40 Administrative Roles jobs in Chesapeake

Our client is seeking a highly organized, proactive, and exceptionally discreet Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This remote position is vital in ensuring the smooth and efficient operation of the executive office, managing complex calendars, coordinating high-level meetings, and handling confidential information with the utmost professionalism.

The ideal candidate will possess outstanding communication and interpersonal skills, a keen eye for detail, and the ability to anticipate needs and act with initiative. You should be adept at managing multiple priorities in a fast-paced environment, comfortable with technology, and skilled in using various office productivity suites. A strong understanding of corporate protocol and experience supporting senior executives are essential. This role requires absolute discretion, integrity, and a commitment to providing world-class administrative support. As this is a remote role, excellent self-management skills and the ability to maintain productivity without direct supervision are critical.

Key Responsibilities:

• Manage and maintain complex and dynamic calendars for multiple C-suite executives, scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and facilitate executive meetings, including preparing agendas, distributing materials, and taking minutes.
• Screen and prioritize incoming communications, including emails and phone calls, and respond as appropriate.
• Handle confidential information with discretion and maintain strict confidentiality.
• Manage expense reports and process reimbursements for executives.
• Conduct research and gather information as needed for executive projects and presentations.
• Serve as a liaison between executives and internal/external stakeholders.
• Anticipate the needs of executives and proactively address potential issues.
• Maintain organized digital and physical filing systems.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing administrative support to senior executives or C-suite leadership.
• Proven experience managing complex calendars and coordinating travel arrangements.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity tools.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills, with the ability to multitask effectively.
• High level of discretion, confidentiality, and professionalism.
• Proactive attitude with a strong ability to anticipate needs and solve problems independently.
• Experience working in a remote environment is highly desirable.

This position is fully remote.

The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. MINISTERIAL DUTIES These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship.

• Agree with, and abide by, FCA's Christian Community Statement.
• Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA.
• Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others.
• Connect to and participate in a local church through worship and weekly involvement.
• Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times.

POSITION RESPONSIBILITIES

• Responsible for appointments/meetings with staff, ministry partners, vendors, etc.
• Handles travel arrangements for assigned staff.
• Receives and screens telephone calls and emails for area office.
• Retrieves, opens, and distributes office mail.
• Plans, organizes, and completes assigned work in a timely manner.
• Manages development of resources and meets deadlines of assigned projects.
• Coordinates donor ministry events, banquets, staff meetings, etc.

This position would be based in Norfolk, NE to support the Northeast NE FCA staff. Key competencies include:

• Detail oriented
• Good time management
• Proactive
• Good communication skills
• Team oriented
• High capacity

Benefits:

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

401(k)

Title: Compliance Administrative Assistant – Entry Level Position

Summary: This position is responsible to assist the compliance inspector in

Duties and Responsibilities include the following. Other duties may be assigned.

· Learns the communities Covenants, Conditions and Restrictions and the Architectural Rules and Regulations to properly apply enforcement.

· Closes out violations that have been corrected and passes to the Compliance Manager any violation that has not complied.

· Receives and returns calls to residents to assist them in complying with compliance violations and complaints.

· Directs residents to the proper city division for complaints that are not handled by the association.

· Generates and mails various letters.

· Responsible for preparing all letters and notices generated by this position. Responsible for all filing, logging, documenting and closing of all violations.

· Interacts professionally with the members, real estate agents, builders, etc.). Respond to customer calls timely and follow up where applicable to ensure issues are resolved. Coordinate with volunteer groups as applicable (Architectural Review Committee, Due Process Hearing Panel)

· Assists with issuing and maintaining parking decals on areas that are maintained by the association.

· Assists office staff with answering phone calls and resident accounts.

· Work will include occasional Saturdays or evenings to assist with association events.

· Must have exceptional customer service skills.

· Performs other duties as need to ensure the smooth operation of the association.

· Qualifications:

· To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Ability to operate standard office equipment

· Ability to interact with all types of individuals

· Detail-oriented

· Exercise good judgment

Physical Requirements/Work Environment

90% of the work is conducted inside. Must be able to walk, sit and stand for long periods. Fulltime position, employee is expected to work 40 hours a week.

Language Ability:

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to management.

Math Ability:

Ability to calculate figures using addition and subtraction.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills:

To perform this job successfully, an individual must have knowledge of Microsoft Office Suite, email, spreadsheet software and database software.

Education/Experience:

High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience.

Certificates and Licenses:

Valid driver's license with ability to be placed on company insurance.

Additional Information:

This job description does not list all the duties of the position, just the highlights. Additional duties may be assigned. This job description may be revised at any time.

This job description is not a contract from employment and either you or the employer may terminate employment at any time.

