74 Administrative Roles jobs in Somerville

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

Case Administrator (Legal Services/Administrative Support)

Location: Boston, MA, United States

Date Posted:Oct 7, 2025

The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

If you are unable to complete your application, you may request a disability accommodation and submit your information through an alternative method by contacting the Human Resources Department via email- (email protected) .

Description

Overview

You will work with a dedicated group of professionals and will be responsible for providing administrative support on arbitration and mediation cases in accordance with the rules and procedures of the AAA and applicable law. This is an exciting opportunity for an individual seeking a legal career who prides themselves on professionalism, client service, communications abilities, and problem-solving skills.

This position's starting annual salary range is based upon location, with quarterly incentive opportunities.

• San Antonio, TX | Charlotte, NC | Miami, FL - $48,000 - $1,000

• Atlanta, GA | Buffalo, NY | Dallas, TX | Fresno, CA - 51,000 - 54,000

• Johnston, RI | Houston, TX | Minneapolis, MN - 51,000 - 55,000

• New York, NY | San Francisco, CA - 60,000 - 63,000

• Chicago, IL | Voorhees, NJ | San Diego, CA - 54,000 - 57,500

• Boston, MA | Los Angeles, CA | Piscataway, NJ - 56,000 - 59,000

The American Arbitration Association (AAA) is the leading provider of arbitration and mediation dispute resolution services, and has consistently been named one of the 50 best non-profits to work for by the Non-Profit Times, our employees enjoy rewarding careers in a fast-paced, results-driven environment. We offer a competitive compensation package, including incentives. Eligible employees also participate in a comprehensive benefits program that includes medical, dental, orthodontia, vision coverage, student loan repayment, 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid-time-off benefits.

RESPONSIBILITIES:

• Assists in administering arbitration and mediation cases; communicates regularly with parties, party representatives, and arbitrators and mediators by telephone, email, video conferencing, and letter; performs scheduling and other administrative tasks.

• Understands and applies respective rules and procedures for administering arbitration and mediation cases, including fee and billing policies; interprets and determines their appropriate application to assigned cases.

• Maintains and updates case files, records, and documents in the online case management system (PRISM).

• Ensures confidentiality of case information and case records; adheres to the AAA's information security and data privacy policies, procedures, and practices.

• Assists in coordinating, initiating, and administering conference calls and video conferences.

• Applies correct case fee schedules; accurately calculates and allocates billings/cancellations based on fee schedules and contractual agreements; explains fee calculations and billing processes to customers.

• Prepares and sends electronic and written communications to parties, party attorneys, and arbitrators and mediators.

• Proactively identifies case management issues and informs management; takes appropriate action to resolve them as appropriate.

• Responds to inquiries from clients, client representatives, and panelists in a timely and courteous manner; assists managers with informing and educating clients and client representatives on ADR processes.

• Provides feedback to management regarding interaction with arbitrators and mediators.

• Demonstrates regular, reliable, and predictable job attendance.

• Attends on-site and in-person meetings and training sessions.

EDUCATION AND EXPERIENCE

Associate's degree in business or related discipline; three years of relevant work experience (e.g. customer service, case administration, legal environment); or an equivalent combination of education and work experience.

KNOWLEDGE, SKILLS, & ABILITIES

• Proficiency in reading and interpreting various documents, including legal files, business correspondence, and procedure manuals.

• Demonstrates strong written communication skills for reports and correspondence.

• Communicates effectively verbally, both in person and via telephone, with diverse stakeholders such as customers, attorneys, arbitrators, mediators, and colleagues.

• Intermediate proficiency with Microsoft Outlook, Word and web-based case management systems.

• Intermediate proficiency in Microsoft Excel, including functions such as pivot tables, formulas, and data analysis tools to maintain, interpret and present complex data effectively.

• Experienced in data management, with the ability to organize and maintain large datasets, ensuring accuracy and efficiency in reporting and decision-making processes.

• Ability to maintain composure and professionalism when dealing with challenging situations or difficult individuals.

The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

Davis is a vertically integrated real estate investment, development and management firm that leverages five decades of experience, the strength of its leadership team and employees and a diversified portfolio to deliver maximum value for its investors and tenants. Headquartered in Boston and investing across the United States, Davis prides itself on taking a nimble, collaborative approach to delivering best-in-class results from complex opportunities. With $12.8 billion in gross asset value invested through real estate equity, debt and fixed-income securities, Davis today owns a real estate portfolio of approximately 15.2 million square feet of healthcare and life science, industrial, retail, office and hospitality properties and more than 5,800 residential units across the United States. For further information, visit

The Administrative and Office Assistant will provide a wide range of office support functions to ensure smooth daily operations. This role serves as the first point of contact for visitors and callers, requiring a professional demeanor, neat appearance, and a positive, upbeat attitude.

