14 Administrative Roles jobs in Chesapeake

City/State

Norfolk, VA

Work Shift

First (Days)

Overview:

Overview

Job Description

This role will answer the telephone and assist callers or those making varied inquiries by email or mail with any requests for information, directing more complex matters to colleagues as necessary. Use standard office software to carry out basic formatting of letters, memoranda, and routine reports. Open and distribute mail and use form letters or emails to respond to routine requests. Conduct data entry into company systems, and review and verify the information to ensure accuracy and accessibility. Maintain appointment calendars and reserve meeting rooms, following detailed instructions to arrange business meetings efficiently. Organize own work schedule each day in line with changing priorities. May include other job duties as assigned

Education

• High School Diploma or equivalent

Certification/Licensure

N/A

Experience

No experience needed

Benefits: Caring For Your Family and Your Career * Medical, Dental, Vision plans * Adoption, Fertility and Surrogacy Reimbursement up to $10,000 * Paid Time Off and Sick Leave * Paid Parental & Family Caregiver Leave * Emergency Backup Care * Long-Term, Short-Term Disability, and Critical Illness plans * Life Insurance * 401k/403B with Employer Match * Tuition Assistance - $,250/year and discounted educational opportunities through Guild Education * Student Debt Pay Down - 10,000 * Reimbursement for certifications and free access to complete CEUs and professional development *Pet Insurance
*Legal Resources Plan
*Colleagues have the opportunity to earn an annual discretionary bonus ifestablished system and employee eligibility criteria is met.

Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.

In support of our mission "to improve health every day," this is a tobacco-free environment.

For positions that are available as remote work, Sentara Health employs associates in the following states:

Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.

**Office Assistant I - (Chespeake)**
**Functional Expertise:**
+ Plans and coordinates logistics for meetings and special events, (e.g., conference rooms, refreshments, participant invitations).
+ Supports other administrative assistants with duties as needed. Includes covering the front desk and assembling manuals.
+ Coordinates office administrative functions including maintaining office supplies, record management, and database updates.
+ Provides administrative support for multiple departments as required.
+ Coordinates special projects or assignments unique to the Operations department including weekly and monthly reports.
+ Coordinates purchasing activities; reviews and reconciles purchasing card expenses; enters into Oracle for payment processing.
**Business Acumen:**
+ Provides administrative support to the Operations team; prepares, reviews, and updates correspondence including letters, reports, and presentations; reviews and screens email.
+ Develops standard and ad-hoc reports; analyzes and summarizes data for management use.
+ Serves as administrative resource for internal employees; provides information and interpretation of Company documents.
+ Processes confidential information; maintains confidentiality.
**Engagement:**
+ Serves as liaison for addressing internal inquiries, researches, resolves, and responds to inquiries with minimal guidance.
**Driving Results:**
+ Regularly monitors all common areas to ensure that they are equipped with the necessary supplies
+ Provides supplemental support as needed during peak periods of operational activity
**Qualifications:**
**Education, Certifications/Licenses:**
**Required:**
- High school diploma or GED
**Preferred:**
- Associates degree in Business or Office Administration
**Related Work Experience:**
**Required:**
- 1-3 years experience in an office support role
**Preferred:**
- 3-5 years experience in an office support role
**_Applicant may possess a combination of equivalent education and work experience._**
**Specific Skills & Knowledge:**
**Required:**
- Demonstrated ability to handle information in a sensitive and confidential manner
- Demonstrated ability to work with all levels in the organization
- Demonstrated ability to work independently
- Judgment and discretionary skills
- MS Word - intermediate proficiency
- MS PowerPoint - intermediate proficiency
- MS Excel - intermediate proficiency
- Oracle or similar systems (PeopleSoft Financials, SAP etc.) - intermediate proficiency
- Time management skills
**Working Conditions/Physical Requirements:**
- Office Support
- Keyboarding = 80-90%
**Disclaimer:** This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required of employees in the job. Reasonable accommodation may be made to qualified disabled individuals for performance of essential duties and responsibilities.
**About Southern Company Gas**
Southern Company Gas is a wholly owned subsidiary of Atlanta-based Southern Company (NYSE:SO), America's premier energy company. Southern Company Gas serves approximately 4.2 million natural gas utility customers through its regulated distribution companies in four states and approximately 600,000 retail customers through its companies that market natural gas. Other nonutility businesses include investments in interstate pipelines and ownership and operation of natural gas storage facilities. For more information, visit southerncompanygas.com .
Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit .
Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here . Additional and specific details about total compensation and bene?ts will also be provided during the hiring process.
Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.
Job Identification: 13227
Job Category: Administrative & Clerical
Job Schedule: Full time
Company: Virginia Natural Gas

