19 Administrative Roles jobs in Schwenksville

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

Penn State Brandywine is seeking an Administrative Support Assistant (part-time) to provide on-campus support for its Academic Advising & Career Services department.

Job Duties
The office assistant will gain front-line access to the expertise of Advising and Career Services staff to help students with scheduling appointments, making referral to other units as needed, and assisting ACS staff with administrative tasks. This position requires you to work on campus.

Typical duties include, but are not limited to:

• Front desk coverage
• Greeting visitors
• Answering the phone and managing office communications
• Scheduling appointments
• Assist with managing ACS office calendars
• Multi-tasking between on-going office projects and receptionist responsibilities
• Provide excellent customer service to a diverse population of students, faculty, administrators, and visitors

Applicants should be energetic, dependable, and detail-oriented with excellent communication skills. Strong data entry skills and a working knowledge of Microsoft office, particularly Microsoft Outlook, is preferred, but not required.

This opening is part-time, approximately 20 hours per week, Monday through Friday during the Fall and Spring Semesters . Additional assistance may be requested during summer sessions/months.

Requirements and Qualifications

• Typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience.
• Microsoft Teams and Outlook experience preferred.
• This position handles confidential information and correspondence, and the successful candidate must be able to use discretion in carrying out assigned duties.
• Candidates must possess excellent attention to detail, demonstrate proficiency in Microsoft Office Word, Excel, Teams and Outlook, have a customer service background, and be able to effectively communicate both verbally and in writing.

BACKGROUND CHECKS/CLEARANCES
This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact .

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Copyright Information

Hotlines

Description New Opportunity: A highly regarded organization in Newtown PA Bucks County is seeking an administrative professional for a long term temporary engagement. This position will start immediately and is 100% on site. The hours are 8:30am - 5:30pm.
Responsibilities:
Process and manage orders.
Perform data entry tasks with a high degree of accuracy.
Greet and assist visitors and staff in a professional manner.
Handle phone inquiries and direct calls as appropriate.
Maintain organized filing systems and handle clerical documentation.
Desired Skills and Qualifications:
Prior clerical or administrative experience preferred.
Strong organizational and multitasking skills.
Proficiency in Microsoft Office Suite, data entry tools.
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team.
For immediate consideration please call the Trevose PA office of Robert Half at . Thank you! Requirements - Previous experience in a clerical or administrative role is preferred.
- Strong organizational skills and the ability to multitask effectively.
- Proficiency in Microsoft Office Suite and data entry software.
- Excellent communication skills, both verbal and written.
- Ability to work independently as well as collaboratively within a team.
- Familiarity with receptionist duties, including greeting visitors and answering calls.
- Attention to detail and a commitment to accuracy in all tasks. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Overview**
At Select Physical Therapy, we believe in the power of exceptional customer service, and our office assistant excels at delivering just that. Join our team and become a part of our dynamic and patient-focused culture, where every individual is encouraged to thrive and make a difference.
**Office Assistant Job Summary -** To maintain the overall appearance of the center and assist front desk staff with administrative tasks.
**Position:** Medical Front Office - Office Assistant - Float
**Location:** Hanover, PA
**Type of Employment:** Per Diem/PRN **Hours are not guaranteed**
**Schedule:** Weekdays (Hours Vary as needed)
**Compensation:** Starting at $15/hr pending experience
**Mainly covering the Hanover Market (Hanover, Spring Grove, South Hanover, New Oxford, and Littlestown.) and surrounding areas.**
**Responsibilities**
**Essential Functions**
+ Answer and direct telephone calls, schedule, and coordinate patient appointments
+ Obtain and verify patient information in order to maintain accurate patient files, electronic medical records (EMR) and billing system information.
+ Prepare patient intake forms prior to appointments to ensure timely service.
+ Provide excellent customer service meeting and greeting patients, family members, and visitors and answer any questions or offer assistance as needed
+ Help to maintain a positive patient experience and safe treatment environment by assisting the clinic staff in maintaining the general cleanliness of the center. As well as ensuring patient care materials are readily available and kept orderly.
+ Ensuring compliance with healthcare regulations and company policies
+ Assist Patient Service Specialist with faxing and filing as needed
+ Maintain inventory and stock new inventory
+ Keep all linens and restroom products fully stocked
+ Maintain disinfectant spray bottles for gym for patients and members
**Qualifications**
**Minimum Qualifications:**
+ High School Diploma or GED
**Preferred Qualifications:**
+ Health care experience
+ 1 year of front desk experience
**Required Skills/Abilities:**
+ Good organizational skills
**Physical Requirements:**
+ Ability to walk, stand, bend, and reach consistently throughout a work day/shift
+ Ability to speak and hear sufficiently to understand and give directions
**Additional Data**
_Select Medical is committed to having a workforce that reflects diversity at all levels and is an equal-opportunity employer. Qualified applicants are considered for employment, and employees are treated during employment without regard to race, color, religion, national origin, citizenship, age, sex, sexual orientation, gender identity, marital status, ancestry, physical or mental disability, veteran status, or any other characteristic protected under applicable law._
Apply for this job ( this job
**Job ID** _ _
**Experience (Years)** _0_
**Category** _Administrative - Administrative Services_
**Street Address** _250 Fame Avenue, Suite 103_
**Min** _USD $15.00/Hr._

