27 Administrative Roles jobs in Glen Allen
Lead Coordinator, Administrative Support
Posted 3 days ago
Job Viewed
Job Description
WSP is currently seeking a **Lead Coordinator, Administrative Support** to support our Richmond, VA location. As a Workplace Office Administrator, you hold a central position in guaranteeing the smooth operation of our offices, encompassing both on-site and remote support. This versatile role entails delivering extensive administrative support to personnel at every level, thereby enhancing the overall efficiency and professionalism of our work environment.
Your Impact
+ Provides administrative support to all levels of staff in the office including support of team/project/client meetings, communication, and coordination of activities in an office or project site.
+ Administrators are assigned to specific geographic areas* - some may be remotely located. Remote locations are considered 2+ hours from another office location. May be responsible for support of remote office locations as assigned. This may include business travel.
+ Responsible for general office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and security access cards.
+ Responsible for visitor management to include overseeing visitor guest relations during office hours, serve as the primary contact for visitors/deliveries, managing guest sign-ins, confirming International Travel forms for international guests, managing incoming calls, and ensuring Office Safety Guidelines are current and prominently displayed at the front desk.
+ Coordination of shipping/deliveries such as incoming and outgoing U.S. and overnight mail, distributes incoming mail/packages i.e., FedEx/UPS/Amazon/Staples.
+ Coordination of Managed Print Service program such as printer liaison, maintenance, paper/print supplies, instructions for print drives, and assists in coordinating with ARC for large plotter printing requests.
+ Assists with procurement of approved office materials and supplies as required.
+ Provides assistance for new hire onboarding, completion of I-9's, etc. - this includes working with IT on all required new hire equipment along with collection of IT equipment and security cards for employees exiting the company.
+ Coordinates safety and compliance programs for office, including maintenance of office standards - visitor guide, bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits, including PPE.
+ Assists with project support, i.e., technical/project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and construction administration.
+ Additional project support may include project coordination, tracking of task orders and project contracts, maintain project plans as well as project procedures manuals, workflows, QA review of reports/correspondences, and other project coordination as needed.
+ May be assigned to assist with financial reports for office leaders which includes spreadsheet consolidation, tracking of data, senior staff tracking and travel/expense report support, and/or utilization reports.
+ May assist with Procurement activities such as Accounts Payable, Purchase Orders, etc.
+ May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis.
+ Task activity and office location details are required.
+ May be assigned to assist with vehicle fleet program for the region, working directly with national vehicle lead and facilities administration teams on tracking all required documents, leases, and approvals for maintenance requests, processing new requests and drivers, and collecting monthly driving records for each vehicle.
+ May be assigned to support established Document Processing requests. Includes demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents, and developing PowerPoint presentations.
+ May be assigned to serve as on-site (physically at office location) local office point of contact for coordination of IT issues with Service Desk team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance and responding to Service Desk emails for additional information.
+ Exercises responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP's Code of Conduct and related policies and procedures.
+ Must possess a high level of professionalism, communication skills and positive attitude when interacting with colleagues, clients, guests, and other employees in the office. Positive employee engagement is a priority.
+ Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.
+ Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.
+ Must be a strong team player, collaborative, with strategic thinking.
+ Other duties as required by business needs.
As a performance metric, all employees in the workplace must provide daily timecard comments specifying their work assignments, Work-from-home schedules must align with the weekly work schedule set and approved by the Area Manager. Any changes to scheduled work or unexpected absences must be promptly communicated to the area manager to ensure adequate office coverage.
All overtime requires prior approval from your area manager, except when the request is in support of a billable project rather than an overhead expense.
Employees may be assigned stretch assignments as needed, which are projects or tasks designed to challenge and develop their skills beyond their regular duties. These assignments provide opportunities for employees to explore new areas, enhance their expertise, and contribute to their professional growth.