Specific responsibilities include, but are not limited to, the following:

Reception & Guest Service

•   Greeting guests in a professional, friendly, and hospitable manner. Offer every guest a beverage upon arrival.

•   Directing guests and answering their questions, notifying staff of visitor(s) arrival.

•    Answer, screen and route incoming telephone inquiries with professional telephone etiquette.

•   Manage and update phone message system to include office hours and closings and holiday hours.

•   Accept and sign for packages and distribute mail, including forwarding mail to Property Managers via Optima or Fly Over the City.

Office Operations

•   Open and close office daily. This includes filling water in conference rooms, setting up glasses, filling secondary ice bin in freezer, loading and unloading dishwashers, setting up speakers in “South End” Conference Room and other duties as assigned by Office Manager. 

•   Establish working relationships and serve as Point of Contact with Davis third party vendors (WB Mason, Amazon, Boston Bean)

•   Assist with scheduling meetings/interviews/onboarding by sending calendar invites and adding visitor information to Tishman’s Building Guest List for entrance. 

•   Order building access cards through Tishman. Order replacement cards as needed.

•   Ensure timely and accurate mal distribution to support seamless business operations.

•   Consistently maintain a safe, clean, and pleasant appearance of the reception area, conference rooms, and all common areas in the office.

•   Manage the schedule for multiple conference rooms.

•   Manage the Toner Recycling Program.

•   Create Inventory Systems to manage, budget, and replenish daily Office & Kitchen supplies.

•   Assist with the maintenance of office equipment, including copiers/fax/printers and postage machines.

•   Maintain and replenish office and kitchen items (i.e., soda, coffee, snacks, napkins, etc.) on a regular basis.

Administrative Support

• Assist Executive Assistants in coordinating meetings and catering for investors and guests. Prepare/clean up office and conference rooms for lunches and meetings, as directed.

•   Enter service requests with Tishman Speyer and follow-up on progress through completion of task.

•   Scan invoices to Property Managers upon request.

•   Binding presentation materials. 

•   Assist the Director of People and Culture with event coordination, and other administrative tasks, as assigned.

•   Managing expense reports for Human Resources and Marketing departments.

•   Assist with special projects.

•   Perform other duties, as assigned.

Skills & Qualifications:

•   Possess a high level of energy to be the first point of contact at Davis located at our front desk.

•   Associate degree preferred, but not required.

•   1-2+ years of related work experience required.

•   Excellent verbal and written communication skills.

•   Ability to identify areas of process improvement and the initiative to implement change.

•   Excellent phone etiquette.

•   Detail oriented, strong organizational and multi-tasking skills.

•   Ability to work under pressure in a fast-paced environment.

•   Ability to work with minimum supervision.

•   Problem solving mindset.

•   Technology Skills - Knowledge of MS Office (Word, Teams, Excel, Zoom, Outlook, PowerPoint).

•   Ability to professionally interact with onsite staff and management.

•   Timeliness, dependability and the ability to deal effectively with many and varied visitors’ needs are essential.

•   Highly professional with strong interpersonal skills.

•   Able to work effectively with others and be a team player.

•   Flexible and adaptable in a changing environment.

•   Possess a high level of energy.

•   Dependable and reliable Monday-Friday to open and close our office.

Compensation & Benefits:

Compensation will include a competitive base salary and bonus, and an attractive benefits package.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age (40 or older), marital status, sexual orientation, gender identity/expression, citizenship, real or perceived disability or handicap, genetic predisposition, veteran status, and/or any other protected category in accordance with applicable federal, state or local laws.

Davis is a vertically integrated real estate investment, development and management firm that leverages five decades of experience, the strength of its leadership team and employees and a diversified portfolio to deliver maximum value for its investors and tenants. Headquartered in Boston and investing across the United States, Davis prides itself on taking a nimble, collaborative approach to delivering best-in-class results from complex opportunities. With $12.8 billion in gross asset value invested through real estate equity, debt and fixed-income securities, Davis today owns a real estate portfolio of approximately 15.2 million square feet of healthcare and life science, industrial, retail, office and hospitality properties and more than 5,800 residential units across the United States. For further information, visit

The Administrative and Office Assistant will provide a wide range of office support functions to ensure smooth daily operations. This role serves as the first point of contact for visitors and callers, requiring a professional demeanor, neat appearance, and a positive, upbeat attitude.

