16,612 Administrative Services Manager jobs in the United States

We are looking for a highly motivated and experienced Operations Manager to oversee and optimize administrative services for our organization. This is a fully remote position, offering the flexibility to work from home. You will be responsible for managing the day-to-day operations of our administrative functions, ensuring efficiency, cost-effectiveness, and adherence to company policies. The ideal candidate will have a strong background in operations management, excellent leadership skills, and a keen eye for process improvement. You will lead a team of administrative professionals, providing guidance and support to ensure high levels of performance and service delivery. Key responsibilities include developing and implementing operational policies and procedures to streamline workflows and enhance productivity. You will manage budgets for administrative departments, track expenses, and identify opportunities for cost savings. Overseeing vendor relationships, including contract negotiation and performance monitoring, is crucial. Ensuring the efficient management of office supplies, equipment, and facilities (where applicable for remote support) is required. You will play a key role in onboarding new administrative staff, providing training, and conducting performance evaluations. Maintaining compliance with all relevant regulations and ensuring data security and confidentiality are paramount. Analyzing operational data to identify areas for improvement and implementing solutions to enhance service quality and efficiency is essential. The successful candidate will possess exceptional organizational skills, strong problem-solving abilities, and the capacity to manage multiple projects simultaneously in a remote setting. Excellent communication and interpersonal skills are vital for collaborating with various departments and stakeholders. Qualifications: Bachelor's degree in Business Administration, Management, or a related field. Minimum of 5 years of experience in operations management or a related field, with a strong focus on administrative services. Proven experience in managing teams and leading operational improvements. Excellent understanding of business operations, budgeting, and financial management. Strong analytical and problem-solving skills. Proficient in using various office management software and tools. Excellent written and verbal communication skills. Ability to work independently and effectively manage time in a remote environment. Experience with process improvement methodologies (e.g., Lean, Six Sigma) is a plus. This role is based out of Oklahoma City, Oklahoma, US , and is fully remote.

Our client is seeking a highly organized and proactive Operations Manager to oversee administrative services and ensure the smooth functioning of their busy office in Colorado Springs, Colorado, US . This critical role involves managing a wide range of operational activities, including office management, facilities coordination, vendor relations, budget oversight, and staff support. The successful candidate will be responsible for implementing and refining operational processes, ensuring efficiency, and maintaining a high standard of service delivery. Key duties include supervising administrative staff, managing office supplies and equipment, coordinating office moves or renovations, and ensuring compliance with company policies and safety regulations. You will also play a key role in streamlining workflows, implementing new technologies to enhance productivity, and managing key vendor relationships to secure favorable terms and services. A Bachelor's degree in Business Administration, Management, or a related field is preferred. Proven experience (5+ years) in operations management, office administration, or a similar managerial role is essential. Exceptional organizational skills, meticulous attention to detail, and strong problem-solving abilities are required. The ideal candidate possesses excellent leadership and interpersonal skills, with the ability to motivate and guide a team. Proficiency in Microsoft Office Suite and experience with project management tools are necessary. Strong financial acumen and experience in budget management are also required. This position offers a competitive salary and benefits package, along with the opportunity to make a significant impact on the operational efficiency of our organization. Join a dedicated team committed to excellence and a supportive work environment.

Our client is searching for a highly organized and proactive Operations Manager to oversee administrative services for their growing organization in Phoenix, Arizona, US . This role is vital for ensuring the smooth and efficient day-to-day functioning of the office, managing resources, and implementing operational improvements. The ideal candidate will possess strong leadership capabilities, exceptional organizational skills, and a keen eye for detail.

Key responsibilities include:

• Managing daily office operations, including facilities management, vendor relations, and supply chain.
• Developing and implementing administrative policies and procedures to enhance efficiency and compliance.
• Overseeing the management of office budgets, ensuring cost-effectiveness and resource allocation.
• Supervising and training administrative support staff, fostering a collaborative and productive work environment.
• Coordinating office moves, renovations, and space planning initiatives.
• Ensuring the effective management of office equipment, technology, and communication systems.
• Developing and implementing protocols for safety, security, and emergency preparedness.
• Managing executive calendars, travel arrangements, and meeting logistics.
• Streamlining administrative processes through the adoption of new technologies and best practices.
• Acting as a key liaison between departments, ensuring seamless inter-departmental communication and support.