Who You Are
**Required Qualifications**
+ 7+ years of experience
+ High School Diploma
+ Must be a self-starter capable of taking on tasks with little direction or supervision
+ Must possess a high level of professionalism and positive attitude when interacting with colleagues, clients, guests, and other employees in the office
+ Demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents, and developing PowerPoint presentations\
+ Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks
+ Must possess excellent interpersonal and written and verbal communication skills\
+ Must have initiative with ability to anticipate needs and complete important tasks without needing to be asked
+ Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through
+ Must be a strong team player
+ Must be able to use discretion and confidentiality
+ Possess technological skills necessary to perform data entry, manage team calendars, and create company reports as needed
**Preferred Qualifications**
+ Experience in the engineering consulting industry
+ Knowledge of Oracle and Adobe Professional is preferred
**About WSP**
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee's career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
**NOTICE TO THIRD PARTY AGENCIES:**
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
Office Assistant
Posted 2 days ago
Job Viewed
Job Description
Office Assistant
Fink's Jewelers is looking to hire an exceptional full-time Office Assistant at our new flagship store on the corner of N Gayton Road and W Broad Street in Richmond, Virginia. This individual must be extremely organized, proficient in Microsoft Office products and possess a high level of customer service skills.
We offer favorable retail hours Monday-Saturday and closed on Sundays.
Primary Duties and Responsibilities
- Assist in supporting the sales activities by performing all the functions needed on the POS system, such as ringing various sales, layaways, and special orders.
- Generate and maintain client records and files, special order, and layaway files.
- Process in-coming and outgoing transfers according to corporate policy and procedures to ensure Inventory control.
- Prepare packages and paperwork for outgoing mail or shipment.
- Accept and process product for repair. Communicate estimates to customers, follow up on completion and ship dates, and notify customers of repair completion.
- Respond to customer inquiries both in person and over the phone.
- Utilize company ERP software to research transactions.
- All other duties as assigned.
About Fink's Jewelers
In 1930, Nathan Fink founded Fink's Jewelers. Today, our company is owned and operated by the third and fourth generation of the founding family, with customer service remaining the cornerstone of our philosophy. From the first store in Roanoke, Virginia, Fink's Jewelers has now grown to include 12 locations throughout Virginia, North Carolina, and Tennessee. As one of America's "Top 50" jewelers, we stand strong behind our traditions and value our wonderful staff members. Come join our well-established team as we continue our mission to be the first-choice jeweler in every community we serve!
Fink's Jewelers is committed to our employees by providing excellent full-time benefits that include.
Benefits:
- Dental Insurance
- Employee discount
- Flexible Spending Account
- Health Insurance
- Health Savings Account
- Paid Short/Long Term Disability
- Paid Life Insurance
- Paid Holidays
- Paid Time Off
- Professional Development Assistance
- Referral Program
- Retirement 401K Plan
- Vision Insurance
- Voluntary Life Insurance
Office Assistant (part-time)
Posted 2 days ago
Job Viewed
Job Description
- Collect, prepare, and distribute mail pieces to deliver between the post office and company mailboxes and deliver mail pieces from the post office to company mailboxes; must be able to sort and organize mail pieces to proper recipients and transport large packages when necessary
- Provide support services to staff by copying and scanning documents, delivering office supplies and kitchen supplies, and keeping track of items to be stocked and/or repaired
- Monitor the general maintenance and cleanliness needs of the building by conducting daily checks of conference rooms and main areas
- Keep track of supply lists and make plans to purchase additional items either by shopping and purchasing them in-person or ordering through company mail order vendor
- Run company errands as needed to fill stock lists
- Provide as a secondary resource to the receptionist desk
- Must be able to lift 50 pounds and perform physical activities such as standing, walking, climbing, and kneeling.
- Requires good vision and hearing to read computer screens and communicate with employees and clients
- This position is primarily performed in an office setting.
