29 Administrative Roles jobs in Katy
Administrative Assistant - Project Management Support
75201 Prairie View, Texas
$55000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide essential support to their project management team. This role is critical for ensuring the smooth execution of projects, managing schedules, and facilitating communication within the team and with stakeholders. While this role is based in **Dallas, Texas, US**, our client offers a flexible, remote work arrangement, allowing you to manage your responsibilities from a home office. You will be responsible for a wide range of administrative tasks, including scheduling meetings, managing project documentation, preparing reports, and coordinating project logistics. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and strong communication abilities.
Responsibilities:
Qualifications:
Responsibilities:
- Provide comprehensive administrative support to project managers and project teams.
- Schedule and coordinate project meetings, ensuring all participants are informed and prepared.
- Prepare meeting agendas, take minutes, and track action items.
- Manage and organize project documentation, ensuring accessibility and version control.
- Assist in the creation and distribution of project status reports and presentations.
- Coordinate travel arrangements and logistics for project team members when necessary.
- Liaise with internal departments and external stakeholders to facilitate project communication.
- Maintain project calendars and track key milestones and deadlines.
- Assist with budget tracking and expense report processing for projects.
- Manage electronic filing systems and databases.
- Handle incoming and outgoing correspondence related to projects.
- Proactively identify administrative needs and propose solutions to improve efficiency.
- Ensure confidentiality of sensitive project information.
Qualifications:
- High school diploma or equivalent required; Associate's degree or relevant certification is a plus.
- Minimum of 3 years of experience in an administrative support role, preferably supporting project management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., Asana, Trello, MS Project).
- Exceptional organizational and time management skills.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Proactive and resourceful with a strong problem-solving aptitude.
- Ability to work independently and collaboratively within a remote team structure.
- Discretion and ability to handle confidential information.
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0
Office Assistant
77487 Sugar Land, Texas
Catholic Health Initiatives
Posted 6 days ago
Job Viewed
Job Description
**Job Summary and Responsibilities**
Under general supervision, performs front office processes associated with patient check-in, check-out, scheduling, referrals, and electronic medical records. Administers and supports the clinic's billing, and insurance functions, in accordance with internal standards and procedures, and regulatory requirements.
1. Perform patient check-in at the time of visit; interviews patients and completes all paperwork necessary to ensure the admitting process is efficient, and all clinic and regulatory policies are in compliance.
2. Copy/scan patient medical records, benefit/insurance information, and related hardcopy materials (e.g. ID, referrals, minsurance cards, etc.) into the correct location in the electronic medical record system.
3. Perform patient check-out including pricing services, coding of procedures performed, and diagnosis on charge, to accurately support the need and documentation for each service.
4. Collect patient responsibility payments, and answer routine patient insurance and billing inquiries.
5. Answer phone calls, confirm next day appointments, ensure insurance coverage, and alert patients as to what documentation is needed, including details associated with time-of-service payment schedules.
6. Gather, verify, and process referrals, authorizations, and pre-certifications by working closely with physician(s), patients, and payers.
7. Coordinate scheduling with that of the practitioners' schedules to ensure proper coverage of patient appointments and out-of-office calls.
8. Retrieve, file, and maintain charts and medical record documentation according to office protocol; coordinate copiesm of medical documentation with physician charges to support billing to third-party payers.
9. Manage the flow of interdepartmental, outgoing, and incoming mail.
10. Communicate requests and provide medical information to and from patient care providers in strict accordance with HIPPA and all policies and procedures.
11. Follow up with patients regarding the Missed Appointment Policy and send out the appropriate communications.
12. Perform other duties as assigned.
**Job Requirements**
**_Required Education and Experience_**
* High school diploma or equivalent required.
* 2 years related experience in a healthcare environment preferred.
**_Required Minimum Knowledge, Skills, Abilities_** **_and Training_**
* Demonstrate proficient with Microsoft Office software.
* Knowledge of the content, and application of HIPAA, federal and state regulatory requirements.
* Demonstrate the understanding of clinic procedures and regulatory requirements.
* Demonstrate the understanding of health insurance authorization/billing requirements, including medical coding.