The successful candidate will have a Bachelor's degree in Business Administration, Management, or a related field, with at least 5 years of experience in operations management or a similar administrative leadership role. Proven experience in managing budgets, supervising staff, and implementing operational improvements is required. Excellent communication, problem-solving, and project management skills are essential. Proficiency in office management software and a proactive approach to problem-solving are highly valued. This hybrid role requires a balance of on-site presence for essential operational oversight and remote flexibility.

Our client is seeking a proactive and organized Operations Manager to oversee administrative functions in Phoenix, Arizona, US . This vital role involves managing the efficiency and effectiveness of various operational processes, ensuring a smooth workflow across departments. The ideal candidate will possess strong leadership abilities, a keen eye for detail, and a commitment to optimizing administrative support services.

Responsibilities:

• Manage day-to-day administrative operations, including office management, facilities coordination, and vendor relations.
• Develop, implement, and refine operational policies and procedures to enhance efficiency and productivity.
• Oversee budget management for administrative departments, ensuring cost-effectiveness.
• Lead and mentor the administrative support team, providing guidance, training, and performance management.
• Coordinate with various departments to ensure seamless support for their operational needs.
• Implement and manage systems for record-keeping, information management, and document control.
• Ensure compliance with relevant health, safety, and regulatory standards.
• Manage procurement processes, including sourcing suppliers, negotiating contracts, and maintaining inventory.
• Oversee the planning and execution of company events and meetings.
• Identify opportunities for process improvement and implement solutions to streamline operations.
• Serve as a point of contact for escalated operational issues and resolve them promptly.
• Develop and track key performance indicators (KPIs) for administrative operations.
• Manage IT support coordination and ensure effective functioning of office technology.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in operations management or a similar administrative leadership role.
• Proven experience in managing budgets and controlling costs.
• Strong understanding of office administration, facilities management, and vendor relations.
• Excellent leadership, team management, and interpersonal skills.
• Proficiency in MS Office Suite and experience with operational management software.
• Exceptional organizational and time management abilities.
• Strong problem-solving and decision-making skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent communication skills, both written and verbal.
• Experience in process improvement methodologies is a plus.
• Knowledge of HR principles and practices is advantageous.

This is a fantastic opportunity to take ownership of critical operational functions and contribute to the success of a growing organization. The position offers a competitive salary, comprehensive benefits, and professional development opportunities.

Our client is a forward-thinking organization that is entirely remote-first and is looking for a highly organized and proactive Operations Manager to oversee its administrative functions. This critical role requires a strategic thinker who can streamline processes, manage resources efficiently, and ensure the smooth day-to-day operations of a distributed workforce. The ideal candidate will have a proven track record in operational management, preferably within a remote setting, and a strong understanding of administrative best practices.

As the Remote Operations Manager, you will be responsible for a wide array of duties, including but not limited to: managing administrative staff, optimizing workflows, overseeing vendor relationships, implementing and improving operational policies, managing budgets, and ensuring compliance with relevant regulations. You will play a key role in fostering a positive and productive remote work culture, identifying opportunities for operational improvement, and leveraging technology to enhance efficiency. This position demands exceptional leadership, problem-solving skills, and the ability to manage multiple priorities simultaneously. You will work closely with various departments to ensure seamless integration of administrative services and support organizational goals. A Bachelor's degree in Business Administration, Management, or a related field is required. A minimum of 5 years of progressive experience in operations or administrative management is essential. Exceptional written and verbal communication skills are a must, as is a deep understanding of project management principles and experience with collaboration and productivity tools. If you are a results-oriented leader passionate about optimizing operations in a virtual environment, this is the role for you.

