator to support our team behind the scenes.

The Administrative Coordinator will serve as a critical liaison between ownership, management, our accounting partners at Harmony CPA, and external vendors. This individual will manage key administrative functions including payroll processing, HR coordination, licensing, benefits administration, and compliance upkeep.

• Collect, review, and submit timesheets to external payroll provider
• Maintain accurate employee records, including I-9s, W-4s, and direct deposit information.
• Help onboard new hires and coordinate paperwork, uniforms, system logins, etc.
  
  

• Maintain employee files and update personnel information as needed.
• Assist with scheduling mandatory training sessions, scheduling employee reviews, and documentation.
• Serve as an internal point of contact for staff HR questions and needs.
  
  

• Liaise with health insurance and workers' comp brokers to keep policies active and compliant.
• Support open enrollment and benefits questions from staff.
• Ensure timely insurance certificate renewals and policy recordkeeping.
  
  

• Maintain a calendar for license renewals (ABRA, DOH, business licenses, etc.).
• Prepare and submit paperwork required for annual inspections or audits.
• Track key expiration dates to ensure timely renewals.
  
  

• Manage vendor relationships and assist with invoice coding and communication with accountants.
• Order and organize office supplies and business-related materials.
• File, scan, and archive important financial and compliance documents.
  
  

• Act as an onsite contact for occasional audits (health, tax, labor).
• Coordinate with Harmony CPA to gather and submit requested financial documents.
• Ensure document accuracy and confidentiality.
  
  

Required:

• 3+ year’s experience in office administration, HR support, or hospitality management.
• High attention to detail and strong organizational skills.
• Comfortable with Google Workspace (Docs, Sheets, Gmail) and cloud-based systems.
• Excellent verbal and written communication.
  
  

Preferred:

• Experience with payroll systems and benefit coordination.
• Familiarity with hospitality industry compliance and regulations.
• Prior experience in a restaurant, hotel, or similar environment is a plus.
• Associate’s Degree or other higher education
• Bi-lingual in Spanish will be helpful

Compensation & Benefits

• Hourly Rate: $25–$0/hour, OR X- X Salary based on experience and qualifications
• Employment Type: Full-time, non-exempt
• Schedule: On-site, weekdays with occasional evening or weekend availability
• Benefits: (Include if applicable—e.g., health insurance, paid time off, staff meals, parking, etc.)

• Be part of a storied DC institution with deep roots and community impact.
• Gain exposure to all back-of-house business functions in a fast-paced hospitality environment.
• Help usher in a new era of modernization and best practices.
  
  

To Apply:
 Please respond to this ad with your resume and a cover note of interest 

Next Door LA is seeking a reliable, detail-oriented Office Admin / Back-of-House Coordinator to join our team! This is a behind-the-scenes role connecting our restaurant operations with accounting, HR, and vendor communications.

Responsibilities:

• Daily reporting and administrative follow-ups

• Supplier follow-ups (refunds, store credits, etc.)

• Coordinating between restaurant management and HR

• Light accounting support (invoices, reconciliations, expense tracking)

• Creating and managing spreadsheets and documents

• Maintaining accurate records and meeting deadlines

Requirements:

• Proficient in Excel / Google Sheets

• Experience with QuickBooks (required)

• Familiarity with Toast POS (a plus)

• Strong organizational and communication skills

• Must be reliable, fast, and precise with daily tasks

• Ability to work independently and stay on top of tasks and follow-ups

• Spanish is a Plus

Schedule:

• Sunday–Thursday, 10:00 AM – 6:00 PM

• Optional 6th day depending on workload and candidate preference

Join a high-energy, passionate team in one of LA's most exciting dining environments. If you're someone who thrives on structure, systems, and clean execution, we'd love to hear from you!

