47 Administrative Roles jobs in Glen Allen

Our client, a prominent organization known for its dynamic work environment, is seeking an experienced and highly organized Senior Administrative Manager to oversee executive support functions. This vital role is based in Richmond, Virginia, US , and requires a proactive individual with exceptional attention to detail and a proven ability to manage complex schedules, coordinate high-level meetings, and handle sensitive information with utmost discretion. The ideal candidate will possess a strong understanding of corporate operations, excellent communication skills, and the ability to anticipate the needs of senior leadership.

Key responsibilities include managing the day-to-day administrative operations for a team of executives, coordinating complex domestic and international travel arrangements, preparing and editing correspondence, reports, and presentations. You will also be responsible for organizing and managing executive calendars, screening and prioritizing communications, and acting as a liaison between executives and internal/external stakeholders. Experience in event planning, budget management, and process improvement within an administrative context is highly desirable. The ability to work effectively under pressure, multitask efficiently, and maintain a high level of professionalism at all times is paramount. This role requires a proactive approach to problem-solving and a commitment to providing seamless support to ensure the productivity of the executive team. Strong interpersonal skills and the capacity to build rapport with individuals at all levels of the organization are essential.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field; relevant certifications are a plus.
• 7+ years of experience in executive administrative support or office management, with at least 3 years in a supervisory or managerial role.
• Proven experience managing complex calendars and international travel for senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills, with a keen eye for detail.
• Discretion and confidentiality in handling sensitive information.
• Proactive problem-solving skills and the ability to work independently.
• Experience with expense reporting and basic budget management.

This role offers a competitive salary, comprehensive benefits, and the opportunity to work in a challenging and rewarding environment.

Remote Administrative Assistant (Entry-Level) – Richmond, VA Part-Time or Full-Time | Flexible Schedule | Work From Home Position Overview Top Level Promotions is hiring detail-oriented, self-motivated individuals in the Richmond area for a work-from-home , entry-level administrative support role. Whether you're a student, caregiver, retiree, or simply looking for extra income, this position offers full training, flexible hours, and no commute — all from the comfort of your own home office.

You’ll support a variety of tasks depending on your strengths and interests, such as data entry, survey development, market research, product testing, and participation in online focus groups. Your insights will help major brands better understand customer needs and make informed business decisions.

Why Work From Home in Richmond? Richmond blends historic charm with a fast-growing economy, a dynamic arts scene, and access to the scenic James River. With this work-from-home role, you can stay connected to the local culture while enjoying the freedom and flexibility of remote work. Say goodbye to I-95 traffic and hello to more time for what matters — whether that's time outdoors, with family, or pursuing personal goals. About Us Top Level Promotions is a global market research firm that partners with well-known brands to refine their products and services using real consumer feedback. We’re currently growing our Richmond-based remote team and are looking for people who bring professionalism, reliability, and a strong attention to detail to the table. What You’ll Do Depending on your interests and skills, tasks may include:

General data entry and administrative tasks

Assisting with online surveys and market research

Participating in product testing and virtual focus groups

Providing consumer feedback and insight

Supporting data analysis and project coordination

Industries You May Support You could work with companies across a wide range of industries, including:

Healthcare & Wellness

Retail & E-Commerce

Technology & Digital Communications

Food & Beverage

Automotive & Manufacturing

Travel & Tourism

Education & Online Learning

Entertainment & Streaming Services

Pet Products & More

Local Opportunities in Richmond You may also be invited to join Richmond-based product trials or focus groups, offering local insight to help companies tailor their offerings to real communities like yours.

Requirements

Must live in Richmond or surrounding areas (e.g., Henrico, Midlothian, Mechanicsville)

Reliable internet and a computer with webcam/microphone

Quiet, private workspace at home

No previous experience required — full training is provided

Ideal Qualities

Strong communication and organizational skills

Self-motivated and comfortable in a remote setting

Basic tech proficiency and attention to detail

Respect for confidentiality and data privacy

What We Offer

Pay between $18.50 and $36.00 USD per hour based on project type

Fully work-from-home — no need to travel

Flexible scheduling to suit your lifestyle

Entry-level position with training provided

Impactful work with well-known national brands

Optional opportunities for local product testing and feedback

Apply Today Ready to start a rewarding work-from-home job in Richmond? Apply now and join a remote team where your input helps shape better products, services, and customer experiences.

Note: While we operate in several countries, this listing is specific to applicants currently residing in or near Richmond, Virginia.