Responsibilities:

• Develop, implement, and refine operational policies and procedures.
• Manage and mentor a team of administrative support staff.
• Oversee budget planning and management for administrative services.
• Identify and implement process improvements to enhance efficiency and reduce costs.
• Manage relationships with external vendors and service providers.
• Ensure compliance with all relevant legal and regulatory requirements.
• Facilitate effective communication and collaboration across remote teams.
• Oversee the procurement and management of office supplies and equipment.
• Contribute to strategic planning and decision-making for the organization.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in operations or administrative management.
• Proven ability to manage remote teams and operations.
• Strong understanding of project management methodologies.
• Excellent leadership, communication, and interpersonal skills.
• Proficiency in relevant software and collaboration tools (e.g., G Suite, Microsoft Office Suite, project management software).

Our client, a highly respected institution in Boston, Massachusetts, US , is seeking an experienced and results-oriented Senior Operations Manager to oversee their diverse administrative services department. This crucial role involves managing the day-to-day operations of essential support functions, ensuring efficiency, cost-effectiveness, and high levels of service delivery. The ideal candidate will possess strong leadership, organizational, and problem-solving skills, with a proven ability to manage teams, optimize processes, and implement strategic improvements. You will be responsible for a wide range of administrative functions, contributing significantly to the smooth and effective operation of the organization.

Responsibilities:

• Oversee the operations of multiple administrative departments, including facilities management, IT support, human resources support, procurement, and office management.
• Develop and implement operational policies and procedures to enhance efficiency and compliance.
• Manage departmental budgets, ensuring responsible allocation of resources and cost control.
• Supervise, train, and mentor a team of administrative staff, fostering a collaborative and productive work environment.
• Ensure the effective provision of support services to all organizational stakeholders.
• Manage vendor relationships and negotiate contracts for services and supplies.
• Oversee facilities maintenance, space planning, and office renovations.
• Implement and manage office technology solutions and IT support services.
• Develop and execute strategies for process improvement and operational excellence.
• Ensure compliance with all relevant regulations and safety standards.
• Prepare regular reports on operational performance, key metrics, and budget status.
• Coordinate with other departments to ensure seamless interdepartmental workflows.
• Lead special projects aimed at improving administrative services and operational effectiveness.
• Maintain a high standard of professionalism and service quality across all administrative functions.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field. Master's degree is a plus.
• Minimum of 7 years of progressive experience in operations management, with a focus on administrative services.
• Proven experience in managing multiple departments and diverse teams.
• Strong understanding of facilities management, IT support, HR principles, and procurement processes.
• Excellent leadership, communication, and interpersonal skills.
• Demonstrated ability to develop and implement operational strategies and process improvements.
• Strong financial acumen, including budget management and cost control experience.
• Proficiency in project management and standard office productivity software.
• Ability to analyze data, identify trends, and make informed decisions.
• Excellent problem-solving and critical-thinking abilities.
• Experience in a complex organizational setting is highly desirable.

This on-site position offers a competitive salary, comprehensive benefits, and the opportunity to play a key role in the operational success of a prestigious organization in Boston, Massachusetts, US . If you are a seasoned operations leader looking to make a significant impact, we encourage you to apply.

Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology?
At Leica Biosystems, one of Danaher's ( 15+ operating companies, our work saves lives-and we're all united by a shared commitment to innovate for tangible impact.
You'll thrive in a culture of belonging where you and your unique viewpoint matter. And by harnessing Danaher's system of continuous improvement, you help turn ideas into impact - innovating at the speed of life.
At Leica Biosystems, we're not just shaping the future of cancer diagnostics - we're transforming lives. Our mission of "Advancing Cancer Diagnostics, Improving Lives" is the driving force behind everything we do. As a global leader with the most comprehensive portfolio spanning from biopsy to diagnosis, we empower clinicians with innovative, reliable solutions so they can give patients timely, accurate answers when they need them most. When you join Leica Biosystems, you're not just taking a job; you're becoming part of a passionate team that knows every moment matters when it comes to cancer. You'll help develop diagnostic solutions that turn anxiety into answers, and aid the acceleration of next-generation, life-changing therapies. Surrounded by a diverse and collaborative global community, you'll be inspired each day to stretch, grow, and make an impact.
Learn about the Danaher Business System ( which makes everything possible.
The Manager, Administrative Services is responsible for providing support and advice to 2-4 Vice Presidents on projects, processes, and various business-related activities.
This position reports to the Vice President, Global Sales Enablement & Operations and will be ONSITE at our facility in Deer Park, IL.
In this role, you will have the opportunity to:
+ Manage heavy calendar: coordinating all aspects of the Executives' schedules, including a high volume of complex domestic and international travel arrangements; understanding the Executives' needs and working to meet them.
+ Supervise facilities coordinator and administrative Office Coordinator/Receptionist. Works with EHS team on office safety
+ Plan and coordinate management meetings including preparation of agendas, email distribution lists, PowerPoints, minutes, communication with presenters, and follow-up on actions.
+ Act as the point of contact between the executive and internal or external colleagues
+ Plan and organize team events, meetings, and employee team-building activities both internally and offsite.
The essential requirements of the job include:
+ High school diploma
+ 3+ years supporting high-level executives, leadership teams
+ Demonstrated proficiency in using the latest versions of Microsoft Word, Excel, PowerPoint.
+ Attention to detail & professional discretion
Travel Requirements:
+ This position requires up to 15% flying and/or driving travel, which may include overnight stays.
It would be a plus if you also possess previous experience in:
+ College degree
+ Prior supervisor experience
+ Experience with project management
Leica Biosystems, a Danaher operating company, offers a broad array of comprehensive, competitive benefit programs that add value to our lives. Whether it's a health care program or paid time off, our programs contribute to life beyond the job. Check out our benefits at Danaher Benefits Info ( .
The annual salary range for this role is $68,000.00-$84,000.00. This is the range that we in good faith believe is the range of possible compensation for this role at the time of this posting. This range may be modified in the future.
This job is also eligible for bonus/incentive pay.
We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.
#LI-AP1
#LI-Onsite
Join our winning team today. Together, we'll accelerate the real-life impact of tomorrow's science and technology. We partner with customers across the globe to help them solve their most complex challenges, architecting solutions that bring the power of science to life.
For more information, visit .
Danaher Corporation and all Danaher Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law.
The U.S. EEO posters are available here ( .
We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact: or .

Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.
**Summary:**
The Manager / Senior Manager of Facilities will provide leadership for one or more functions within the Facilities department, with scope determined by experience and role level. The Facility Manager will oversee multiple sites within the Los Angeles area, while the Senior Facility Manager will be responsible for a broader portfolio across Southern California. In this role, the Manager / Senior Manager will drive the successful implementation of strategic initiatives focused on cost optimization, standardization of practices across manufacturing and corporate sites, and support for manufacturing throughput. This individual will also lead the planning and execution of improvement projects, manage cross-functional teams, and ensure timely achievement of project goals. As a key member of the team, the Manager / Senior Manager of Facilities will contribute to the development and execution of the department's strategic plan, ensuring alignment with the overall business strategy.
**Primary responsibilities for role:**
Depending on the specific job assignment, areas of responsibility will include duties in one or more of the following areas:
Maintenance Technical Office:
+ Develop and implement a consistent and standardized approach to maintenance practices across all sites, ensuring that maintenance activities are conducted efficiently, safely, and effectively.
+ Conduct a comprehensive review of current maintenance practices at each plant and identify opportunities for improvement and standardization.
+ Develop and implement a standard approach to maintenance practices across all manufacturing and corporate sites, ensuring consistency and adherence to best practices.
+ Analyze data related to maintenance practices across all sites, identify trends, make recommendations, and implement improvements.
+ Develop and implement performance metrics and reporting systems to monitor the effectiveness of maintenance practices across all sites and identify opportunities for improvement
+ Develop a comprehensive 5-year plan for each site on expected capital requirements based on quantitative data and potential business risk.
+ Develop and maintain standard operating procedures for the CMMS, ensuring compliance with best practices and regulatory requirements.
+ Develop and execute testing plans and mitigation approaches to ensure that the CMMS system is fully functional and meets the needs of the organization.
Facilities:
+ Implement a consistent and standardized approach to maintenance practices across all sites, ensuring that maintenance activities are conducted efficiently, safely, and effectively.
+ Continuously improve the fit/finish/feel across all sites, hyper-focused on applying a consistent standard of care.
+ Develop and implement an infrastructure survey process to detect hidden failures and protect site operations from operational or regulatory compliance concerns.
+ Identify and mitigate contract-related risks to avoid potential cost increases and compliance.
+ Identify, evaluate, and implement technological improvements to reduce cost or improve efficiency.
+ Support MTO in developing comprehensive 5-year site capital plans.
+ Drive success in the Space Management process through the application of policy and excellent customer care.
+ Monitors and ensures a high standard of quality of janitorial and gardening services.
+ Plan and execute facility maintenance shutdowns with minimal disruption to operations, ensuring safety, compliance, and timely completion.
Utilities:
+ Implement a consistent and standardized approach to maintenance practices across all sites, ensuring that maintenance activities are conducted efficiently, safely, and effectively.
+ Support MTO in developing comprehensive 5-year site capital plans.
+ Identify, evaluate, and implement technological improvements to reduce cost or improve efficiency.
+ Collaborate with MTO to improve maintenance practices and drive skill growth in the organization.
+ Implement and maintain a system for tracking Utility supply and expected future demand in order to forecast infrastructure development.
Contract Services:
+ Develop and implement a consistent and standardized approach to general services across all sites, ensuring activities are conducted efficiently, safely, and effectively.
+ Develop and implement a consistent and standardized approach for key financial processes related to budgeting, forecast, and resource allocation.
+ Collaborate on policy, manage the Visual Directory, and develop metrics to drive success in the Space Management process.
+ Provide strategic direction and tactical support for key contracts including but not limited to fleet, cafeteria, pest control, and janitorial.
+ Standardize storeroom key metrics and create a culture of continuous improvement, focused on aligning customer expectations with quality, quantity, and cost.
+ Manage vendor performance to ensure contract deliverables are executed on schedule and meet defined service standards.
+ Collaborate with our vendors and Grifols teams to manage budget oversight, purchase orders, invoice tracking, accruals, and other financial operations .
+ Support cross-functional coordination in the preparation and lifecycle management of Master Services Agreements and Statements of Work.
+ Serve as the point of contact for coordination, ensuring adherence to procurement, legal, and local regulatory requirements.
This job description is intended to present the general content and requirements for the performance of this job. The description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Managers and supervisors may assign other duties as needed.
**Specific Leveling**
**Manager - Facilities**
**Senior Manager - Facilities**
**Job Code**
**M10**
**E1**
**Additional Responsibilities**
- Oversee day-to-day facilities operations across multiple sites in the Los Angeles area, ensuring consistency, compliance, and operational excellence.
- Continuously update knowledge, skills, and expertise through professional development opportunities such as training, workshops, and conferences.
