12 Administrative Roles jobs in Jacksonville Beach

LHH Recruitment Solutions has partnered with a company in Jacksonville, Florida to find an Administrative Assistant. This individual will provide administrative and operational support for the office. Benefits include medical, dental, vision insurance options, PTO, and paid holidays.

• Location: Jacksonville, FL
• Schedule: Onsite, Monday – Friday, 8:00am – 5:00pm
• Annual Salary $40,000 - $42,000

Responsibilities:

• Handling incoming calls, directing visitors, and serving as a professional point of contact for the office.
• Creating, organizing, and maintaining both electronic and paper filing systems and databases.
• Supporting Human Resources and Accounting functions.
• Managing information flow, supporting staff, and assisting with bookkeeping.

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Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations.
**JOB RESPONSIBILITIES**
+ Prepares death certificates, prayer cards and related documents
+ Completes required permits and or certificates
+ Prepares and processes Veteran's Paperwork
+ Prepares marker monument placement paperwork
+ Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules
+ Prepares and distributes daily schedules, reports, and documents
+ Receives and processes payments and contracts
+ Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers
+ Orders office supplies
+ Oversees the processing of installation orders to grounds and maintenance departments
+ Processes accounts payable transactions
+ Assists with the preparation of obituaries
+ Assists Location Management, Sales, Family Service Counselors and payroll as needed
+ Acts as backup to Receptionist
+ Greets family members and friends
+ Communicates client family's needs promptly and accurately to the appropriate staff member
+ Conveys a sense of concern and empathy with client family members at all times
+ Responds to customer inquiries via telephone, internet and in person
+ Maintains professional and cooperative relationships with county clerk, medical examiner and physicians
**MINIMUM** **REQUIREMENTS**
**Education**
+ High School or equivalent
**Experience**
+ 1 - 2 years of experience in an office clerical or customer service capacity required
+ Experience working in a customer-focused and fast-paced professional environment required
**Knowledge, Skills & Abilities**
+ Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience
+ MS Office Suite experience preferred
+ Basic mathematics skills required
+ Good verbal and written communication skills
+ Strong organizational skills and detail oriented
+ High level of compassion and integrity
+ Ability to maintain confidentiality
Postal Code: 32207
Category (Portal Searching): Administration and Clerical
Job Location: US-FL - Jacksonville
Job Profile ID: F00216
Time Type: Full time
Location Name: Greenlawn Cemetery

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within a fully remote capacity. This role is essential for ensuring the smooth and efficient operation of executive functions, managing complex schedules, coordinating high-level meetings, and facilitating seamless communication. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and manage multiple priorities in a fast-paced virtual environment.

Responsibilities:

• Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
• Prepare agendas, meeting materials, and minutes for executive meetings.
• Handle confidential information with discretion and maintain strict confidentiality.
• Screen and prioritize incoming communications, including emails, calls, and mail.
• Conduct research and prepare reports, presentations, and other documents as needed.
• Serve as a primary point of contact for internal and external stakeholders.
• Manage expense reports and reconciliation for executives.
• Organize and maintain electronic and physical filing systems.
• Anticipate executive needs and proactively address potential issues.
• Assist with special projects and ad-hoc administrative tasks as assigned.
• Utilize various software and communication tools to facilitate remote collaboration.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field is preferred.
• Minimum of 5 years of experience providing high-level administrative support to executives, preferably in a remote or hybrid setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
• Exceptional organizational and time management skills with the ability to multitask effectively.
• Strong written and verbal communication skills.
• Excellent interpersonal skills and a professional demeanor.
• Ability to work independently and proactively with minimal supervision.
• Discretion and a high level of professionalism when handling confidential information.
• Experience in event planning and project coordination is a plus.
• Demonstrated ability to adapt to changing priorities and technology.

This is a key role supporting the operational success of our client's leadership team. If you are a dedicated and resourceful administrative professional seeking a challenging and rewarding fully remote position, we encourage you to apply.

Our client is seeking a highly organized and proactive Senior Administrative Assistant to support a dynamic team in **Jacksonville, Florida, US**. This role is pivotal in ensuring the smooth day-to-day operations of the office. The ideal candidate will possess exceptional multitasking abilities, keen attention to detail, and a professional demeanor. Responsibilities include managing complex calendars, scheduling meetings and appointments, preparing correspondence, reports, and presentations. You will also be responsible for making travel arrangements, processing expense reports, and maintaining organized filing systems, both physical and digital. Maintaining office supplies inventory and coordinating with vendors will also be a key part of the role. Strong communication skills are essential, as you will interact with internal staff at all levels, as well as external clients and visitors. A commitment to confidentiality and discretion is paramount. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required, and experience with CRM software is a plus. This position offers a blend of in-office collaboration and remote flexibility, allowing for a balanced work-life integration. The successful candidate will be a self-starter, capable of working independently while also being a strong team player. This is an excellent opportunity to contribute to a growing organization and develop your administrative career. The role demands a high level of professionalism, problem-solving skills, and the ability to adapt to changing priorities. Attention to detail in all tasks, from proofreading documents to managing logistics, is critical.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience in an administrative support role, preferably in a corporate environment.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with calendar management and travel coordination.
• Ability to handle sensitive information with discretion.
• Familiarity with office equipment and procedures.
• Proactive attitude and ability to anticipate needs.

