12 Administrative Roles jobs in Albany

Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Albany, New York. In this role, you will provide critical administrative support, including organizing documentation, managing correspondence, and assisting with various office tasks. The ideal candidate will possess strong technical skills and the ability to handle multiple responsibilities with efficiency and professionalism.
Responsibilities:
- Organize and maintain electronic and physical files to ensure timely access and retrieval.
- Prepare, proofread, and edit documents, reports, and correspondence using tools like Microsoft Word and Adobe Creative Cloud.
- Manage schedules, coordinate meetings, and assist with time-sensitive submissions.
- Utilize software such as Microsoft Excel and Outlook for data entry, tracking, and communication purposes.
- Create and manage templates for consistent and accurate document formatting.
- Scan, file, and manage documents, ensuring compliance with established policies and procedures.
- Assist in maintaining databases and spreadsheets, ensuring data accuracy and completeness.
- Identify and address deficiencies in documentation or submissions to ensure quality standards are met.
- Support financial note-taking and pricing tasks as needed.
- Contribute to the organization and execution of cloud-based and paper-based administrative tasks. Requirements - Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Familiarity with Adobe Creative Cloud and PDF tools for document management.
- Strong organizational skills and attention to detail when handling files and documentation.
- Demonstrated ability to manage time effectively and meet deadlines.
- Experience with database management and spreadsheet creation.
- Excellent written and verbal communication skills for proofreading and correspondence.
- Ability to identify and resolve issues in documentation or administrative processes.
- Bachelor's degree preferred, but equivalent experience will be considered. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Administrative Assistant III
Albany, New York
**To proceed with your application, you must be at least 18 years of age.**
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Merrill Lynch Wealth Management is a leading provider of comprehensive wealth management and investment products and services for individuals, companies, and institutions. Merrill Lynch Wealth Management is one of the largest businesses of its kind in the world specializing in goals-based wealth management, including planning for retirement, education, legacy, and other life goals through investment advice and guidance.
Merrill is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations.
At Merrill, we empower you to bring your whole self to work. We value diversity in our thoughts, business, and within our employees and clients. Our Wealth Management team represents an array of different backgrounds and bring their unique perspectives, ideas and experiences, helping to create a work community that is culture driven, resilient, results focused and effective.
**Job Description:**
This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.
**Responsibilities:**
- Communicates with executives and line management to gather and convey relevant information
- Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment
- Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner
- Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
- Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
- Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems
**Required Skills:**
+ Minimum of 1+ years professional experience
+ Strong client service & technical skills (MS Word, Excel & PowerPoint)
+ Strong communication, time management and organizational skills are required
**Desired Skills:**
+ 1+ year(s) of experience supporting an executive or senior level manager within the financial services field
**Skills:**
+ Administrative Services
+ Time Management
+ Attention to Detail
+ Customer and Client Focus
+ Technical Skills (MS Word & Excel)
+ Organizational Skills
+ Planning
+ Prioritization
+ Adaptability
+ Collaboration
+ Event Planning
+ Office Administration
+ Problem Solving
+ Facilities Management
+ Oral Communications
+ Recording/Organizing Information
+ Research
+ Written Communications
**Shift:**
1st shift (United States of America)
**Hours Per Week:**
37.5
**Pay Transparency details**
US - NY - Albany - 69 STATE ST (NY6100)
Pay and benefits information
Pay range
$24.00 - $50.84 hourly pay, offers to be determined based on experience, education and skill set.
Discretionary incentive eligible
This role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on their overall individual performance results and behaviors, the performance and contributions of their line of business and/or group; and the overall success of the Company.
Benefits
This role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.
Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.
To view the "Know your Rights" poster, CLICK HERE ( .
View the LA County Fair Chance Ordinance ( .
Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy ("Policy") establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.
To view Bank of America's Drug-free Workplace and Alcohol Policy, CLICK HERE .
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. Should you be offered a role with Bank of America, your hiring manager will provide you with information on the in-office expectations associated with your role. These expectations are subject to change at any time and at the sole discretion of the Company. To the extent you have a disability or sincerely held religious belief for which you believe you need a reasonable accommodation from this requirement, you must seek an accommodation through the Bank's required accommodation request process before your first day of work.
This communication provides information about certain Bank of America benefits. Receipt of this document does not automatically entitle you to benefits offered by Bank of America. Every effort has been made to ensure the accuracy of this communication. However, if there are discrepancies between this communication and the official plan documents, the plan documents will always govern. Bank of America retains the discretion to interpret the terms or language used in any of its communications according to the provisions contained in the plan documents. Bank of America also reserves the right to amend or terminate any benefit plan in its sole discretion at any time for any reason.

