24 Administrative Roles jobs in New Kensington
Office Assistant
15222 Pittsburgh, Pennsylvania
UPMC
Posted today
Job Viewed
Job Description
Are you ready to make a difference in the lives of cancer patients? Look no further! UPMC Hillman Cancer Center is thrilled to offer an exciting opportunity for a full-time Office Assistant to support our medical oncology office at St. Clair Hospital in Mt. Lebanon, PA. If you're passionate about efficient patient care, excellent communication, and contributing to a dynamic team, this role is for you.
_Why Choose Us?_
+ Meaningful Work: As an Office Assistant, you'll play a vital role in making and scheduling patient appointments, ensuring timely and efficient service.
+ Work-Life Balance: Enjoy a Monday-Friday daylight schedule-no evenings, weekends, or holidays!
+ Patient-Centric Approach: Assist patients both in person and over the phone, providing essential information and collaborating with various departments.
+ Ideal Candidate: If you have prior experience in an outpatient medical office, are comfortable with high call volumes, and have a knack for electronic medical records and medical terminology, we want to hear from you!
+ Make an Impact: Explore this opportunity and discover how you can positively influence the lives of others while building the career you've always dreamed of. Apply today!Responsibilities:
+ Verify necessary information and records in the medical record and computerized scheduling system.
+ Schedule, coordinate, and reschedule patient's appointments. Relay necessary messages to staff and providers.
+ Greet and register patients in a polite, prompt, helpful manner. Provide any necessary instructions/directions. Inform appropriate department/person of person's arrival performing appropriate check-in and check-out functions.
+ Maintain clean, orderly waiting area including beverage area and reading materials.
+ Prepare patient charts for upcoming appointments.
+ Answer telephone, screens calls, takes messages, and provides information.
+ Maintain and update current information on physician's schedules ensuring that patients are scheduled properly and appointments are confirmed.
+ Complete necessary paperwork such as encounter forms and referrals. Use computer system to generate information necessary for billing.
+ Answer questions regarding patient appointments and testing.
+ Complies with all UPMC Health System policies and procedures.Maintain strict confidentiality related to medical records and other data.
+ Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/ reconciliation and other tasks.
+ High school diploma or GED is required.
+ 1 year work experience, preferably in a medical office setting.
+ Knowledge of medical terminology preferred.
+ Word processing and computer experience preferred.Licensure, Certifications, and Clearances:
+ Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
_Why Choose Us?_
+ Meaningful Work: As an Office Assistant, you'll play a vital role in making and scheduling patient appointments, ensuring timely and efficient service.
+ Work-Life Balance: Enjoy a Monday-Friday daylight schedule-no evenings, weekends, or holidays!
+ Patient-Centric Approach: Assist patients both in person and over the phone, providing essential information and collaborating with various departments.
+ Ideal Candidate: If you have prior experience in an outpatient medical office, are comfortable with high call volumes, and have a knack for electronic medical records and medical terminology, we want to hear from you!
+ Make an Impact: Explore this opportunity and discover how you can positively influence the lives of others while building the career you've always dreamed of. Apply today!Responsibilities:
+ Verify necessary information and records in the medical record and computerized scheduling system.
+ Schedule, coordinate, and reschedule patient's appointments. Relay necessary messages to staff and providers.
+ Greet and register patients in a polite, prompt, helpful manner. Provide any necessary instructions/directions. Inform appropriate department/person of person's arrival performing appropriate check-in and check-out functions.
+ Maintain clean, orderly waiting area including beverage area and reading materials.
+ Prepare patient charts for upcoming appointments.
+ Answer telephone, screens calls, takes messages, and provides information.
+ Maintain and update current information on physician's schedules ensuring that patients are scheduled properly and appointments are confirmed.
+ Complete necessary paperwork such as encounter forms and referrals. Use computer system to generate information necessary for billing.
+ Answer questions regarding patient appointments and testing.
+ Complies with all UPMC Health System policies and procedures.Maintain strict confidentiality related to medical records and other data.
+ Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/ reconciliation and other tasks.
+ High school diploma or GED is required.
+ 1 year work experience, preferably in a medical office setting.
+ Knowledge of medical terminology preferred.
