30 Administrative Roles jobs in Somerville
Office Administration Part-time Assistant
Posted 1 day ago
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Job Description
Key Responsibilities:
Manage day-to-day office operations including answering phones, scheduling appointments, and handling correspondence.Greet visitors and clients, ensuring they are directed to the appropriate team members.Organize and maintain office filing systems, both digital and physical.Assist in managing office supplies, inventory, and ordering necessary materials.Coordinate meetings and manage office calendars.Process and distribute incoming and outgoing mail.Assist with basic HR tasks including maintaining employee records and scheduling interviews.Support other departments as needed with administrative tasks.Ensure the office is clean, organized, and welcoming.Qualifications:
Proven experience as an office administrator or similar role.Strong organizational and multitasking skills with attention to detail.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and in a team environment.Strong interpersonal skills and a positive attitude.High school diploma or equivalent; additional qualifications in office administration are a plus.Why Join Us?
Competitive salary and benefits package.Opportunities for professional growth and development.Collaborative and friendly work environment. How to Apply: Please submit your resume and a cover letter detailing your experience and why you would be a great fit for this position.We are an equal-opportunity employer and welcome applications from all qualified individuals.
Office Administration Assistant Work from Home
Posted 1 day ago
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Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR DepartmentSenior Analyst, Administrative Support
Posted today
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Job Description
The Executive Assistant to IT organization will function in a dynamic global environment that requires self-direction, flexibility, adaptability, and initiative, as well as excellent judgment. This role functions as critical support for the CIO's staff: strategically coordinating and managing schedules and time, keeping the leaders prepared, advising of outstanding issues, and proactively following up.
Of key importance is oral and written communication. In addition, the ability to anticipate and activate support, driving the correct and positive results in a self-directed manner for a fast-moving, growing, and changing organization. In addition to needing exemplary organizational skills, the EA must possess quick prioritization abilities with flexibility and the talent to multi-task.
Global travel planning logistics and coordination will be required throughout the year as well as domestic travel.
ADI offers generous compensation and bonus structures, with room for growth in the direction of the EA's talents, based on a dedication to excellence, a passion for the company's global mission, and being driven by service.
Responsibilities:
Communications:
- Delivers exemplary customer service to all people who interact with the CIO, including fellow employees, peers, executives, customers, and vendors
- Strong influencing, interpersonal and communication skills
- Extremely strong ability to communicate effectively in both written and oral format with executive level management, and all internal/external contacts including government officials
- Willingness to understand the business and industry in which the department operates
- Serves as a liaison between the CIO's leadership team and others as requested
- Anticipates the needs of the CTO by proactively identifying ways to address issues and resolve problems quickly
- Escalates issues within the department that warrant immediate attention
- Assists with our Team Culture initiatives to foster a caring and collaborative work environment
- Maintains positive, "can-do" attitude always and embeds enterprise collaboration across all teams
- Works closely with administrative team to share best practices and foster a collaborative work environment
Calendar Management:
- Proactively manages and prioritizes calendars and itineraries to ensure more effective use of the leaders' time
- Proactively resolves scheduling conflicts
Travel Management:
- Manage all travel for leaders domestic and complex international travel including researching and providing proper paperwork, visas, etc.
Budget Management/Reports:
- Manage all T&E expense reports for the leadership team
- Track expense reports in T&E tracking and present to leaders monthly
Project Management:
- Monitors administrative assignments within the organization to set priorities for meeting deadlines and to balance workloads
- Manage projects for staff including maintaining files, statistical reports, and analysis, etc.
- Tracks ongoing projects and keeps team on task and timely
- Ensures that the group operates in an efficient manner by supporting team calendar and project related duties
Meeting & Events Management:
- Assists with meeting preparation ensures appropriate meeting rooms and/or virtual links are booked, managing AV equipment needs, F&B needs, ensures all documentation needed for meetings are prepared and distributed and/or printed ahead of time
- Takes meeting notes and actions as needed
- Assists team and other administrative assistants with large meetings, offsite meetings, customer meetings, and vendor meetings, etc.