**About Lumen**
Lumen connects the world. We are igniting business growth by connecting people, data and applications - quickly, securely, and effortlessly. Together, we are building a culture and company from the people up - committed to teamwork, trust and transparency. People power progress.
We're looking for top-tier talent and offer the flexibility you need to thrive and deliver lasting impact. Join us as we digitally connect the world and shape the future.
**The Role**
This role will be supporting Regional Vice Presidents within Mass Markets Engineering, Construction and Field Operations. Under minimal supervision and acting on own initiative, performs advanced administrative support for executive level managers. Assignments typically involve work of a confidential nature and require extensive knowledge of department, business unit and company practices, policies, and programs. Typically this level of administrative assistant supports large and complex groups.
**Location and Schedule**
This is a fully remote position open to candidates located anywhere in the United States. The role requires flexibility to support teams and clients across all U.S. time zones, with a primary focus on Pacific, Mountain, and Central time zones.
**The Main Responsibilities**
+ Assembles and analyzes information, prepares reports, presentations, manuals, agendas, correspondences and memoranda.
+ Coordinates activities across departments and possibly business units.
+ Acting on own initiative, this position will perform administrative support for an executive VP team working in a fast-paced, demanding work environment.
+ Utilizes critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced level executive administrative work.
+ Accurately and professionally handles multiple simultaneous high priority issues.
+ Drives priorities and critical items through task lists and manages short-term and long-term schedules
+ Coordinates activities across departments
+ Ensures cross training of other administrative staff for back up support
+ Organizes and maintains calendars- arranging, coordinating and prioritizing scheduling and logistics
+ Accurately and professionally handles multiple simultaneous high priority tasks
+ Accurately and efficiently conducts normal administrative tasks such as processing expense reports, invoice processing, supply orders, meal arrangements, office files, etc. and uses general office equipment
+ Provides professional visitor greeting, telephone and email coverage - accurate message taking, redirecting calls and emails with warm hand offs where appropriate, and resolving routine and non-routine inquiries
+ Other duties as required
**What We Look For in a Candidate**
+ Bachelors' degree or equivalent
+ 5+ years' recent experience working with or supporting a senior executive, or equivalent experience
+ Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency
+ Effective organizational skills with focus on confidentiality, accuracy and attention to detail
+ Excellent verbal and written communication skills
+ Ability to anticipate and proactively resolve potential issues; demonstrating sound judgement / decision-making
+ Demonstrates a positive attitude, resourcefulness and maintains composure in high pressure situations
+ Experience working for a global company; coordinating between various time zones
+ Able to provide support to a widely dispersed team
+ Proficient in Microsoft Office products - Outlook, Word, Excel, PowerPoint, etc.
+ Experience with Zoom, SKYPE and other collaborative meeting forums
+ Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.
+ Schedule flexibility to work outside of routine hours
+ Availability for occasional travel to offsite meetings
**Compensation**
This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Individual pay is based on skills, experience and other relevant factors.
Location Based Pay Ranges:
$48,700 - $5,000 in these states: AL, AR, AZ, FL, GA, IA, ID, IN, KS, KY, LA, ME, MO, MS, MT, ND, NE, NM, OH, OK, PA, SC, SD, TN, UT, VT, WI, WV, and WY.
51,188 - 68,250 in these states: CO, HI, MI, MN, NC, NH, NV, OR, and RI.
53,625 - 71,500 in these states: AK, CA, CT, DC, DE, IL, MA, MD, NJ, NY, TX, VA, and WA.
Lumen offers a comprehensive package featuring a broad range of Health, Life, Voluntary Lifestyle benefits and other perks that enhance your physical, mental, emotional and financial wellbeing. We're able to answer any additional questions you may have about our bonus structure (short-term incentives, long-term incentives and/or sales compensation) as you move through the selection process.
Learn more about Lumen's:
+ Benefits ( Bonus Structure
**What to Expect Next**
#LI-IW1
Requisition #: 338787
**Background Screening**
If you are selected for a position, there will be a background screen, which may include checks for criminal records and/or motor vehicle reports and/or drug screening, depending on the position requirements. For more information on these checks, please refer to the Post Offer section of our FAQ page ( . Job-related concerns identified during the background screening may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
**Equal Employment Opportunities**
We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, "protected statuses"). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.
