41 Administrative Roles jobs in Azle

Our client is seeking a highly organized, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This pivotal role demands exceptional communication skills, meticulous attention to detail, and the ability to manage complex schedules and confidential information with discretion. You will be instrumental in ensuring the smooth operation of daily administrative functions, acting as a key point of contact for internal and external stakeholders. Your responsibilities will include managing calendars, scheduling meetings across multiple time zones, coordinating travel arrangements (flights, accommodations, itineraries), preparing reports and presentations, drafting correspondence, and handling general office duties. A strong understanding of remote work best practices, including virtual collaboration tools and time management strategies, is essential. You will also be responsible for maintaining databases, processing expense reports, and assisting with special projects as assigned. The ideal candidate possesses a minimum of 5 years of progressive administrative experience, preferably supporting C-level executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite is required, along with experience with project management software. We are looking for a self-starter who can anticipate needs, solve problems independently, and maintain a high level of professionalism in a virtual environment. This is an excellent opportunity to join a dynamic team and contribute to the success of our operations, all while enjoying the flexibility of a remote-first work arrangement. Successful candidates will demonstrate outstanding organizational and time-management skills, a keen ability to prioritize tasks, and a commitment to delivering high-quality work. The ability to adapt to changing priorities and maintain composure under pressure is also highly valued. The ideal candidate thrives in a collaborative, yet autonomous, remote setting and is dedicated to fostering a positive and efficient work environment. This role offers the chance to significantly impact executive productivity and streamline operational workflows.

Responsibilities:

• Manage complex calendars and schedule appointments for multiple executives across different time zones.
• Coordinate domestic and international travel arrangements, including booking flights, hotels, and ground transportation, and preparing detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as a liaison between executives and internal/external stakeholders.
• Manage expense reporting and invoice processing.
• Maintain and organize electronic and physical filing systems.
• Conduct research and gather information for various projects.
• Assist with event planning and coordination for virtual meetings and occasional in-person gatherings.
• Handle ad-hoc administrative tasks and projects as needed.

Qualifications:

• Minimum of 5 years of experience in an administrative support role, preferably supporting senior-level management.
• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
• Discretion and ability to handle confidential information.
• Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Ability to work independently and proactively in a remote setting.

Our client is seeking an exceptionally organized and proactive Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a premier, fully remote opportunity, allowing you to contribute to a fast-paced corporate environment from the comfort of your home office. You will be instrumental in ensuring the smooth day-to-day operations of executive leadership, managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting materials, and drafting correspondence. The role demands impeccable discretion, confidentiality, and a keen eye for detail.

Key responsibilities include managing and prioritizing executive schedules, arranging and preparing for high-level meetings (including board meetings), taking minutes, and following up on action items. You will serve as a primary point of contact for internal and external stakeholders, fielding inquiries and directing them appropriately. Proactive anticipation of executive needs and seamless logistical management are essential. The ideal candidate will possess outstanding communication and interpersonal skills, advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and experience with virtual collaboration tools. A proven ability to manage multiple priorities, work independently, and maintain a high level of professionalism in a remote setting is critical. We are looking for a polished, resourceful, and adaptable individual passionate about providing unparalleled administrative support at the highest levels of the organization.

Dental Depot - Dental Business Office Assistant

Department:

General Administration

Job Status:

Full Time

FLSA Status:

Non-Exempt

Reports To:

Office Manager

Job Type:

Regular

Amount of Travel Required:

None

Work Schedule:

Varies Monday-Saturday. Travel to various locations may be required and possible weekend/evenings hours.

Positions Supervised:

None

Position Summary

Perform all business office duties including standing and greeting patients, checking patients in and out through Eagle Soft, answering multi line telephone with Scheduling Institute dialog, scheduling and confirming appointments via telephone or internet and compiling and recording patient charts and correspondence. Build positive relationships with patients by efficiently, effectively, and courteously communicating information.