• Respond to customer inquiries by phone, email, walk-in, or mail in a prompt and courteous manner
• Support the delivery and pickup of E&TC mail when not serviced by the Hanscom Official Mail Center (OMC)
• Manage incoming inquiries by ensuring timely responses regardless of the availability of the direct recipient
• Assist with scheduling of counseling appointments and training venues
• Maintain the education resource library, including College Level Examination Program (CLEP) and DANTES Subject Standardized Tests (DANTES) guides
• Provide customer service support for civilian education and training programs
• Review monthly customer satisfaction survey responses and compile a quarterly report with findings and recommendations for the E&TC Director

• Perform daily administrative functions in support of E&TC operations
• Serve as a key support resource to on-site Defense Acquisition University (DAU) personnel
• Manage and safeguard government-owned records and correspondence throughout the contract period
• Provide on-demand access to all administrative records for government review
• Support the administrative needs of on-site Air Force Institute of Technology School of Logistics (AFIT/LS) courses
• Create and submit quarterly workload reports summarizing completed tasks and service activity across all areas of responsibility
• Review and assist with annual updates to Hanscom AFB education & training publications
• Submit all updates to the government representative for approval

• Process reports and correspondence using formats approved by the base information manager
• Meet suspense dates set by the government, Major Command (MAJCOM), and command leadership
• Track and monitor suspense items for periodic government review
• Maintain accurate and centralized file systems accessible for government audit

• Coordinate base-representative correspondence replies, including command requests and inquiries
• Prepare responses to installation action line submissions within two workdays
• Research and draft responses to congressional or external inquiries, with government approval prior to release

• Provide a user-friendly self-help resource center for education & training information
• Maintain catalogs from local colleges, universities, and training providers
• Distribute information on government-sponsored programs, financial aid, and exams

• Serve as Records Custodian for E&TC files and correspondence
• Maintain records in accordance with Air Force Instruction (AFI) 33-322 and other applicable guidance
• Ensure official forms are available and up to date for customer needs
• Establish and manage file plans in the Air Force Records Information Management System
• Conduct records searches and respond to non-Freedom of Information Act (FOIA) data calls
• Collaborate with the Contracting Officer's Representative (COR) and Records Manager to resolve records issues
• Oversee digital working files on SharePoint and local drives
• Develop and maintain continuity folders for major education & training processes, including program descriptions, flow charts, step-by-step procedures, references, and points of contact

• Coordinate classroom scheduling using SharePoint and electronic request forms
• Post weekly classroom calendars and manage scheduling conflicts per E&TC Director priorities
• Inspect classrooms before and after use to ensure they are clean, organized, and properly arranged
• Conduct end-of-day classroom checks and prepare instructional materials for incoming instructors

• Act as the primary point of contact with Base Civil Engineering for facilities issues
• Monitor classroom environments to ensure compliance with Department of the Air Force Manual (DAFMAN) 36-2664 standards
• Coordinate snow removal and sidewalk safety during inclement weather
• Ensure fire and safety inspections and drills meet DAFMAN 91-203 and National Fire Protection Association (NFPA) 101 guidelines
• Initiate and track building maintenance work orders using the NexGen Work Request Database
• Provide status reports and summaries of work performed to the E&TC Director

• Submit supply requests and coordinate procurement with government approval
• Research General Services Administration (GSA) vendors and obtain purchase quotes when needed
• Maintain inventory control sheets and consolidate unfunded requests as directed

• Knowledge of administrative procedures, document control, and recordkeeping practices
• Knowledge of scheduling platforms and shared calendar (e.g., SharePoint or similar)
• Skilled in Microsoft Office applications (e.g., Outlook, Word, Excel, etc.)
• Skilled in organizing digital and paper records for easy access and audit readiness
• Ability to provide courteous, responsive, and professional customer service
• Ability to follow official formatting protocols and meet established suspense dates
• Strong communication, organization, and time management skills

• Experience working with federal, military, or education-related organizations
• Experience providing front-line customer service in a professional or government setting
• Experience performing administrative support (e.g., records management, data entry, or correspondence tracking)