**Kelly Services** is looking for an **administrative assistant** in **Eagleville, PA!**
The Administrative Assistant provides support to the executive team-including the President, VP of Sales, and VP of Distribution-as well as to the inside sales, channels, marketing teams, and remote regional sales staff as needed.
**Essential Job Duties and Responsibilities:**
+ Provides administrative support to the President, VP of Sales and VP of Distribution and sales and marketing teams as needed.
+ Acts as main point of contact for sales and outside visitors making travel arrangements including booking flights, cars, hotel and restaurant reservations.
+ Plans, organizes, and schedules all sales meetings and events in the office, off-site and via video conference.
+ Plans, coordinates and organizes Streamlight University.
+ Coordinates, tracks and assists in scheduling in-person and/or virtual sales team training.
+ Creates standardized and customized Excel reports and PowerPoint presentations.
+ Assists with compiling, analyzing and reporting sales or other related marketing data.
+ Assists with sales & marketing projects when assigned.
+ Miscellaneous administrative tasks and duties as assigned.
**Knowledge, Skills, Experience and Education Requirements:**
+ Associate degree in business or related field preferred.
+ Three+ years of administrative experience, preferably in a sales support role.
+ Must be tech savvy and proficient in the use of Microsoft Word, Excel (pivot tables, intermediate formulas, etc.) and PowerPoint.
+ Knowledge of Salesforce or related CRM platforms helpful.
+ Ability to prioritize, multi-task and manage multiple projects while meeting tight deadlines.
+ Exceptional organizational, written and verbal communication skills with strong attention to details.
+ Must be professional with a Team attitude
+ Must be a self-starter and exhibit a high degree of motivation, creativity and initiative.
For consideration or to request more details, please send updated resumes to
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly ® .
You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

KNK Recruiting, LLC is seeking a Temporary Home Health Care Administrative Assistant for our client in Liberty Township, Ohio.

Targeted Pay Range: $13.00 to $18.00 an hour. Pay varies depending on experience, education, and skills.

Part-Time Schedule: 10 a.m. to 3 p.m. for 2-3 days a week (Monday through Friday).

Total Weekly Hours: 10 to 15 hours a week for 90 days. Possibility of being extended after 90 days.

About Our Client:

Our client is a heartfelt home healthcare company serving the Cincinnati and Dayton, Ohio, communities. Born from personal experiences, their mission is to offer compassionate, reliable, and knowledgeable care to those in need. They believe that finding exceptional care during life's challenging moments should be as comforting as a warm embrace.