+ Word processing and computer experience preferred.Licensure, Certifications, and Clearances:
+ Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
View Now
0
Office Assistant
15222 Pittsburgh, Pennsylvania
UPMC
Posted today
Job Viewed
Job Description
Are you ready to make a difference in the lives of cancer patients? Look no further! UPMC Hillman Cancer Center is thrilled to offer an exciting opportunity for a full-time Office Assistant to support our medical oncology office at UPMC Passavant McCandless. If you're passionate about efficient patient care, excellent communication, and contributing to a dynamic team, this role is for you.
_Why Choose Us?_
+ Meaningful Work: As an Office Assistant, you'll play a vital role in making and scheduling patient appointments, ensuring timely and efficient service.
+ Work-Life Balance: Enjoy a Monday-Friday daylight schedule-no evenings, weekends, or holidays!
+ Patient-Centric Approach: Assist patients both in person and over the phone, providing essential information and collaborating with various departments.
+ Ideal Candidate: If you have prior experience in an outpatient medical office, are comfortable with high call volumes, and have a knack for electronic medical records and medical terminology, we want to hear from you!
+ Make an Impact: Explore this opportunity and discover how you can positively influence the lives of others while building the career you've always dreamed of. Apply today!Responsibilities:
+ Verify necessary information and records in the medical record and computerized scheduling system.
+ Schedule, coordinate, and reschedule patient's appointments. Relay necessary messages to staff and providers.
+ Greet and register patients in a polite, prompt, helpful manner. Provide any necessary instructions/directions. Inform appropriate department/person of person's arrival performing appropriate check-in and check-out functions.
+ Maintain clean, orderly waiting area including beverage area and reading materials.
+ Prepare patient charts for upcoming appointments.
+ Answer telephone, screens calls, takes messages, and provides information.
+ Maintain and update current information on physician's schedules ensuring that patients are scheduled properly and appointments are confirmed.
+ Complete necessary paperwork such as encounter forms and referrals. Use computer system to generate information necessary for billing.
+ Answer questions regarding patient appointments and testing.
+ Complies with all UPMC Health System policies and procedures.Maintain strict confidentiality related to medical records and other data.
+ Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/ reconciliation and other tasks.
+ High school diploma or GED is required.
+ 1 year work experience, preferably in a medical office setting.
+ Knowledge of medical terminology preferred.
+ Word processing and computer experience preferred.Licensure, Certifications, and Clearances:
+ Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
_Why Choose Us?_
+ Meaningful Work: As an Office Assistant, you'll play a vital role in making and scheduling patient appointments, ensuring timely and efficient service.
+ Work-Life Balance: Enjoy a Monday-Friday daylight schedule-no evenings, weekends, or holidays!
+ Patient-Centric Approach: Assist patients both in person and over the phone, providing essential information and collaborating with various departments.
+ Ideal Candidate: If you have prior experience in an outpatient medical office, are comfortable with high call volumes, and have a knack for electronic medical records and medical terminology, we want to hear from you!
+ Make an Impact: Explore this opportunity and discover how you can positively influence the lives of others while building the career you've always dreamed of. Apply today!Responsibilities:
+ Verify necessary information and records in the medical record and computerized scheduling system.
+ Schedule, coordinate, and reschedule patient's appointments. Relay necessary messages to staff and providers.
+ Greet and register patients in a polite, prompt, helpful manner. Provide any necessary instructions/directions. Inform appropriate department/person of person's arrival performing appropriate check-in and check-out functions.
+ Maintain clean, orderly waiting area including beverage area and reading materials.
+ Prepare patient charts for upcoming appointments.
+ Answer telephone, screens calls, takes messages, and provides information.
+ Maintain and update current information on physician's schedules ensuring that patients are scheduled properly and appointments are confirmed.
+ Complete necessary paperwork such as encounter forms and referrals. Use computer system to generate information necessary for billing.
+ Answer questions regarding patient appointments and testing.
+ Complies with all UPMC Health System policies and procedures.Maintain strict confidentiality related to medical records and other data.
+ Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/ reconciliation and other tasks.
+ High school diploma or GED is required.
+ 1 year work experience, preferably in a medical office setting.
+ Knowledge of medical terminology preferred.
