42 Administrative Roles jobs in District Of Columbia

LaunchTech is seeking an experienced Senior Administrative Support III professional to provide expert-level administrative services at the Pentagon in Washington, D.C. This role will support senior executives and their directorates in a fast-paced and highly sensitive environment, ensuring efficient day-to-day operations while upholding the highest standards of confidentiality and professionalism. The ideal candidate will have extensive experience supporting DoD senior management and a deep understanding of defense protocols, including travel management, technical writing, and security procedures.

Key Responsibilities:

• Serve as the primary administrative point of contact for multiple senior executives and their directorates.
• Maintain and manage daily calendars, ensuring all operations are timely and professional.
• Arrange and coordinate meetings, conferences, and video-teleconferencing, including taking minutes and maintaining attendee contact rosters.
• Oversee and provide support for correspondence actions, including formal letters, memoranda, reports, and briefing materials.
• Conduct technical writing, editing, proofreading, and documentation reviews to ensure DoD formatting and error-free submissions.
• Track Directorate suspenses to ensure timely action completion.
• Maintain and update key informational binders related to staff priorities and quarterly requirements.
• Represent the Director at meetings, disseminating and tracking tasks, and updating leadership with the latest DDI(CL&S) guidance and requirements.
• Act as the administrative interface for the DDI(CL&S) staff, assigning tasks to the appropriate divisions.
• Manage and oversee travel arrangements, including itinerary planning, reservations, passport/visa management, and preparing travel vouchers.
• Provide administrative support within a Sensitive Compartmented Information Facility (SCIF), maintaining security protocols for classified information.
• Offer advisory services regarding military and civilian human capital management, including awards, evaluations, and Joint Duty Assignments.
• Assist with onboarding new personnel, ensuring security protocols and staff training.
• Support budget and contract document preparation as needed.
• Provide security management support for sensitive activities, including SCI, SAP, and ACCM documentation.

• Active Top Secret clearance with SCI .
• High school diploma and a minimum of seven (7) years of demonstrated DoD administrative experience.
• Minimum of five (5) years supporting DoD Senior Management, including managing executive calendars, answering phones, and preparing briefings.
• Minimum of five (5) years of experience managing multiple administrative programs and evaluating project objectives.
• At least five (5) years of experience drafting and editing correspondence, briefing slides, and memorandums.
• Experience as an action officer for at least five (5) years , with expertise in tracking suspenses, staffing packages, and coordinating actions with internal and external customers.
• Minimum of four (5) years supporting senior executive travel, including foreign travel.
• Demonstrated ability to write and edit complex information clearly and concisely.
• Proficient in administrative support for sensitive activities, including SAP and ACCM.
• Expert proficiency with Microsoft Office Suite (Excel, Access, Outlook, PowerPoint, Word).

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

• Manage and update spreadsheet data, with attention to detail to spot errors or inconsistencies
• Manage and update database information with the assistance of partly- or mostly-automated processes
• Use automated workflows to manage internal process trackers and email communications
• Set up and manage automated calendars or other scheduling tools
• Manage mailboxes and triage help tickets appropriately
• Provide timely and friendly customer support to users of INL IT systems over email, chat, and video call
• Communicate problems or suggestions about automated workflows or other systems to the team
• Conduct analysis and generate reports designed to describe workflow outputs and identify opportunities to improve
• Other duties as assigned

• For a position in the U.S., candidate must be a U.S. Citizen or legal U.S. resident. Secret, Top Secret, or Moderate Risk Public Trust (MRPT) certification will be required.
• For a position outside the U.S., any citizenship (U.S., Third Country National (TCN), and Local National (LN)) is allowable. Security clearance or public trust certification will be required for US nationals and RSO vetting for TCN and LN
• Bachelor's degree in Business Administration, Information Systems, Data Science, or related discipline with 0 - 2 years' experience in relevant field OR Associate's Degree in above fields or relevant certifications (e.g., Microsoft Office Specialist, Google Sheets Certification) with 2+ years' experience in relevant filed.
• Demonstrated experience with administrative tasks, data management, or operations
• Familiarity with Microsoft Excel or Google Sheets, including data formatting, formulas, pivot tables, and data validation
• Strong accuracy in data entry and the ability to spot errors or inconsistencies
• Demonstrated ability to manage multiple tasks, prioritize effectively, and maintain organized records
• Good written and verbal communication skills for drafting emails and collaborating with team members
• Willingness to learn new tools and technologies as required

• Familiarity with tools like Microsoft Power Automate, or other workflow automation software
• Demonstrated ability to create, manage, and troubleshoot automated workflows
• Demonstrated experience with automated scheduling tools like Calendly, Microsoft Bookings, or similar
• Familiarity with basic data analysis concepts to interpret spreadsheet data and generate simple reports
• Demonstrated experience in customer service or support roles