Your Role:

The Temporary Home Health Care Administrative Assistant will support our client’s leadership team while being enthusiastic, self-motivated, and detail-oriented. This role will support our client’s home healthcare operations by managing administrative tasks and handling bookkeeping responsibilities. The Home Health Care Administrative Assistant will play a crucial role in supporting various projects aimed at improving operational efficiency, enhancing patient care, and fostering a positive client experience within the home healthcare environment.

What You'll Do:

• Manage scheduling and coordinating appointments for healthcare staff and patients.
• Maintain patient records and ensure compliance with health regulations.
• Answer phone calls, respond to inquiries, and assist patients and families.
• Perform bookkeeping tasks, including billing, invoicing, and managing financial records.
• Assist with payroll processing and maintain accurate expense reports.
• Support the administrative team with additional tasks as needed.
• Review AI-scanned notes and identify necessary corrections.
• Organize supplies and maintain inventory of healthcare forms.
• Keep the office clean and organized.
• Serve as an administrative resource for the leadership team.

What We're Looking For:

• Self-starter with the ability to work independently.
• Proficient in Microsoft Office and capable of data entry.
• Competent in Bookkeeping and Payroll
• Strong attention to detail to ensure accuracy in work.
• Problem-solving skills and a project-oriented mindset.
• Previous experience in administrative support or healthcare is a plus, but not required.
• Ability to commit to the required hours.

Our Client’s Heartfelt Mission:

• To offer a complete package of compassionate care and peace of mind
• To be the trusted hands that care for loved ones with unparalleled dedication
• To provide exceptional care to both private clients and Division of Energy Employees Occupation Illness Compensation (DEEOIC) participants
• To provide the care that one would want for themselves and their families.

About KNK Recruiting:

At KNK Recruiting, we are passionate about connecting caring healthcare professionals with opportunities to make a real difference in our communities. We are committed to trust, support, and results, striving to improve healthcare hiring across the Midwest.

Join Our Client:

If you have a heart for healthcare and a desire to make a positive impact, we welcome you to apply. Become part of a team that values compassion and excellence in patient care and community wellness.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at no-style="text-align:left;">Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Spring House, Pennsylvania, United States of America

Job Description:

We are searching for the best talent for Senior Administrative Assistant in Spring House, PA. This position may require up to 10% travel.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at a Senior Administrative Assistant, you will provide administrative support to the Vice President of DTMP at JJIM with limited supervision. This role requires the ability to build business relationships with key individuals throughout organization. Work both independently and as part of a dynamic team, handling tasks with efficiency, proactivity, and professionalism. The Senior Administrative Assistant will be responsible for managing a variety of administrative tasks, special projects, and meetings while maintaining excellent communication and interpersonal skills. The individual must possess sound judgment, discretion, and the ability to independently assess and resolve complex situations. This role requires agility to swiftly handle shifting priorities and demands.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Includes the following: additional duties may be assigned as needed):

• Calendar Administration:
  • Provide proactive and efficient calendar management for DTMP Vice President, ensuring optimal time management and prioritization.
  • Schedule and coordinate virtual and in-person meetings, reserving conference rooms, arranging A/V technicians and ensuring seamless meeting execution.
  • Handle catering arrangements, regularly update meeting agendas, and proactively resolve scheduling conflicts to maintain smooth operations.

• Event & Meeting Coordination:
  • Plan, organize, and coordinate meetings involving external speakers, consultants, and committee members, ensuring all logistics are professionally managed.
  • Oversee venue selection, catering, A/V needs, and travel/lodging arrangements for internal and external participants, ensuring a seamless experience.
  • Prepare detailed meeting agendas, materials, and distribute them in a timely manner to ensure productive and focused sessions.

• Travel Coordination:
  • Arrange both domestic and international travel for DTMP Vice President using the Corporate Travel Online system, adhering to the organization's Travel Policy and ensuring travel logistics are seamless.
  • Prepare, review, and submit expense reports and reimbursement requests, ensuring accuracy and compliance with travel policies and procedures.

• Interview Coordination:
  • Organize candidate interview schedules.
  • Handle travel, lodging, and transportation arrangements for candidates.