LHH Recruitment Solutions has partnered with a company in Jacksonville, Florida to find an Administrative Assistant. This individual will provide administrative and operational support for the office. Benefits include medical, dental, vision insurance options, PTO, and paid holidays.

• Location: Jacksonville, FL
• Schedule: Onsite, Monday Friday, 8:00am 5:00pm
• Annual Salary $40,000 - $42,000

Responsibilities:

• Handling incoming calls, directing visitors, and serving as a professional point of contact for the office.
• Creating, organizing, and maintaining both electronic and paper filing systems and databases.
• Supporting Human Resources and Accounting functions.
• Managing information flow, supporting staff, and assisting with bookkeeping.

**Junior Administrative Assistant (4679)**
Location **Mayport, FL**
Job Code **4679**
# of Openings **1**
Apply Now ( a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a **Junior Administrative Assistant.**
**Position Responsibilities:**
+ Perform file management responsibilities per DoD & SECNAV policy.
+ Perform Time and Attendance functions for labor and reporting.
+ Maintain updated telephone directories and hurricane recall bills.
+ Control departmental appointment schedule for meetings & events.
+ Receive, procure & distribute Division supplies.
+ Manage/assist in daily mail processing and delivery for both incoming and outgoing mail.
**Position Requirements:**
+ **_US Citizen_**
+ **_Only candidates currently possessing an Active Secret Clearance (or higher) will be considered for this position._**
+ High School Diploma or Equivalent.
+ A working knowledge of Microsoft Outlook, Word and Excel.
+ A working knowledge of PowerPoint, SUPDESK, Business Objects and (MRQT) Material Requirements tool.
+ Experience at Regional Maintenance Centers (RMC) is advantageous.
VEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

**Senior Administrative Assistant (4678)**
Location **Mayport, FL**
Job Code **4678**
# of Openings **1**
Apply Now ( a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a **Senior Administrative Assistant** .
**Position Responsibilities:**
+ Process and manage Department of Defense civilian and military administrative records.
+ Perform datacollection & data entry.
+ Monitor, modify & maintain deadlines submitted to Leadership.
+ Distribute information to the Combat Systems Department.
**Position Requirements:**
+ **_US Citizen_**
+ **_Only candidates currently possessing an Active Secret Clearance (or higher) will be considered for this position._**
+ High School Diploma or Equivalent.
+ A working knowledge of Microsoft Outlook and Word.
+ A working knowledge of PowerPoint, SUPDESK, Business Objects and (MRQT) Material Requirements tool.
+ Advanced skills in Microsoft Excel.
+ Experience at Regional Maintenance Centers (RMC) is advantageous.
VEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

Chartwells K12
+ We are hiring immediately for a part time **ADMINISTRATIVE ASSISTANT** position.
+ **Location** : Boys and Girls Club - 313 East 10th Street, Jacksonville, FL 32206. _Note: online applications accepted_ _only_ _._
+ **Schedule** : Part time schedule. Monday through Friday, flexible between 8:00 am and 3:00 pm (4-hour shifts); more details upon interview.
+ **Requirement** : Strong excel skills and experience in filing and organization are required.
+ **Fixed Pay Rate:** $17.00 per hour _*Internal Employee Referral Bonus Available_
**We Make Applying Easy!** Want to apply to this job via text messaging? Text **JOB** to **75000** and search **requisition ID number** ** .**
The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!
Chartwells K12's goal is to make sure students leave the cafeteria happier and healthier than they came in, by serving food kids love to eat and creating custom dining programs. With more than 16,000 associates in 4,300 schools, ranging from large public institutions to small charter and private schools, Chartwells K12 is built on decades of food, education and operational experience driven by top culinary, nutrition, wellness, and sustainability talent. For more information, visit .
**Job Summary**
**Summary:** Responsible for clerical functions and administrative support of food service programs.
**Essential Duties and Responsibilities:**
+ Answer telephones and direct inquiries in a professional and client centric manner.
+ Maintain confidential personnel files.
+ Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
+ Assist with staffing, including finding staff when employees call out on short notice.
+ Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
+ Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
+ Enter weekly cash sales and meal counts using computer.
+ Perform daily bank deposit reconciliation.
+ Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
+ Perform monthly vendor statement reconciliation.
+ Prepare monthly state claim form for reimbursement.
+ Assist in preparation of end of month financial reports.
+ Attend in-service and/or safety meetings as required.
+ Maintain clean and safe work environment; ability to perform job safely.
+ Performs other duties as assigned.
**Associates at Chartwells K-12 are offered many fantastic benefits.**
Both full-time and part-time positions offer the following benefits to associates:
+ Retirement Plan
+ Associate Shopping Program
+ Health and Wellness Programs
+ Discount Marketplace
+ Identity Theft Protection
+ Pet Insurance
+ Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
In addition, full-time positions also offer the following benefits to associates:
+ Medical
+ Dental
+ Vision
+ Life Insurance/AD
+ Disability Insurance
+ Commuter Benefits
+ Employee Assistance Program
+ Flexible Spending Accounts (FSAs)
_Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws._ _For positions in Washington State, Maryland, or to be performed Remotely,_ _click here ( _for paid time off benefits information._
**About Compass Group: Achieving leadership in the foodservice industry**
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.
Applications are accepted on an ongoing basis.
Chartwells K-12 maintains a drug-free workplace.