* Ability to file and maintain patient records and reports in the Electronic Medical Records system.
* Must be detail oriented and possess excellent organizational and time management skills.
* Must possess strong customer service and communication skills.
* Possess a strong work ethic and a high level of professionalism.
* A team player who handles multiple projects simultaneously at a fast paced environment.
**Where You'll Work**
CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. & from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.
**Pay Range**
$15.71 - $22.19 /hour
We are an equal opportunity/affirmative action employer.
Under general supervision, performs front office processes associated with patient check-in, check-out, scheduling, referrals, and electronic medical records. Administers and supports the clinic's billing, and insurance functions, in accordance with internal standards and procedures, and regulatory requirements.
1. Perform patient check-in at the time of visit; interviews patients and completes all paperwork necessary to ensure the admitting process is efficient, and all clinic and regulatory policies are in compliance.
2. Copy/scan patient medical records, benefit/insurance information, and related hardcopy materials (e.g. ID, referrals, minsurance cards, etc.) into the correct location in the electronic medical record system.
3. Perform patient check-out including pricing services, coding of procedures performed, and diagnosis on charge, to accurately support the need and documentation for each service.
4. Collect patient responsibility payments, and answer routine patient insurance and billing inquiries.
5. Answer phone calls, confirm next day appointments, ensure insurance coverage, and alert patients as to what documentation is needed, including details associated with time-of-service payment schedules.
6. Gather, verify, and process referrals, authorizations, and pre-certifications by working closely with physician(s), patients, and payers.
7. Coordinate scheduling with that of the practitioners' schedules to ensure proper coverage of patient appointments and out-of-office calls.
8. Retrieve, file, and maintain charts and medical record documentation according to office protocol; coordinate copiesm of medical documentation with physician charges to support billing to third-party payers.
9. Manage the flow of interdepartmental, outgoing, and incoming mail.
10. Communicate requests and provide medical information to and from patient care providers in strict accordance with HIPPA and all policies and procedures.
11. Follow up with patients regarding the Missed Appointment Policy and send out the appropriate communications.
12. Perform other duties as assigned.
**Job Requirements**
**_Required Education and Experience_**
* High school diploma or equivalent required.
* 2 years related experience in a healthcare environment preferred.
**_Required Minimum Knowledge, Skills, Abilities_** **_and Training_**
* Demonstrate proficient with Microsoft Office software.
* Knowledge of the content, and application of HIPAA, federal and state regulatory requirements.
* Demonstrate the understanding of clinic procedures and regulatory requirements.
* Demonstrate the understanding of health insurance authorization/billing requirements, including medical coding.
* Ability to file and maintain patient records and reports in the Electronic Medical Records system.
* Must be detail oriented and possess excellent organizational and time management skills.
* Must possess strong customer service and communication skills.
* Possess a strong work ethic and a high level of professionalism.
* A team player who handles multiple projects simultaneously at a fast paced environment.
**Where You'll Work**
CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. & from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.
**Pay Range**
$15.71 - $22.19 /hour
We are an equal opportunity/affirmative action employer.
View Now
1
Executive Administrative Assistant
75201 Prairie View, Texas
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership in Dallas, Texas, US . This hybrid role requires a candidate who can expertly manage a wide range of administrative tasks, ensuring the smooth and efficient operation of the executive office. You will be responsible for complex calendar management, travel arrangements, expense reporting, meeting coordination, and preparing confidential documents. The ideal candidate demonstrates impeccable attention to detail, strong communication skills, and the ability to handle sensitive information with discretion.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and calls.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation.
- Prepare and process expense reports and invoices accurately and in a timely manner.
- Organize and prepare materials for board meetings, executive meetings, and other high-level engagements.
- Screen and prioritize incoming communications, including emails and phone calls.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Maintain confidential files and records with the utmost discretion.
- Assist with special projects and initiatives as assigned by executives.
- Serve as a liaison between executives and internal/external stakeholders.
- Manage office supplies and maintain an organized and efficient workspace.
- Associate's or Bachelor's degree preferred, or equivalent relevant experience.
- Minimum of 5 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to multitask, prioritize, and work efficiently under pressure.
- Discretion and a high level of professionalism in handling confidential information.