+ Word processing and computer experience preferred.Licensure, Certifications, and Clearances:
+ Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
View Now
1
Office Assistant
16066 Cranberry Twp, Pennsylvania
UPMC
Posted 8 days ago
Job Viewed
Job Description
Are you ready to make a difference in the lives of cancer patients? Look no further! UPMC Hillman Cancer Center is thrilled to offer an exciting opportunity for a full-time Office Assistant to support our medical oncology office at UPMC Passavant Cranberry. If you're passionate about efficient patient care, excellent communication, and contributing to a dynamic team, this role is for you.
_Why Choose Us?_
+ Meaningful Work: As an Office Assistant, you'll play a vital role in making and scheduling patient appointments, ensuring timely and efficient service.
+ Work-Life Balance: Enjoy a Monday-Friday daylight schedule-no evenings, weekends, or holidays!
+ Patient-Centric Approach: Assist patients both in person and over the phone, providing essential information and collaborating with various departments.
+ Ideal Candidate: If you have prior experience in an outpatient medical office, are comfortable with high call volumes, and have a knack for electronic medical records and medical terminology, we want to hear from you!
+ Make an Impact: Explore this opportunity and discover how you can positively influence the lives of others while building the career you've always dreamed of. Apply today!Responsibilities:
+ Verify necessary information and records in the medical record and computerized scheduling system.
+ Schedule, coordinate, and reschedule patient's appointments. Relay necessary messages to staff and providers.
+ Greet and register patients in a polite, prompt, helpful manner. Provide any necessary instructions/directions. Inform appropriate department/person of person's arrival performing appropriate check-in and check-out functions.
+ Maintain clean, orderly waiting area including beverage area and reading materials.
+ Prepare patient charts for upcoming appointments.
+ Answer telephone, screens calls, takes messages, and provides information.
+ Maintain and update current information on physician's schedules ensuring that patients are scheduled properly and appointments are confirmed.
+ Complete necessary paperwork such as encounter forms and referrals. Use computer system to generate information necessary for billing.
+ Answer questions regarding patient appointments and testing.
+ Complies with all UPMC Health System policies and procedures.Maintain strict confidentiality related to medical records and other data.
+ Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/ reconciliation and other tasks.
+ High school diploma or GED is required.
+ 1 year work experience, preferably in a medical office setting.
+ Knowledge of medical terminology preferred.
+ Word processing and computer experience preferred.Licensure, Certifications, and Clearances:
+ Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
_Why Choose Us?_
+ Meaningful Work: As an Office Assistant, you'll play a vital role in making and scheduling patient appointments, ensuring timely and efficient service.
+ Work-Life Balance: Enjoy a Monday-Friday daylight schedule-no evenings, weekends, or holidays!
+ Patient-Centric Approach: Assist patients both in person and over the phone, providing essential information and collaborating with various departments.
+ Ideal Candidate: If you have prior experience in an outpatient medical office, are comfortable with high call volumes, and have a knack for electronic medical records and medical terminology, we want to hear from you!
+ Make an Impact: Explore this opportunity and discover how you can positively influence the lives of others while building the career you've always dreamed of. Apply today!Responsibilities:
+ Verify necessary information and records in the medical record and computerized scheduling system.
+ Schedule, coordinate, and reschedule patient's appointments. Relay necessary messages to staff and providers.
+ Greet and register patients in a polite, prompt, helpful manner. Provide any necessary instructions/directions. Inform appropriate department/person of person's arrival performing appropriate check-in and check-out functions.
+ Maintain clean, orderly waiting area including beverage area and reading materials.
+ Prepare patient charts for upcoming appointments.
+ Answer telephone, screens calls, takes messages, and provides information.
+ Maintain and update current information on physician's schedules ensuring that patients are scheduled properly and appointments are confirmed.
+ Complete necessary paperwork such as encounter forms and referrals. Use computer system to generate information necessary for billing.
+ Answer questions regarding patient appointments and testing.
+ Complies with all UPMC Health System policies and procedures.Maintain strict confidentiality related to medical records and other data.
+ Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/ reconciliation and other tasks.
+ High school diploma or GED is required.
+ 1 year work experience, preferably in a medical office setting.
+ Knowledge of medical terminology preferred.