- Continuously update knowledge, skills, and expertise through professional development opportunities such as training, workshops, and conferences.
- Communicate clearly and effectively with colleagues and stakeholders.
- Work collaboratively with colleagues and team members to achieve common goals and objectives.
- Manage time effectively and prioritize tasks to meet deadlines and deliver high-quality work.
- Identify and solve problems effectively, using analytical skills and creative thinking.
- Adapt to changing circumstances and work effectively in different environments.
- Take ownership of all work and be accountable for all actions, decisions, and outcomes.
- Perform all responsibilities as defined at previous job level.
- Oversee facilities operations across multiple sites throughout Southern California, ensuring strategic alignment, operational consistency, and regulatory compliance.
- Execute tasks of significantly greater complexity which require higher levels of skill, knowledge, and expertise.
- Manages initiatives that come with a greater level responsibility.
- Executes projects that have a significant impact on Grifols's strategy, goals, and objectives.
- Recruit and hire skilled personnel, as well as provide ongoing training and development to ensure success in their roles.
- Set clear expectations for employee performance and provide regular feedback and coaching to help employees improve their performance.
- Identify and manage any risks that could impact achievement of departmental goals.
**Knowledge, Skills, and Abilities**
- Extensive knowledge of regulatory requirements and compliance standards.
- Excellent communication and leadership skills with the ability to collaborate with various departments and functional areas.
- Ability to lead cultural change across an organization; experienced in leveraging multiple approaches to helping people adopt and implement sustained change.
- Ability to lead continuous improvement activities and programs, leveraging processes, tools and best practices.
- Strong interpersonal skills with the ability to foster a cooperative work environment within communities of widely divergent technical and educational levels.
- Strong project management skills with the ability to lead and coordinate multiple projects simultaneously.
- Strong analytical and problem-solving skills, with a focus on cost savings and waste reduction.
- Strong knowledge of maintenance practices and equipment reliability.
- Extensive knowledge of regulatory requirements and compliance standards.
- Excellent communication and leadership skills with the ability to collaborate with various departments and functional areas.
- Ability to lead cultural change across an organization; experienced in leveraging multiple approaches to helping people adopt and implement sustained change.
- Ability to lead continuous improvement activities and programs, leveraging processes, tools and best practices.
- Strong interpersonal skills with the ability to foster a cooperative work environment within communities of widely divergent technical and educational levels.
- Strong project management skills with the ability to lead and coordinate multiple projects simultaneously.
- Strong analytical and problem-solving skills, with a focus on cost savings and waste reduction.
- Strong knowledge of maintenance practices and equipment reliability.
**Education**
Bachelor's degree in Engineering, Business or closely related technical discipline.
Bachelor's degree in Engineering, Business or closely related technical discipline.
**Experience**
A minimum of 8 years of related experience, preferably in a GMP manufacturing environment.
A minimum of 12 years of related experience, preferably in a GMP manufacturing environment.
**Equivalency**
Directly related experience or a combination of directly related education and experience and/or competencies may be considered in place of the stated requirements.
Directly related experience or a combination of directly related education and experience and/or competencies may be considered in place of the stated requirements.
The estimated starting pay scale for the Manager, Maintenance role based in Los Angeles, CA, is as follows for the 2 levels.
Manager, Maintenance: $122,000 - $40,00
Sr. Manager, Maintenance: 135,000 - 160,000
Additionally, the position is eligible to participate in up to 8% of the company bonus pool. We offer a wide variety of benefits including, but not limited to: Medical, Dental, Vision, PTO, up to 5% 401(K) match and tuition reimbursement. Final compensation packages will ultimately depend on education, experience, skillset, knowledge, where the role is performed, internal equity and market data. We are committed to offering our employees opportunities for professional growth and career progression. Grifols is a global healthcare organization with employees in 30 countries focused on patient health and providing impactful results. Since our humble beginnings in 1909, Grifols has been a family company that prides itself on its family-like culture. Our company has more than tripled over the last 10 years, and you can grow with us!
Third Party Agency and Recruiter Notice:
Agencies that present a candidate to Grifols must have an active, nonexpired, Grifols Agency Master Services Agreement with the Grifols Talent Acquisition Department. Additionally, agencies may only submit candidates to positions that they have been engaged to work on by a Grifols Recruiter. All resumes must be sent to a Grifols Recruiter under these terms or they will be considered a Grifols candidate.
**Grifols provides equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability. We will consider for employment all qualified applicants in a manner consistent with the requirements of all applicable laws, including but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.**
California Personnel Privacy Policy and Notice at Collection
**Location: NORTH AMERICA : USA : CA-Los Angeles:USVALLEY - Valley Bl Mfg Plant - LA, CA**
Learn more about Grifols ( ID:**
**Type:** Regular Full-Time
**Job Category:** HUMAN RESOURCES