Essential Functions

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

• Stand and greet patients, ascertain purpose of visit, and direct them to appropriate staff.
• Answer telephones and direct calls to appropriate staff using the Scheduling Institute dialog.
• Schedule and confirm patient appointments.
• Operate office equipment, such as voice mail messaging systems, and use word processing, label making software, copier, printer and scanner.
• Maintain medical records and correspondence files.
• Compile and record medical charts, reports, or correspondence.
• Receive and route messages or documents, such as laboratory cases and faxes, to appropriate staff.
• Perform various clerical or administrative functions, such as ordering and maintaining an inventory of supplies.
• Interview patients to complete documents, health histories, or forms, such as intake or insurance forms.
• Complete insurance verification forms.
• Position may be responsible for opening the office.
• Position is responsible for pulling and accurately filing charts.
• Ensures printed material and forms are up to date. Registration forms annually, insurance verification forms semi-annually and Soonercare forms are updated daily.
• Complies with: Dental Depot policies and procedures; OSHA policies, procedures, rules, and regulations; and HIPAA policies, procedures, rules, and regulations.
• Position may be required to relocate to other Dental Depot clinics either permanently or on a short term basis due to office needs, on an as needed basis at the discretion of Management.
• This position may complete other Administrative and Maintenance tasks as assigned by Management.
• Maintain regular and reliable attendance

Position Qualifications

Education:

High School Graduate or General Education Degree (GED): Required

Experience:

No prior experience necessary.

Certifications & Licenses:

 None

Computer Skills:

 Efficiently operates assigned computer software and other equipment, including Eaglesoft and Microsoft Office Suite.

Other Requirements:

Must have a valid driver's license, proof of valid vehicle insurance and must have annual Motor Vehicle Record Check, as a condition of employment if employee operates any Company owned vehicles or drives their own personal vehicle for Company business purposes.
Must have knowledge of CDT Codes and pass the bi-annual Dental Depot CDT codes test.

Skills & Abilities

• Communication, Written - Ability to communicate in writing clearly and concisely.
• Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Research Skills - Ability to design and conduct a systematic, objective, and critical investigation.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Accuracy - Ability to perform work accurately and thoroughly.
• Friendly - Ability to exhibit a cheerful demeanor toward others.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Safety Awareness - Ability to identify and correct conditions that affect employee safety.
• Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
• Energetic - Ability to work at a sustained pace and produce quality work.
• Reliability - The trait of being dependable and trustworthy.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.
• Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
• Responsible - Ability to be held accountable or answerable for one’s conduct.
• Motivation - Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability.
• Patience - Ability to act calmly under stress and strain, and of not being hasty or impetuous.
• Enthusiastic - Ability to bring energy to the performance of a task.
• Empathetic - Ability to appreciate and be sensitive to the feelings of others.
• Accountability - Ability to accept responsibility and account for his/her actions.

Physical Demands

N (Not Applicable)

Activity is not applicable to this position.

O (Occasionally)

Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Position requires this activity more than 66% of the time (5.5+ hrs/day)

Physical Demands

Lift/Carry

Stand

C

10 lbs or less

F

Walk

C

Sit

C

Manually Manipulate

C

Reach Outward

C

Push/Pull

Reach Above Shoulder

F

12 lbs or less

F

Climb

O

Crawl

O

Squat or Kneel

O

Bend

F

Grasp

C

Speak

C

Other Physical Requirements

Vision (Near)

Ability to wear Personal Protective Equipment (PPE) - Such as safety glasses, surgical masks and protective gloves

Work Environment

While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals, body fluids, blood borne pathogens, and the risk of radiation. The noise level is usually moderate. As the dental practice is heavily dependent on scheduling, the general environment can become hectic at times. Therefore, the employee must be able to handle effectively the normal anxieties associated with the job.