+ Word processing and computer experience preferred.Licensure, Certifications, and Clearances:
+ Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
View Now
2
Office Assistant
15222 Pittsburgh, Pennsylvania
UPMC
Posted 16 days ago
Job Viewed
Job Description
Are you ready to make a difference in the lives of cancer patients? Look no further! UPMC Hillman Cancer Center is thrilled to offer an exciting opportunity for a full-time Office Assistant to support our medical oncology office at St. Margaret Hospital. If you're passionate about efficient patient care, excellent communication, and contributing to a dynamic team, this role is for you.
_Why Choose Us?_
+ Meaningful Work: As an Office Assistant, you'll play a vital role in making and scheduling patient appointments, ensuring timely and efficient service.
+ Work-Life Balance: Enjoy a Monday-Friday daylight schedule-no evenings, weekends, or holidays!
+ Patient-Centric Approach: Assist patients both in person and over the phone, providing essential information and collaborating with various departments.
+ Ideal Candidate: If you have prior experience in an outpatient medical office, are comfortable with high call volumes, and have a knack for electronic medical records and medical terminology, we want to hear from you!
+ Make an Impact: Explore this opportunity and discover how you can positively influence the lives of others while building the career you've always dreamed of. Apply today!
Responsibilities:
+ Verify necessary information and records in the medical record and computerized scheduling system.
+ Schedule, coordinate, and reschedule patient's appointments. Relay necessary messages to staff and providers.
+ Greet and register patients in a polite, prompt, helpful manner. Provide any necessary instructions/directions. Inform appropriate department/person of person's arrival performing appropriate check-in and check-out functions.
+ Maintain clean, orderly waiting area including beverage area and reading materials.
+ Prepare patient charts for upcoming appointments.
+ Answer telephone, screens calls, takes messages, and provides information.
+ Maintain and update current information on physician's schedules ensuring that patients are scheduled properly and appointments are confirmed.
+ Complete necessary paperwork such as encounter forms and referrals. Use computer system to generate information necessary for billing.
+ Answer questions regarding patient appointments and testing.
+ Complies with all UPMC Health System policies and procedures. Maintain strict confidentiality related to medical records and other data.
+ Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/ reconciliation and other tasks.
+ High school diploma or GED is required.
+ 1 year work experience, preferably in a medical office setting.
+ Knowledge of medical terminology preferred.
+ Word processing and computer experience preferred.Licensure, Certifications, and Clearances:
+ Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
_Why Choose Us?_
+ Meaningful Work: As an Office Assistant, you'll play a vital role in making and scheduling patient appointments, ensuring timely and efficient service.
+ Work-Life Balance: Enjoy a Monday-Friday daylight schedule-no evenings, weekends, or holidays!
+ Patient-Centric Approach: Assist patients both in person and over the phone, providing essential information and collaborating with various departments.
+ Ideal Candidate: If you have prior experience in an outpatient medical office, are comfortable with high call volumes, and have a knack for electronic medical records and medical terminology, we want to hear from you!
+ Make an Impact: Explore this opportunity and discover how you can positively influence the lives of others while building the career you've always dreamed of. Apply today!
Responsibilities:
+ Verify necessary information and records in the medical record and computerized scheduling system.
+ Schedule, coordinate, and reschedule patient's appointments. Relay necessary messages to staff and providers.
+ Greet and register patients in a polite, prompt, helpful manner. Provide any necessary instructions/directions. Inform appropriate department/person of person's arrival performing appropriate check-in and check-out functions.
+ Maintain clean, orderly waiting area including beverage area and reading materials.
+ Prepare patient charts for upcoming appointments.
+ Answer telephone, screens calls, takes messages, and provides information.
+ Maintain and update current information on physician's schedules ensuring that patients are scheduled properly and appointments are confirmed.
+ Complete necessary paperwork such as encounter forms and referrals. Use computer system to generate information necessary for billing.
+ Answer questions regarding patient appointments and testing.
+ Complies with all UPMC Health System policies and procedures. Maintain strict confidentiality related to medical records and other data.
+ Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/ reconciliation and other tasks.
+ High school diploma or GED is required.
+ 1 year work experience, preferably in a medical office setting.
+ Knowledge of medical terminology preferred.