Top Level Promotions Human Resources Department

- **Location:** Richmond, VA
- **Pay Rate:** $17/hr
- **Shift:** Monday-Thursday 11am-5pm, Friday 11am-3pm
**Roles and Responsibilities:**
- Perform general office administrative duties to ensure smooth operations.
- Answer incoming phone calls and respond to client inquiries with professionalism.
- Welcome clients in reception with a warm and friendly demeanor.
- Manage and respond to emails efficiently.
- Scan documents and maintain digital records.
- Cross-train on client intake processes to enhance team support.
- Adhere to all HIPAA standards and regulations on-site.
**Qualifications & Skills:**
- Minimum baseline knowledge of HIPAA compliance.
- Ability to work effectively with individuals in heightened emotional states.
- Experience in an office environment.
- Preferred: 1 year of experience in behavioral health
**If interested, please give me a call at** ** ** **!**
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

Overview
**Company Summary**
**MasTec Utility Services** delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.
MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We're always looking for talented and dedicated people to join us and love where they work.
MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.
**Job Summary**
The **Administrative Assistant** will provide administrative and general office support to the site and regional operations. The Administrative Assistant directly impacts business operations by providing efficient and effective support directly to the field. The Administrative Assistant will act as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers.
Responsibilities
+ Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
+ Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
+ Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
+ Assist customers with immediate needs and help employees with tasks related to customer requests.
+ Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
+ Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
+ Respond timely to requests from Resource Management and Field Operations.
+ Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
+ Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
+ Maintain safe work environment by following and supporting safe practices.
+ Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
+ Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
+ Assist/provide backup support to other office support employees as required.
+ Coordinate special projects as assigned.
+ Perform other duties as required and/or assigned.
+ Assist and support field management on projects and daily business needs.
Qualifications
**Minimum Qualifications**
+ A High School Diploma, or equivalent.
+ 1 year of related clerical or administrative experience related to work orders and invoice processing.
+ Abilities to perform duties associated with scheduling, prioritizing work orders, and payroll.
+ Strong organizational skills with high attention to detail and quality of work.
+ Ability to work under pressure to meet deadlines in a fast-paced, dynamic environment while managing multiple tasks.
+ Ability to establish and maintain strong relationships and deliver exceptional customer service experience to both internal and external customers.
+ Ability to effectively take action to solve problems while exhibiting sound judgement.
+ Excellent written and verbal communication skills.
+ Ability to be results-oriented, taking initiative to make things happen, accept accountability, and have a "can do" attitude.
+ Advanced proficiency in Microsoft Office applications.
+ Must be proficient in Excel.
**Preferred Qualifications**
+ An Associate Degree in Business Management or similar discipline.
+ Experience in a construction or project environment.
+ very strong background in Microsoft Excel.
**Physical Demands and Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 20 pounds.
_Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities._
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, military or veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
**Minimum Qualifications**
+ A High School Diploma, or equivalent.
+ 1 year of related clerical or administrative experience related to work orders and invoice processing.
+ Abilities to perform duties associated with scheduling, prioritizing work orders, and payroll.
+ Strong organizational skills with high attention to detail and quality of work.
+ Ability to work under pressure to meet deadlines in a fast-paced, dynamic environment while managing multiple tasks.
+ Ability to establish and maintain strong relationships and deliver exceptional customer service experience to both internal and external customers.
+ Ability to effectively take action to solve problems while exhibiting sound judgement.
+ Excellent written and verbal communication skills.
+ Ability to be results-oriented, taking initiative to make things happen, accept accountability, and have a "can do" attitude.
+ Advanced proficiency in Microsoft Office applications.
+ Must be proficient in Excel.
**Preferred Qualifications**
+ An Associate Degree in Business Management or similar discipline.
+ Experience in a construction or project environment.
+ very strong background in Microsoft Excel.
**Physical Demands and Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 20 pounds.
_Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities._
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, military or veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
+ Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
+ Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
+ Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
+ Assist customers with immediate needs and help employees with tasks related to customer requests.
+ Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
+ Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
+ Respond timely to requests from Resource Management and Field Operations.
+ Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
+ Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
+ Maintain safe work environment by following and supporting safe practices.
+ Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
+ Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
+ Assist/provide backup support to other office support employees as required.
+ Coordinate special projects as assigned.
+ Perform other duties as required and/or assigned.
+ Assist and support field management on projects and daily business needs.