- Assists with planning and executing large offsite events
- Willingness to understand the business and industry in which the department operates
Additional Skills:
- Provides administrative support to CIO's leadership team, including using technology platforms to foster streamlined planning and meeting management
- Works with IT to resolve meeting room issues
- Organizes workload to comply with deadlines and priorities and work independently to complete routine department or group functions
- Ability to adapt to and reprioritize shifting or competing priorities
- Strong organizational and technical skills including
- PowerPoint proficient at building customized templates, formatting, and embedding images and videos
- Excel Proficient at building customized spreadsheets, pivot tables, and sorting features for ease of manipulation of data
- Workday Understanding of Workday features and how to navigate system for key deliverables
- Virtual/Hybrid Conferencing understanding of how to leverage WebEx, Microsoft Teams, and Zoom for virtual meetings including setting up meeting and managing all logistics
- MS Teams understanding of key features beyond virtual conferencing and how teams can leverage for speed to action and communication in a virtual environment
- Share Point understanding of key features, how to navigate and maintain team sites
Requirements:
- Senior-level support experience
- Superior oral and written communication skills
- Meeting & Events experience
- High level of professionalism, confidentiality, and discretion
- Proficiency in Microsoft Office suite
- Impeccable organizational and time-management skills
- Self-directed and proactive decision-making ability
- Strategic management of changing and complex calendar
- Global travel management
- Bachelor's degree or equivalent experience
For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls. As such, applicants for this position except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) may have to go through an export licensing review process.
Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.
EEO is the Law: Notice of Applicant Rights Under the Law.
The expected wage range for a new hire into this position is $82,400 to $113,300. Actual wage offered may vary depending on work location, experience, education, training, external market data, internal pay equity, or other bona fide factors. This position qualifies for a discretionary performance-based bonus which is based on personal and company factors. This position includes medical, vision and dental coverage, 401k, paid vacation, holidays, and sick time, and other benefits.
Benefits Administrative Support Analyst - Disbursement
Posted 4 days ago
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Benefits Administrative Support Analyst - Disbursement Benefits Administrative Support Analyst - Disbursement 1 week ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Job Description - Benefits Administrative Support Analyst - Disbursement (250004PR) Job Description Benefits Administrative Support Analyst - Disbursement - (250004PR) Description About the Office of the Massachusetts State Treasurer and Receiver General (“Treasury”) Our mission is to manage and safeguard the State's public deposits and investments through sound business practices for the exclusive benefits of our citizens, and perform these duties with integrity, excellence, and leadership. Additionally, we strive to provide economic opportunity, stability, and security for every Massachusetts resident. We are committed to excellence in recruiting, hiring, and retaining diverse and qualified individuals. We value the culture of diversity and professionalism in the workplace, and strongly believe that our workforce should reflect our community. Purpose The Massachusetts State Retirement Board (MSRB) administers a defined benefit pension plan for eligible Commonwealth employees, retirees, and eligible employees from other authorized entities. The Retirement Benefit Administrative Support Analyst provides initial intake and processing of various retirement benefit transactions in support of MSRB units, including the Survivor Benefit Unit and Refund Unit, and assists with department projects as needed. Essential Functions & Responsibilities Accurately execute data entry of survivor benefit requests, refund requests and other related transactions, obtain additional documents/information as necessary, and conduct required follow-up to ensure timely completion Perform research related to creditable service, salary, beneficiaries, and retirement contributions to support accurate processing and calculations Provide customer service and respond to inquiries from members and beneficiaries by telephone and in-person Follow up on recovering outstanding fund balances Manage workflow through OnBase electronic content management system Ensure data is accurate and complete, coordinating with internal departments and contacting various agencies, organizations and constituent groups as necessary Maintain working knowledge of each department within MSRB Develop ability to understand and explain to members the procedures of each department related to applicable transactions; Provide support and assistance to the various departments within the MSRB; Maintain accurate records in the Board's custom software program (MARIS). Perform daily scanning and accurate indexing of all incoming and outgoing documentation Adhere to Treasury and