+ Word processing and computer experience preferred.Licensure, Certifications, and Clearances:
+ Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
View Now
3
Administrative Assistant
15025 Jefferson Hills, Pennsylvania
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to provide essential support in an organized office setting. Based in Jefferson Hills, Pennsylvania, this long-term contract position offers an opportunity to contribute to organizational efficiency and ensure smooth day-to-day operations. The ideal candidate will have a strong command of administrative tasks and be comfortable managing multiple priorities.
Responsibilities:
- Respond to inbound calls in a courteous manner and address inquiries or direct them appropriately.
- Provide exceptional customer service to ensure client satisfaction and positive interactions.
- Perform accurate data entry and maintain organized records.
- Manage email correspondence, including composing, sending, and responding to various communications.
- Handle both inbound and outbound calls to assist with scheduling and general inquiries.
- Create and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook.
- Schedule appointments and maintain updated calendars for team members or departments.
- Support team members with administrative tasks and ensure timely completion of assignments.
- Maintain confidentiality and uphold high standards in all communications and documentation. Requirements - Minimum of 1 year of experience in an administrative role.
- Proficiency in answering inbound and outbound calls with professionalism.
- Strong customer service skills with the ability to handle diverse inquiries.
- Competence in data entry with attention to accuracy and detail.
- Familiarity with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Excellent organizational skills and the ability to manage schedules effectively.
- Strong written and verbal communication skills for email correspondence.
- Ability to work independently and as part of a team in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Respond to inbound calls in a courteous manner and address inquiries or direct them appropriately.
- Provide exceptional customer service to ensure client satisfaction and positive interactions.
- Perform accurate data entry and maintain organized records.
- Manage email correspondence, including composing, sending, and responding to various communications.
- Handle both inbound and outbound calls to assist with scheduling and general inquiries.
- Create and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook.
- Schedule appointments and maintain updated calendars for team members or departments.
- Support team members with administrative tasks and ensure timely completion of assignments.
- Maintain confidentiality and uphold high standards in all communications and documentation. Requirements - Minimum of 1 year of experience in an administrative role.
- Proficiency in answering inbound and outbound calls with professionalism.
- Strong customer service skills with the ability to handle diverse inquiries.
- Competence in data entry with attention to accuracy and detail.
- Familiarity with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Excellent organizational skills and the ability to manage schedules effectively.
- Strong written and verbal communication skills for email correspondence.
- Ability to work independently and as part of a team in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
4
Administrative Assistant
15222 Pittsburgh, Pennsylvania
Robert Half
Posted 2 days ago
Job Viewed
Job Description
Description
We are seeking a contract Administrative Assistant/Service Dispatcher to provide coverage during a medical leave. This client is located in East Pittsburgh area, free parking. We are wanting the candidate to start on November 3rd. This role will run for approximately 16 weeks to ensure there is room for cross training before this individual goes out on leave. The ideal candidate will be detail-oriented, organized, and comfortable handling clerical and dispatch-related tasks in a fast-paced service environment. Pay: $18-20 depending on experience. Hours: 7:30AM-4:30PM with 1 hour lunch unpaid.
Responsibilities:
Manage service dispatch functions, including scheduling and coordinating service calls.
Enter and maintain accurate information in company software systems.
Prepare and update quotes and other clerical documentation.
Assist with general administrative duties such as filing, data entry, and correspondence.
Ensure all records and reports are completed in a timely and accurate manner.
Communicate effectively with technicians, customers, and internal team members.
Requirements
Qualifications:
Previous administrative, scheduling, or dispatch experience preferred.
Strong organizational skills and attention to detail.
Proficiency with standard office software and comfort learning company-specific systems.
Excellent written and verbal communication skills.
Ability to multitask and adapt to changing priorities
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are seeking a contract Administrative Assistant/Service Dispatcher to provide coverage during a medical leave. This client is located in East Pittsburgh area, free parking. We are wanting the candidate to start on November 3rd. This role will run for approximately 16 weeks to ensure there is room for cross training before this individual goes out on leave. The ideal candidate will be detail-oriented, organized, and comfortable handling clerical and dispatch-related tasks in a fast-paced service environment. Pay: $18-20 depending on experience. Hours: 7:30AM-4:30PM with 1 hour lunch unpaid.