The role requires the following physical activities:
Continuous Activities:
- Maintaining balance
- Using hands and fingers for fine motor tasks (e.g., typing, handling objects)
- Coordinating hand and eye movements
- Sitting, standing, walking
- Turning and twisting of the head, neck, back, and waist
- Bending, climbing, crouching, kneeling, stooping, and stacking
- Reaching with arms and hands
- Ability to lift, carry, push, or pull items weighing 10 to 50 pounds without assistance
- Assistance may be available for heavier or awkward loads
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
Temporary Office Assistant III
Posted 3 days ago
Job Viewed
Job Description
General Statement of Duties
This is a temporary position of no more than 29 hours per week . Work Schedule is assigned by the supervisor and/or Department Director
Hours: Monday-Thursday from 9am to 3pm and Fridays from 9am to 2pm
Essential Duties
• This unique office assistant role will work with our Extended Learning Specialist, supporting the HCPS Summer Academy Program. Candidate must be able to work in a fast-paced environment and possess strong organizational skills. Proficiency with Microsoft Office products is essential.
• Create the HCPS Summer Program documents and forms (both hardcopy and electronic). Proofread forms, letters, and/or reports for accuracy. Maintaining and organizing correspondence between HCPS departments and schools regarding summer program implementation.
• Answer emails and phone calls pertaining to HCPS Summer Academy. Ability to listen, understand, and effectively communicate solutions to the HCPS Community regarding Summer Academy by email, phone, and/or in person.
• Assist with organization, distribution, collection and inventory of Summer Academy supplies to/from school sites.
• Provide assistance to all HCPS registrars and school counselors regarding the registration process, deadlines, and procedures. When needed, help with data entry for student registration and enrollments.
• Assist with Summer Academy final report card process and grade distribution to School Counseling Departments at all HCPS Middle and High Schools.
• Works with team members to promote a positive work environment.
• Performs other duties as assigned.
• Attends work daily and be engaged in job responsibilities.
Minimum Qualifications
Two years of related clerical experience.
Considerable knowledge of spelling and punctuation, English grammar, and telephone usage; knowledge of modern office practices, procedures, and equipment; skill in typing; ability to understand and communicate the policies, procedures, and services of the department, division, or program; ability to keep moderately complex records; speed and accuracy; proofread, write legibly, follow directions, read and organize information; tact; courtesy; or any equivalent combination of experience and training which would provide the required knowledge, skills and abilities. Must have experience in Microsoft Office (Word, Excel, and Outlook). Knowledge of Google apps is preferred.
Additional Information
This position is open until filled. This is a temporary position of no more than 29 hours per week . Work Schedule is assigned by the supervisor and/or Department Director.
$16.91 PER HOUR
ATTENTION:
FOR POSITION SPECIFIC QUESTIONS, PLEASE CONTACT JUSTINE JORDAN AT .
How To Apply
To be considered for this position, please mail, fax, or hand deliver three signed reference letters , Child Abuse and Recognition Training, Certificate, and college transcripts and teaching license to:
Henrico County Public Schools
Department of Human Resources
P. O. Box 23120
3820 Nine Mile Road
Henrico , VA 23223-0420
Fax: (
The School Board of Henrico County is committed to nondiscrimination with regard to sex (including pregnancy), gender, race, color, national origin, disability, religion, ancestry, age, marital status, genetic information, or any other characteristic protected by law (except where such is a bona fide occupational qualification), in employment or in its programs and activities.
EOE/Accommodations Upon Request
Minimum Salary
Maximum Salary
Currency USD
Main Organization Public Schools
Public Schools
Employment Status Hourly/Temporary
Hourly/Temporary
Amount of Travel
Work At Home
Temporary Office Assistant III
Posted 3 days ago
Job Viewed
Job Description
General Statement of Duties
Answers emails and phone calls pertaining to CDS and can understand, listen, and effectively communicate answers pertaining to CDS independently. Types forms, letters, and reports from a computer Operates office equipment Copies and distributes letters, memos, flyers, etc., as needed maintain files containing student records new and transfer students Processes withdrawals Requests records from former schools; sends copies of records and/or transcripts to other schools or agencies Completes data processing responsibilities and associated paperwork in a timely manner according to deadlines .