**Job Title:** Administrative Assistant
**Location:** Ashland, VA
**Employment Type:** Full-Time (Monday - Friday, 8:00 AM - 5:00 PM)
**Pay:** $21/hour
**About the Role:**
We are looking for a highly organized and detail-oriented **Administrative Assistant** to join our team in Ashland, VA. This role is key to keeping our office running smoothly, supporting daily operations, and providing excellent administrative and clerical support. If you thrive in a fast-paced environment, enjoy coordinating multiple tasks, and take pride in maintaining professional and efficient workflows, this opportunity is for you!
**What You'll Do:**
+ Provide comprehensive administrative support to ensure the office operates efficiently.
+ Answer and direct phone calls, greet visitors, and respond to inquiries professionally.
+ Perform accurate data entry, including sales orders, invoicing, and recordkeeping.
+ Create, edit, and format documents, reports, and spreadsheets.
+ Complete clerical tasks such as filing, scanning, copying, binding, and mail distribution.
+ Assist in preparing and maintaining schedules for preventative maintenance on warehouse equipment and trucks.
+ Help coordinate meetings, office operations, and internal communications.
+ Maintain professional and courteous communication with all team members, vendors, and visitors.
**What We're Looking For:**
+ Exceptional organizational and time-management skills with the ability to manage multiple priorities.
+ Strong written and verbal communication skills.
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
+ Ability to handle confidential information with discretion and integrity.
+ Detail-oriented with strong problem-solving abilities.
+ Professional demeanor with a customer-service mindset.
**Education & Experience:**
+ High school diploma or equivalent required; associate degree or higher preferred.
+ Previous experience in an administrative or office support role is strongly desired.
**Why Join Us:**
+ Support a collaborative and professional team environment.
+ Contribute to smooth and efficient office operations.
+ Gain exposure to a variety of administrative tasks and responsibilities.
**Pay Details:** $21.00 per hour
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Description
We are looking for a skilled Bilinigual Administrative Assistant to join our team in Richmond, Virginia. In this role, you will play a key part in ensuring smooth day-to-day operations by providing clerical support and assisting with document translation between English and Spanish. This is a long-term contract position offering the opportunity to contribute to the local government sector.
Responsibilities:
- Translate written documents and verbal communications between English and Spanish to support effective communication.
- Handle sensitive client information with discretion and maintain strict confidentiality at all times.
- Assist caseworkers and other team members with administrative tasks, including filing, scheduling, and data entry.
- Respond to inbound calls and provide accurate information or direct inquiries to the appropriate department.
- Coordinate with various departments to ensure client requests are processed in a timely and efficient manner.
- Maintain organized records and ensure all documentation is accurate and up-to-date.
- Greet visitors and manage receptionist duties, creating a welcoming environment.
- Support the preparation of reports, presentations, and other business documents as needed.
Requirements - Minimum of 2 years of experience in administrative support or a similar role.
- Proficiency in both English and Spanish, with strong translation skills.
- Demonstrated ability to handle sensitive information with a high level of professionalism and confidentiality.
- Strong organizational skills and attention to detail.
- Experience with data entry and maintaining accurate records.
- Excellent communication skills, both written and verbal.
- Comfortable managing multiple tasks and prioritizing workload effectively.
- Familiarity with office equipment and standard administrative software. TalentMatch®
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Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Title: Administrative Assistant State Role Title: Salary Non-Specified Hiring Range: Commensurate with experience Pay Band: UG Agency: Supreme Court Location: Supreme Court Agency Website: Recruitment Type: General Public - G Job Duties The Office of the Executive Secretary of the Supreme Court of Virginia is seeking an organized, detail-oriented person with excellent administrative, communication, and interpersonal skills to provide administrative assistance to the Department of Legislative and Public Relations. This position offers a competitive benefits package, which includes vacation and sick leave, 13 paid holidays, health insurance, retirement, life insurance, deferred compensation and short- and long-term disability. Essential Duties and Responsibilities The primary responsibilities of the Administrative Assistant include:

• Drafting correspondence,
• Answering and re-routing telephone calls,
• Opening, sorting and distributing department mail,
• Assisting in organizing and coordinating logistics for meetings and presentations,
• Filing,
• Assisting in the preparation of responses to requests for information and records and,
• Providing other administrative support for the department as requested.

Minimum Qualifications Applicants must have a high school diploma or equivalent with previous administrative experience sufficient to demonstrate essential knowledge, skills and abilities. Applicants must be proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). The successful candidate must have excellent organizational, time management, written and verbal communication skills, and outstanding telephone skills. Additional qualifications include strong problem-solving and critical thinking skills, ability to multi-task, and demonstrated attention to detail. Additional Considerations Previous professional experience in Virginia's judicial system or other government experience. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. Contact Information Name: Daisy Duitsman Phone: No Calls Email: In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at . Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

**Description**
**Support the Office Manager in a variety of tasks to include administrative inquiries and procurement along with assisting in daily operations or tasks as delegated by the Office Manager.**
**Essential Duties and Responsibilities:**
+ Responds to and resolves administrative inquiries and questions.
+ Assists with the planning of company meetings and events.
+ Procures company issued clothing.
+ Assists with the management of vendors who supply and service office equipment/resources.
+ Maintains office supplies and coordinates maintenance of office equipment.
+ Review of utility and vendor invoices for accuracy and payment approval.
+ Responsible for general office tasks including mail distribution, office and kitchenette supplies, and supervision of office cleaning contractor.
+ Assists with supporting the sales department preparing bid prequalification, bid bonds, and certificates of insurance.
+ Performs other related duties as assigned. **Benefits and Perks:**
+ Excellent wages
+ Opportunity for career growth
+ Training and development opportunities
+ Tuition assistance provided
+ Paid Holidays (8)
+ Paid Time Off (PTO)
+ 401k w/ employer contribution
+ Healthcare w/ employer contribution
+ Paid life and disability
+ Employer paid life insurance
+ Vision care
+ Dental care
+ Discounts at major cell phone and auto companies **Qualifications:**
+ High school diploma or general education degree (GED) required.
+ No experience required
+ Career minded ***All offers are predicated upon successfully passing a drug test and background check.** **We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled**
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.