• New Hire Onboarding:
  • Manage and coordinate VP’s direct report new hires onboarding activities, including preparing and distributing announcements, ensuring a smooth transition for new employees.

• Organizational Charts and Contact Lists:
  • Maintain and regularly update department organizational charts and contact telephone lists to ensure accurate and accessible information.

• Office Supplies & Procurement:
  • Manage office supply orders using the Ariba buyer system/eMarketplace.

• Advanced Administrative Duties:
  • Perform advanced administrative responsibilities requiring sound judgment, discretion, and the ability to independently assess and address complex situations.
  • Maintain the highest standards of professionalism, confidentiality, and organization in executing administrative functions that are critical to the success of the department.

• Systems Knowledge & Use:
  • Extensive use of JJIM internal systems such as:
    • Concur Expense Reporting & Travel Online
    • Zoom and Zoom Webinars
    • Microsoft Suite
    • J&J Enterprise Tools (eMarketplace, SharePoint, IRIS etc.)

Qualifications:

• A minimum of a high school diploma is required; an Associate's degree is preferred.
• At least 5 years of administrative experience is required.
• Additional training or certifications related to administration are preferred.
• Experience providing support to multiple individuals at various organizational levels is required.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) is required.
• Experience coordinating daily calendars for management, scheduling meetings, organizing offsite meetings, managing domestic and international travel, and preparing PowerPoint presentations is preferred.
• Must present themselves in a professional manner, with strong attention to detail and excellent organizational skills.
• Demonstrated ability to perform administrative and organizational tasks effectively, along with strong verbal and written communication skills, and a solid understanding of corporate organization and procedures is required.
• Proven track record of maintaining confidentiality, attention to detail, and professionalism, while working in a fast-paced, multicultural, and international environment is essential.
• This position is based in Spring House, PA, and will require up to 10% travel.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via or contact AskGS to be directed to your accommodation resource.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at no-style="text-align:left;">Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Horsham, Pennsylvania, United States of America

Job Description:

Johnson & Johnson is currently seeking a Senior Administrative Assistant to join our team located in Horsham, PA. This position may require up to 10% travel.

Per our J&J Flex Policy, the expectation for this position is to work in the Horsham, PA office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at Senior Administrative Assistant will provide high-level administrative support to the Vice President of Medical Affairs for Derm/Rheum. This role requires a highly organized, self-motivated individual capable of thriving in a fast-paced, complex environment. Responsibilities include comprehensive calendar management, internal and external meeting coordination, event planning and execution, travel arrangements, expense reporting, and document management.

The Senior Administrative Assistant will collaborate across the franchise and occasionally support other administrative staff within Medical Affairs. Critical capabilities include advanced organizational skills, flexibility, approachability, and proactivity. Additional duties may be assigned as needed.

Key Responsibilities:

• Provide direct administrative support to the Vice President, including calendar management, travel coordination, and expense processing.
• Lead planning and execution of large department meetings/events, leadership team activities, and external events.
• Coordinate recruiting activities and support the onboarding/transition process for new team members.
• Maintain department materials, such as organization charts, distribution lists, and conference rooms. Manage related repositories, including SharePoint.
• Utilize HR systems, productivity tools, and portal technology (e.g., Workday, SharePoint, ZOOM, MS Teams, Our Source, IRIS). Familiarity with Ariba/eMarketplace, Aravo, and Totality is preferred but not required.
• Collaborate with franchise teams and other administrative staff to ensure smooth operations across the organization.

Qualifications:

Required:

• A minimum of a High School diploma
• A minimum of 4 years of administrative experience, preferably within the pharmaceutical industry, supporting scientific/medical teams.
• Expert proficiency in Microsoft Outlook, PowerPoint, Excel, and Word.
• Strong proficiency with productivity tools and portal technologies such as Workday, OUR SOURCE, MS Teams, Zoom, and SharePoint.
• Excellent verbal and written communication skills, paired with exceptional interpersonal abilities.
• Meticulous attention to detail, coupled with strong organizational skills.
• A sense of urgency and a high degree of professionalism are required.
• Proven experience interacting with senior-level management while maintaining confidentiality.
• Ability to prioritize effectively and ensure accurate follow-up on all issues and correspondence.
• Self-starter with a strong sense of ownership and proactive involvement.
• Demonstrated ability to manage complexity, work independently, and adapt in a fast-paced environment.