Specific responsibilities include, but are not limited to, the following:

Reception & Guest Service

Greeting guests in a professional, friendly, and hospitable manner. Offer every guest a beverage upon arrival.

Directing guests and answering their questions, notifying staff of visitor(s) arrival.

Answer, screen and route incoming telephone inquiries with professional telephone etiquette.

Manage and update phone message system to include office hours and closings and holiday hours.

Accept and sign for packages and distribute mail, including forwarding mail to Property Managers via Optima or Fly Over the City.

Office Operations

Open and close office daily.This includes filling water in conference rooms, setting up glasses, filling secondary ice bin in freezer, loading and unloading dishwashers, setting up speakers in South End Conference Room and other duties as assigned by Office Manager.

Establish working relationships and serve as Point of Contact with Davis third party vendors (WB Mason, Amazon, Boston Bean)

Assist with scheduling meetings/interviews/onboarding by sending calendar invites and adding visitor information to Tishmans Building Guest List for entrance.

Order building access cards through Tishman. Order replacement cards as needed.

Ensure timely and accurate mal distribution to support seamless business operations.

Consistently maintain a safe, clean, and pleasant appearance of the reception area, conference rooms, and all common areas in the office.

Manage the schedule for multiple conference rooms.

Manage the Toner Recycling Program.

Create Inventory Systems to manage, budget, and replenish daily Office & Kitchen supplies.

Assist with the maintenance of office equipment, including copiers/fax/printers and postage machines.

Maintain and replenish office and kitchen items (i.e., soda, coffee, snacks, napkins, etc.) on a regular basis.

Administrative Support

Assist Executive Assistants in coordinating meetings and catering for investors and guests.Prepare/clean up office and conference rooms for lunches and meetings, as directed.

Enter service requests with Tishman Speyer and follow-up on progress through completion of task.

Scan invoices to Property Managers upon request.

Binding presentation materials.

Assist the Director of People and Culture with event coordination, and other administrative tasks, as assigned.

Managing expense reports for Human Resources and Marketing departments.

Assist with special projects.

Perform other duties, as assigned.

Skills & Qualifications:

Possess a high level of energy to be the first point of contact at Davis located at our front desk.

Associate degree preferred, but not required.

1-2+ years of related work experience required.

Excellent verbal and written communication skills.

Ability to identify areas of process improvement and the initiative to implement change.

Excellent phone etiquette.

Detail oriented, strong organizational and multi-tasking skills.

Ability to work under pressure in a fast-paced environment.

Ability to work with minimum supervision.

Problem solving mindset.

Technology Skills - Knowledge of MS Office (Word, Teams,Excel, Zoom, Outlook, PowerPoint).

Ability to professionally interact with onsite staff and management.

Timeliness, dependability and the ability to deal effectively with many and varied visitors needs are essential.

Highly professional with strong interpersonal skills.

Able to work effectively with others and be a team player.

Flexible and adaptable in a changing environment.

Possess a high level of energy.

Dependable and reliable Monday-Friday to open and close our office.

Compensation & Benefits:

Compensation will include a competitive base salary and bonus, and an attractive benefits package.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age (40 or older), marital status, sexual orientation, gender identity/expression, citizenship, real or perceived disability or handicap, genetic predisposition, veteran status, and/or any other protected category in accordance with applicable federal, state or local laws.

A Venture Capital Firm in Brookline is seeking an energetic and enthusiastic Office Assistant to join their team. The ideal candidate is a friendly, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking an administrative role with ample opportunity to grow and develop your skills, we encourage you to apply!

Responsibilities

• Act as initial point of contact for all visitors.
• Manage all reception tasks, including phone and door, shipping and receiving.
• Ensure all common areas, including reception desk, are in order and maintained.
• Assist other departments with ongoing projects as assigned.
• Manage conference room scheduling, calendar scheduling, interview scheduling.
• Maintain relationships with all local vendors, including food supplies, office supplies, hotels, etc.
• Assist and coordinate onboarding of new hires.
• Support planning and coordination of social events and company‐wide outings with catering.
• Administer security and parking access requests.

Requirements

• Bachelor’s Degree.
• High attention to detail.
• Ability to manage/multitask a large task list and prioritize effectively and efficiently.
• Excellent verbal and written communication skills.
• Open‐minded and willing to do a diversity of work.
• Proficiency in Microsoft Office Product Suite.
• Strong problem solving skills.
• Willingness to help with projects across departments as needed.
• Ability to effectively listen, learn quickly and be flexible.
• Ability to handle confidential information with discretion.