• High school diploma or equivalent required
• Undergraduate degree preferred

• Hanscom AFB, MA 01731

• Not eligible for telework

• U.S. citizenship is required as it supports the U.S. federal government

• U.S. Department of Defense

• Travel is not required

• 40 hours
• 8 hours a day
• 5 days a week

• Employment Classification Eligibility - Nonexempt

• Not eligible for relocation benefits

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are core values. Were committed to fostering an environment for every teammate thats welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us. JOB SUMMARY Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies, releasing documents, scanning receipts as well as additional clerical duties. SUMMARY OF JOB DUTIES Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associates voice mailbox when the associate is unavailable. Greets and directs visitors to the company. Takes and retrieves messages for various personnel. Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information. Receives, sorts and forwards incoming mail. Maintains and routes publications. Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.) Assists in the ordering, receiving, stocking and distribution of office supplies. Assists with other related clerical duties such as photocopying, faxing, filing, and collating.Coordinate monthly employee engagement activities. Maintains a safe, secure, and legal work environment, adhering to all Company policies and procedures. Contributes to team effort by accomplishing related results as needed. Maintains and protects the assets and confidentiality of the Companys information and products. Releasing documents in the document control system and assist in scanning receipts. GENERAL QUALIFICATIONS Education, Knowledge, and Experience Education: A high school diploma is required; a two- or four-year college (Bachelors/Associates degree) is desired. Experience: A minimum of 2 years or more of direct experience Skills: Flexibility, communication proficiency, collaboration skills, customer/client focus, technical capacity (MS Office). Financial management, technical capacity, performance management, ethical conduct, communication proficiency, personal effectiveness/credibility. Preferred Skills/Experience: Other: Extended or irregular hours may be required. Must be authorized to work in the United States. Boeing EnCore is an at-will employer; employment is at the mutual consent of both the employee and the employer, and may be terminated at will for any reason, with or without cause, at any time during employment with the Company. As business conditions warrant a change in the operating necessities of the Company, all employees are expected to react productively, handle other essential tasks assigned now or in the future. Tasks may vary slightly based on products produced at a division. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CERTIFICATES AND LICENSES SUPERVISION PROVIDED TO THE POSITION LEADERSHIP RESPONSIBILITY PROBLEM SOLVING LANGUAGE SKILLS

Description

*** NOTICE: This position is for PRINCIPALS ONLY. ***

Who we are:

• Ardent Services, LLC (ardent.us) is a wholly owned subsidiary of EMCOR ( ) which was formed in 2002 to provide professional electrical and instrumentation services.

• EMCOR is a Fortune 500® company with 2023 revenues of $12.6B, EMCOR Group, Inc. (NYSE: EME) is a leader in mechanical and electrical construction, industrial and energy infrastructure, and building services.

• Ardent is a leading provider of high quality, power, control, and process automation services performed safely on time and on budget, as well as a premier provider of specialty electrical and instrumentation (E&I) services of process industries throughout the country.

• Our corporate office is in Covington, LA. We operate and have offices in Louisiana, Texas, California, and North Dakota.

What we offer:

• Work/Life Balance: Paid Time Off and Paid Holidays

• Financial Benefits: 401(k) Plan with Company Match, Voluntary and Company Paid Group Life Insurance, Short- and Long-Term Disability Insurance, Medical FSA, Competitive Salaries

• Health & Wellness: Health Insurance, Dental Insurance, Vision Insurance

Position

Office Administrator - Field

Location

Sherwood, OH 43555

Reports to

Project Manager and Construction Manager

General Job Description

Responsible for project support, clerical, and administrative duties on site, including but not limited to, timekeeping, payroll, recordkeeping, data entry, and other day-to-day support activities contributing to the success of the project. Electrical, industrial, or construction experience is preferred. Position requires ability to work in a construction jobsite setting. Per Diem eligible position to those who qualify.

Essential Duties and Skills

• Daily timekeeping and data entry

• Maintaining daily labor, procurement, vendor, and equipment recordkeeping documentation

• Preparing and submitting weekly payroll

• Communicating and interacting with vendors and customer representatives

• Assisting in procurement and delivery efforts

• Assisting the Project Management and Project Controls group

Qualifications

• Project experience, preferably in a high-volume atmosphere, is a plus

• Must have excellent organizational and time management skills

• Ability to work efficiently and effectively in a fast-paced environment

• Must be willing to work overtime, when necessary (50-hour workweek average), as this is a non-exempt position eligible for overtime pay

• Possess professional and ethical discernment in alignment with company culture and values

• Must be able to work independently with minimal supervision

• Must be proficient with operating the Microsoft Office Suite, specifically Microsoft Excel and Microsoft Outlook, to accomplish essential duties

• SharePoint, and/or Microsoft Teams experience is a plus

• Possess the ability to learn quickly

• Must have reliable transportation to and from work

Physical Requirements include, but are not limited to:

• Ability to sit at a desk environment (90%) for prolonged periods of time

• Ability to proficiently use office equipment (computer, multifunction printer/copier, etc.)