Preferred:

• Associate’s degree
• Bachelor’s degree
• Experience with Microsoft One Note, IRIS, and Ariba

 This job posting is anticipated to close on 8/21/2025.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via or contact AskGS to be directed to your accommodation resource.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at

Job Function:

Legal & Compliance

Job Sub Function:

Enterprise Compliance

Job Category:

Business Enablement/Support

All Job Posting Locations:

Horsham, Pennsylvania, United States of America, New Brunswick, New Jersey, United States of America

Job Description:

We are searching for the best talent for an Sr. Administrative Assistant to support our Corporate Quality & Compliance in Horsham, PA. Additional consideration will be given to candidates near our New Brunswick, NJ location.

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

This is an exciting opportunity to support the VP of Compliance and the leadership team. 

Job Responsibilities:

• This position is generally varied, including complex administrative duties and project-oriented assignments requiring the use of sound judgment and discretion, independent assessment and resolution of complex situations/problems. 
• Must have the ability to respond to shifting priorities. 
• Duties will include managing calendars, scheduling meetings, making complex domestic and international travel arrangements and managing expense reports.  
• The Senior Administrative Assistant may scan mail for the executive and highlight items for review or action. 
• May respond to routine correspondence under own signature or draft response for executives’ review on more complex correspondence. 
• Follows up on items delegated to others by executive.
• Screens calls and responds to complex inquiries from all levels of employees or external sources regarding a variety of questions. 
• Must have ability to make last-minute changes to calendar due to shifting priorities. 
• Must often make decisions without prior approval from assigned leaders. 
• Excellent collaboration and teamwork skills are required in order to coordinate with other administrative staff to accomplish departmental activities.
• May determine methods and procedures on new assignments, and may provide guidance and direction to other personnel.  Responsible for handling and maintaining confidential records or reports.
• Supports the coordination of Leadership Team meetings, Town Halls, large ERC Team meetings and other staff and leadership activities for the VP & Leadership Team.
• Consistently performs admin duties such as PO creation and submission, troubleshooting workplace facility/technology issues, organizational chart, DL’s and distribution management.

Qualifications:

• A high school diploma is required; College degree or equivalent of at least 1 year of advanced administrative education is preferred
• A minimum of 6 years of intermediate to advanced administrative experience.
• Prior experience at the Executive Assistant level is preferred.  
• Must have strong organizational skills. 
• Individual must be customer and employee focused, able to multi-task, and able to work under minimal supervision. 
• Must have strong computer skills working with Microsoft office programs (Word, Excel, PowerPoint, Outlook, etc.). 
• Must have excellent verbal and written communication skills, with exceptional interpersonal skills required. 
• Must be able to work in a team environment, prioritize workload, handle multiple tasks and pay strong attention to detail.
• Ability to take a proactive approach and look for opportunities to provide additional support. 
• Expert skills in Outlook, PowerPoint, Excel and Word are required.
• Knowledge of company policies and procedures highly preferred.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via internal employees contact AskGS to be directed to your accommodation resource.

#LI-Hybrid

The anticipated base pay range for this position is :

$51,450 - $82,000

Additional Description for Pay Transparency:

This position is eligible for overtime. Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits: Vacation –120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year Holiday pay, including Floating Holidays –13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child Condolence Leave – 30 days for an immediate family member: 5 days for an extended family member Caregiver Leave – 10 days Volunteer Leave – 4 days Military Spouse Time-Off – 80 hours  Additional information can be found through the link below. 