MSRB employment policies Other duties as assigned by Manager and/or Director Supervisory Responsibilities N/A Qualifications Knowledge & Skills: Working knowledge of M.G.L. c. 32. Retirement Board Computer System Physical Requirements Ability to lift up to 10lbs Ability to sit for extended periods of time Hybrid Work Environment All new hires at the Office of the State Treasurer and Receiver General (Treasury) will go through an In-Office Orientation Period consisting of a combination of virtual, in-person and on-the-job training so as to assimilate you to the Treasury’s culture and work environment. Following the initial In-Office Orientation Period a gradual transition to hybrid work will take place over the first 3-8 weeks of employment. The hybrid work environment will consist of a minimum of two (2) days in the office each week, with one of these days being either a Monday or a Friday. Hybrid work arrangement is based on business needs of the department. There will be an additional (1) day in the office per month for a mandatory in person department meeting. Official Title: Retirement Benefits Assoc. Primary Location : United States-Massachusetts-Boston-1 Winter Street Job : Administrative Services Agency : Off of State Treas & Rec Genrl Schedule : Full-time Shift : Day Job Posting : May 21, 2025, 2:43:13 PM Number of Openings : 1 Salary : 54,590.00 - 60,612.94 Yearly If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Swee Lin Wong - Potentially Eligible for a Hybrid Work Schedule: Yes Guides Apply for a Job Apply for a Job for JAWS Users Create a Profile Create a Profile for JAWS Users System Requirements Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Administrative Industries Government Administration Referrals increase your chances of interviewing at Office of the Massachusetts State Treasurer and Receiver General by 2x Sign in to set job alerts for “Administrative Analyst” roles. 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Accounts Payable - Administrative Assistant Office Support
Posted 4 days ago
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Job Summary:
To maintain accounts payable material and purchase order records. This position provides office support for the District Office and performs administrative office support work, general office assistance functions and related work as required. Works cooperatively with district and school personnel. This role is an important part of district presentation and culture.
Organizational Relationship or Line of Authority:
Works under the supervision of the Director of Finance and Operations and Superintendent and Assistant Director of Finance and Operations
Work Year:
12 months
Hours are 8:30-4:00pm inclusive of a 30 minute unpaid lunch.
Bargaining Unit:
Marlborough School Administrative Office Support
Statement of Duties:
Accounts Payable Duties
- Enter invoices and purchase orders into the computer and maintain accounts payable records.
- Maintain vendor code list and code all purchase orders.
- Responsible for bi-monthly running of warrants, checks, and special
- Responsible for supervising other clerks in inputting accounts payable material into the computer and maintaining records.
- Maintain requisition file.
- Maintain accounting copy purchase orders or related electronic
- Send all vendor purchase orders and maintain vendor
- Check all requisitions for completeness.
- Encumber all purchase orders into the computer and maintaining encumbrance purchase order and receive order copies.
- Maintain budget account codes.
- Input into the computer approved invoices, checking budget account code and auditing for appropriate backup materials such as reimbursement original receipts.
- Create and maintain user access accounts for online ordering with WB Mason, Amazon, Office Depot and others as assigned.
- Work as a liaison between vendors, end and City Hall to resolve accounts payables issues.
- High School Diploma
- 1-2 years' experience in basic accounting, bookkeeping, typing, and data/word
- Demonstrated knowledge and experience with diverse office technology and equipment, specifically database, spreadsheet and word processing.
- Knowledge of Aspen, as it relates to student information is a
- Must be able to work well with the public, staff and students with a variety of backgrounds.
- Ability to maintain
- Good customer service skills in dealing with the public and staff effectively.
- Must be able perform work quickly, efficiently and accurately.
- Good abilities with office practices, procedures and office
- Good basic skills in oral and written
- Must be a strong team player, able to collaborate well with
- Bilingual (Spanish or Portuguese) highly preferred
- Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable
An Equal Opportunity Employer
It is the policy of the Marlborough Public Schools not to discriminate on the basis of race, gender, religion, national origin, color, homelessness, sexual orientation, gender identity, age or disability in its education programs, services, activities, or employment practices.
Administrative and Technical Support Specialist
Posted today
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Amentum is seeking an Administrative and Technical Support Specialist . The AA independently accomplishes general or routine office administrative tasks. The AA should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more dynamic (i.e., less routine) and challenging than other tasks.