• Ability to walk up and down stairs and around the office

• Ability to lift up to 25 pounds

• Ability to drive cars/trucks as needed

Industry

Construction

Employment Type

Full-time

Preferred qualifications

• Do you have a valid driver's license?

Ideal answer: Yes

• Are you willing to take a drug test, in accordance with local law/regulations?

Ideal answer: Yes

This job description does not necessarily cover every task or duty that might be assigned. Employees may be assigned additional responsibilities, as necessary. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

#ardent

#CB1

#LI-KL1

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights ( notice from the Department of Labor.

Description

*** NOTICE: This position is for PRINCIPALS ONLY. ***

Who we are:

• Ardent Services, LLC (ardent.us) is a wholly owned subsidiary of EMCOR ( ) which was formed in 2002 to provide professional electrical and instrumentation services.

• EMCOR is a Fortune 500® company with 2023 revenues of $12.6B, EMCOR Group, Inc. (NYSE: EME) is a leader in mechanical and electrical construction, industrial and energy infrastructure, and building services.

• Ardent is a leading provider of high quality, power, control, and process automation services performed safely on time and on budget, as well as a premier provider of specialty electrical and instrumentation (E&I) services of process industries throughout the country.

• Our corporate office is in Covington, LA. We operate and have offices in Louisiana, Texas, California, and North Dakota.

What we offer:

• Work/Life Balance: Paid Time Off and Paid Holidays

• Financial Benefits: 401(k) Plan with Company Match, Voluntary and Company Paid Group Life Insurance, Short- and Long-Term Disability Insurance, Medical FSA, Competitive Salaries

• Health & Wellness: Health Insurance, Dental Insurance, Vision Insurance

Position

Office Administrator - Field

Location

Sherwood, OH 43555

Reports to

Project Manager and Construction Manager

General Job Description

Responsible for project support, clerical, and administrative duties on site, including but not limited to, timekeeping, payroll, recordkeeping, data entry, and other day-to-day support activities contributing to the success of the project. Electrical, industrial, or construction experience is preferred. Position requires ability to work in a construction jobsite setting. Per Diem eligible position to those who qualify.

Essential Duties and Skills

• Daily timekeeping and data entry

• Maintaining daily labor, procurement, vendor, and equipment recordkeeping documentation

• Preparing and submitting weekly payroll

• Communicating and interacting with vendors and customer representatives

• Assisting in procurement and delivery efforts

• Assisting the Project Management and Project Controls group

Qualifications

• Project experience, preferably in a high-volume atmosphere, is a plus

• Must have excellent organizational and time management skills

• Ability to work efficiently and effectively in a fast-paced environment

• Must be willing to work overtime, when necessary (50-hour workweek average), as this is a non-exempt position eligible for overtime pay

• Possess professional and ethical discernment in alignment with company culture and values

• Must be able to work independently with minimal supervision

• Must be proficient with operating the Microsoft Office Suite, specifically Microsoft Excel and Microsoft Outlook, to accomplish essential duties

• SharePoint, and/or Microsoft Teams experience is a plus

• Possess the ability to learn quickly

• Must have reliable transportation to and from work

Physical Requirements include, but are not limited to:

• Ability to sit at a desk environment (90%) for prolonged periods of time

• Ability to proficiently use office equipment (computer, multifunction printer/copier, etc.)

• Ability to walk up and down stairs and around the office

• Ability to lift up to 25 pounds

• Ability to drive cars/trucks as needed

Industry

Construction

Employment Type

Full-time

Preferred qualifications

• Do you have a valid driver's license?

Ideal answer: Yes

• Are you willing to take a drug test, in accordance with local law/regulations?

Ideal answer: Yes

This job description does not necessarily cover every task or duty that might be assigned. Employees may be assigned additional responsibilities, as necessary. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

#ardent

#CB1

#LI-KL1

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights ( notice from the Department of Labor.

Camping World is seeking an Office Administrator for our growing team.