**MANTECH** seeks a motivated, career and customer-oriented **Logistics Administrative Assistant** to join our team in **Virginia Beach, VA.** This is an **on-site** position.
**Responsibilities include but are not limited to:**
+ Performs administrative duties in a staff activity
+ Performs specialized assignments relating to typing, word processing, graphics illustration using computers, with very little direction
+ Prepares correspondence, schedules, and coordinates travel
+ Assists in the preparation of documents such as 1149 and analyze consolidation of inventory reports
+ Assists with the onboarding of new Buyers and Logistics Personnel
+ Be able to maintain and regularly update a detailed budget spreadsheet, ensuring accurate tracking of expenditures for shipments and procurements, and budget allocations across project procurements.
+ Accurately input and update inventory information into an asset database, ensuring all assets are properly documented with the relevant details such as item description, quantity, location, and status
+ Assisting with the coordination of shipments and deliveries, including tracking and monitoring inventory levels
+ Developing standard operation procedures (SOPs) that will be executed across the logistics and procurement teams
**Minimum Qualifications** :
+ High School Diploma or equivalent
+ 2+ years of Administrative Assistant experience
+ Experience in material procurement
**Preferred Qualifications** **:**
+ Demonstrates competency with policy, procedures, equipment, and supplies
+ Warehouse experience is preferred
+ Familiarity with warehouse operations and inventory management system tasking such as 1149's and ERP systems
+ Familiarity with purchase card practices
**Clearance Requirements:**
+ US Citizenship and active DoD Secret security clearance
**Physical Requirements:**
+ Must be able to balance, bend, carry, crouch, stretch and knee
+ Must be able to push, pull, and reach
+ Frequent communication with co-workers, management, and customers
+ Must be able to exchange accurate information in these situations
ManTech International Corporation, as well as its subsidiaries proactively fulfills its role as an equal opportunity employer. We do not discriminate against any employee or applicant for employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are a qualified individual with a disability and require a reasonable accommodation to apply for a position with ManTech through its online applicant system, please email us at and provide your name and contact information.

** BR**
**Job Title:**
Administrative Assistant - Procurement
**Location:**
Performance Foodservice Tidewater (0555)
**Job Description:**
**Position is an On-Site position working Monday - Friday 8 am - 5 pm.**
**We Deliver the Goods:**
+ Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more
+ Growth opportunities performing essential work to support America's food distribution system
+ Safe and inclusive working environment, including culture of rewards, recognition, and respect **.**
**Job Description:**
The Procurement Administrative Assistant position is responsible for providing administrative support functions for the Procurement management staff and will perform the following duties:
+ Maintains vendor/broker contacts and tracks monthly sales
+ Maintains procurement files for vendor and customer programs
+ Generates and distributes daily, weekly and monthly reports (new items, discontinued items, aged inventory, service levels, etc.)
+ Completes projects as needed
+ involving meetings, FoodShow and other events
**Responsibilities may include, but not limited to:**
+ Provide office administrative support to department.
+ Responsible for assisting personnel within Purchasing confirming all purchase orders, invoicing customers and processing drop ships.
+ Running reports; reviewing reports with inventory and customer needs
+ Creating presentations, forms and special projects as needed.
+ File all special orders.
+ Assist in pricing and sourcing products based on product merchandising knowledge.
+ Communicate and interact with sales, customers, vendors and company personnel in a friendly, timely and quality manner; ensuring that customers' and vendors' questions are answered accurately and in a timely manner.
+ Interface with management, warehouse personnel, and the Accounting, Multi-Unit Accounts, Customer Service, Transportation, and Information Services, in-house freight traffic management personnel, Vice President, Purchasing, and other Purchasing personnel.
+ Performs other related duties as assigned.
**Req Number:**
BR
**Address Line 1:**
1201 Progress Road
**Job Location:**
Suffolk, Virginia (VA)
**Shift:**
1st Shift
**Full Time / Part Time:**
Full Time
**EEO Statement:**
Performance Food Group and/or its subsidiaries (individually or collectively, the "Company") provides equal employment opportunity (EEO) to all applicants and employees, regardless of race, color, national origin, sex, marital status, pregnancy, sexual orientation, gender identity, religion, age, disability, genetic information, veteran status, and any other characteristic protected by applicable local, state and federal laws and regulations. Please click on the following links to review: (1) our EEO Policy ( ; (2) the "EEO is the Law" poster ( and supplement ( ; and (3) the Pay Transparency Policy Statement ( .
**Required Qualifications:**
High School Diploma/GED or Equivalent Experience
Proficient in MS Office, especially Excel
**Division:**
Performance Foodservice
**Job Category:**
Procurement
**Preferred Qualifications:**
1 - 2 Years Procurement, warehouse and / or administrative
experience in related area within foodservice industry.
**State:**
Virginia
**Company Description:**
Performance Foodservice, PFG's broadline distributor, maintains a unique relationship with a variety of local customers, including independent restaurants and hotels, healthcare facilities, schools, and quick-service eateries. A team of sales reps, chefs, consultants, and other experts builds close relationships with customers - providing advice on improving operations, menu development, product selection, and operational strategies. The Performance team delivers delicious food but also goes above and beyond to help independent restaurant owners achieve their dreams.
**Benefits:**
Click Here for Benefits Information (