Sign-on bonus offered if you join us.
Responsibilities:
- Records and file management
- Employee in- and out-processing
- Assist in managing DOD, DSS, and local office policies and programs
- Support the field office chief in scheduling
- Correspondence drafting and routing
- Travel planning (Defense Travel System (DTS)
- Conference room coordination
- Office equipment and supply inventory maintenance
- Government timecard program (DAI) management
- Receipt and routing of office mail/correspondence
- Management of task management (CATMS) system
- Assist in execution of office training program
- Responsible for inputting and managing data bases as directed
Requirements:
- Active secret clearance required
- High School Diploma or equivalent
- 2 years of administrative experience
- all personnel shall have superior oral and written communication skills, as well as a good command of the English language.
- U.S. driver's license and be capable of operating government vehicles.
- Travel may be required
Preferred:
- Intermediate to high proficiency in Microsoft applications, particularly Word, Excel and Outlook
- Familiarity with the Defense Travel System and timekeeping management programs a plus
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans ( and Labor Laws Posters ( .
Office/HR Administrative Assistant
Posted 3 days ago
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Job Type
Full-time
Description
The Entwistle Company is seeking a detail-oriented and highly organized HR Administrative Assistant to build a long-term career in our collaborative and innovative environment.
In this role, you'll help deliver mission-critical components that support U.S. and allied defense , with your skills, creativity, and impact directly contributing to national and global security. We value talent, encourage innovation, and promote professional growth.
Ready to make a real difference? Join us.
Our Mission Statement
- To be an essential provider of mission-critical defense components & systems, spanning air, land, sea and space, recognized for our specialized capabilities, quality and dependability.
- To design, manufacture & build-to-print innovative and cost-effective products.
- To help our DoD, Prime and Foreign Military customers and US warfighter succeed in their missions.
At The Entwistle Company, our values-Trust, Respect, Accountability, Collaboration, and Commitment-guide everything we do, from daily decisions to long-term strategy.
Key Responsibilities:
Data Tracking and Reporting
- Maintain and update spreadsheets for PTO balances, leave tracking, training completion, and certifications.
- Track, prepare, and distribute weekly labor and payroll-related reports.
- Support quarterly and annual data pulls for audits.
- Assis with HRIS and data clean-up projects to ensure system accuracy.
- Track and report follow up needs from supervisors and employees to HR staff. Assist with collecting missing documentation, overdue training, and timecard corrections.
- Send reminders for upcoming performance reviews and employee check-ins.
- Ensure timely collection of onboarding and offboarding paperwork, benefits forms, and compliance documents.
- Track safety committee action items and assist with follow up tasks.
- Assist with health insurance billing entry data and deduction tracking.
- Support open enrollment preparation and data entry for benefits elections.
- Assist as needed with onboarding packets and track completion of required forms.
- Assist as needed with offboarding documentation tracking.
- Perform reference checks as needed.
- Maintain the training matrix, tracking upcoming and overdue training.
- Schedule safety trainings (forklift, CPR, etc.) and track completion.
- Participate in safety walks and document findings for reporting.
Success in this position will be demonstrated by:
- Accurate and timely payroll-related entry and tracking.
- Up-to-date PTO and leave tracking that supervisors can trust.
- Organized, complete, and compliant onboarding/offboarding processes.
- A clean, up-to-date training matrix supporting operational readiness.
- Clear, proactive communication with HR, supervisors, and employees.
- 401k - 4% match on 5% deferrals
- PTO - Up to 5 weeks
- Employer Paid Life Insurance
- Employer Paid Short-term Disability
- Employer provided Paid Family/Medical Leave
- Generous Health Insurance Coverage
- Dental Insurance AND Vision Insurance
- Safety Shoes & Glasses reimbursements
- Employee Appreciation Events
- Associate's degree ?in Human Resources, Business Administration, or related field preferred, or equivalent experience.
- 1-3 years of HR or payroll administrative experience ?in a manufacturing or service environment.
- Strong attention to detail ?and organizational skills.
- Ability to handle confidential information with discretion.
- Proficient in Microsoft Excel and Google Sheets ?for reporting and tracking.