Join to apply for the Office Assistant IV role at AFSCME Continue with Google Continue with Google 3 days ago Be among the first 25 applicants Join to apply for the Office Assistant IV role at AFSCME Get AI-powered advice on this job and more exclusive features. Sign in to access AI-powered advices Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google This position provides advance-level clerical, administrative support and related work as required to the Education and Leadership Training Department and its professional staff (Director, Associate and Assistant Directors, Administrative Assistant, Education Coordinators, and Field Education Coordinators). It requires good writing skills, attention to detail, good judgment, and discretion. Incumbent will support conferences/meeting planning, to include budget development. A working knowledge of AFSCME administrative policies and procedures is desirable. Duties Answers incoming calls, screen calls, route calls or take and deliver messages. Place calls as requested. Handle routine requests for information. Assist with primary phone coverage for managers. Check/manage the department's voicemail and email. Updates department staff directory, Affiliate Education Directors list, all Education databases, Committee lists, and Education Google groups. Supports all Education Department programs, meetings, committees, and Facebook. Assists in the coordination of logistics for meetings and conferences. Prepares, creates, and drafts documents and correspondence for final form. Finalize and proofread correspondence. Prepares and process invoices for payment to vendors according to the approved budget and specific meeting guidelines. Prepares Purchase Orders for payment in PN3 and records all payments in the department budget spreadsheet. Acquires checks from the Accounting Department, and maintains check records by copying, mailing, logging into budget spreadsheet and filing in proper budget books. Prepare TAs in Apptricity for department staff as needed. Creates/produces tables, documents, flyers and charts. Schedules and hosts web meetings via Zoom, Teams and other similar technology. Takes notes during web and other meetings as assigned. Creates Doodle Polls, schedules appointments, conference calls and meetings when required. Creates Survey Monkey if needed. Manages distribution of mail (open, date stamps, and sorts). Manages files: Sorts, stores, retrieves, and maintains files. Archives and updates logbook. Copies/scans documents. Regularly checks fax machine for document distribution. Orders supplies for the department and meetings. Supports all Education Department staff including, but not limited to the Director, Associate and Assistant Directors, Administrative Assistant, Education Coordinators, Field Education Coordinators, and Software Technician as assigned by the Administrative Assistant. Performs other duties as assigned. Requirements Education and Experience Skills Requirements High school graduate or equivalent and a minimum of (3) three years of office experience plus general knowledge of office and organizational procedures or any equivalent combination of education and experience that provides the following knowledge, skills and abilities: High level proficiency in MS Office Suite, Enterprise, as well as other databases. Ability to use MS Outlook, including the calendar program, and perform accurate data entry into databases. Excellent knowledge of office and organizational procedures. Basic knowledge of office equipment such as reproduction, telephone and fax machines. Must be able to independently complete assignments and work under pressure to meet tight schedules. Sufficient written and oral communication skills to exchange routine information. Strong ability to proofread documents and compose correspondence. Communication skills sufficient to exchange routine information. Ability to establish and maintain effective working relationships. Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Industries Non-profit Organizations Referrals increase your chances of interviewing at AFSCME by 2x Sign in to set job alerts for Office Assistant roles. Continue with Google Continue with Google Continue with Google Continue with Google Receptionist - $20-$0/hour - Washington, DC Washington, DC 30,000 - 35,000 9 months ago Washington, DC 50,000.00 - 55,000.00 2 weeks ago Receptionist/Administrative Assistant - 55K- 58K - DC Washington, DC 55,000.00 - 58,000.00 4 days ago Washington, DC 50,000.00 - 60,000.00 1 week ago Washington, DC 55,000.00 - 60,000.00 1 week ago Administrative Assistant to the Marshal/Events Services Coordinator. District of Columbia, United States 77,001.00 - 109,975.00 1 week ago Washington, DC 100,000.00 - 120,000.00 2 days ago Arlington, VA 66,800 - 142,800 1 day ago Front Office and Administrative Assistant District of Columbia, United States 10 months ago We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

This position provides advance-level clerical, administrative support and related work as required to the Education and Leadership Training Department and its professional staff (Director, Associate and Assistant Directors, Administrative Assistant, Education Coordinators, and Field Education Coordinators). It requires good writing skills, attention to detail, good judgment, and discretion. Incumbent will support conferences/meeting planning, to include budget development. A working knowledge of AFSCME administrative policies and procedures is desirable.

Duties:

• Answers incoming calls, screen calls, route calls or take and deliver messages. Place calls as requested. Handle routine requests for information. Assist with primary phone coverage for managers. Check/manage the department's voicemail and email.
• Updates department staff directory, Affiliate Education Directors list, all Education databases, Committee lists, and Education Google groups.
• Supports all Education Department programs, meetings, committees, and Facebook. Assists in the coordination of logistics for meetings and conferences.
• Prepares, creates, and drafts documents and correspondence for final form. Finalize and proofread correspondence.
• Prepares and process invoices for payment to vendors according to the approved budget and specific meeting guidelines.
• Prepares Purchase Orders for payment in PN3 and records all payments in the department budget spreadsheet.
• Acquires checks from the Accounting Department, and maintains check records by copying, mailing, logging into budget spreadsheet and filing in proper budget books.
• Prepare TAs in Apptricity for department staff as needed.
• Creates/produces tables, documents, flyers and charts.
• Schedules and hosts web meetings via Zoom, Teams and other similar technology. Takes notes during web and other meetings as assigned.
• Creates Doodle Polls, schedules appointments, conference calls and meetings when required. Creates Survey Monkey if needed.
• Manages distribution of mail (open, date stamps, and sorts).
• Manages files: Sorts, stores, retrieves, and maintains files. Archives and updates logbook.
• Copies/scans documents. Regularly checks fax machine for document distribution.
• Orders supplies for the department and meetings.
• Supports all Education Department staff including, but not limited to the Director, Associate and Assistant Directors, Administrative Assistant, Education Coordinators, Field Education Coordinators, and Software Technician as assigned by the Administrative Assistant.
• Performs other duties as assigned.