Overview
This position description is subject to change at any time as needed to meet the requirements of the program or company.
Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.
As we continue to grow, V2X intends to welcome the Surveillance Towed Array Sensor System (SURTASS) Operations and Maintenance (O&M) Technician Crewmembers and Field Support Team (FST) program to our extensive portfolio of similar Operations and Maintenance / Sustainment (O&M/S) programs. We offer growth opportunities, significant experience caring for personnel deployed in austere environments, and the operational advantage of 24/7 reach back support to technical SMEs, engineers, maintenance technicians, and operators on our other programs. A few of these programs include:
+ Fleet Systems Engineer Team (FSET) program located in key ports around the world, delivering support to the US Navy on complex C4ISR systems;
+ Mobile Sensors (COBRA KING) Radar and Communication O&M/S program, on which we have 25 years of service supporting several vessels which today includes the United States Naval Ship (USNS) Howard O. Lorenzen;
+ COBRA DANE Radar O&M/S program at Eareckson Air Station on Shemya Island, Alaska, which V2X has operated and maintained for over 50 years;
+ The Hughes Air Defense Radar (HADR) Sustainment program that includes SME and Depot support of two radars located in Taiwan;
+ Naval Computer and Telecommunications Area Master Station, Pacific (NCTAMS PAC) program and their efforts in facilitating key communication requirements from Hawaii and Australia; and
+ Japanese - Auxiliary Oceanographic Surveillance (J-AOS), on which we have a long history of providing key Field Support.
The SURTASS program provides an on-demand, mobile, and active / passive maritime surveillance capability in support of Joint and Naval Task Force commanders via towed acoustic sensor systems. The ships and installed SURTASS mission equipment are designed for extended duration deployment and independent operations in remote geographic areas; self-sufficiency in operations and maintenance is an important mission objective. It is intended that operations and maintenance be performed on board vessels and in depot maintenance facilities with the objective of maximizing operational readiness.
In performance of this mission, V2X is seeking an experienced Administrative Assistant to work at the Integrated Undersea Surveillance System (IUSS) Operations Support Center (IOSC) on Joint Expeditionary Base Little Creek - Fort Story, VA (JEBLCFS) 40-hours per week.
This position is contingent upon successful contract award to V2X.
#clearance
Responsibilities
Major Job Activities:
As an Administrative Assistant of the SURTASS Operation Center (SOC) and the SURTASS team, you will be responsible for the following:
+ Support all travel requirements for contractor personnel, including, but not limited to, travel orders, Aircraft and Personnel Automated Clearance System (APACS), Synchronized Pre-deployment & Operational Tracker (SPOT) Letters of Authorization (LOA), and travel accommodations.
+ Support contractor administration that directly supports this contract.
+ Tracking and reporting employee Administrative requirements, Training, Certifications, and Qualifications.
+ Coordinating quotas and payment for training courses.
+ Processing Common Access Cards (CAC) for all program employees.
+ On-Boarding / In-processing new hires.
+ Building and maintaining employee and customer contact lists.
+ Correcting Timecard and expense report errors.
+ Preparing for Program Reviews.
+ Maintaining office supply locker.
+ Maintaining archive of Program Contract Data Requirement Lists (CDRLs).
+ Processing visit requests.
+ Other administrative tasking as assigned.
Qualifications
Required Qualifications:
+ In possession of, and able to maintain a valid United States driver's license.
+ Able to communicate effectively both orally and in writing.
+ Demonstrate ability to perform assigned taskings.
+ Successfully pass a pre-employment drug screening.
+ The ability to obtain and maintain company provided travel charge cards.
+ Ability to conduct short-term deployments / travel as required .
Security Clearance Requirement:
+ An active Department of Defense Secret level clearance is required.
Desired Qualifications:
+ High School Diploma or GED.
+ Three years of experience processing Military or DOD Civilian travel orders, Aircraft and Personnel Automated Clearance System (APACS), and Synchronized Pre-deployment & Operational Tracker (SPOT) Letters of Authorization (LOA).
+ Proficiency with Microsoft programs (Outlook, Word, Excel, PowerPoint). Proficiency with Microsoft Project is desired.
Benefits:
As an eligible V2X employee, you have the flexibility to choose from a wide variety of benefits that offer you and your family important health and financial protection. Benefits elections are made by employees at the time of hire (or as they become eligible), and during the annual Open Enrollment period. Benefits include:
+ Medical, Dental, and Vision
+ 401K Retirement Plan
+ Paid Holidays, which can be deferred if deployed / on missions.
+ Floating Holidays.
+ Receive training, priority advancement, and/or consideration for other V2X portfolio programs such as those identified above based on individual qualifications .
+ Deployment, Training and Mission Compensation Incentives / Bonuses.
Notice to Applicants:
To ensure V2X is prepared to start work immediately upon a contingent contract award o/a June 2026, V2X will be interviewing and selecting all program position candidates NLT 28 November 2025. While all interviews with applicants will remain confidential, the candidate selected for the position will receive a signed commitment letter based on a contingent contract award that also includes a confidentiality agreement. V2X will not disclose their selection to any third parties other than the appropriate U.S. Government party making the contract award decision.
At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.