Responsibilities:
Manage service dispatch functions, including scheduling and coordinating service calls.
Enter and maintain accurate information in company software systems.
Prepare and update quotes and other clerical documentation.
Assist with general administrative duties such as filing, data entry, and correspondence.
Ensure all records and reports are completed in a timely and accurate manner.
Communicate effectively with technicians, customers, and internal team members.
Requirements
Qualifications:
Previous administrative, scheduling, or dispatch experience preferred.
Strong organizational skills and attention to detail.
Proficiency with standard office software and comfort learning company-specific systems.
Excellent written and verbal communication skills.
Ability to multitask and adapt to changing priorities
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
5
Administrative Assistant
19010 Oakmont, Pennsylvania
Robert Half
Posted 14 days ago
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to support daily operations and ensure seamless workflow within our organization. This role is ideal for someone with healthcare experience who thrives in a fast-paced environment and can manage multiple tasks efficiently. Your contributions will play a vital role in maintaining organization and supporting business growth.
Responsibilities:
- Manage inbound and outbound calls with professionalism and efficiency.
- Coordinate schedules and appointments using calendar management tools.
- Perform data entry and maintain accurate records of administrative tasks.
- Handle email correspondence and respond promptly to inquiries.
- Assist with ordering office supplies and maintaining inventory.
- Provide receptionist support by greeting visitors and managing front desk duties.
- Scan and organize documents for easy access and record-keeping.
- Support business development efforts by preparing materials and coordinating meetings.
- Maintain basic office functions, ensuring a well-organized and productive environment.
- Collaborate with team members to streamline administrative processes. Requirements - Bachelor's degree in a related field.
- Proven experience in administrative assistance, preferably in a healthcare setting.
- Proficiency in Microsoft Outlook and other office software applications.
- Strong skills in calendar management and scheduling.
- Excellent communication abilities, both written and verbal.
- Ability to handle multiple tasks with attention to detail and accuracy.
- Self-starter with the ability to work independently and take initiative.
- Familiarity with receptionist duties and office organization.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Manage inbound and outbound calls with professionalism and efficiency.
- Coordinate schedules and appointments using calendar management tools.
- Perform data entry and maintain accurate records of administrative tasks.
- Handle email correspondence and respond promptly to inquiries.
- Assist with ordering office supplies and maintaining inventory.
- Provide receptionist support by greeting visitors and managing front desk duties.
- Scan and organize documents for easy access and record-keeping.
- Support business development efforts by preparing materials and coordinating meetings.
- Maintain basic office functions, ensuring a well-organized and productive environment.
- Collaborate with team members to streamline administrative processes. Requirements - Bachelor's degree in a related field.
- Proven experience in administrative assistance, preferably in a healthcare setting.
- Proficiency in Microsoft Outlook and other office software applications.
- Strong skills in calendar management and scheduling.
- Excellent communication abilities, both written and verbal.
- Ability to handle multiple tasks with attention to detail and accuracy.
- Self-starter with the ability to work independently and take initiative.
- Familiarity with receptionist duties and office organization.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
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6
Administrative Assistant
15222 Pittsburgh, Pennsylvania
System One
Posted 16 days ago
Job Viewed
Job Description
Title: Administrative Assistant
Location: Onsite, Oakland, PA
Schedule: M-F 8:30 am-5 pm
Type: Direct/Permanent
Overview:
A distinguished research university is currently in search of an Administrative Assistant to play a key role in scheduling meetings and managing calendars in coordination with others, provide logistical support during meetings and events; record and distribute meeting notes, and arrange special events. If you are intrigued and would like to learn more, we encourage you to submit your application!
Responsibilities
+ Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events.
+ Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
+ Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.
+ Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings.
+ Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
+ Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.
+ Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.
Requirements
+ Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
+ At least an Associate degree is highly preferred
+ At least 3 years of applicable and proven Administrative Support experience
#M3
Ref: #558-Scientific
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Location: Onsite, Oakland, PA
Schedule: M-F 8:30 am-5 pm
Type: Direct/Permanent
Overview:
A distinguished research university is currently in search of an Administrative Assistant to play a key role in scheduling meetings and managing calendars in coordination with others, provide logistical support during meetings and events; record and distribute meeting notes, and arrange special events. If you are intrigued and would like to learn more, we encourage you to submit your application!