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/Changes

Qualifications:

* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.

Skills:

* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.

Job Perks:

* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.

Sincerely,

Top Level Promotions HR Department

**JOB SUMMARY**
This position provides professional administrative support to the assigned leader (s) within departments at Sysco Business Services (SBS).
**RESPONSIBILITIES**
+ Creates, edits and proofreads communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information).
+ Establishes and maintains positive working relationships with contacts both within SBS and Corporate, and at Sysco operating companies, suppliers, and customers.
+ Assists supported leader in staff capacity by coordinating office services such as personnel, budget preparation and control, housekeeping, records control, and special management studies.
+ Schedules conferences, appointments, meetings and travel arrangements for senior staff.
+ Records minutes of meetings or other sessions and composes summaries to ensure that proper and accurate records of discussions and information are available.
+ Reads and screens correspondence, daily.
+ Identifies critical issues within identified parameters and prioritizes correspondence.
+ Uses MS Outlook to create and maintain calendars, schedule and organize activities such as meetings and department activities.
+ Utilize MS Visio to create and maintain org charts, process flows, etc.
+ Assists team with copying, filing, communications, internet research requests, etc.
+ Processes invoices and expense reports for payment.
+ Generates and maintains tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested.
+ Anticipates needs and completes special projects as assigned.
+ Performs other support duties as assigned.
**QUALIFICATIONS**
**Education**
+ High School diploma or equivalent.
+ Associates degree or equivalent with some related specialized coursework preferred.
**Experience**
+ At least 4 years of professional administrative support experience in a professional office environment.
**Certificates, Licenses and Registrations**
+ Certified Professional Secretary (CPS) certification preferred, but not required.
**Professional Skills**
+ Excellent interpersonal and customer service skills with the ability to communicate verbally and in writing with all levels of associates and external parties including customers and vendors.
+ Strong detail and quality orientation.
+ Exceptional written and verbal communication skills; excellent telephone etiquette.
+ Strong planning and organizing skills, impeccable follow-up and exceptional attention to detail.
+ Must have the ability to plan and prioritize workload to meet day to day needs.
+ Demonstrate a sense of urgency and the ability to work in a fast-paced environment.
+ Working knowledge of the rules of effective English usage, including subject/verb agreement, tenses, and basic grammar.
+ Maintain confidentiality and exercise discretion concerning confidential and sensitive information.
+ Able to read and comprehend basic instructions, short correspondence, and memos.
+ Strong organization, analytical and follow up skills.
+ Ability to work on multiple projects concurrently and capable of working with little direct supervision.
+ Proficiency with Microsoft Office Suite/ software including Word, Excel, PowerPoint, and Outlook, with an understanding of the use of tables, formatting, formulas, clipart/ graphics, presentations, macros, database development, project tracking, etc.
+ Outstanding word-processing skills (50 - 60 wpm) and business writing ability.
+ Accurate and precise proofreading skills.
**Physical Demands:**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
+ Regularly required to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear.
+ Frequently required to sit and reach with hands and arms.
+ The employee must occasionally lift and/or move up to 25 pounds.
**Working Conditions**
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ The noise level in the work environment is usually moderate.
The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job.
AFFIRMATIVE ACTION STATEMENT:
Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law. This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.

**Unlock Your Career Potential: Support at ADP.** Every day, thousands of organizations around the world rely on ADP. As a worldwide leader in business outsourcing solutions with 60+ years of experience and over half a million customers, our products and services enable companies large and small to do business. As part of ADP's support team, you play a shared role in our success -- you'll work alongside a team of talented and highly motivated individuals at one of the most innovative companies in the world. Here, you'll find the tools and flexibility you need to create your own path, supported by comprehensive training and support to improve your skills and knowledge.
**ADP is hiring Senior Administrative Support professional.** In this position, you'll couple your positive attitude, superb organizational skills and deep understanding of ADP to ensure smooth functioning of activities and processes in support of one or more executives.
**RESPONSIBILITIES:**
+ Perform clerical, administrative and general office duties of a responsible and confidential nature
+ Route and answer correspondence
+ Independently establish, organize and maintain documents and initiate follow up as needed
+ Compile, analyze and summarize statistics and information in presentation formats
+ Communicate new policies and procedure to the department and coordinate the gathering of information as directed,
+ Create formulas/formats of moderate complexity and determine hardware/software requirements
+ May coordinate off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports
+ May coordinate and track training activities of internal associates
+ Maintain database as required
+ May assist in workforce scheduling of internal associates
+ Provide support to other members of management and department as requested
**QUALIFICATIONS REQUIRED:**
+ 3+ years of administrative support experience in a similar environment
+ High School diploma with 3+ years of experience or equivalent education will be considered
+ Some college courses/specialized secretarial training
+ Excellent communication skills both verbal and written
+ Superb organization skills
+ Expert knowledge of Microsoft Office (Word, Excel, PowerPoint) with experience producing high quality reports, presentations and other documents
+ Proven ability to work effectively both independently and in a team-based environmentAbility to handle confidential matters
+ Substantial knowledge of the department's operation and company procedures
+ Proven ability in assembling, compiling, analyzing and summarizing data
+ Demonstrated analytical ability in preparing reports and gathering statistical data
+ Ability to work independently on projects and anticipate and address issues in the executive's absence
+ Must be assertive, creative and innovative, with proven decision-making skills
+ Experience working with senior management
**A little about ADP:** We are a comprehensive global provider of cloud-based human capital management (HCM) solutions that unite HR, payroll, talent, time, tax and benefits administration and a leader in business outsourcing services, analytics, and compliance expertise. We believe our people make all the difference in cultivating a down-to-earth culture that embraces our core values, welcomes ideas, encourages innovation, and values belonging. We've received recognition for our work by many esteemed organizations, learn more at ADP Awards and Recognition ( .
**Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP:** ADP is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon ADP's operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance.
**Ethics at ADP:** ADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace. Click to learn more about ADP's culture and our full set of values.

Administrative Assistant
Job Category: Administration
Time Type: Full time
Minimum Clearance Required to Start: Secret
Employee Type: Regular
Percentage of Travel Required: Up to 10%
Type of Travel: Continental US
* * *
**The Opportunity:**
Join CACI as the prime contractor on a growing program supporting NAVSEA 03D3 Digital Program Office as an Administrative Assistant supporting the Navy Maintenance and Modernization Enterprise Solution (NMMES), a critical program supporting over 45,000 users executing Navy ship and submarine maintenance operations worldwide.
**Responsibilities:**
+ Perform specialized administrative duties relating to typing, word processing, and graphics illustration using computers with minimal direction
+ Operate reproduction equipment to produce large volumes of documents
+ Provide courier service and mail service support
+ Maintain personnel and other files with high attention to detail
+ Prepare correspondence, schedule and coordinate travel arrangements
+ Assist in the preparation of documents and support the development of contract deliverables and reports
+ Integrate graphics generated with automated tools into deliverable documents
+ Support program staff across multiple facilities and locations
**Qualifications:**
_Required:_
+ Must be a US Citizen with an active Secret clearance
+ High School Diploma
+ At least 7 years of experience in administrative support or related area
+ Demonstrated proficiency with Microsoft Office Suite and standard office equipment
+ Experience with filing systems and records management
_Desired:_
+ Experience working in DoD/Navy programs or similar government environments
+ Familiarity with government documentation requirements and formats
+ Experience with graphics software and tools
+ Knowledge of travel arrangement procedures for government personnel
**Additional Information:**
This position offers an opportunity to support a critical Navy program in a dynamic environment. The ideal candidate will be highly organized, detail-oriented, and capable of working with minimal supervision while supporting multiple team members and initiatives.
Note: Position supports NMMES software suite sustainment, including legacy software applications and current web application technologies running on multiple operating systems. Must be comfortable working in a complex, global IT environment.
This position is contingent on funding and may not be filled immediately. However, this position is representative of positions within CACI that are consistently available. Individuals who apply may also be considered for other positions at CACI.
**___**
**What You Can Expect:**
**A culture of integrity.**
At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation.
**An environment of trust.**
CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.
**A focus on continuous growth.**
Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy.
**Your potential is limitless.** So is ours.
Learn more about CACI here. ( Range** : There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here ( .
The proposed salary range for this position is:
$43,500-$86,900
_CACI is_ _an Equal Opportunity Employer._ _All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any_ _other protected characteristic._

**JOB SUMMARY**
The sales admin provides direct clerical support to the Vice President of Sales for local sales.
**RESPONSIBILITIES**
+ Support Customer Engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g. Sales Coordinator, Sysco Market, and Sysco Mobile).
+ Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access.
+ Responsible for Vice President of Sales e-mail.
+ Make travel arrangements as required for all sales personnel, through appropriate travel agency and book hotel rooms as required.
+ Authorize payroll deductions for hotel rooms per the policy.
+ Assist in preparation of food shows and sales meetings.
+ Respond to solicitations for company donations.
+ Screen phone calls for the Vice President of Sales and takes messages.
+ Maintain files.
+ Retain local information within Customer Relationship Management (CRM) (Sysco 360).
+ Research information on the CRT or PC as required.
+ Generate copy and distribute promotional reports.
+ Order supplies for the Sales Department.
+ Schedule room arrangements, set-up and/or attend District Sales Manager (DSM) meetings, sales meetings, food shows, etc. as required.
+ Collect, prepare and distribute Point-of-Sales (POS) material and flyers
+ Run pre-formatted Business Objects tracking, commission, etc reports.
+ Create and maintain promotional tracking spreadsheets
+ Support other areas of the company as business needs dictate, i.e. reception desk, supply orders, administrative functions, etc.
**QUALIFICATIONS**
**Education**
+ High School education required.
+ Bachelor's degree in a related field (e.g. business administration) or equivalent educational level preferred.
**Experience**
+ 1-2 years' related administrative experience providing support to an executive-level supervisor.
+ 2 years' related administrative experience providing support to an executive-level supervisor preferred.
**Professional Skills**
+ Working knowledge of Sysco Sales processes, organization and product categories preferred.
+ Strong computer skills with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
+ Able to type a minimum of 50-wpm accurately.
+ Must possess strong interpersonal skills.
+ Capable of communicating effectively with all levels of employees and management.
+ Remain poised, professional and diplomatic under pressure.
+ Have the ability to be detail-oriented and balance multiple projects simultaneously in a fast-paced environment.
+ Demonstrated ability to plan and organize work activities.
+ Analyze and disseminate forms.
+ Manage work time efficiently.
+ Follow procedures and policies.
+ Identify and solve problems.
+ Retain a file system to include alphabetical, numerical, and chronological filing activities.
+ Can add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
+ Compute rate, ratio, and percent and to draw and interpret bar graphs.
+ Proofread and make appropriate spelling and grammar corrections to documents written in English.
+ Provide enthusiasm and creativity in problem-solving, along with flexibility and a desire to learn.
+ Handle confidential information with integrity and discretion.
The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
AFFIRMATIVE ACTION STATEMENT:
Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law. This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.