25 Administrative Roles jobs in Madison County

• Manage and maintain complex executive calendars, ensuring efficient scheduling and conflict resolution.
• Arrange detailed domestic and international travel plans, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate and schedule high-level meetings, including preparing agendas, taking minutes, and tracking action items.
• Serve as the primary point of contact for internal and external communications directed at the executives.
• Handle confidential information with the utmost discretion and professionalism.
• Manage expense reporting and assist with budget tracking.
• Proactively identify and address potential issues or conflicts.
• Organize and maintain filing systems, both physical and digital.
• Provide general administrative support, including greeting visitors and managing office supplies.

• Associate's or Bachelor's degree preferred.
• 5+ years of experience as an Executive Administrative Assistant, preferably supporting C-suite level executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and G Suite.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Demonstrated ability to handle sensitive information with discretion.
• Strong problem-solving skills and the ability to work independently.
• Professional demeanor and a proactive, service-oriented attitude.
• Experience with international travel arrangements and visa processing is a plus.
• Ability to multitask and prioritize effectively in a fast-paced environment.

Job Description

Salary: Starting at $15.80

We are looking for someone with great customer service skills to be the first point of contact for all patients and visitors who come into our health center. This position is responsible for helping to organize and facilitate effective patient flow while ensuring each person has a positive experience.

Description:

• Greets patients and visitors
• Answers telephone, screens calls, takes complete and accurate messages
• Follows office-scheduling procedure to book, coordinate and reschedule patient appointments
  
• Knowledgeable of HIPAA

Qualifications:

• High School diploma or GED
• Computer experience
• One-year work experience, preferably in a medical office setting
• Knowledge of medical terminology preferred
• Experience preferred

Location: Grant, MI

Exempt/Non-Exempt:Non-Exempt

Benefits:Full benefits package

Employment Type:Full Time

Family Health Care is an Equal Opportunity Employer.

• Manage complex and dynamic calendars for multiple senior executives, including scheduling, rescheduling, and anticipating needs.
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa processing.
• Prepare agendas, compile materials, and take minutes for executive meetings.
• Screen and prioritize incoming communications, including emails, calls, and mail, responding on behalf of executives as appropriate.
• Handle confidential and sensitive information with discretion and professionalism.
• Organize and prepare executive presentations, reports, and correspondence.
• Liaise with internal departments and external stakeholders to facilitate communication and information flow.
• Manage expense reporting and reconcile corporate credit card statements.
• Plan and coordinate executive events, offsites, and team-building activities.
• Maintain organized electronic and physical filing systems.
• Act as a gatekeeper and first point of contact for executives, demonstrating excellent judgment and professionalism.
• Assist with ad-hoc projects as needed to support the executive team.

• Associate's or Bachelor's degree preferred, or equivalent experience.
• Minimum of 5 years of experience providing high-level administrative support to C-suite executives or senior leadership.
• Exceptional organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (e.g., Zoom, Teams).
• Advanced calendar management and travel coordination expertise.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize effectively, and work under pressure in a fast-paced environment.
• Demonstrated ability to handle confidential information with absolute discretion.
• Proactive and resourceful with a strong problem-solving attitude.
• Professional demeanor and excellent interpersonal skills.

• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion and maintain professionalism.
• Experience with calendar management, travel arrangements, and meeting coordination.
• Proactive problem-solving skills and a high degree of initiative.
• Comfortable working in a hybrid model, with a regular presence in the Huntsville, Alabama, US office.
• Ability to multitask and prioritize effectively in a fast-paced environment.

• Managing complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements, ensuring no conflicts arise.
• Coordinating and preparing for executive meetings, including agenda preparation, material distribution, minute-taking, and follow-up on action items.
• Drafting, reviewing, and editing correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Serving as a primary point of contact for internal and external inquiries, screening calls, and directing them appropriately.
• Arranging domestic and international travel logistics, including flights, accommodation, visas, and detailed itineraries.
• Managing and organizing electronic and physical filing systems to ensure easy retrieval of information.
• Conducting research, compiling data, and preparing summaries or reports as requested by executives.
• Assisting with special projects and initiatives as assigned, demonstrating flexibility and adaptability.
• Handling confidential information with the utmost discretion and integrity.
• Proactively identifying potential issues and recommending solutions to improve administrative processes and efficiency in a remote setting.

• Proven experience as an Executive Administrative Assistant or similar role, preferably supporting C-level executives.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively in a remote environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Excellent written and verbal communication skills, with a keen eye for detail and grammar.
• High level of professionalism, discretion, and a strong work ethic.
• Ability to work independently, anticipate needs, and take initiative.
• A dedicated home office setup with reliable internet connectivity is essential.

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar high-level administrative support role.
• Proven experience supporting C-level executives or senior management.
• Exceptional organizational and time management skills, with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to maintain confidentiality.
• Experience in event planning and coordination is a plus.
• Ability to work independently and as part of a team in a hybrid environment.
• Proactive, resourceful, and able to anticipate needs.

• Manage and maintain complex calendars for senior executives.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, communications, presentations, and meeting materials.
• Organize and facilitate executive meetings, including scheduling, preparing agendas, and taking minutes.
• Screen and prioritize incoming communications, responding as appropriate.
• Manage expense reports and budget tracking for executive activities.
• Handle confidential information with the utmost discretion and professionalism.
• Serve as a liaison between executives and internal/external stakeholders.
• Proactively anticipate executive needs and provide support to ensure efficiency.
• Maintain organized filing systems and manage office supplies.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Administrative Assistant or Executive Assistant.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Experience working in a hybrid work setting is a plus.
• Professional and polished demeanor.