**Disclaimer**
The job responsibilities described above indicate the general nature and level of work performed by employees within this classification. It is not intended to include a comprehensive inventory of all duties and responsibilities for this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions.
In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Please be advised that Lumen does not require any form of payment from job applicants during the recruitment process. All legitimate job openings will be posted on our official website or communicated through official company email addresses. If you encounter any job offers that request payment in exchange for employment at Lumen, they are not for employment with us, but may relate to another company with a similar name.
**Application Deadline**
07/19/2025

**Summary:**
Meta is seeking an experienced Administrative Assistant to support a number of executives on a rotational basis for the Admin Coverage team. The person in this role will need to be an experienced problem-solver, detail oriented and organizationally skilled to manage nuanced calendaring and travel planning for multiple executives at once. Additionally, the ideal candidate will have effective communication skills, and will be resourceful in building relationships across the larger Meta ecosystem.
**Required Skills:**
Administrative Assistant, Admin Coverage Responsibilities:
1. Coordinate internal and external meetings for multiple executives
2. Manage complex calendar set-up and movement
3. Prepare expense reports and purchase requisitions
4. Coordinate both domestic and international travel arrangements
**Minimum Qualifications:**
Minimum Qualifications:
5. 3+ years of relevant experience providing administrative support to multiple executives
6. 3+ years of relevant experience coordinating travel logistics on behalf of multiple executives
7. 3+ years of relevant calendar management and expense report management experience for multiple executives
8. Demonstrated experience in successfully balancing competing priorities
**Preferred Qualifications:**
Preferred Qualifications:
9. BA/BS
**Public Compensation:**
$31.88/hour to $47.50/hour + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at

**Summary:**
Meta is seeking an experienced Administrative Assistant to support a number of executives on a rotational basis for the Admin Coverage team. The person in this role will need to be an experienced problem-solver, detail oriented and organizationally skilled to manage nuanced calendaring and travel planning for multiple executives at once. Additionally, the ideal candidate will have effective communication skills, and will be resourceful in building relationships across the larger Meta ecosystem.
**Required Skills:**
Administrative Assistant, Admin Coverage Responsibilities:
1. Coordinate internal and external meetings for multiple executives
2. Manage complex calendar set-up and movement
3. Prepare expense reports and purchase requisitions
4. Coordinate both domestic and international travel arrangements
**Minimum Qualifications:**
Minimum Qualifications:
5. 3+ years of relevant experience providing administrative support to multiple executives
6. 3+ years of relevant experience coordinating travel logistics on behalf of multiple executives
7. 3+ years of relevant calendar management and expense report management experience for multiple executives
8. Demonstrated experience in successfully balancing competing priorities
**Preferred Qualifications:**
Preferred Qualifications:
9. BA/BS
**Public Compensation:**
$31.88/hour to $47.50/hour + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at

QC and QA Administrative Assistant
Position overview
The QA/QC Administrative Assistant performs a wide range of clerical, administrative and general office duties in support of management at the RLS Curia site. This position will demand a high level of professionalism and confidentiality.
Join our talented workforce, where a commitment to excellence and a customer focused attitude is everything. We pursue excellence because our work has the power to improve patients' lives with the pharmaceuticals we develop and manufacture.
We proudly offer
+ Generous benefit options
+ Paid training, vacation and holidays
+ Career advancement opportunities
+ Education reimbursement
+ 401k program
+ And more!
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Supervisory responsibilities
This position does not have supervisory responsibilities.
Essential job duties
+ Perform QA/QC administrative duties as required, including preparing documents, making photocopies, scanning documents and presentations, uploading documents into various programs, assisting in onboarding new employees, and/or overseeing employee engagement activities
+ Ordering various office and laboratory supplies to keep the QA/QC areas operational
+ Track items from ordering to arrival at the site. Help determine use frequency to set up routine orders
+ Participate in special projects and coordinate site activities as requested
+ File QA and QC documentation physically and electronically when required.