- Proficient in Microsoft Teams environment.
We value military experience and recognize transferable skills. Candidates with the following military job codes or similar may have relevant experience for this position:
- Army MOS: 42A - Human Resources Specialist, 74D - CBRN Specialist
- Navy NEC: PS - Personnel Specialist, DC - Damage Controlman
- Air Force AFSC: 3F0X1 - Personnel, 1S0X1 - Safety Specialist
- Marine Corps MOS: 0111 - Administrative Specialist, 8011 - Basic Marine with Safety Duties
Competitive pay based on experience.
Salary Description
$22-24/hour
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Alternative Investments Project Management Office, Assistant Vice President (Boston)
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Join to apply for the Alternative Investments Project Management Office, Assistant Vice President role at State Street
Alternative Investments Project Management Office, Assistant Vice President9 hours ago Be among the first 25 applicants
Join to apply for the Alternative Investments Project Management Office, Assistant Vice President role at State Street
Who We Are Looking For
This position supports State Streets Alternative Investment Solutions (AIS) business and reports to the AIS PMO team supporting various strategic programs and initiatives across AIS. This position will provide the candidate exposure across all AIS business lines as well as a strong foundation in project management and a potential career path in program strategy and execution. The core responsibility will be assisting with project management activities such as maintaining project plans, migration flight plans, risk logs, action item trackers, etc. to drive results and transformation. Project types may involve client conversions and initiatives, operating model transformations, technology upgrades, offshore transitions, regulatory initiatives, and any other strategic projects where the business may need strong project management.
Who We Are Looking For
This position supports State Streets Alternative Investment Solutions (AIS) business and reports to the AIS PMO team supporting various strategic programs and initiatives across AIS. This position will provide the candidate exposure across all AIS business lines as well as a strong foundation in project management and a potential career path in program strategy and execution. The core responsibility will be assisting with project management activities such as maintaining project plans, migration flight plans, risk logs, action item trackers, etc. to drive results and transformation. Project types may involve client conversions and initiatives, operating model transformations, technology upgrades, offshore transitions, regulatory initiatives, and any other strategic projects where the business may need strong project management.
What You Will Be Responsible For
- Support AIS Project Management Office (PMO) activities through the management of project artifacts, including managing, tracking and reporting on projects and program functions to drive successful execution. This includes preparing management reports, dashboards and presentations.
- Lead the end-to-end planning and management of small to medium projects and/or lead a work stream within larger strategic initiatives.
- Ensure that project requirements and mandates are fully scoped out and documented.
- Assess, identify, and mitigate the risk areas for each project activity and actively manage the risk.
- Interface and collaborate across key internal stakeholders (business, IT and project teams) and external parties, including clients, to deliver results and ensure consistent service delivery, appropriate client solutions and client satisfaction.
- Participate in mobilizing, organizing, and executing projects across the full breadth of AISs geographic markets and business lines.
- Facilitate working group sessions, as needed, to drive initiatives forward, including obtaining consensus and approval from all stakeholders.
- Support and work with the business leads to accomplish the project plan activities, including managing risks and issues as required.
- Support analysis on current and target state operating models, organizational designs, workflow and restructuring functions to determine optimal operating model strategy to drive the execution on target state models.
- Provide quantitative and qualitative analysis to inform strategic and transformation planning and decisions.
The candidate will have strong analytical, project/time management, documentation skills, excellent written and verbal communication skills, and solid working knowledge of financial markets. They will be required to work with a diverse group of individuals in all time zones including Business Sponsors, Executive Leadership, Business Users, IT stakeholders, Project Managers and Subject Matter Experts internal and external to State Street.
Education & Preferred Qualifications
- Minimum 5+ years of business experience, preferably in financial markets, business analysis and project management.
- Bachelors degree in Business, Finance, Accounting or equivalent. Working on a masters degree or CFA is a plus.
- Strong knowledge of project and systems development lifecycles; experience with more than one project type preferred.
- Strong communication skills both verbal and written to communicate across various levels of the organization.
- Ability to work under pressure and deliver on tight schedules.
- Ability to balance multiple projects simultaneously.