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at no-style="text-align:left;">Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Horsham, Pennsylvania, United States of America

Job Description:

We are searching for the best talent for an Sr. Administrative Assistant to support our Global Commercial Strategy Organization in Horsham, PA. This position may require 10% travel to other J&J Sites (New Brunswick, Titusville, Raritan, or Spring House) or to off-site meetings.

Per our J&J Flex Policy, the expectation for this position is to work office 3-4 days per week and work from home 1-2 days per week.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.  Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. 

Learn more at:  Senior Administrative Assistant Global Medical Affairs will provide administrative support to the two Vice President Global Medical Affairs Immunology (Gastroenterology & Autoantibody, Psoriatic Diseases & Atopic Dermatitis). This individual will establish, maintain and balance simultaneous priorities, managing day-to-day administrative tasks required to support the effectiveness and efficiency of these Executives and other team members. This role will also provide occasional back-up administrative support for the Vice President, Global Medical Affairs Immunology.

Specific day-to-day responsibilities include:

The Senior Administrative Assistant will be responsible for actively managing the VP’s calendar, including all aspects associated with scheduling and planning meetings, the management of all related logistics (including scheduling and initiation of in-person meetings, zooms/video conferences, and hybrid interactions). 

This Assistant should demonstrate the discretion and experience in handling confidential and sensitive information, as well as the equanimity and judgement to proactively support the executive in calendar management and prioritization, helping find ways to preserve and focus calendar time on the VPs highest impact priorities for the team and enterprise.

The Senior Administrative Assistant will also manage the VP’s travel, including international and domestic travel for both internal (J&J), and external (customer and business-partner-facing) meetings. This individual should demonstrate strong problem-solving skills in managing complex travel logistics.

Strong candidates should exhibit high learning agility and ability to anticipate and proactively address scheduling, calendar, meeting, and logistics needs in a dynamic, fast-paced, exciting team environment where multiple competing demands are the norm. 

The Sr. Administrative Assistant will also be responsible for correspondence, reports, and presentations: This individual should have strong MS Word, PowerPoint, and Excel skills, as well as the willingness and capability to learn newer communication technologies. This individual will also be responsible for the preparation of expense reports, correspondence, memos, and related communications, including presentation documents. 

This individual may be accountable for or supporting other team members with documenting projects within the Immunology Therapeutic Area in internal monitoring and approval systems. This includes systems capturing health care compliance related information and financial systems. Conceptual knowledge about the need for these systems or having worked with similar systems in the past is of advantage; training on the specific systems will be provided.

This role will require the individual to be responsible for managing highly confidential matters with discretion and judgment and work under minimal supervision. This role will regularly interface with J&J colleagues and executives/their EAs in Springhouse, PA; Raritan, NJ and Johnson & Johnson locations around the world. This person must maintain a highly professional and efficient office environment, and support team connectivity and collaboration with colleagues working remotely or across locations.

Qualifications:

• A minimum of a High School diploma; Associates or Bachelor Degree preferred.
• At least 6 years of administrative or related experience is required.    
• Experience in an executive environment, supporting leaders and executives, is required. 
• Experience in systems is required to effectively handle PDM, Ariba, Sharepoint, Concur and OurSource processes, or analogous systems (for external candidates).
• Experience with making international and domestic travel arrangements, and coordinating on/offsite meetings (including LiveMeeting, TC and VC) are required
• Excellent verbal and written communication skills, as well as facility with MS Office (Word, Excel & PowerPoint), are required to properly draft and edit memorandums, correspondence and presentations and interface with senior leaders. 
• This position requires very strong organizational skills, exemplary customer service skills, ability to handle multiple tasks and priorities simultaneously, the ability to work well under time pressure, and the ability to work with independence and minimal supervision. 
• This position requires a demonstrated team player.
• Must demonstrate excellent judgment and the ability to anticipate and solve problems proactively. S/He must present her/himself in a professional manner at all times; be detail-oriented, thorough and accurate and well organized.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via internal employees contact AskGS to be directed to your accommodation resource.

#LI-Hybrid