Compensation

• $60k-75k

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Title: Office Services Assistant - Wage - VDHX1207 State Role Title: Admin and Office Spec II Hiring Range: $15.00 to $16.84 Pay Band: 2 Agency: Virginia Department of Health Location: Roanoke-Salem Agency Website: Recruitment Type: General Public - G Job Duties Consider joining the Virginia Department of Health as we foster healthy and resilient communities. This is your opportunity to serve the public in the Business Unit at the Roanoke City/Alleghany Health District. We are seeking a highly motivated Office Services Specialist - Wage in our Administrative Clerical Unit located at 105 E. Calhoun St., Salem, VA 24153 Please note: Wage employees are limited to working no more than 29 hours per week on average over the course of 12 months. Wage employees do not have access to state benefits. Job Duties: Utilizing established policies and procedures, provides program and office support to a work unit including general office and administrative support. Characteristic duties may include: routine office and administrative responsibilities, scheduling meetings, data entry, routine transactions, preparing correspondence, maintaining records, ordering supplies, and answering questions regarding program services offered. The incumbent typically serves as the first point of contact for a program or work unit and directs inquiries to the appropriate office, division, or resource, and explains established procedures and practices. May be responsible for maintaining timesheets and entering time/leave taken into timekeeping/payroll system for assigned program area. The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 35 local health districts. Who We Are: The Roanoke City and Alleghany Health Districts (RCAHD) are two health districts in the Commonwealth of Virginia under the Virginia Department of Health and employ approximately 140 staff. RCAHD encompasses the cities of Covington, Roanoke, and Salem and the counties of Alleghany, Botetourt, Craig, and Roanoke. What We Do: RCAHD, which provides services from nine office locations, serves a combined population of over 278,400 people throughout both rural and urban environments and works to promote and encourage healthy behavior, protect the public against environmental hazards, prevent epidemics and the spread of disease, respond to disasters, assist communities in recovery and assure the quality and accessibility of health services for all members of the communities. The Virginia Department of Health offers 13 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave. VDH requires all Health-Care Personnel (HCP) to provide documentation of immunization or evidence of immunity to the following: hepatitis B, measles, mumps, rubella, and varicella; a one-time dose of tetanus, diphtheria, and pertussis (Tdap) vaccine regardless of the interval since the last dose of tetanus-diphtheria (Td) vaccine was administered (Td or Tdap boosters shall be received every 10 years); and the current year's seasonal influenza vaccination. Minimum Qualifications

• Knowledge of office and administrative principles and practices
• Working knowledge of word processing and spreadsheet software applications
• Ability to interpret and follow established procedures and guidelines
• Ability to communicate effectively with internal and external customers, verbally and in writing
• Considerable skill in the operation of standard office equipment

We are seeking a highly organized and proactive Administrative Assistant to join our dynamic marketing team . In this essential role you will ensure projects and daily activities run smoothly and efficiently. Reporting to the Director of Marketing Operations and Communications, you will handle a wide range of administrative and logistical tasks that are critical to our team's success. If you are a master of multitasking with a keen eye for detail and a can-do attitude, we want to hear from you.

As the Administrative Assistant for the marketing team , you will be responsible for a variety of key functions:

• Financial Administration : Process and meticulously track all marketing invoices for timely payment, maintaining accurate records.
• Logistics Coordination: Manage sponsorship logistics for events and partnerships, ensuring all requirements are met. Oversee fulfillment center logistics, including managing inventory and coordinating orders.
• Event Support: Take charge of ordering and tracking all necessary materials for marketing events, from banners and signage to promotional items, ensuring everything arrives on time and to specification.
• Team Onboarding: Facilitate a smooth and welcoming onboarding process for new hires within the marketing department, ensuring they have the necessary tools, access, and introductions to get started effectively.
• Meeting & Schedule Management: Organize and coordinate team meetings, including scheduling, booking rooms, and arranging any necessary technology or catering.
• Project Support: Provide administrative support across multiple, simultaneous marketing projects, helping to keep deliverables on track and team members aligned.

This is a fantastic opportunity for an administrative professional to become an integral part of a creative and results-driven marketing team. You will have the chance to contribute to exciting projects and grow your skills in a supportive environment.