**Description:** The F-35 Development Program office is seeking an administrative assistant to join the team. This position will support three program management directors: Maintenance Systems, Technical Integration and Advanced Capability Development.
The Administrative Assistant will manage, with high degree of autonomy, administrative duties for directors and senior managers. This position will ensure management is prepared for external and internal meetings.
External meetings: information passed to appropriate agencies/parties for security, access; meeting location & point of contact provided, provide any materials needed for the meeting, transportation arrangements, and necessary information to be communicated to staff.
Internal meetings: external guest's information provided to security and verified, guest or permanent badges coordinated and verified, guests met at the lobby or badge office as necessary, ensure materials for meeting are developed and provided, and run presentations, as necessary.
This position will be responsible for managing detailed travel arrangements, expense reports, and credit card reconciliation. Will communicate with management regarding scheduling of meetings, important emails, meeting notices, phone messages, etc.
The individual will proactively anticipate issues/solve programs (example: scheduling conflicts, etc.) while handling information with the highest level of confidentiality. Must be able to effectively interact with senior level customers, suppliers and company personnel.
The individual will need to be flexible and available to take on additional duties/responsibilities to ensure exceptional organizational performance.
Collect flow-down information and prepare for presentation during team meetings. Track director-assigned action items and follow up with assigned individuals to ensure timely closure.
Must be eligible for a secret SAP/SAR security clearance.
**Basic Qualifications:**
- Proficiency in Microsoft Office including Outlook, Microsoft Word, Excel, Power Point.
- Experience in managing emails, calendars & schedules.
**Desired Skills:**
- Experience in travel planning & expense reporting.
- Ability to maintain a high degree of confidentiality.
- Efficient and effective communications skills (verbal and written).
- Act with diplomacy and discretion with customers, colleagues, and superiors.
- Effective interpersonal organizational skills. Exceptional organizational skills (e.g. filing systems).
- Ability to be a self-starter in low periods of business cycle activity, take initiative to find useful endeavors that serve the office well.
- Ability to maintain complicated calendars, work and re-work meeting requests and scheduling.
- Ability to prioritize tasks and manage time with limited supervision.
- Ability to interface with all levels of government, customers, and corporate executives.
- Ability to work well independently, but function within a team environment.
- Demonstrated familiarity with corporate tasks and systems, such as travel, budget tracking/resolution and purchased supplies resolution.
- Possession of solid knowledge of company policies, procedures, and systems (security requirements, visit request process, travel, charging).
**Security Clearance Statement:** This position requires a government security clearance, you must be a US Citizen for consideration.
**Clearance Level:** Secret with Investigation or CV date within 5 years
**Other Important Information You Should Know**
**Expression of Interest:** By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
**Ability to Work Remotely:** Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
**Work Schedules:** Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
**Schedule for this Position:** 4x10 hour day, 3 days off per week
**Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.**
**The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.**
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.
**Experience Level:** Hourly/Non-Exempt
**Business Unit:** AERONAUTICS COMPANY
**Relocation Available:** No
**Career Area:** Administrative
**Type:** Full-Time
**Shift:** First

Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership in **Fort Worth, Texas, US**. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. The ideal candidate will possess a polished demeanor, excellent problem-solving abilities, and a strong understanding of office management principles. Key responsibilities include screening and prioritizing incoming communications, managing correspondence, organizing meetings and events, and processing expense reports. You will also serve as a liaison between executives and internal/external stakeholders. A Bachelor's degree in Business Administration or a related field, or equivalent experience, is preferred. A minimum of 5 years of experience providing high-level administrative support to C-suite executives is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory. Experience with calendar management tools, travel booking platforms, and office management software is essential. Strong written and verbal communication skills, impeccable organizational abilities, and a proactive approach to anticipating needs are crucial. This is an excellent opportunity for a seasoned administrative professional to play a key role in supporting the operational efficiency of top-level management.

Our client, a distinguished organization within the administrative sector, is actively seeking a highly organized and proactive Senior Administrative Assistant to join their entirely remote workforce. This crucial role provides comprehensive support to senior leadership, ensuring the smooth and efficient operation of day-to-day administrative functions. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities with discretion and professionalism. Responsibilities include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and serving as a primary point of contact for internal and external stakeholders. You will be expected to anticipate needs, proactively solve problems, and maintain a high level of confidentiality. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential. We are looking for a dedicated individual who thrives in a remote setting, demonstrates excellent communication skills, and is committed to providing top-tier administrative support. This is an excellent opportunity for a seasoned administrative professional to contribute significantly to the efficiency and success of our client's leadership team. The ability to work autonomously, manage time effectively, and adapt to changing demands is critical. If you are a meticulous and resourceful individual with a passion for supporting executive functions remotely, we encourage you to apply. Your proactive approach and commitment to excellence will be highly valued in this role.

Responsibilities:

• Manage and maintain complex executive calendars and schedules.
• Coordinate domestic and international travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Screen and prioritize incoming communications and requests.
• Organize and coordinate meetings, conferences, and events.
• Maintain confidential files and records.
• Act as a liaison between executives and other departments or external parties.
• Provide general administrative support to senior leadership.

Qualifications:

• Associate's or Bachelor's degree preferred.
• 5+ years of experience as an administrative assistant, preferably supporting senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time management, and prioritization skills.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Experience with virtual meeting and collaboration tools.
• Ability to work independently and proactively in a remote environment.

Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership within a fully remote environment. This role is essential for ensuring the smooth operation of executive functions, managing complex schedules, coordinating high-level meetings, and handling confidential information with the utmost professionalism. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a proactive approach to problem-solving. You will be the primary point of contact for various internal and external stakeholders, requiring excellent communication and interpersonal abilities. Responsibilities include managing executive calendars, scheduling appointments and travel arrangements, preparing correspondence and reports, and assisting with special projects. As a remote-first professional, you must be adept at using digital collaboration tools, maintaining virtual communication channels, and ensuring efficient workflow management without direct physical supervision. You will be responsible for anticipating the needs of the executives you support and taking initiative to address them proactively. This includes managing complex travel logistics, processing expense reports, and organizing virtual team events. The ability to handle multiple tasks simultaneously, prioritize effectively, and maintain composure under pressure is crucial. Maintaining confidentiality and discretion in all matters is paramount. You will also assist with onboarding new team members and managing office supplies virtually. This is a unique opportunity to contribute significantly to executive operations from a remote setting, providing critical support that enables senior leaders to focus on strategic initiatives. Your role will be integral to the efficiency and effectiveness of the executive team.

Key Responsibilities:

• Manage complex calendars and schedules for senior executives, including appointments, meetings, and travel arrangements.
• Coordinate and schedule virtual meetings, prepare agendas, and distribute meeting materials.
• Handle all aspects of executive travel, including booking flights, hotels, and ground transportation.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Manage incoming and outgoing communications, including emails and phone calls, with professionalism and discretion.
• Organize and maintain electronic and physical filing systems for confidential documents.
• Assist with the preparation of expense reports and other financial documentation.
• Support special projects and initiatives as assigned by executives.
• Act as a liaison between executives and internal/external stakeholders.
• Maintain a high level of confidentiality and discretion at all times.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
• Minimum of 5 years of experience providing high-level administrative support to executives.
• Proven ability to manage complex calendars and prioritize tasks effectively in a remote setting.
• Exceptional organizational and time management skills.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Ability to work independently and proactively anticipate needs.
• Experience with expense reporting systems and travel booking platforms.
• Demonstrated ability to maintain confidentiality of sensitive information.

Our client is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This role operates in a fully remote capacity, requiring exceptional communication and organizational skills to manage a demanding schedule and diverse range of responsibilities. The ideal candidate will be adept at managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. Responsibilities include acting as a primary point of contact for internal and external stakeholders, screening calls and emails, and anticipating the needs of the executives. You will be responsible for organizing meetings, managing logistics, and taking detailed minutes. This position requires strong proficiency in office productivity software, including calendar management tools, word processing, spreadsheets, and presentation software. The ability to multitask, prioritize effectively, and maintain composure under pressure is essential. A proactive approach to problem-solving and a keen eye for detail are critical. The Executive Administrative Assistant will also assist with special projects and event planning as needed. Excellent written and verbal communication skills are paramount, as is a professional and adaptable demeanor. Our client values initiative and expects this individual to take ownership of their responsibilities, demonstrating a high level of autonomy. This fully remote role offers a competitive salary, excellent benefits, and the opportunity to work closely with influential leaders in a dynamic industry. The successful candidate will be a trusted partner, enabling the executives to maximize their efficiency and focus on strategic priorities. This position is perfect for an experienced administrative professional seeking a challenging and rewarding remote opportunity.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role, based in **Fort Worth, Texas**, offers a blend of remote work flexibility and in-office collaboration. You will manage complex calendars, coordinate travel arrangements, prepare reports and presentations, and handle confidential information with discretion. The ideal candidate is a master of multitasking, possesses excellent communication skills, and demonstrates a keen eye for detail. You will serve as a gatekeeper and liaison, facilitating smooth operations between executives, internal departments, and external stakeholders. Responsibilities include:

• Managing and coordinating executive calendars, including scheduling meetings and appointments.
• Arranging domestic and international travel, including flights, accommodations, and itineraries.
• Preparing and editing correspondence, reports, presentations, and other documents.
• Acting as a primary point of contact for internal and external inquiries.
• Managing expense reports and corporate credit card reconciliations.
• Organizing and maintaining physical and digital filing systems.
• Coordinating and executing on-site and off-site events.
• Conducting research and compiling data as needed.
• Handling confidential and sensitive information with the utmost discretion.
• Proactively identifying and addressing administrative needs.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role supporting senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Strong problem-solving skills and attention to detail.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience with calendar management and travel coordination.
• Professional demeanor and ability to interact effectively with all levels of staff and external contacts.

This role requires an individual who is adaptable, resourceful, and capable of working both independently and collaboratively in a hybrid environment. Our client values professionalism, efficiency, and a commitment to providing top-tier support. We offer a competitive salary and benefits package.