• High level proficiency in MS Office Suite, Enterprise, as well as other databases.
• Ability to use MS Outlook, including the calendar program, and perform accurate data entry into databases.
• Excellent knowledge of office and organizational procedures.
• Basic knowledge of office equipment such as reproduction, telephone and fax machines.
• Must be able to independently complete assignments and work under pressure to meet tight schedules.
• Sufficient written and oral communication skills to exchange routine information.
• Strong ability to proofread documents and compose correspondence.
• Communication skills sufficient to exchange routine information.
• Ability to establish and maintain effective working relationships.

Under the general guidance from the Executive Director of the James Martin Center for Nonproliferation Studies in Washington DC, the office assistant / research assistant will undertake administration and research assistant responsibilities. 

This is a part-time, hourly position with a starting hiring range of $25.55. This is a temporary position with an expected end date in December 2025. More than one person may be hired under this position to support different projects and activities.

Core Responsibilities:

Office Assistant (approximate 60% time)

• Provide administrative and logistical support to CNS projects and activities, including conferences, meetings, and other outreach events, as required. 

• Promote CNS through social media and through the drafting and posting of content to various CNS websites

• Organize in person and virtual events, including webinars and meetings. 

• Supervise intern assignments.

• Promote CNS through social media and through the drafting and posting of content to various CNS websites

• Organize in person and virtual events, including webinars and meetings. This will include taking care of all event logistical needs, including arranging travel, where necessary. 

• Provide a welcoming experience for guests at the Middlebury in DC center and monitor visitors to maintain the center’s security. 

• Implement course and event logistics (invitations/registration, correspondence with participants, facilitation of participant travel, setup, catering, A/V support – including operation of videoconferencing equipment, preparation of necessary documents for payment of participant travel reimbursements and engagement fees) for CNS DC events. 

• Maintain office, conference, and hospitality supplies, including copier/printer supplies. 

• Set up new computer and electronic equipment, including recording office computer use and maintaining inventory logs. 

• Interface with vendors and accounts payable department at Middlebury for purchasing and billing. 

• Interface with local IT support vendors and IT staff at Middlebury. 

• Act as local support for any issues involving computers, conference room equipment, phones, Google Drive, and internet connectivity. 

• Interface with building management, security and custodial services.

Research (approximately 40% time)

• Conduct research on the nonproliferation of nuclear, biological, and/or chemical weapons and related delivery system issues. 

• The incumbent will bring to the attention of CNS staff emerging issues in the field of nonproliferation that CNS staff may have overlooked. 

• As the demands of other responsibilities allow, the incumbent should publish articles on nonproliferation issues under their name. 

In implementing their responsibilities, the incumbent shall promote the visibility and enhance the reputation of the James Martin Center for Nonproliferation Studies

Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.

Requirements

• B.A. degree in political science, international relations, or equivalent experience in the field.

• Strong research and report writing skills. 

• Excellent organizational, oral, written, and interpersonal communications skills. 

• Ability to plan and coordinate events in domestic and international setting. 

• Ability to work as a part of a team undertaking complex research projects. 

• Strong skills in multi-tasking and working in a challenging, intense, and dynamic environment. 

• Willingness and ability to adapt to changing technologies and systems. 

• Willingness and ability to comply with Institute policies, procedures, and mandates. 

• Ability to perform overtime work, which may require late night or early morning hours. 

• Resourceful problem solver. 

• Expert user of standard office and audio-visual technologies, including videoconferencing, with ability to support other users at the center 

• Ability to use digital and social media tools. 

• Act as local support for any issues involving computers, conference room equipment, phones. 

• Any experience working with Oracle Integrated Cloud Applications and Platform Services is a plus.

Experience

• Previous experience in nonproliferation-related projects preferred. 

• Previous experience with administrative tasks preferred. 

• Previous experience with communication and online event organization preferred. 

• Previous experience in organizing domestic and international events preferred. 

• Previous experience working in the Middle East preferred.

Physical Demands and Working Conditions

Position requires light to moderate physical effort and the ability to work at a computer keyboard for extended periods of time.

Other:

Offer is contingent upon successful completion of a criminal background check.

Benefits

As an employee of Middlebury College, you will enjoy being part of a vibrant supportive community.