The Office Administrator will help support the dealership with sales paperwork, payments, inventory and payroll.

What You'll Do:

• Breakdown, post and submit funding paperwork for all Sales transactions

• Process and post all cash receipts, credit card payments, scanned checks and ACH payments

• Maintain Dealership inventory including stocking in new and used inventory, intercompany transfers and monthly floor plan audit

• Process and facilitate all payroll and Human Resource paperwork for submission to corporate office

• Sort, review and post all vendor invoices and credit card transactions with correct GL coding

• Perform /oversee title work process and procedures including MSOs, POAs and other documentation, fees and related sales tax submissions

• Prepare/ provide reports, schedules or requests for additional information on a timely basis to the Area Controller, corporate office or General Manager

• Assist the General Manager in running an efficient, organized dealership

• Maintain high standards of accuracy and assure compliance with company and other applicable policies and procedures

• Provide excellent customer service and maintain vendor/customer relations

What You'll Need to Have for the Role:

• Excellent knowledge of a variety of computer software applications in maintaining calendars, word processing, spreadsheets (MS Outlook, Word, Excel, Access, PowerPoint)

• Knowledge of auto dealership accounting systems (IDS, ADP, Reynolds & Reynolds) strongly desired

• Strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines

• High level of interpersonal skills to resolve A/P issues

• Ability to handle sensitive and confidential information and situations

• High level of demonstrated poise, tact and diplomacy

• Strong written and verbal communication skills

• Ability to interact and communicate with individuals at all levels of the organization

• Knowledge of office administrative procedures and knowledge of use and operation of standard office equipment

• Ability to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands

• May hold up to 25 lbs and/or move up to 50 lbs. with assistive devices

Pay Range:

$23.63-$28.56 Hourly

In addition to competitive pay, we offer Paid Time Off, 401(k), an Employee Assistance Program, Good Sam Roadside Assistance, discounts, paid parental leave (if eligibility is met), Tuition Reimbursement (if eligibility is met), and on the job training opportunities. Full-time associates are offered a comprehensive benefit package including medical, dental, vision and more! Part-time associates are offered access to dental & vision coverage! For more information please visit:

We are an equal employment opportunity employer. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, veteran or uniformed service-member status, genetic information, or any other basis protected by applicable federal, state, or local laws.

About CKC Custom Homes:

CKC Custom Homes is San Antonio’s premier luxury custom home builder, known for crafting beautiful, thoughtfully designed homes and delivering a seamless client experience. Our office is an extension of our brand — elevated, welcoming, and meticulously organized. We are looking for an Office Administrator who will take pride in being the face of CKC, supporting our team, and ensuring our clients feel the CKC difference from the moment they walk in the door.

Position Overview:

The Office Administrator will be responsible for the daily operations of the front office, acting as the first point of contact for clients, vendors, and guests. This role requires someone with a polished, professional demeanor, a strong sense of discretion, and a passion for creating a positive, supportive work environment.

Key Responsibilities:

• Greet clients and visitors, providing an exceptional first impression of the CKC brand.

• Manage office organization, supplies, and vendor coordination to ensure a polished and orderly environment.

• Assist in scheduling and confirming client and internal meetings, including meeting preparations.

• Support leadership, sales, and operations teams with administrative tasks as needed.

• Manage mail, deliveries, and office inventory.

• Maintain a high level of confidentiality and professionalism in all interactions.

• Uphold and promote CKC’s company culture by fostering a respectful, collaborative, and solutions-oriented atmosphere.

Ideal Candidate Will Have:

• Previous experience in office administration, client services, or hospitality, ideally within a high-touch or luxury environment.

• Strong organizational skills, with the ability to anticipate needs and proactively solve problems.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite, Canva, and familiarity with project management tools like Buildertrend or Basecamp (preferred but not required).

• A positive, self-motivated approach with the ability to manage multiple priorities gracefully.

• A commitment to upholding company culture, professionalism, and a drama-free, team-focused work environment.

Why CKC:

We are a company that values excellence — in our homes, our client experience, and in how we treat each other. We are seeking someone who wants to grow with us, contribute to a team that supports one another, and take pride in being part of a brand that stands for quality, integrity, and service.