13 Administrative Roles jobs in Norton

Description

The RoleProvides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects.Company Overview:Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions. Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations.Responsibilities Provides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects.• Maintain calendar, arrange appointments, coordinate on projects with the Management Team.• Place and answer phone calls, take accurate messages, direct inquiries appropriately and greet and direct visitors.• Maintain inventory of office supplies.• Monitor office equipment (printers/fax machine/etc.) for proper functioning; arrange repairs if needed.• Retrieve, screen and deliver mail correspondence.• Coordinate FedEx and UPS mailings, certified mailings and bulk mailings.• Document preparation and management, including formatting and editing letters, reports, PowerPoint presentations, etc.• Maintains professional and technical knowledge by attending educational workshops.• Resolves administrative problems by coordinating preparation reports, analyzing data, and identifying solutions.• Contributes to team atmosphere of Legends. Must be flexible. Hours for this position will vary depending on the event schedule. Some nights and weekends will be required.• Other duties and special projects as assigned.Qualifications:• Associate's Degree Preferred.• Previous recruitment experience preferred.• Proficient in MS Word, Excel, Outlook, and PowerPoint.• Dynamic, outgoing, high energy personality.• Resilient competitive work-ethic.• Ability to perform duties above expectations with little supervision.• Professional demeanor with the aptitude to interact with poise and upholding the company name.• Strong written and verbal communication skills.• Ability to interface with all levels of the organization.• Excellent organizational skills.• Proficient in excel, database and internet searching skills.Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training.Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.

Qualifications

Skills

Preferred

• Microsoft Office(Excel, PPT, Word, Outlook): Expert

Education

Preferred

• Bachelors or better in Other

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights ( notice from the Department of Labor.

The Role
Provides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects.

Company Overview:

Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions.

Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations.

Responsibilities

Provides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects.

• Maintain calendar, arrange appointments, coordinate on projects with the Management Team.
• Place and answer phone calls, take accurate messages, direct inquiries appropriately and greet and direct visitors.
• Maintain inventory of office supplies.
• Monitor office equipment (printers/fax machine/etc.) for proper functioning; arrange repairs if needed.
• Retrieve, screen and deliver mail correspondence.
• Coordinate FedEx and UPS mailings, certified mailings and bulk mailings.
• Document preparation and management, including formatting and editing letters, reports, PowerPoint presentations, etc.
• Maintains professional and technical knowledge by attending educational workshops.
• Resolves administrative problems by coordinating preparation reports, analyzing data, and identifying solutions.
• Contributes to team atmosphere of Legends. Must be flexible. Hours for this position will vary depending on the event schedule. Some nights and weekends will be required.
• Other duties and special projects as assigned.

Qualifications:

• Associate's Degree Preferred.
• Previous recruitment experience preferred.
• Proficient in MS Word, Excel, Outlook, and PowerPoint.
• Dynamic, outgoing, high energy personality.
• Resilient competitive work-ethic.
• Ability to perform duties above expectations with little supervision.
• Professional demeanor with the aptitude to interact with poise and upholding the company name.
• Strong written and verbal communication skills.
• Ability to interface with all levels of the organization.
• Excellent organizational skills.
• Proficient in excel, database and internet searching skills.

Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training.

Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

   Under general supervision, follows established company policies and procedures and applies acquired job skills to:

 Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:

• Answering telephone & routing calls to the appropriate person
• Professionally greet all patients and guests.
• Maintain a professional environment at all times. Monitors the reception and waiting areas.
• Distributing incoming mail.
• Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies  and procedures.
• Ensure all aspects of patient confidentiality are maintained at all times

 Scheduling and Registration - Responsibilities may include the following based on location and business need:

• Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
  • Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
  • Organizes travel for patients by contacting and providing requested medical records.
  • Coordinates with transient patient paperwork.
  • Coordinates transfer placements and confirmations along with Clinical Manager.
  • Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
  • Assist with medical appointment referrals and scheduling.
  • Assist with transportation coordination and referrals.

• Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
• Monthly insurance card scanning

Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:

• Setting up and maintaining filing systems and basic databases as applicable.
• Completing forms and reports as required by the various company offices and outside vendors and agencies.
• Preparing purchase orders using the appropriate software application.
• Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
• Maintaining inventory of the necessary office supplies
• Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
• Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
• Assemble, file and maintain patient medical records
• Print patient schedule and pull patient charts daily.
• Arrange for package pickup and delivery.
• Assists with month-end reporting requirements.
• Participate in collaboration sessions such as center/team huddles and staff meetings.
• Attend education and training sessions as appropriate and apply key learnings.