- Excellent MS Office Suite (PowerPoint, Excel and Word), SharePoint and Collaborate Community Sites skills.
- Highly motivated self-starter willing and able to learn a great deal of information in a short period of time.
- Ability to work independently or as a team member on projects of varying size and scope, including client-facing initiatives.
- Ability to quickly adapt to constantly changing requirements and business needs.
What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, were making our mark on the financial services industry. For more than two centuries, weve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.
Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. Youll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.
Inclusion, Diversity and Social Responsibility. We truly believe our employees diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.
State Street is an equal opportunity and affirmative action employer.
Discover more at StateStreet.com/careers
Salary Range
$90,000 - $42,500 Annual
The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.
Job Application Disclosure
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Job ID: R-774351 Seniority level
- Seniority level Not Applicable
- Employment type Full-time
- Job function Finance and Sales
- Industries Financial Services, Investment Banking, and Investment Management
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Alternative Investments Project Management Office, Assistant Vice President (Boston)
Posted 4 days ago
Job Viewed
Job Description
Who we are looking for
This position supports State Street’s Alternative Investment Solutions (AIS) business and reports to the AIS PMO team supporting various strategic programs and initiatives across AIS. This position will provide the candidate exposure across all AIS business lines as well as a strong foundation in project management and a potential career path in program strategy and execution. The core responsibility will be assisting with project management activities such as maintaining project plans, migration flight plans, risk logs, action item trackers, etc. to drive results and transformation. Project types may involve client conversions and initiatives, operating model transformations, technology upgrades, offshore transitions, regulatory initiatives, and any other strategic projects where the business may need strong project management.
What you will be responsible for
Support AIS Project Management Office (PMO) activities through the management of project artifacts, including managing, tracking and reporting on projects and program functions to drive successful execution. This includes preparing management reports, dashboards and presentations.
Lead the end-to-end planning and management of small to medium projects and/or lead a work stream within larger strategic initiatives.
Ensure that project requirements and mandates are fully scoped out and documented.
Assess, identify, and mitigate the risk areas for each project activity and actively manage the risk.
Interface and collaborate across key internal stakeholders (business, IT and project teams) and external parties, including clients, to deliver results and ensure consistent service delivery, appropriate client solutions and client satisfaction.
Participate in mobilizing, organizing, and executing projects across the full breadth of AIS’s geographic markets and business lines.
Facilitate working group sessions, as needed, to drive initiatives forward, including obtaining consensus and approval from all stakeholders.
Support and work with the business leads to accomplish the project plan activities, including managing risks and issues as required.
Support analysis on current and target state operating models, organizational designs, workflow and restructuring functions to determine optimal operating model strategy to drive the execution on target state models.
Provide quantitative and qualitative analysis to inform strategic and transformation planning and decisions.
What we value
The candidate will have strong analytical, project/time management, documentation skills, excellent written and verbal communication skills, and solid working knowledge of financial markets. They will be required to work with a diverse group of individuals in all time zones including Business Sponsors, Executive Leadership, Business Users, IT stakeholders, Project Managers and Subject Matter Experts – internal and external to State Street.
Education & Preferred Qualifications
Minimum 5+ years of business experience, preferably in financial markets, business analysis and project management.
Bachelor’s degree in Business, Finance, Accounting or equivalent. Working on a master’s degree or CFA is a plus.
Strong knowledge of project and systems development lifecycles; experience with more than one project type preferred.
Strong communication skills both verbal and written to communicate across various levels of the organization.
Ability to work under pressure and deliver on tight schedules.
Ability to balance multiple projects simultaneously.
Excellent MS Office Suite (PowerPoint, Excel and Word), SharePoint and Collaborate Community Sites skills.
Highly motivated self-starter willing and able to learn a great deal of information in a short period of time.
Ability to work independently or as a team member on projects of varying size and scope, including client-facing initiatives.
Ability to quickly adapt to constantly changing requirements and business needs.
About State Street
What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.
Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You’ll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.
Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.
State Street is an equal opportunity and affirmative action employer.
Discover more at StateStreet.com/careers
Salary Range:
$90,000 - $142,500 AnnualThe range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.
Job Application Disclosure:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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