General Atomics (GA), and its affiliated companies, is one of the world's leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies.
General Atomics Electromagnetic Systems (GA-EMS) designs and manufactures first-of-a-kind electromagnetic and electric power generation systems. GA-EMS' expanding portfolio of specialized products and integrated system solutions support critical fleet, space systems and satellites, missile defense, power and energy, and process and monitoring applications for defense, industrial, and commercial customers worldwide.
We are seeking a hands-on Facilities Operations Manager (FOM) to join our EMS team in Acton, MA. In this role, you will take ownership of day-to-day facility operations across a diverse portfolio, including office spaces and highly technical testing and production areas. The ideal candidate is proactive, responsive, and thrives on tackling challenges head-on. You will be deeply immersed in the business to develop strategies that mitigate disruptions and drive success.
**DUTIES & RESPONSIBILITIES:**
+ Ensure all facilities operate safely, efficiently, and in alignment with business needs.
+ Serve as the primary point of contact between facility operations, project teams, and support departments.
+ Identify facility-related issues before they escalate and collaborate with leadership to deliver practical, cost-effective solutions.
+ Plan and coordinate day-to-day operations, budgets, and schedules.
+ Manage both routine and complex operations, including building infrastructure, specialized equipment, systems, and components.
+ Communicate across departments to balance operational needs with quality standards, timelines, and compliance requirements.
+ Optimize processes and services to maximize resource efficiency.
+ Review costs, productivity, and service methods to maintain operational effectiveness.
+ Establish and manage service contracts, ensuring vendors meet performance expectations.
+ Oversee space planning by analyzing usage and identifying opportunities for improvement.
+ Collaborate with Procurement, Environmental Health & Safety (EH&S), and other departments to align support services with operational needs.
+ Coordinate with landlords and tenants on shared building matters.
+ Maintain strict confidentiality of sensitive information.
+ Ensure compliance with all applicable laws, regulations, and obligations wherever and whenever business is conducted on behalf of the company.
+ Ensure all work is performed safely and in accordance with established procedures and practices.
+ Travel to Multiple Locations: Regularly travel between various company locations using a personal vehicle.
+ Mileage Tracking **:** Accurately track and submit mileage for reimbursement in accordance with company policy.
We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.50972
**Job Qualifications:**
+ Typically requires a Bachelors or Masters in business administration, finance, or a related field, along with eleven or more years of progressive project administration experience with at least five of the years in an engineering or scientific environment. May substitute equivalent experience in lieu of education.
+ Strong leadership, communication, presentation, and interpersonal skills are required, along with the ability to interpret and explain highly complex information.
+ The candidate must be customer-focused, capable of working both independently and collaboratively in a team environment.
+ Detailed and extensive expertise in project planning, scheduling, and monitoring is essential, as well as the ability to report on these activities effectively.
+ Direct experience with construction/tenant improvements and equipment/facility integration is required.
+ Extensive experience with Microsoft Project is required.
+ Proficiency in SAP®, CMMS, Procore, Bluebeam, CAD, and Revit is highly desirable.
+ Established relationships with Authorities Having Jurisdiction (AHJ) in and around Acton, MA, as well as experience with local planning and permitting processes, is preferred.
+ The candidate must be willing to work extended hours and travel as required.
**Salary:** $100,290 - $183,098 **Travel Percentage Required** 0 - 25 **Relocation Assistance Provided** Provided **US Citizenship Required?** Yes **Clearance Required?** Desired **Clearance Level** Management **Workstyle** Onsite
General Atomics is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity/Affirmative Action Employer and will consider all qualified applicants for employment without regard to race, color, religion, religious creed, ancestry, gender, pregnancy, sex, sexual orientation, transitioning status, gender identity, gender expression, national origin, age, genetic information, military and veteran status, marital status, medical condition, mental disability, physical disability, or any other basis protected by local, state, or federal law. EEO is the law. We also prohibit compensation discrimination under all applicable laws. To learn more visit Notices.pdf. U.S. Citizenship is required for certain positions.