SKILLS:

• Knowledge of office procedures required.
• Proficient in Microsoft office applications
• Ability to adapt to supporting software applications.
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Strong organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

PHYSICAL DEMANDS AND WORKING CONDITIONS :

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

SUPERVISION:

• None

  EDUCATION :

• High School Diploma or GED required

EXPERIENCE AND REQUIRED SKILLS :

• Minimum 6 months relevant experience without a degree.
• 1-2 years related experience preferred.
• Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
• Pleasant telephone manner.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

• Provides support with data entry of all necessary partner updates
• Manage HR ticket system (HALO) by answering partner requests and questions and routing inquiries and requests accordingly. Escalate urgent requests and notifications
• Compiles and updates employee paperwork
• Prepare employment paperwork for letters of amendment and compensation changes
• Assists in hiring process by coordinating job pre-employment background checks, drug test administration, offer letters, equipment orders and onboarding process
• Track and maintain all new hire and employee maintenance paperwork. Process Partner pay changes
• Manage HR DocuSign account
• Assists the Human Resources team with various research projects, and/or special projects
• Perform compliance administration including I-9/E Verify administration and distribution of state and federal compliance posters
• Prepare standard and custom reports from HRIS relating to employment, benefits administration
• Assists with administrative aspects of new hire onboarding and employee separation

• Bachelor's degree or equivalent experience
• Minimum of two years experience in a Human Resources Assistant Role
• Must be advanced in Microsoft Office applications, including Word, Excel and PowerPoint

• Must be able to work under tight deadlines, with flexibility
• Must be able to deal with difficult, sensitive and confidential issues
• Must have strong organizational, time management and prioritization abilities
• Excellent analytical, reasoning, communications and interpersonal skills. Must be customer-oriented with the ability to operate independently.
• Must be a team player and possess excellent communication skills (both oral and written)

New Rates of Pay & $2,000 Sign on bonus available

Bonus paid in full with first paycheck

Full-time, 40 hours/week

Variable day shift

Onsite

Summary:

The Medical Assistant II role provides Proficient level clinical and administrative support for patients under the direction of a Provider and/or licensed Nurse and assist with training needs within scope.

Responsibilities:

1. Prepares patients for examination; takes and records vital signs; performs phlebotomy as needed; administers medications as directed by the Providers according to policy and procedure
2. Collects data that contributes to the assessment and evaluation of individualized care and needs of assigned patients, including discharge plans, under the direction of the Licensed Nurse
3. Collects, processes, and submits laboratory specimens in accordance with policy and procedure
4. Communicates patient findings and pertinent information to the Provider and/or Licensed Nurse utilizing appropriate communication/documentation processes
5. Accurate and timely documentation of care within EPIC system
6. Performs point-of-service activities such as appointment scheduling, visit preparation, co-payment collection and patient tracking as needed
7. Performs clinical duties that are department specific such as POCT, hearing and vision screenings, and any other procedures
8. Performs routine task and general office duties such as faxing, copying, filing, etc. as needed
9. Cleans, stocks, and prepares examination rooms
10. Develops and maintains positive relationships with patients, families, and colleagues
11. Triage work related issues with little assist from proper hierarchy
12. Actively participates in departmental process improvement projects
13. Follows safety policies and procedures in the delivery of care to assure a safe environment for patients, families, and other staff members
14. Other duties assigned

Other information:

Technical Expertise

1. Experience in phlebotomy is preferred.
2. Knowledge of and experience in medical terminology is required.
3. Experience working in healthcare environment is preferred.
4. Experience working in Microsoft Office (Outlook, Excel, Word) or similar software is required.
5. Experience working in electronic medical record (i.e., EPIC) or similar software is preferred.

Education and Experience

1. Education: High School Diploma or equivalent is required.
2. Completion of an approved (valid) Medical Assistant Program, EMT Program, or Paramedic Program is required.
3. Certification:Basic Life Support (BLS) training from the American Heart Association is required.
4. Certification: Medical Assistant certification preferred.
5. Years of relevant experience: no experience required.
6. Years of experience supervising: None.

.