Responsibilities
+ Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events.
+ Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
+ Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.
+ Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings.
+ Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
+ Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.
+ Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.
Requirements
+ Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
+ At least an Associate degree is highly preferred
+ At least 3 years of applicable and proven Administrative Support experience
#M3
Ref: #558-Scientific
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
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7
Administrative Assistant
15222 Pittsburgh, Pennsylvania
Robert Half
Posted 16 days ago
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to join our team in Pittsburgh, Pennsylvania. This Contract-to-Permanent position will support a large-scale airport project, offering an exciting opportunity to work directly on-site in a dynamic environment. The ideal candidate will bring strong organizational skills, proficiency in administrative tools, and a proactive approach to managing tasks.
Responsibilities:
- Provide administrative support to the team, ensuring smooth daily operations within the on-site field trailer.
- Manage and organize data using tools such as Microsoft Excel and Microsoft Access.
- Create and edit documents and visual content using Adobe Photoshop and Adobe editing tools.
- Collaborate with team members on construction-related tasks, utilizing Bluebeam Revu software when applicable.
- Maintain clear communication and coordination through Microsoft Teams and Outlook.
- Assist in preparing reports, presentations, and other materials as needed.
- Ensure accurate record-keeping and documentation to support project workflows.
- Troubleshoot minor technical issues with software and provide basic support to the team.
- Adapt to evolving project needs and prioritize tasks effectively. Requirements - Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
- Experience with Adobe Photoshop and basic editing tools.
- Familiarity with data management systems such as Microsoft Access.
- Ability to learn and use construction-related software, with knowledge of Bluebeam Revu being a plus.
- Strong organizational and multitasking skills in a fast-paced environment.
- Excellent communication skills, both written and verbal.
- Attention to detail and a proactive attitude towards problem-solving.
- Previous experience in an administrative role is preferred. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Provide administrative support to the team, ensuring smooth daily operations within the on-site field trailer.
- Manage and organize data using tools such as Microsoft Excel and Microsoft Access.
- Create and edit documents and visual content using Adobe Photoshop and Adobe editing tools.
- Collaborate with team members on construction-related tasks, utilizing Bluebeam Revu software when applicable.
- Maintain clear communication and coordination through Microsoft Teams and Outlook.
- Assist in preparing reports, presentations, and other materials as needed.
- Ensure accurate record-keeping and documentation to support project workflows.
- Troubleshoot minor technical issues with software and provide basic support to the team.
- Adapt to evolving project needs and prioritize tasks effectively. Requirements - Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
- Experience with Adobe Photoshop and basic editing tools.
- Familiarity with data management systems such as Microsoft Access.
- Ability to learn and use construction-related software, with knowledge of Bluebeam Revu being a plus.
- Strong organizational and multitasking skills in a fast-paced environment.
- Excellent communication skills, both written and verbal.
- Attention to detail and a proactive attitude towards problem-solving.
- Previous experience in an administrative role is preferred. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
8
Administrative Assistant
Greensburg, Pennsylvania
Adelphoi Village Inc
Posted today
Job Viewed
Job Description
Administrative Assistant -Dr. Robert Ketterer Charter School Adelphoi is looking for a dedicated individual with excellent communication and organizational skills to join our team as an Administrative Assistant! This position is responsible for supporting the operations of the Admissions Department in our charter school. This is a school environment. DUTIES AND RESPONSIBILITIES of our Administrative Assistant : Interview new youth by completing intake forms. Request documents from county and/or school such as court orders, social summaries, etc Produce Handbook, County Letter and Medical/Dental Consent packets. Prepare client documentation. Verify Youth Insurance Coverage on EVS system. Enter client intake data into the Electronic Health Records system. Scan external information into the appropriate systems and help to report out missing information. Complete data entry and data reports. Pull, prepare, and send release of information by communicating with internal/external individuals requesting client information. Prepare documentation needed for the educational enrollment of residential, foster care youth. Document required information and complete required reports in a timely manner. REQUIREMENTS of the Administrative Assistant: High School Diploma A minimum of three years of experience in an office setting Proficient with Microsoft Word and Excel pursureexcellence Compensation details: 17-17 Hourly Wage PI68137e79a3ca-
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