Essential Duties
- Operate a computer; must have proficiency in Microsoft Office.
- Maintains student files.
- Performs data processing tasks (entries, withdrawals, changes, scan sheets, and reports).
- Assists students, parents, faculty, and staff.
- Deals calmly with parents and patrons when they are very upset (either in person or on the phone) and be a good listener.
- Attends work daily and be engaged and on task.
- Performs other duties specific to the needs of the program.
- Graduation from high school.
- Knowledge of grammar, punctuation, and arithmetic.
- Skill in typing; ability to read, spell, proofread, and organize.
- Use the phone, listen, understand, and follow directions.
- Write legibly; ability to schedule and coordinate meetings and conferences.
- Ability to interpret written materials and to communicate verbally.
- Ability to learn the policies, procedures, and services provided by the administrator to which assigned.
- Ability to verify data; accuracy, tact; good judgment.
- Working knowledge of computers and various software packages.
Additional Information
This position is open until filled. This is a temporary position. No benefits. Maximum of 29 hours per week . The hours per day will be 9:00 am - 3:00 pm Monday - Thursday and Friday 9:00 am - 2:00 pm.
$15.76 PER HOUR
ATTENTION:
FOR POSITION-SPECIFIC QUESTIONS, PLEASE CONTACT LORI HUFF AT .
How To Apply
To be considered for the listed vacancy, you must complete an on line application and submit three signed reference letters to:
Henrico County Public Schools
Department of Human Resources
P.O. Box 23120
3820 Nine Mile Rd
Henrico, VA 23223-0420
Fax: (
Henrico County Public Schools does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. EOE/Accommodations Upon Request
Minimum Salary
Maximum Salary
Currency USD
Main Organization Public Schools
Public Schools
Employment Status Hourly/Temporary
Hourly/Temporary
Amount of Travel
Work At Home
Remote Office Administrative Assistant (Entry-Level)
Posted 17 days ago
Job Viewed
Job Description
You’ll support a variety of tasks depending on your strengths and interests, such as data entry, survey development, market research, product testing, and participation in online focus groups. Your insights will help major brands better understand customer needs and make informed business decisions.
Why Work From Home in Richmond? Richmond blends historic charm with a fast-growing economy, a dynamic arts scene, and access to the scenic James River. With this work-from-home role, you can stay connected to the local culture while enjoying the freedom and flexibility of remote work. Say goodbye to I-95 traffic and hello to more time for what matters — whether that's time outdoors, with family, or pursuing personal goals. About Us Top Level Promotions is a global market research firm that partners with well-known brands to refine their products and services using real consumer feedback. We’re currently growing our Richmond-based remote team and are looking for people who bring professionalism, reliability, and a strong attention to detail to the table. What You’ll Do Depending on your interests and skills, tasks may include:General data entry and administrative tasks
Assisting with online surveys and market research
Participating in product testing and virtual focus groups
Providing consumer feedback and insight
Supporting data analysis and project coordination
Industries You May Support You could work with companies across a wide range of industries, including:Healthcare & Wellness
Retail & E-Commerce
Technology & Digital Communications
Food & Beverage
Automotive & Manufacturing
Travel & Tourism
Education & Online Learning
Entertainment & Streaming Services
Pet Products & More
Local Opportunities in Richmond You may also be invited to join Richmond-based product trials or focus groups, offering local insight to help companies tailor their offerings to real communities like yours.Requirements
Must live in Richmond or surrounding areas (e.g., Henrico, Midlothian, Mechanicsville)
Reliable internet and a computer with webcam/microphone
Quiet, private workspace at home
No previous experience required — full training is provided
Ideal Qualities
Strong communication and organizational skills
Self-motivated and comfortable in a remote setting
Basic tech proficiency and attention to detail
Respect for confidentiality and data privacy
What We Offer
Pay between $18.50 and $36.00 USD per hour based on project type
Fully work-from-home — no need to travel
Flexible scheduling to suit your lifestyle
Entry-level position with training provided
Impactful work with well-known national brands
Optional opportunities for local product testing and feedback
Apply Today Ready to start a rewarding work-from-home job in Richmond? Apply now and join a remote team where your input helps shape better products, services, and customer experiences.Note: While we operate in several countries, this listing is specific to applicants currently residing in or near Richmond, Virginia.
Top Level Promotions Human Resources DepartmentTemporary Office Assistant III - Substitute Office
Posted 3 days ago
Job Viewed
Job Description
General Statement of Duties
This unique office assistant role will be working within our substitute office, answering phones, making morning calls to substitutes and schools and responding to emails from both. Candidate must be able to work in a fast paced environment and have a proven ability to independently solve problems. Superior customer service skills required as well as proficiency with Microsoft Office products.
Temporary position. No more than 29 hours per week .
Hours of work will be: 7:30am-1:30 pm Monday-Thursday
7:30am-12 p.m. Friday
Essential Duties
- Answer questions pertaining to substitutes, troubleshoots, problem solves with absence management system
- Responsible for keying substitute assignments in Oracle
- Answer phones/make calls
- Answer questions pertaining to substitutes, troubleshoots, problem solves
- Proofreads figures, forms, letters and/or reports for accuracy
- Generating reports and scanning confidential data
- Performs related work as assigned
Minimum Qualifications
Graduation from high school and two years of related clerical experience. Considerable knowledge of spelling and punctuation, English grammar, arithmetic, telephone usage, use of dictionary; knowledge of modern office practices, procedures, and equipment; skill in typing, ability to understand and communicate the policies, procedures and services of the department, division, or program; ability to keep moderately complex records; speed and accuracy; proofread, write legibly, follow directions, read and organize information; tact; courtesy; or any equivalent combination of experience and training which would provide the required knowledge, skills and abilities. Must have experience in Microsoft Office (word, excel and outlook). Knowledge of data based programs such as Oracle, etc., is preferred.
Additional Information
$15.76 per hour Temporary position. No benefits. N o more than 29 hours per week.
Hours of work will be: 7:30am-1:30 pm Monday-Thursday
7:30am-12 p.m. Friday
How To Apply
To be considered for this position, please mail, fax, or hand deliver three signed reference letters , Child Abuse and Recognition Training, Certificate, and college transcripts and teaching license to:
Henrico County Public Schools
Department of Human Resources
P. O. Box 23120
3820 Nine Mile Road
Henrico , VA 23223-0420
Fax: (
The School Board of Henrico County is committed to nondiscrimination with regard to sex (including pregnancy), gender, race, color, national origin, disability, religion, ancestry, age, marital status, genetic information, or any other characteristic protected by law (except where such is a bona fide occupational qualification), in employment or in its programs and activities.
EOE/Accommodations Upon Request
Minimum Salary 14.19
Maximum Salary
Currency USD
Main Organization Public Schools
Public Schools
Employment Status Hourly/Temporary
Hourly/Temporary
Amount of Travel
Work At Home
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Office Assistant Sr. - Midlothian HS
Posted 3 days ago
Job Viewed
Job Description
Location : Midlothian, VA
Job Type: 183 days, 6.0 hours per day
Job Number: 16206
Department: SL - High School Leadership
Location/Office: Midlothian HS
Opening Date: 06/11/2025
FLSA: Non-Exempt
General Description
Provides clerical support services in the school's main office or guidance office. Performs routine clerical duties within established procedures and standard practices. Tasks performed are outlined in oral and written instructions; employee has some control over work assignments. Each position will have a specific set of work assignments particular to meeting the needs of the students or department being served.
Essential Job Functions:
- Provides clerical assistance to include reprographics, filing, maintaining records and ordering supplies and materials.
- Assembles and disseminates information.
- Performs light typing of correspondence or other material from rough draft.
- Screens visitors, telephone calls, and incoming mail.