- Experience with virtual meeting platforms and collaboration tools.
- A proactive approach and the ability to anticipate needs.
Apply Now
2
Executive Administrative Assistant
75201 Prairie View, Texas
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is looking for a proactive and highly organized Executive Administrative Assistant to support senior leadership in their Dallas, Texas, US office. This is a critical on-site role requiring a polished professional with exceptional attention to detail and discretion.
The successful candidate will manage complex calendars, coordinate high-level meetings, and handle all travel arrangements, including flights, accommodation, and detailed itineraries. You will be responsible for preparing reports, presentations, and correspondence, ensuring accuracy and professionalism in all outgoing communications. Confidentiality is paramount, as you will be privy to sensitive company information.
Key duties include managing office supplies, overseeing the reception area, acting as a liaison between departments, and assisting with special projects as assigned. You will anticipate the needs of executives and proactively address potential issues, ensuring smooth daily operations. The ability to multitask effectively, prioritize competing demands, and maintain a calm demeanor under pressure is essential. This role requires excellent judgment and the capacity to work independently with minimal supervision.
Requirements:
The successful candidate will manage complex calendars, coordinate high-level meetings, and handle all travel arrangements, including flights, accommodation, and detailed itineraries. You will be responsible for preparing reports, presentations, and correspondence, ensuring accuracy and professionalism in all outgoing communications. Confidentiality is paramount, as you will be privy to sensitive company information.
Key duties include managing office supplies, overseeing the reception area, acting as a liaison between departments, and assisting with special projects as assigned. You will anticipate the needs of executives and proactively address potential issues, ensuring smooth daily operations. The ability to multitask effectively, prioritize competing demands, and maintain a calm demeanor under pressure is essential. This role requires excellent judgment and the capacity to work independently with minimal supervision.
Requirements:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to manage multiple priorities and meet deadlines.
- Professional demeanor and strong interpersonal skills.
- Experience supporting C-suite executives is a strong plus.
- Familiarity with office management systems and procedures.
Apply Now
3
Executive Administrative Assistant
75201 Prairie View, Texas
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership at our **Dallas, Texas, US** office. This critical role demands exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment. You will be responsible for providing comprehensive administrative support, ensuring the smooth operation of the executive office. This position offers a hybrid work arrangement, combining in-office collaboration with remote flexibility.
Key Responsibilities:
Key Responsibilities:
- Managing complex calendars, scheduling meetings, and coordinating appointments for executives.
- Arriguing domestic and international travel, including flights, accommodations, and ground transportation.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Screening phone calls, responding to inquiries, and directing them to the appropriate individuals.
- Organizing and maintaining physical and digital filing systems.
- Assisting with event planning and coordination for internal and external meetings.
- Handling confidential information with discretion and professionalism.
- Processing expense reports and managing departmental budgets.
- Conducting research and preparing summaries as needed.
- Serving as a liaison between executives and internal/external stakeholders.
- Anticipating needs and proactively addressing potential issues.
- Providing general administrative support to the wider team as required.
Apply Now
4
Executive Administrative Assistant
75201 Prairie View, Texas
$28 Hourly
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial for ensuring the smooth and efficient operation of our executive offices, requiring impeccable attention to detail and strong communication skills. The ideal candidate will be adept at managing complex schedules, coordinating meetings, preparing reports, and handling confidential information with discretion.
Responsibilities:
Qualifications:
This is an exciting opportunity to join a dynamic team and play a vital role in supporting our executive leadership. The position is based in Dallas, Texas, US and offers a hybrid work model.
Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare agendas, take minutes, and track action items for executive meetings.
- Draft, proofread, and edit correspondence, presentations, and reports.
- Coordinate domestic and international travel, including flights, accommodation, and itineraries.
- Serve as a primary point of contact for internal and external stakeholders, directing inquiries appropriately.
- Organize and manage office supplies, vendor relationships, and general office operations.
- Assist with special projects and ad-hoc administrative tasks as assigned by executives.
- Maintain a high level of professionalism and confidentiality in all interactions.
- Handle expense reporting and manage departmental budgets.