+ Tabulate QC sample data documentation physically and electronically
+ Support customer and regulatory audits by assisting in document and information retrieval
+ Recommend and implement methods to increase the quality of products and/or services at the site
+ Participate in self-development activities and training of others
+ Exhibit safety awareness and safe work practices
Education, experience, certification and licensures
Required
High school education or equivalent
+ Minimum 1-2 years' professional administrative experience
Preferred
Degree in any field
Knowledge, skills and abilities
+ Proficiency in Microsoft Office (Word, Excel, Outlook and/or PowerPoint), Adobe Acrobat, Zoom and Concur
+ Excellent interpersonal, oral, and written communication skills
+ Strong time management skills and ability to manage calendars
+ Highly organized with focused attention to detail
+ Ability to work in a high-pressure environment both independently and as a team player
+ Self-motivated, extremely efficient, flexible, highly responsible, and able to set priorities as needed
+ Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
+ Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Physical requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
Work environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually quiet.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel as classified. Management reserves the right to revise or amend duties at any time.
Pay Range: $41,000 - $50,920
We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at Curia, in any form without a valid, signed search agreement by an authorized signatory in place for the specific position, approved by Talent Acquisition, will be deemed the sole property of Curia. No fee will be paid in the event the candidate is hired by Curia because of the unsolicited referral.
All interested applicants must apply online. Please be aware of scammers. Curia will only send offer letters and requests for sensitive personal information from a curiaglobal.com email address. Curia is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Curia is an E-Verify employer.
#LI-DR1

**Employment Type:**
Full time
**Shift:**
Day Shift
**Description:**
**Sr. Administrative Assistant - Eddy Senior Care** **- FT Days**
**Narrative:**
Position Summary: The Sr. Secretary/Receptionist is responsible for answering and transferring all incoming calls in a courteous and professional manner, giving information, direction and other appropriate assistance to participants, staff, guests, and vendors, and performing a variety of other clerical duties, as assigned. This position will play a significant role with the homecare operations of the organization, organizing and maintaining files of cases and assisting with the authorization process. Responsibilities to organize, maintain and secure electronic medical records in accordance with Agency policies and procedures and regulatory requirements. Ensures the confidentiality of medical records and participant protected health information. It will also include coordinating provider requests for specialist visits, tests and expedited imaging orders. Includes scheduling visits, notifying IDT and participant, arranging transportation and documenting in EMR. This role will assist in the procurement of prior medical records as well as results from recent medical visits. Ensures any cancelled appointments/tests/orders are rescheduled in a timely manner. Tracks to ensure specialist visit notes and test/order results are obtained and incorporated into the medical record in a timely manner
**Requirements:**
+ The candidate must have strong interpersonal skills, ability to work in a fast-changing environment, ability to work efficiently, easy to with, and strong time management skills.
+ Must have excellent phone and organizational skills,
+ Patience and be able to multitask and manage multiple deadlines.
+ Strong customer service, computer skills, ability to work as a part of a team, flexible and adaptable to change.
+ Community Hospice provides a thorough orientation and a supportive work environment.
**Education** - high school diploma required. Associates degree preferred but not required.
**Experience:** - Minimum of 3 years secretarial experience.
?
We provide a supportive work environment and thorough orientation/training.
Apply today for more information!
Pay Range: $18.50 - $24.92
Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.
**Our Commitment**
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
EOE including disability/veteran

**Employment Type:**
Full time
**Shift:**
Day Shift
**Description:**
**Sr. Administrative Assistant - Eddy Senior Care** **- FT Days**
**Narrative:**
Eddy SeniorCare has a rewarding opportunity for a Senior Administrative Assistant to work with our Health Information Team! PACE is a unique program on the forefront of trends in healthcare, combining an insurance role (we are the Medicare/Medicaid insurer for our participants) with a comprehensive healthcare provider role (primary care, home health, adult daycare, transportation, all coordinated by an interdisciplinary team).
+ The Administrative Assistant will help maintain the provider network that the PACE program refers participants to for specialty medical care.
+ They will assist in the auditing of regulatory data and be part of the team to problem solve issues.
+ They will be educated in several medical records systems, including EPIC and HIXNY, and be required to collect and update data.
+ They will assist with monthly and quarterly reporting.
+ The Administrative Assistant will work with the Health Information Supervisor to manage the program's computer and phone equipment.
+ They may act as a backup to the medical records team based on program needs and also function in the reception area when coverage is required.
+ This is a position for someone who is comfortable multi-tasking and able to switch to priority projects as needed. Being able to create and manipulate spreadsheets is required.
+ The Administrative Assistant will be based out of our Rotterdam or Latham location but must be willing to travel to the alternate location as program needs dictate.
**Requirements:**
+ The candidate must have strong interpersonal skills, ability to work in a fast-changing environment, ability to work efficiently, easy to with, and strong time management skills.
+ Must have excellent phone and organizational skills,
+ Patience and be able to multitask and manage multiple deadlines.
+ Strong customer service, computer skills, ability to work as a part of a team, flexible and adaptable to change.
+ Community Hospice provides a thorough orientation and a supportive work environment.
**Education** - high school diploma required. Associates degree preferred but not required.
**Experience:** - Minimum of 3 years secretarial experience.
?
We provide a supportive work environment and thorough orientation/training.
Apply today for more information!
Pay Range: $18.50 - $24.92
Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.
**Our Commitment**
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
EOE including disability/veteran

**Employment Type:**
Full time
**Shift:**
Day Shift
**Description:**
**Medical Assistant- Cardiology Office - Albany, NY - FT**
If you are looking for a **Medical Assistant** position in a busy Cardiology Office in the Heart Failure Clinic in Albany this could be your opportunity. Here at St. Peter's Health Partner's, we care for more people in more places. This position is located 2 Palisades Drive, Albany, NY.
**Position Highlights:**
+ **Quality of Life:** Where career opportunities and quality of life converge
+ **Advancement:** Strong orientation program, generous tuition allowance and career development
+ **Work/Life:** Monday - Friday Office Hours
**Summary**
The Medical Assistant is responsible to perform the duties of the position in support of the nurses and physicians in providing quality medical care. The Medical Assistant will perform all job functions in a courteous and professional manner consistent with the mission and core values of St Peter's Health Partners Medical Associates.
**Job Duties and Responsibilities**
+ Escorts patient to exam room, takes appropriate vital signs and documents all necessary health information into the electronic medical record.
+ Responds to patients concerns appropriately.
+ Completes referrals and obtains pre-authorizations for diagnostic testing.
+ Follows proper protocol for collection and delivery of specimens.
+ Participates in all required meetings and practice huddles.
+ Completes incoming patient forms and ensures forms are scanned into the electronic medical record if applicable.
+ Uses Universal Precautions with all encounters. Knows and follows procedure for handling occurrences involving exposure to blood or other body fluid.
+ Documents all exposure incidents per St Peter's Health Partners Medical Associates policy.
+ Notifies physician regarding patients in need of physician intervention.
+ Ensures that patient exam rooms are stocked and cleaned at all times.
+ Follows office protocol to ensure adequate supplies are ordered and stocked.
+ Performs office testing with appropriate training and within scope of practice.
+ Handles medical waste appropriately.
+ Provides educational materials to patients.
+ Provides patients with electronic copy of medical record.
+ If applicable perform front-end functions to insure achievement of established revenue cycle metrics, consistent with excellence standards and practice workflows:
+ Scheduling and registration
+ Check-in
+ Check-out
+ Charge entry/claims
+ End of day processes
+ General duties including but not limited to:
+ Document processing
+ Scanning
+ Inbox monitoring
+ Complies with Patient Centered Medical Home (PCMH) care delivery model.
+ Performs all mandatory training.
+ Maintains patient confidentiality and adheres to HIPAA regulations.
+ Works cooperatively with all team members to ensure quality patient care at all times.
+ Communicates respectfully and effectively with providers, clinical staff, colleagues, managers and others.
+ Adheres to St Peter's Health Partners Medical Associates employment guidelines and policies and procedures at all times.
+ Adheres to St Peter's Health Partners Medical Associates Code of Conduct in performance of all job duties.
+ Obtains and maintains medical assistant certification according to MA certification policy.
+ Cross covers other areas as needed
+ Performs other duties as assigned.
_This description is intended to only provide basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve. These responsibilities are subject to change at any time._
**Preferred Qualifications**
+ Graduate of a Medical Assistant Training Program
+ Holds National Medical Assistant Certification: CMA, CCMA, RMA
**Minimum Qualifications**
+ High School Diploma or equivalency
+ At least 10 months' work and/or clinical training experience in the healthcare field
+ Proficient in obtaining manual vital signs
+ Experience using an electronic health record system
+ Commitment to confidentiality and respect
+ Ability to obtain and record patient data including but not limited to: prior health history, family history, allergies, current medications, current complaints, health screening questionnaires
+ Knowledge of basic anatomy and medical terminology
+ Experience assisting physicians, nurses, or other healthcare providers in performing clinical tasks and procedures
+ Ability to provide patients with information related to their health and wellness.
**Pay Range: $19.00 - $26.15**
Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.
**Our Commitment**
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
EOE including disability/veteran