3,730 Office Manager jobs in the United States

• Manage executive calendars and schedule appointments.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, and presentations.
• Serve as the primary point of contact for internal and external communications.
• Manage office supplies, equipment, and vendor relationships.
• Oversee general office operations, ensuring efficiency and organization.
• Greet visitors and handle incoming calls and inquiries.
• Assist with event planning and meeting logistics.
• Maintain filing systems and ensure data accuracy.
• Provide administrative support to various departments as needed.

• Manage daily office operations, including reception, mail handling, supply management, and facility maintenance.
• Provide comprehensive administrative support to executives, including calendar management, travel arrangements, and expense reporting.
• Coordinate and schedule internal and external meetings, prepare agendas, take minutes, and follow up on action items.
• Manage incoming and outgoing communications, including emails, phone calls, and correspondence.
• Develop and maintain organized filing systems, both physical and digital.
• Prepare reports, presentations, and other documents as needed.
• Greet visitors and clients in a professional and welcoming manner.
• Assist with event planning and coordination for company functions or client meetings.
• Manage vendor relationships and ensure timely payment of invoices.
• Implement and improve office procedures and policies to enhance efficiency.
• Handle confidential information with discretion and professionalism.
• Support onboarding processes for new employees.
• Ensure the office environment is neat, organized, and welcoming at all times.

• Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
• Excellent organizational, time management, and multitasking abilities.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional written and verbal communication skills.
• High level of professionalism, discretion, and a customer-service oriented attitude.
• Ability to work independently with minimal supervision and proactively identify needs.
• Experience with calendar management and travel coordination.
• Familiarity with office equipment and basic IT troubleshooting is a plus.
• Associate's or Bachelor's degree in Business Administration or a related field is preferred.

• Oversee daily office operations, including reception, mail handling, and general administrative support.
• Manage office supplies inventory, ordering, and distribution.
• Coordinate with vendors for maintenance, repairs, and office services.
• Develop and implement office policies and procedures to enhance efficiency.
• Provide comprehensive administrative support to senior executives, including calendar management, scheduling meetings, and preparing correspondence.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Prepare and edit documents, reports, and presentations.
• Manage expense reports and reimbursements for executives.
• Handle confidential information with discretion.
• Assist with event planning and coordination for company meetings and activities.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 4 years of experience in office management and/or executive assistance.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with scheduling and calendar management tools.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• Discretion and a high level of professionalism.
• Proactive attitude and problem-solving abilities.

• Oversee all aspects of office management, including facilities maintenance, vendor relations, and supply inventory.
• Manage and maintain executive calendars, schedule meetings, and coordinate conference calls across multiple time zones.
• Arrange complex domestic and international travel, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Screen and prioritize incoming communications, ensuring timely responses and proper routing.
• Assist with the preparation of board meeting materials, financial reports, and other executive documentation.
• Organize and execute company events, meetings, and workshops.
• Manage expense reporting and invoice processing for the executive team.
• Act as a liaison between executives and employees, fostering a positive and productive work environment.
• Implement and maintain efficient office procedures and systems.
• Handle confidential information with the utmost discretion and professionalism.

• Associate's or Bachelor's degree preferred, or equivalent relevant experience.
• Minimum of 5 years of experience in office management and/or executive assistant roles.
• Proven experience supporting C-level executives.
• Exceptional organizational and time management skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with scheduling and travel booking platforms.
• High level of discretion and professionalism in handling confidential information.
• Proactive problem-solver with a strong sense of initiative.
• Ability to work independently and as part of a team.

We are seeking a highly organized and proactive Remote Office Manager to oversee administrative operations, coordinate virtual workflows, and support team productivity across departments. The ideal candidate will be self-motivated, tech-savvy, and experienced in managing business functions in a fully remote environment.

• Manage and optimize daily remote office operations, tools, and workflows
• Oversee calendar scheduling, virtual meeting logistics, and team-wide communications
• Serve as the main point of contact for internal staff regarding office-related queries
• Assist with onboarding/offboarding processes and maintaining digital employee records
• Coordinate with IT, HR, and Finance departments to support organizational needs
• Track inventory of software licenses, equipment, and office budgets
• Organize virtual events, team-building activities, and internal communications
• Ensure compliance with remote work policies, procedures, and data security standards
• Monitor general email inboxes and route inquiries appropriately
• Assist executive leadership with administrative tasks and special projects

• Proven experience as an Office Manager, Administrative Manager, or similar role
• Excellent written and verbal communication skills
• Strong organizational, time management, and problem-solving abilities
• Proficient in tools like Google Workspace, Slack, Zoom, Asana, Notion, and Microsoft 365
• Ability to work independently and support a distributed team across time zones
• Familiarity with HR, IT, or basic accounting processes is a plus
• High level of discretion and professionalism

We’re looking for a highly driven office manager to lead our administrative staff. You’ll be in charge of overseeing office operations, streamlining systems, Scheduling, Invoicing, and ensuring our administrative support is accurately following office policies. The ideal candidate is an organized and efficient leader who loves motivating and encouraging others to do their best work. If this sounds like you, apply today!

$25 hourly

• Optimize office policies and procedures to meet internal needs while upholding our business standards
• Communicate with third-party vendors, contractors, service providers and customers as a representative of our organization
• Streamline office systems including organizing filing systems, ordering office supplies, maintaining office equipment, scheduling team member meetings, and optimizing the organizational budget
• Perform additional human resources and office administration duties as needed
• Manage office’s secretarial duties including leading day-to-day operations and overseeing administrative assistants

• Must have graduated high school, received a G.E.D. or equivalent
• Basic computer skills including experience with Microsoft Office
• Must possess exemplary problem-solving, communication, and time management skills
• 2 years of management experience or similar work experience required

Family-owned company, so when you join our team you become family. We service the entire state of Colorado.

Compensation details: 25-25 Yearly Salary

PI22c85a04eadd-34600-37115298

• Partner with brokers & management to identify and tour potential office spaces
• Coordinate internal requirements gathering for space, layout, and amenities
• Lead lease negotiations in collaboration with CEO and COO
  
  

• Oversee office design, space planning, and construction timelines
• Source and manage vendors (architects, designers, contractors, movers, IT support, furniture, etc.) Drive budget tracking and project management for the build-out
• Ensure the office is equipped with essential infrastructure and ready for occupancy
  
  

• Support Executive team with scheduling, travel, meetings, communications, reporting, & small projects
  
  

• Serve as the go-to person for all in-office logistics, supplies, and facilities management
• Manage relationships with office service providers (cleaning, security, food/beverage, maintenance)
• Maintain a welcoming and productive office environment
• Plan and support in-office events
• Manage office budget and track operational expenses
• Coordinate with HR and IT to onboard new employees with workspaces, badges, and office access
• Other projects as assigned
  
  

• Proven experience in office management, facilities, workplace operations, or related project management
• Demonstrated success in managing office build-outs or office moves
• Excellent organizational, negotiation, and vendor management skills
• Comfortable wearing many hats in a fast-paced startup environment
• Strong written and verbal communication skills
• Tenacity, grit, diplomacy: a strong desire to be excellent in your role
• Self-starter with a high level of ownership and initiative
• Based in the San Francisco Bay Area (ideally San Francisco) with the ability to work on-site full-time
• Up to 5% domestic travel (2-3 trips per year)
  
  

• Oversee general condition of office and common area upkeep standards are met, according to established policies & procedures. (i.e., cleanliness, organization).
• Must be able to manage and supervise reception staff by providing guidance, training, and delegation of all responsibilities of office.
• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image; provides reception coverage, as needed.
• Analyze office expenditures and make cost-saving efforts & ordering of major purchase items: furniture, equipment, etc. in coordination with Corporate Operations.
• Oversee renewal of equipment contracts managed in-house, as directed.
• Assist HR and Corporate Operations with new hire process: seat assignments for new hires, issue key fobs & keys, etc.
• Reconcile incoming invoices/proposals/quotes: supplies, misc. repairs, etc.
• Maintains office services by organizing office operations and procedures.
• Monitors and maintains office supplies inventory, ensuring common areas are sufficiently stocked.
• Liaison for building maintenance and management to maintain facilities operations.
• Travel to conduct regional site visits to ensure corporate facilities operations are running smoothly and manage maintenance programs.
• Assist with space planning & act as co-point of contact renovations, office buildouts and other capital project management, etc. for regional office locations; as directed by Corporate Operations.
• Works with Corporate Operations in arranging company events for US offices, the company travel program, and other related tasks. Responsible for key processes, controls, reporting and analytics.
• Manages office floor plan software and oversees employee seating and internal office/workstation moves are executed in an orderly manner, in coordination with other internal department stakeholders.
• Participates as needed in special department projects or as assigned by Corporate Operations.
• Coordinate office social events & creates a positive, collaborative, teamwork environment based on the company culture and values.

• Bachelor's degree or equivalent experience.
• Minimum four (4) years of previous experience in office management, operations, or related position.
• Experience Informing and advising various levels of management and stakeholders.
• Excellent phone and interpersonal skills; professional appearance and demeanor.
• Resourceful, well organized, highly dependable, efficient and detail oriented.
• Strong oral and written communication skills.
• Ability to manage staff, be a team player, tactful and diplomatic.
• Proficient in Microsoft Office Suite and familiarity with Zoom, Teams, and other project management software preferred.
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• High energy level, comfortable performing multifaceted projects in conjunction with day-to-day duties