- Prepare and analyze data for executive review and decision-making.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar high-level support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Excellent written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and a strong understanding of confidentiality.
- Experience with travel arrangements and expense reporting systems.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Adept at problem-solving and anticipating the needs of executives.
- Demonstrated ability to work independently and as part of a team.
This is an exciting opportunity to join a dynamic team and play a vital role in supporting our executive leadership. The position is based in Dallas, Texas, US and offers a hybrid work model.
Apply Now
5
Executive Administrative Assistant
75201 Prairie View, Texas
$60000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is a dynamic and rapidly growing organization seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our senior leadership team. Based in our Dallas, Texas office, this role is crucial for ensuring the smooth and efficient operation of executive functions. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare detailed meeting agendas and minutes, and handle confidential correspondence with discretion. Your responsibilities will extend to preparing presentations, managing expense reports, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. You must be proficient in office productivity software, possess excellent written and verbal communication skills, and have a professional demeanor. This position requires the ability to multitask effectively, prioritize tasks, and maintain composure under pressure. You will be instrumental in supporting strategic initiatives and ensuring that executives can focus on their core responsibilities. We are looking for a reliable and resourceful individual who is committed to providing a high level of support and confidentiality. This is an excellent opportunity to work closely with key decision-makers and contribute significantly to the executive office's effectiveness.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and travel.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation.
- Prepare meeting agendas, coordinate logistics, and take accurate meeting minutes.
- Handle confidential correspondence, emails, and phone calls with professionalism.
- Prepare reports, presentations, and other documents as required.
- Manage expense reporting and reimbursements for executives.
- Serve as a liaison between executives and internal/external stakeholders.
- Anticipate needs and proactively address potential conflicts or issues.
- Maintain organized filing systems, both physical and digital.
- Provide general administrative support to the executive team.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 5+ years of experience as an Executive Assistant or in a similar administrative support role, supporting senior-level management.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication abilities.
- Discretion and a high level of confidentiality are essential.
- Proactive, resourceful, and able to work independently.
- Professional demeanor and strong interpersonal skills.
- Experience with travel booking and expense management systems.
- Ability to adapt to changing priorities and work effectively under pressure.
Apply Now
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6
Executive Administrative Assistant
75202 Prairie View, Texas
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a prestigious financial services firm located in Dallas, Texas , is looking for a highly professional and exceptionally organized Executive Administrative Assistant. This hybrid role provides comprehensive support to senior leadership, ensuring the smooth operation of executive functions. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating domestic and international travel arrangements, and preparing detailed reports and presentations. Your duties will also include handling confidential information with discretion, managing correspondence, screening calls, and serving as a primary point of contact for internal and external stakeholders. The ideal candidate possesses outstanding communication and interpersonal skills, a proactive approach to problem-solving, and a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with other office productivity tools are essential. You should be adept at multitasking, prioritizing effectively, and anticipating the needs of the executives you support. This role demands a high level of professionalism, reliability, and the ability to work independently while also collaborating effectively with the wider administrative team. We are seeking an individual who is discreet, resourceful, and committed to maintaining a high standard of support. The hybrid nature of this position offers a flexible work arrangement, blending remote efficiency with essential in-office collaboration in our downtown Dallas office.
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7
Executive Administrative Assistant
75201 Prairie View, Texas
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in **Dallas, Texas, US**. This is an on-site position requiring dedication and a professional demeanor. The ideal candidate will be adept at managing complex calendars, coordinating travel arrangements, preparing confidential documents, and acting as a gatekeeper to ensure efficient operations. You will be an integral part of the executive team, facilitating seamless communication and workflow.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and calls with precision.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
- Process expense reports and manage budget-related administrative tasks.
- Serve as a primary point of contact for internal and external stakeholders.
- Anticipate the needs of executives and proactively address potential issues.
- Maintain organized filing systems, both physical and digital.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Ensure the smooth day-to-day operation of the executive office.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience supporting C-level executives or senior management.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other standard office software.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and a high level of confidentiality are essential.
- Professional demeanor and interpersonal skills.
- Experience with travel booking platforms and expense reporting systems.
- Proactive attitude and a strong sense of initiative.
Apply Now
8