- Responds to routine inquiries from parents, citizens and others regarding school programs and schedules.
- Acts as an information resource to students and faculty regarding a variety of matters related to routine school operations and policies.
- Provides and obtains information requested from within and outside the organization.
- Assists with data entry, data management and record keeping.
- Assists in the clinic in the absence of the clinic assistant.
- Performs other duties as assigned.
N/A
Report Preparation:
May be required to prepare reports for use by the building principal related to operations and programs.
Equipment Operation:
Proficient in computer use and general office equipment.
Contacts: General public and school staff - daily, to obtain or provide information.
Decision Making:
Supervisor is consulted in unusual or complex situations.
Physical Demands:
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger; reach with hands and arms, handle paper files, records, computer and equipment controls and talk and hear. The employee is occasionally required to stand, walk, stoop or kneel. Specific vision abilities required by this job include close and distance vision and the ability to adjust focus.
Work Environment:
No risk to physical health or safety; work is performed in an office environment; noise level is quiet to moderate.
Qualifications
Some knowledge of office practices and procedures, of manual or automated filing systems and business English and Mathematics. Some skill in typing, operating personal computers, word processing equipment or other automated office systems. Demonstrated ability to communicate effectively and to work effectively with all levels of personnel, students and public. Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities.
Requirements
Applicants considered for employment must successfully complete the following background investigations/tests:
- Federal Bureau of Investigation (FBI) Criminal History Investigation
- State Police Criminal History Investigation
- Child Protective Services (CPS) Investigation
- Tuberculosis Screening/Test
This vacancy is not available for CCPS employees for whom it would be a lateral transfer.
Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.
Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full-time and part-time employee status.
To learn more details, visit our
01
Have you ever been convicted of a felony?
- Yes
- No
02
Have you ever been convicted of any offense involving a child?
- Yes
- No
03
Have you ever been the subject of a founded case of child abuse and/or neglect?
- Yes
- No
04
Have you ever been convicted of a violation of law other than a minor traffic violation or possession of marijuana?
- Yes
- No
05
If you answered "yes" to the question regarding a conviction of a violation of law other than a minor traffic violation or possession of marijuana, please explain the nature of the conviction(s), the date(s) of the conviction(s), and if the conviction involved any persons under the age of 18.
06
Have you ever been terminated or requested to resign from a job position?
- Yes
- No
07
If you answered "yes" to the question regarding being terminated or requested to resign from a job position, please provide a brief explanation.
08
Have you ever been recommended for non-renewal of an employment contract?
- Yes
- No
09
Has your teaching license ever been revoked or suspended? If not applicable, select "No."
- Yes
- No
10
If you answered "yes" to the question regarding having your teaching license revoked or suspended, please provide a brief explanation.
11
Are you the subject of any criminal proceedings?
- Yes
- No
12
If you answered "yes" to the question regarding current criminal proceedings, please provide a brief explanation.
13
If you answered "yes" to the question regarding recommendation for non-renewal of employment contract, please provide a brief explanation.
Required Question
Temporary - Office Assistant III - HR Substitute Office
Posted 3 days ago
Job Viewed
Job Description
General Statement of Duties
Position requires basic keyboard skills and familiarity with office procedures and strong technical abilities .
This is a Temporary position. No more than 29 hours per week . No benefits . Hours per day will be assigned by the supervisor.
Essential Duties
• Serves as backup support for new hire orientations when needed.
• Serves as the backup to the HR Assistant in entering temporary assignments for the school division into the system.
• Serves as a backup to assist with employee accounts in Oracle (EDA system).
• Works with the HR Specialist to prepare and send letters to substitutes who are excluded from schools, using a provided template and information submitted by the schools.
• Assists with distributing offer letters to hired Summer Academy staff and responds to general inquiries related to the program.
• Monitors and responds to the shared Temp 2 mailbox to ensure timely processing of temporary employees.
• Greets callers and visitors, provides information or directs them to the appropriate resource, and responds to general questions.