We are looking for a candidate who possesses the following skills and qualifications:

• Exceptional Organizational Skills: You have a proven ability to manage multiple priorities, projects, and deadlines in a fast-paced environment without sacrificing quality.
• Strong Communication: You are an excellent communicator, both written and verbal, with the ability to interact professionally and effectively with internal team members, external partners, and vendors.
• Reliable Follow-Up: You are diligent and persistent in following up on action items, ensuring tasks are completed and nothing falls through the cracks.
• Excel Proficiency: You are comfortable and skilled in using Microsoft Excel for tracking, reporting, and data management.
• Proactive Mindset: You are a self-starter who can anticipate needs, identify potential challenges, and take initiative to find solutions.
• Team Player: You have a positive and collaborative attitude, ready to support the team wherever needed.

Education: Bachelor’s degree in marketing, business administration, or a related field in required

Additional Requirements: Expertise in MS Office including MS Outlook, Teams, Word, and Excel required.

Benefits & Perks:

401K with Company Match, Profit Sharing, Health Insurance, Employee Assistance Program, Life Insurance, Paid Time Off, Tuition Reimbursement, 30% Employee Discount, Employee Referral Bonuses.

UniFirst is an international leader in garment & Uniform services industry. We currently employ over 14,000 team partners who serve 300,000 business customer locations throughout the U.S., Canada, and Europe.

We were included in the top 10 of Selling Power magazine’s “Best Companies to Sell For” list and recognized on Forbes magazine’s “Platinum 400 – Best Big Companies” list. As an 80-year old company focused on annual growth, there’s never been a better time to join our team. 

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws

We are seeking a highly organized and proactive Administrative Assistant to join our dynamic marketing team . In this essential role you will ensure projects and daily activities run smoothly and efficiently. Reporting to the Director of Marketing Operations and Communications, you will handle a wide range of administrative and logistical tasks that are critical to our team's success. If you are a master of multitasking with a keen eye for detail and a can-do attitude, we want to hear from you.

As the Administrative Assistant for the marketing team , you will be responsible for a variety of key functions:

• Financial Administration : Process and meticulously track all marketing invoices for timely payment, maintaining accurate records.
• Logistics Coordination: Manage sponsorship logistics for events and partnerships, ensuring all requirements are met. Oversee fulfillment center logistics, including managing inventory and coordinating orders.
• Event Support: Take charge of ordering and tracking all necessary materials for marketing events, from banners and signage to promotional items, ensuring everything arrives on time and to specification.
• Team Onboarding: Facilitate a smooth and welcoming onboarding process for new hires within the marketing department, ensuring they have the necessary tools, access, and introductions to get started effectively.
• Meeting & Schedule Management: Organize and coordinate team meetings, including scheduling, booking rooms, and arranging any necessary technology or catering.
• Project Support: Provide administrative support across multiple, simultaneous marketing projects, helping to keep deliverables on track and team members aligned.

This is a fantastic opportunity for an administrative professional to become an integral part of a creative and results-driven marketing team. You will have the chance to contribute to exciting projects and grow your skills in a supportive environment.

We are looking for a candidate who possesses the following skills and qualifications:

• Exceptional Organizational Skills: You have a proven ability to manage multiple priorities, projects, and deadlines in a fast-paced environment without sacrificing quality.
• Strong Communication: You are an excellent communicator, both written and verbal, with the ability to interact professionally and effectively with internal team members, external partners, and vendors.
• Reliable Follow-Up: You are diligent and persistent in following up on action items, ensuring tasks are completed and nothing falls through the cracks.
• Excel Proficiency: You are comfortable and skilled in using Microsoft Excel for tracking, reporting, and data management.
• Proactive Mindset: You are a self-starter who can anticipate needs, identify potential challenges, and take initiative to find solutions.
• Team Player: You have a positive and collaborative attitude, ready to support the team wherever needed.

Education: Bachelor’s degree in marketing, business administration, or a related field in required

Additional Requirements: Expertise in MS Office including MS Outlook, Teams, Word, and Excel required.

Benefits & Perks:

401K with Company Match, Profit Sharing, Health Insurance, Employee Assistance Program, Life Insurance, Paid Time Off, Tuition Reimbursement, 30% Employee Discount, Employee Referral Bonuses.

UniFirst is an international leader in garment & Uniform services industry. We currently employ over 14,000 team partners who serve 300,000 business customer locations throughout the U.S., Canada, and Europe.

We were included in the top 10 of Selling Power magazine’s “Best Companies to Sell For” list and recognized on Forbes magazine’s “Platinum 400 – Best Big Companies” list. As an 80-year old company focused on annual growth, there’s never been a better time to join our team. 

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws