24 Administrative Roles jobs in Schwenksville

Arden Courts ProMedica Memory Care King of Prussia is hiring a part-time Business Office Assistant
This position is responsible for all business office functions. As a Business Office Assistant you perform Accounts Payable, Accounts Receivable, receptionist, clerical and administrative duties. Because you are always in contact with residents and families and to guarantee their satisfaction, this position requires tact, sensitivity and professionalism.
AMAZING benefits with NO WAITING PERIOD including Daily Pay, employee discounts through Perk Spot, employee appreciation events, EAP, dental, vision, company paid life insurance, paid time off and more for part-time staff
Education: Equivalent to Associates Degree required and one to three years of business office related experience
Skills: Proficient PC skills, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.); working knowledge of office equipment; Must be able to read, write, and speak the English language in an understandable manner; Ability to manage multiline phone
system
Years of Experience: Assisted Living or Independent Living facility experience preferred
License: N/A
Certification: N/A
Physical Demands: Walking, standing, talking, and hearing; Ability to move freely throughout building
The above list of accountabilities is intended to describe the general nature and level of work performed by the incumbent; it should not be considered exhaustive.
ProMedica is a mission-based, not-for-profit integrated healthcare organizational headquartered in Toledo, Ohio. For more information, please visit applicants will receive consideration for employment without regard to race, color, national origin, ancestry, religion, sex/gender (including pregnancy), sexual orientation, gender identity or gender expression, age, physical or mental disability, military or protected veteran status, citizenship, familial or marital status, genetics, or any other legally protected category. In compliance with the Americans with Disabilities Act Amendment Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a job with ProMedica, please contact
Equal Opportunity Employer/Drug-Free Workplace
**Requisition ID:** 94216

At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at-all from Day One.
**Job Description**
U.S. Bank is looking for an Executive Assistant to support the Senior Vice President (SVP) of Credit Risk for Merchant and Corporate Payments. In this position, the Executive Assistant is responsible for a wide range of support tasks to ensure the SVP is well organized and will also support the teams spread across multiple geographies. To succeed in this role, the Executive Assistant must be proactive, have excellent organizational skills, be detail oriented and have the ability and confidence to interact with all levels of the organization under minimal supervision.
**_Position Highlights_**
+ Provide a broad variety of administrative and staff support services
+ Collect and interpret data to produce reports; conduct special projects; coordinates meetings, conferences, presentations and travel arrangements
+ Compose correspondence and other documentation as needed
+ Frequently use personal computer software packages for word processing, graphics, spread sheets, etc.
+ Manage complex calendars, adapting to changing priorities and coordinating meetings with executive participation.
+ Oversee timely distribution of meeting materials and manage scheduling tasks.
+ Organize domestic travel, accounting for time zone differences and logistics.
+ Build and maintain effective working relationships within the team and across the organization.
+ Collaborate on team initiatives and process expense reports accurately and promptly.
+ Create Power Point presentations and assist with departmental ad-hoc projects such as Town Hall meetings and recurring departmental meetings
+ Assist with on-site executive meetings including scheduling meeting space, catering and IT equipment needs
+ Oversee departmental training requirements, monitor progress toward completion, and provide departmental updates during team meetings and Town Halls.
**_Basic Qualifications_**
+ High school diploma or equivalent, bachelor's degree preferred
+ Typically, five or more years of experience in administrative and support staff activities
**_Preferred Skills and Experience_**
+ Well-developed reading, writing and mathematical skills
+ Ability to manage multiple tasks/projects and deadlines simultaneously
+ Ability to work independently as well as collaboratively as a strong team player across the business
+ Demonstrated administrative, secretarial and clerical skills
+ Ability to identify and resolve exceptions and to interpret data
+ Effective verbal and written communication and grammatical skills
+ Skilled in navigating computers and proficient with software such as Microsoft PowerPoint and Excel.
**_Hybrid/flexible schedule_**
The role offers a hybrid/flexible schedule, which means there's an in-office expectation of 3 or more days per week and the flexibility to work outside the office location for the other days.
If there's anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants ( .
**Benefits:**
Our approach to benefits and total rewards considers our team members' whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following (some may vary based on role, location or hours):
+ Healthcare (medical, dental, vision)
+ Basic term and optional term life insurance
+ Short-term and long-term disability
+ Pregnancy disability and parental leave
+ 401(k) and employer-funded retirement plan
+ Paid vacation (from two to five weeks depending on salary grade and tenure)
+ Up to 11 paid holiday opportunities
+ Adoption assistance
+ Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law
U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.
**E-Verify**
U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program ( .
The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $24.18 - $32.21
U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.
Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.
**Posting may be closed earlier due to high volume of applicants.**

Administrative Assistant
We are looking for an Administrative Assistant to join our Hatfield , PA location. You will perform standard and advanced administrative duties. May work for one or more individuals in support of a department, project, or contract. You will assist management and executive team with administrative responsibilities. Position requires excellent administrative and organizational skills, a thorough knowledge of practices and procedures of the function, company policy and procedures. You will support multiple departments or multiple managers.
We Take Care of Our People:
Paid Time Off I 401K with Employer Match and Profit Sharing I Health and Wellness Benefits I Learning and Development Opportunities I Referral Program I Competitive Pay I Recognition I Employee Stock Purchase Plan ( I Inclusive & Supportive Culture ( Challenge:
+ Perform administrative tasks as assigned including the support of multiple departments, management, and executive staff.
+ Operation of main switchboard. Direction of calls to appropriate personal/department and activities associated with phone system updates.
+ Greet and direct lobby customers, company representatives and visitors. Complete Visual Compliance for all visitors.
+ Plan and coordinate staff events including onsite and offsite meetings.
+ Ensure office efficiency by maintaining common areas, organizing procedures, managing correspondence, managing file systems, and overseeing supplies and equipment.
+ Maintain a professional attitude while interacting with customers, vendors, and internal staff.
+ Ensure compliance with company policies and procedures.
+ Handle sensitive information with confidentiality and discretion.
+ Work independently and collaboratively in a team environment.
+ Perform other duties as requested by Management.
What you Bring:
+ Strong written and verbal communication skills as well as proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook).
+ 3+ years in a similar role (B2B office experience preferred)
+ Ability to effectively communicate at different levels within the company
+ HS diploma required, Associate Degree preferred in Business Administration or similar field
+ Event planning experience (on-site and off site) preferred and strong team collaboration skills
+ Ability to communicate effectively and professionally via telephone
_No unsolicited agency submittals please. Agency partners must be invited to participate in a search by our_ **_Talent Acquisition Team ( )_** _and have signed terms in place prior to any submittal. Resumes submitted directly to any Curtiss-Wright employee or affiliate will not qualify for fee payment, and therefore become the property of Curtiss-Wright._
**Compliance Statement**
This position may require exposure to export-controlled information and subject to additional security screening. In the event information provided during the security screening reveals ineligibility to access export-controlled information, any offer of employment may be reconsidered or withdrawn.
Curtiss-Wright is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, sexual orientation, gender identity, physical or mental disability, age, ancestry, legally protected medical condition, family care status, marital status, religion, veteran status, national origin, or any other legally protected status. If you require accommodation during the recruitment process, please contact Talent Acquisition. ( )
**For US Applicants: EEO is The Law - click here for more information. ( you require accommodation due to a disability at any time during the recruitment and/or assessment process, please contact Talent Acquisition ( ) and we will make all reasonable efforts to accommodate your request.
**Join the WRIGHT Team!**
Over 95 years of growth, Curtiss-Wright is an integrated, market-facing global diversified industrial company and remains a technology leader through this legacy of innovation. Through three well-balanced segments - Aerospace & Industrial, Defense Electronics and Naval & Power, we remain focused on advanced technologies for high performance platforms and critical applications. Diversity, commitment to excellence and dedication to the spirit of pioneering innovation continue to drive the employees of Curtiss-Wright.
**Our Values**
What makes a world-class organization? It all begins with core values that provide a strong foundation for success. Simple in theory, the values of Curtiss-Wright are reflected in every aspect of our operations. To our employees, these are more than words on a wall - we all take these values to heart in our relationships with our customers and each other.
**Leadership**
We lead based on vision and strategic direction, empowering employees to reach goals through thoughtful and decisive action.
**Customer Focus**
We are committed to achieving total quality by meeting our customers' expectations and delivering products and services in a timely fashion.
**Teamwork & Trust**
Working in a spirit of trust and collaboration, we actively encourage employees to contribute their ideas and innovations to keep our company moving forward.
**Respect for People**
We believe that people are our most valuable asset and will always do the right thing in our dealings and interactions with all employees.
**Integrity**
We will act with the highest integrity in all of our business relationships and strategic partnerships.
**What We Offer Our Employees:**
**Opportunity:** As part of the Curtiss-Wright team, you have the opportunity each day to transform the way customers do business, as well as transform your career. Our entrepreneurial environment provides you with excellent experiences that enable you to develop your skills through stretch assignments and the opportunity to work with the best talent in the industry. You will have the opportunity to contribute from day one!
**Challenging Work:** The work we do here is not only challenging, but it is meaningful to our customers, our employees and the communities in which they live and work. You are given the chance to work on some of the most advanced technology projects in the world. Now that something to be proud of!
**Collaborative Environment:** The teamwork among our exceptionally talented people enables us to deliver some of the most advanced solutions to our customers.

**Adecco is assisting a local client recruiting for an Aministrative Assistant opportunity in Breinigsville, PA.** This is an excellent opportunity to join a winning culture and get your foot in the door with a company that values inclusion, employee engagement, and professional development. If **Aministrative Assistant** sounds like something you would be interested in, and you meet the qualifications listed below, apply now?
**Responsibilities for an Aministrative Assistant include but are not limited to:**
+ Serve as a point of contact for employees, answering administrative questions related to policies, benefits, FMLA, ADA, and leave procedures.
+ Routinely engage with frontline employees, escalating or investigating concerns in partnership with the HR Manager and site leaders.
+ Organize and support local employee engagement activities, including inclusion and belonging events, recognition programs, and employee milestones.
+ Maintain accurate employee documentation, including I-9 verification and personnel files (both physical and electronic).
+ Support local HR systems such as SuccessFactors, time and attendance, payroll escalations, and special HR projects.
+ Facilitate New Hire Orientation on a rotating basis and coordinate onboarding processes with Talent Acquisition and HR leadership.
**Candidates for Aministrative Assistant must meet the following requirements to be considered:**
+ 1-3 years of experience in an HR Coordinator or HR Assistant role; knowledge of HR policies, procedures, and employee relations required.
+ Experience with HRIS systems (preferably SuccessFactors), timekeeping systems, and Microsoft Office Suite.
+ Excellent interpersonal and communication skills; ability to interact effectively with frontline employees and leadership.
+ Strong organizational and follow-up skills with a high level of attention to detail and confidentiality.
**What's in this Aministrative Assistant position for you?**
+ Pay: Competitive, based on experience
+ Shift: Monday-Friday 8am - 4pm
+ Weekly paycheck
+ Dedicated Onboarding Specialist & Recruiter
+ Access to Adecco's Aspire Academy with thousands of free upskilling courses
This HR Coordinator position is being recruited for by one of our Centralized Delivery Team and not your local Branch. For **instant consideration** for this Administrative Assistant position and other opportunities with Adecco in Breinigsville, PA, **apply today!**
**Pay Details:** $30.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance

At Johnson & Johnson,?we believe health is everything. Our strength in healthcare innovation empowers us to build a?world where complex diseases are prevented, treated, and cured,?where treatments are smarter and less invasive, and?solutions are personal?Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity?Learn more at Function:**
Business Support
**Job Sub** **Function:**
Administration & Secretarial
**Job Category:**
Business Enablement/Support
**All Job Posting Locations:**
New Brunswick, New Jersey, United States of America, San Diego, California, United States of America, South San Francisco, California, United States of America, Spring House, Pennsylvania, United States of America, Titusville, New Jersey, United States of America
**Job Description:**
Janssen Pharmaceutical, part of Johnson & Johnson's Family of Companies, is recruiting for an Executive Administrative Assistant to join our External Scientific Innovation team. This role will support our Global Head of External Scientific Innovation. The preferred location is Springhouse, PA. Candidates will be considered near any J&J site in California, Pennsylvania and New Jersey.
_Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week._
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Our Immunology team leads in the development of transformational medicines for immunological disorders and illnesses. You can influence where medicine is going by restoring health to millions of people living with immune diseases.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.
Learn more at Executive Assistant will provide comprehensive administrative support for the Global Head External Scientific Innovation within the J&J Innovative Medicines R&D organization. The ideal candidate will bring skills that will enhance the performance of a global team, bringing external innovation opportunities (including company incubation and partnership capabilities) that will deliver high impact science to the IMR&D pipeline. This is a dynamic, fast paced and collaborative environment where exercising good judgment and maintaining strict confidentiality while successfully handling multiple competing demands are common. The standards of performance are high, and adapting and executing is required on a regular basis.
**Key Responsibilities:**
+ Provide comprehensive and proactive administrative support to the Global Head, External Scientific Innovation to enable effective prioritization and maintain consistent internal and external engagement.
+ With both internal and external stakeholders, act as a role model for professionalism, courtesy, and excellent interpersonal communication on behalf of the External Scientific Innovation team.
+ Proactively prioritize and manage a complex calendar to ensure maximum effectiveness and efficiency of time. Closely monitor and coordinate multiple cross-functional leadership team meetings (DPDS, JJI, PDR, etc.) and governance meetings while balancing other critical internal and external meetings.
+ Lead and manage complex travel arrangements/itineraries, including but not limited to domestic and international travel for internal (J&J) and external (business-partner-facing) meetings, processing of Visa/Passport requirements, global meeting and conference registrations and travel details, and providing active support in case of unforeseen travel disruption, including coordinating travel plans with business partners to maximize the use of company resources and time.
+ Closely partner with colleagues across all levels in the organization to organize meetings, ranging in attendee size and subject matter - from 1:1s to global town halls, and provide necessary logistical support including technology, meals, room setup, and day of meeting point of contact support.
+ Prepare expense reports, most of which are incurred while on global travel and require consideration of and compliance with healthcare compliance requirements, in a detail-oriented, timely and compliant manner.
+ Consistently perform admin duties such as PO creation and submission, troubleshooting workplace facility/technology issues, physical and electronic file management, organizational chart and distribution management, and ad hoc team management transactions in Workday
+ Monitor email and other communication continuously and in real-time from team members, internal colleagues, external innovation ecosystem such as, but not limited to, CEOs, investors, entrepreneurs, etc.
+ Demonstrate proficiency working with the range of technologies required to execute the duties of this role and a proactive interest to quickly learn new technologies and features as needed.
+ Maintain professionalism, strict confidentiality and discretion while handling sensitive information internally and externally. Must exercise sound judgment to solve complex problems, often under minimal direction or supervision. Must possess an entrepreneurial spirit (love to embrace new opportunities and make things happen), thrive in a fast paced constantly evolving environment and possess confidence, intelligence, with a dedicated focus on making improvements and reaching out for new solutions.
+ Maintain strong working relationships with all stakeholders, including JJI, JJDC, IMBD and IM R&D cross functional administrative assistants, creating an efficient and effective team-based atmosphere and supporting team connectivity and collaboration across a globally dispersed team.
**Qualifications:**
+ A minimum of a High School diploma is required; bachelor's degree is preferred
+ A minimum of 8 years of administrative experience is required; experience supporting business development and other external partner-facing teams is preferred
+ Experienced C-Suite Level executive assistant, preferably in a high growth, fast paced corporate environment
+ Excellent verbal and written communication skills, including ability to draft and edit correspondence and collect or prepare information for executive review, are required.
+ This position requires exemplary customer service skills, ability to handle multiple tasks and priorities simultaneously, the ability to anticipate executive needs, and the ability to work with independence and minimal supervision.
+ Must maintain confidentiality, and operate consistently with poise, professionalism, and a sense of urgency in a complex and rapidly changing environment.
+ Must demonstrate excellent judgment and the ability to anticipate and solve problems proactively, and must be detail-oriented, thorough, accurate and well-organized.
+ Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook), virtual meeting platforms (Zoom, Teams, Global Connect), and systems required to execute purchase order and HR processes (e.g., Workday, Ariba/eMarketplace, IRIS) is required (or analogous systems for external candidates).
This position is overtime eligible.
This job posting is anticipated to close on **5/2/2025** .
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center ( ) or contact AskGS to be directed to your accommodation resource.
**The anticipated base pay range for this position is :**
$60,900 - $97,808 annually
Additional Description for Pay Transparency:
The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation's performance over a calendar/performance year. Bonuses are awarded at the Company's discretion on an individual basis. Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Employees may be eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Employees are eligible for the following time off benefits: Vacation - up to 120 hours per calendar year Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington - up to 56 hours per calendar year Holiday pay, including Floating Holidays - up to 13 days per calendar year of Work, Personal and Family Time - up to 40 hours per calendar year Additional information can be found through the link below. The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market.

At Johnson & Johnson,?we believe health is everything. Our strength in healthcare innovation empowers us to build a?world where complex diseases are prevented, treated, and cured,?where treatments are smarter and less invasive, and?solutions are personal?Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity?Learn more at Function:**
Business Support
**Job Sub** **Function:**
Administration & Secretarial
**Job Category:**
Business Enablement/Support
**All Job Posting Locations:**
Horsham, Pennsylvania, United States of America
**Job Description:**
Johnson & Johnson is recruiting for a **Sr. Administrative Assistant** to join our US Medical Affairs Immunology team located in **Horsham, PA.**
_Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week_
**About Innovative Medicine**
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.
Learn more at Sr. Administrative Assistant will provide comprehensive administrative support to the Director of Marketing, Icotrokinra, Dermatology TA as well as support for the key launch initiatives associated with Icotrokinra and support of several field-based teams. Activities will include scheduling and prioritizing internal/external meetings, event planning/execution, travel arrangements, expense reports, limited document management, collaboration across the field teams and franchise. Critical capabilities include flexibility, approachability, advanced organizational skills and proactivity. May perform other duties as assigned.
**Major Duties & Responsibilities**
+ Maintain complex and highly fluid calendars, scheduling and prioritizing internal/external meetings
+ Schedule and manage on and off-site meeting and event planning
+ Ensure preparation and validation of expense reports
+ Make and manage travel arrangements
+ Coordinate recruiting activities and manage employee onboarding, off boarding and other employee transitions
+ Manage certain procurement workflows (e.g., contracts, check requisitions, PO management)
+ Create and maintain org charts, distribution and team lists
+ Support varied launch projects
+ Collaborate and align with broader Immunology administrative staff
+ May perform other duties as assigned
**Other Duties to provide support:**
+ Marketing and Field Communications
+ Special projects tied to Launch
+ Key Congress, Steering Committee, and KOL event planning and coordination
+ Field engagement activities
+ Team culture-building initiatives
**Requirements** :
+ Minimum of a High School diploma is required, advanced education or training highly preferred
+ Minimum of 5 years of experience in business supporting scientific/medical and or business leaders and teams
+ Self-starter with a strong sense of ownership and team involvement is required
+ Excellent interpersonal skills and the ability to collaboration across teams is required
+ Strong organizational skills and the ability to successfully prioritize and provide accurate follow up regarding business issues and correspondence is required
+ Act with sense of urgency while demonstrating a high degree of professionalism and confidentiality is required
+ The ability to manage complexity and adapt in a fast-paced environment is required
+ Proficiency in Microsoft Office Suite, SharePoint, MS Teams, ZOOM required
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center ( ) or contact AskGS to be directed to your accommodation resource.

PURPOSE AND SCOPE:
Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
+ Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include but are not limited to:
+ Preparing and typing routine correspondence, form letters and reports
+ Answering telephone & routing calls to the appropriate person,
+ Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.
+ Setting up and maintaining filing systems and basic databases as applicable.
+ Completing forms and reports as required by the various company offices and outside vendors and agencies.
+ Recording the minutes of meetings and providing the resulting documents as necessary.
+ Making copies of correspondence and other printed matter as required by manager.
+ Preparing purchase orders using the appropriate software application.
+ Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
+ Distributing incoming mail.
+ Maintaining calendar and daily schedules.
+ Scheduling appointments & arranging meetings.
+ Maintaining inventory of the necessary office forms and supplies.
+ Assisting with various basic personnel administrative functions as needed.
+ Acting as backup to other clerical personnel in office as needed.
+ Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
+ Assists with month-end reporting requirements
+ Assists in auditing records for ongoing compliance with medical records standards.
+ Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
+ Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
+ Organizes travel for patients by contacting and providing requested medical records.
+ Coordinates with transient patient paperwork.
+ Coordinates transfer placements and confirmations along with Clinical Manager.
+ Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
+ Assist with medical appointment referrals and scheduling.
+ Assist with transportation coordination and referrals.
+ Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
+ Other duties as assigned.
Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
+ The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials
EDUCATION:
+ High School Diploma required
EXPERIENCE AND REQUIRED SKILLS:
+ Minimum 6 months relevant experience without a degree - 0-6 months experience with an Associate degree or secretarial school.
+ Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
+ Pleasant telephone manner.
**EOE, disability/veterans**

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America, San Diego, California, United States of America, South San Francisco, California, United States of America, Spring House, Pennsylvania, United States of America, Titusville, New Jersey, United States of America

Job Description:

Janssen Pharmaceutical, part of Johnson & Johnson's Family of Companies, is recruiting for an Executive Administrative Assistant to join our External Scientific Innovation team. This role will support our Global Head of External Scientific Innovation. The preferred location is Springhouse, PA. Candidates will be considered near any J&J site in California, Pennsylvania and New Jersey.

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at /> 

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Our Immunology team leads in the development of transformational medicines for immunological disorders and illnesses. You can influence where medicine is going by restoring health to millions of people living with immune diseases. 

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at Executive Assistant will provide comprehensive administrative support for the Global Head External Scientific Innovation within the J&J Innovative Medicines R&D organization. The ideal candidate will bring skills that will enhance the performance of a global team, bringing external innovation opportunities (including company incubation and partnership capabilities) that will deliver high impact science to the IMR&D pipeline. This is a dynamic, fast paced and collaborative environment where exercising good judgment and maintaining strict confidentiality while successfully handling multiple competing demands are common. The standards of performance are high, and adapting and executing is required on a regular basis.

Key Responsibilities:

• Provide comprehensive and proactive administrative support to the Global Head, External Scientific Innovation to enable effective prioritization and maintain consistent internal and external engagement.
• With both internal and external stakeholders, act as a role model for professionalism, courtesy, and excellent interpersonal communication on behalf of the External Scientific Innovation team.
• Proactively prioritize and manage a complex calendar to ensure maximum effectiveness and efficiency of time. Closely monitor and coordinate multiple cross-functional leadership team meetings (DPDS, JJI, PDR, etc.) and governance meetings while balancing other critical internal and external meetings.
• Lead and manage complex travel arrangements/itineraries, including but not limited to domestic and international travel for internal (J&J) and external (business-partner-facing) meetings, processing of Visa/Passport requirements, global meeting and conference registrations and travel details, and providing active support in case of unforeseen travel disruption, including coordinating travel plans with business partners to maximize the use of company resources and time.
• Closely partner with colleagues across all levels in the organization to organize meetings, ranging in attendee size and subject matter – from 1:1s to global town halls, and provide necessary logistical support including technology, meals, room setup, and day of meeting point of contact support.
• Prepare expense reports, most of which are incurred while on global travel and require consideration of and compliance with healthcare compliance requirements, in a detail-oriented, timely and compliant manner.
• Consistently perform admin duties such as PO creation and submission, troubleshooting workplace facility/technology issues, physical and electronic file management, organizational chart and distribution management, and ad hoc team management transactions in Workday
• Monitor email and other communication continuously and in real-time from team members, internal colleagues, external innovation ecosystem such as, but not limited to, CEOs, investors, entrepreneurs, etc.
• Demonstrate proficiency working with the range of technologies required to execute the duties of this role and a proactive interest to quickly learn new technologies and features as needed.
• Maintain professionalism, strict confidentiality and discretion while handling sensitive information internally and externally. Must exercise sound judgment to solve complex problems, often under minimal direction or supervision. Must possess an entrepreneurial spirit (love to embrace new opportunities and make things happen), thrive in a fast paced constantly evolving environment and possess confidence, intelligence, with a dedicated focus on making improvements and reaching out for new solutions.  
• Maintain strong working relationships with all stakeholders, including JJI, JJDC, IMBD and IM R&D cross functional administrative assistants, creating an efficient and effective team-based atmosphere and supporting team connectivity and collaboration across a globally dispersed team.

Qualifications:

• A minimum of a High School diploma is required; bachelor’s degree is preferred

• A minimum of 8 years of administrative experience is required; experience supporting business development and other external partner-facing teams is preferred
• Experienced C-Suite Level executive assistant, preferably in a high growth, fast paced corporate environment
• Excellent verbal and written communication skills, including ability to draft and edit correspondence and collect or prepare information for executive review, are required.
• This position requires exemplary customer service skills, ability to handle multiple tasks and priorities simultaneously, the ability to antic ipate executive needs, and the ability to work with independence and minimal supervision.
• Must maintain confidentiality, and operate consistently with poise, professionalism, and a sense of urgency in a complex and rapidly changing environment.
• Must demonstrate excellent judgment and the ability to anticipate and solve problems proactively, and must be detail-oriented, thorough, accurate and well-organized.
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook), virtual meeting platforms (Zoom, Teams, Global Connect), and systems required to execute purchase order and HR processes (e.g., Workday, Ariba/eMarketplace, IRIS) is required (or analogous systems for external candidates).

This position is overtime eligible.   

This job posting is anticipated to close on 5/2/2025 .

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center ( ) or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is :

$60,900 - $97,808 annually

Additional Description for Pay Transparency:

The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation’s performance over a calendar/performance year. Bonuses are awarded at the Company’s discretion on an individual basis. Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Employees are eligible for the following time off benefits: Vacation – up to 120 hours per calendar year Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year Holiday pay, including Floating Holidays – up to 13 days per calendar year of Work, Personal and Family Time - up to 40 hours per calendar year Additional information can be found through the link below. The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at no-style="text-align:left;">Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Horsham, Pennsylvania, United States of America

Job Description:

Johnson & Johnson is recruiting for a Sr. Administrative Assistant to join our US Medical Affairs Immunology team located in Horsham, PA.

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week 

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at Sr. Administrative Assistant will provide comprehensive administrative support to the Director of Marketing, Icotrokinra, Dermatology TA as well as support for the key launch initiatives associated with Icotrokinra and support of several field-based teams.  Activities will include scheduling and prioritizing internal/external meetings, event planning/execution, travel arrangements, expense reports, limited document management, collaboration across the field teams and franchise. Critical capabilities include flexibility, approachability, advanced organizational skills and proactivity. May perform other duties as assigned.

Major Duties & Responsibilities

• Maintain complex and highly fluid calendars, scheduling and prioritizing internal/external meetings
• Schedule and manage on and off-site meeting and event planning
• Ensure preparation and validation of expense reports
• Make and manage travel arrangements
• Coordinate recruiting activities and manage employee onboarding, off boarding and other employee transitions
• Manage certain procurement workflows (e.g., contracts, check requisitions, PO management)
• Create and maintain org charts, distribution and team lists
• Support varied launch projects
• Collaborate and align with broader Immunology administrative staff
• May perform other duties as assigned

Other Duties to provide support:

• Marketing and Field Communications
• Special projects tied to Launch
• Key Congress, Steering Committee, and KOL event planning and coordination
• Field engagement activities
• Team culture-building initiatives

Requirements :   

• Minimum of a High School diploma is required, advanced education or training highly preferred
• Minimum of 5 years of experience in business supporting scientific/medical and or business leaders and teams
• Self-starter with a strong sense of ownership and team involvement is required
• Excellent interpersonal skills and the ability to collaboration across teams is required
• Strong organizational skills and the ability to successfully prioritize and provide accurate follow up regarding business issues and correspondence is required
• Act with sense of urgency while demonstrating a high degree of professionalism and confidentiality is required
• The ability to manage complexity and adapt in a fast-paced environment is required 
• Proficiency in Microsoft Office Suite, SharePoint, MS Teams, ZOOM required

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center  ( ) or contact AskGS to be directed to your accommodation resource.