• Works cooperatively with team members to promote a positive and productive work environment.
• Maintains regular attendance and remains actively engaged in assigned tasks.
• Listens attentively, understands needs, and effectively communicates solutions to users with varying levels of technical knowledge.
• Independently handles recurring and routine issues, escalating more complex concerns to a supervisor as appropriate.
• Performs additional responsibilities assigned to support department and organizational goals.
Minimum Qualifications
Must have excellent computer skills in Windows platforms. Must have experience in Microsoft Office (Word, Excel and Outlook). Knowledge of data based programs such as Oracle, etc., is preferred.
Graduation from high school and two years of related clerical experience. Good organizational skills. Considerable knowledge of modern office practices, procedures, and equipment; skill in keyboarding, data entry, speed and accuracy; ability to follow directions, read and organize information; tact; courtesy; or any equivalent combination of experience and training which would provide the required knowledge, skills and abilities.
Additional Information
$17.11 per hour No more than 29 hours per week . No benefits. This vacancy is open until filled.
For position specific questions, please contact Felicia Bryant, .
How To Apply
HCPS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex (including pregnancy), national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Minimum Salary
Maximum Salary
Currency USD
Main Organization Public Schools
Public Schools
Employment Status Hourly/Temporary
Hourly/Temporary
Amount of Travel
Work At Home
Temporary - Office Assistant III (EDA/iRecruitment Help Desk)
Posted 3 days ago
Job Viewed
Job Description
General Statement of Duties
Position requires basic keyboard skills and familiarity with office procedures and strong technical abilities .
This is a Temporary position. No more than 29 hours per week . No benefits . Hours per day will be assigned by the supervisor.
Essential Duties
- Serves as the help desk resource for Oracle software (password resets for EDA/iRecruitment);
- Provides technical assistance at an advanced level to all school system employees at all levels and applicants;
- Responds to user questions, troubleshoots software problems, offers solutions by e-mail, phone and/or in person;
- Ability to listen, understand and effectively communicate solutions to users with various levels of technical ability;
- Ability to handle recurring and more basic problems independently; more difficult problems referred to a supervisor for assistance;
- Assists department (when needed) with data entry for new and current temporary employees (set-ups for pay, deletions, etc.);
- Greets callers and visitors, directs them to the proper source and answers questions;
- Works with team members to promote a positive work environment;
- Attends work daily;
- Must be engaged on tasks;
- Performs other duties as assigned.
Minimum Qualifications
Must have excellent computer skills in Windows platforms. Must have experience in Microsoft Office (Word, Excel and Outlook). Knowledge of data based programs such as Oracle, etc., is preferred.
Graduation from high school and two years of related clerical experience. Good organizational skills. Considerable knowledge of modern office practices, procedures, and equipment; skill in keyboarding, data entry, speed and accuracy; ability to follow directions, read and organize information; tact; courtesy; or any equivalent combination of experience and training which would provide the required knowledge, skills and abilities.
Additional Information
$15.76 per hour No more than 29 hours per week . No benefits. This vacancy is open until filled.
For position specific questions, please contact Felicia Bryant, .
How To Apply
To be considered for this position, please mail, fax, or hand deliver three signed reference letters , Child Abuse and Recognition Training, Certificate, and college transcripts and teaching license to:
Henrico County Public Schools
Department of Human Resources
P. O. Box 23120
3820 Nine Mile Road
Henrico , VA 23223-0420
Fax: (
The School Board of Henrico County is committed to nondiscrimination with regard to sex (including pregnancy), gender, race, color, national origin, disability, religion, ancestry, age, marital status, genetic information, or any other characteristic protected by law (except where such is a bona fide occupational qualification), in employment or in its programs and activities.
EOE/Accommodations Upon Request
Minimum Salary
Maximum Salary
Currency USD
Main Organization Public Schools
Public Schools
Employment Status Hourly/Temporary
Hourly/Temporary
Amount of Travel
Work At Home