Full Time

FTE: 1.000

Status: Onsite

Part-time, 16 hours/week

Day shift 7:30am to 4:30pm

Onsite for Specialty Offices at the Medina Health Center

$2,000 Sign on bonus (taxable) available

Summary :

The Medical Assistant role provides clinical and administrative support for patients under the direction of a Provider and/or licensed Nurse.

Responsibilities :

1. Prepares patients for examination; takes and records vital signs; performs phlebotomy as needed; administers medications as directed by the Providers according to policy and procedure
2. Collects data that contributes to the assessment and evaluation of individualized care and needs of assigned patients, including discharge plans, under the direction of the Licensed Nurse
3. Collects, processes, and submits laboratory specimens in accordance with policy and procedure
4. Communicates patient findings and pertinent information to the Provider and/or Licensed Nurse utilizing appropriate communication/documentation processes
5. Accurate and timely documentation of care within EPIC system
6. Performs point-of-service activities such as appointment scheduling, visit preparation, co-payment collection and patient tracking as needed
7. Performs clinical duties that are department specific such as POCT, hearing and vision screenings, and any other procedures
8. Performs routine task and general office duties such as faxing, copying, filing, etc. as needed
9. Cleans, stocks, and prepares examination rooms
10. Develops and maintains positive relationships with patients, families, and colleagues
11. Follows safety policies and procedures in the delivery of care to assure a safe environment for patients, families, and other staff members
12. Other duties assigned

Other information:

Technical Expertise

1. Experience in phlebotomy is preferred.
2. Knowledge of and experience in medical terminology is required.
3. Experience working in healthcare environment is preferred.
4. Experience working in Microsoft Office (Outlook, Excel, Word) or similar software is required.
5. Experience working in electronic medical record (i.e., EPIC) or similar software is preferred.

Education and Experience

1. Education: High School Diploma or equivalent is required.
2. Completion of an approved (valid) Medical Assistant Program, EMT Program, or Paramedic Program is required.
3. Certification:Basic Life Support (BLS) training from the American Heart Association is required.
4. Certification: Medical Assistant certification preferred.
5. Years of relevant experience: no experience required.
6. Years of experience supervising: None.

.

Part Time

FTE: 0.4000

Status: Onsite

Part-time, 16 hours/week

Day shift 7:30am to 4:30pm

Onsite for Specialty Offices at the Medina Health Center

$2,000 Sign on bonus (taxable) available

Summary :

The Medical Assistant role provides clinical and administrative support for patients under the direction of a Provider and/or licensed Nurse.

Responsibilities :

1. Prepares patients for examination; takes and records vital signs; performs phlebotomy as needed; administers medications as directed by the Providers according to policy and procedure
2. Collects data that contributes to the assessment and evaluation of individualized care and needs of assigned patients, including discharge plans, under the direction of the Licensed Nurse
3. Collects, processes, and submits laboratory specimens in accordance with policy and procedure
4. Communicates patient findings and pertinent information to the Provider and/or Licensed Nurse utilizing appropriate communication/documentation processes
5. Accurate and timely documentation of care within EPIC system
6. Performs point-of-service activities such as appointment scheduling, visit preparation, co-payment collection and patient tracking as needed
7. Performs clinical duties that are department specific such as POCT, hearing and vision screenings, and any other procedures
8. Performs routine task and general office duties such as faxing, copying, filing, etc. as needed
9. Cleans, stocks, and prepares examination rooms
10. Develops and maintains positive relationships with patients, families, and colleagues
11. Follows safety policies and procedures in the delivery of care to assure a safe environment for patients, families, and other staff members
12. Other duties assigned

Other information:

Technical Expertise

1. Experience in phlebotomy is preferred.
2. Knowledge of and experience in medical terminology is required.
3. Experience working in healthcare environment is preferred.
4. Experience working in Microsoft Office (Outlook, Excel, Word) or similar software is required.
5. Experience working in electronic medical record (i.e., EPIC) or similar software is preferred.

Education and Experience

1. Education: High School Diploma or equivalent is required.
2. Completion of an approved (valid) Medical Assistant Program, EMT Program, or Paramedic Program is required.
3. Certification:Basic Life Support (BLS) training from the American Heart Association is required.
4. Certification: Medical Assistant certification preferred.
5. Years of relevant experience: no experience required.
6. Years of experience supervising: None.

.

Part Time

FTE: 0.4000

Status: Onsite