5,285 Office Manager jobs in the United States

Overview:

We are seeking a motivated, coachable rising star to join our team as an Executive Assistant / Office Manager. This on-site role combines high-level administrative support with hands-on office management and payroll coordination. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment supporting both internal staff and external contractors.

Key Responsibilities:

Administrative & Executive Support

• Provide direct support to leadership, including calendar management, meeting coordination, and communications.
• Handle sensitive documents and contracts with discretion and accuracy.
• Maintain and update CRM systems with relevant contact and project data.

Office Management

• Oversee day-to-day office operations, including supplies, vendor coordination, and workspace organization.
• Serve as the point of contact for internal teams and external partners.

Payroll & Timesheet Coordination

• Manage timesheets for 80–90 staff and contractors across multiple projects.
• Maintain a master Excel sheet and submit accurate data to the payroll/factor company.
• Liaise with payroll providers to ensure timely and correct payments.

REQUIRED SKILLS:

• 3+ years of experience providing executive support to C-Suite individuals.
• Experience reviewing and processing contracts such as MSAs, employment agreements etc.
• Experience handling payroll and timesheets for employees/contractors.
• Comfortable with general office management responsibilities.
• Proficiency in Excel.
• Ability to work on-site 5 days a week

PLUSSES:

• Experience in the Bio Tech/Pharma industry.
• Exposure to professional services and consulting.

Confidential Opportunity — Office & Executive Support

Location: Westside Los Angeles (Century City area)

Job Type: Full-Time | In-Person

A creative, fast-paced studio environment is seeking a highly organized, tech-savvy professional to oversee daily office operations and provide executive-level administrative support. This position plays a key role in ensuring internal systems run smoothly while actively integrating innovative tools to improve team efficiency.

The ideal candidate has a strong background in office management and executive assistance , with a keen interest in emerging technologies and a proactive, resourceful approach to problem-solving. Discretion, professionalism, and strong interpersonal skills are essential.

Responsibilities include:

• Overseeing general office operations and maintaining a well-functioning, welcoming workspace
• Providing executive-level support, including calendar management and travel coordination
• Supporting internal communications, scheduling, and documentation
• Coordinating team meetings, events, and culture-building initiatives
• Researching and implementing tools (including AI-driven solutions) to streamline workflows
• Assisting with administrative tasks related to HR, recruiting, and budgeting

What We’re Looking For:

• 4+ years of relevant experience in a similar role
• Strong communication, time management, and organizational skills
• Confident with modern productivity tools and open to learning emerging tech platforms
• A calm, capable presence in a fast-moving and highly creative environment

Executive Assistant & Office Coordinator

Hybrid- Onsite Tuesdays & Thursdays

Chicago, IL 60606

$38-40/hr

The mission of the Office Experience Coordinator is to curate an office environment and experience where our dragons can thrive. They manage the office, including greeting visitors, ensuring cleanliness and safety, and coordinating in-office events. They must be collaborative, have a customer service mindset, and can prioritize multiple tasks and projects.

Responsibilities:

• Manage office operations and establish yourself as the go-to person for all things office-related
• Establish a schedule and process to maintain office safety and cleanliness, meal vendor coordination, and food, supply, and equipment management.
• Order and restock snacks/office supplies
• Coordinate with utility vendors
• Occasional printing and organizing of office
• Become an essential asset to the Experience team by coordinating in-office and remote events, happy hours, team lunches, etc. for our employees, supporting our Company Value “Enjoy the Ride”.
• Work in collaboration with the Executive Operations and Recruiting team to create a great candidate and visitor experience.

As an Executive Assistant, this person will be a strategic partner—managing complex calendars, international travel, and high-level communications across time zones and departments.

Your support helps align executive priorities, maintain operational flow, and drive key initiatives forward. You’ll coordinate multi-day offsites, board-facing calls, and project timelines involving VP-level and external stakeholders. You’ll also manage expense reports, streamline team communications, and handle sensitive information with speed and discretion.

In this role, you’re trusted to: Own global scheduling and travel logistics. Anticipate executive needs and resolve issues proactively. Support planning and follow-through on high-impact deliverables. Ensure seamless coordination across internal and external teams.

Qualifications:

• Must be on-site at the office Tuesdays & Thursdays
• Strong experience supporting Executives and managing complex calendars, international travel, and high level communications
• Experience managing a rapidly growing office with evolving needs along with experience scheduling.
• A background of budgeting and submitting expenses.
• Experience with Google Calendar and Slack is a plus.
• A deep passion for the happiness, success, and productivity of those around you, and in creating an environment where each team member can thrive.
• Creativity in the pursuit to help others and improve the employee experience
• An energetic and friendly customer centric approach and style through hands-on support for our Chicago team
• Demonstrable history of quickly and effortlessly prioritizing a wide scope of projects/tasks

OFFICE MANAGER / EXECUTIVE ASSISTANT

Commercial Building Products

Walnut Creek, California

Overview

Hiring company is a leading commercial building products distributor headquartered in Walnut Creek, California, that has been in operation over 65 years and ~150 employees in the Bay Area. They are a team of dedicated professionals who put their clients’ interests first and take pride in quality build projects. They offer excellent compensation and benefits, strong team collaboration, and a casual atmosphere.

We are looking for an exceptional executive assistant/office manager for their executive operations team. Your primary responsibility will be to provide high-level administrative support to senior leadership including the company’s President. The office manager responsibilities include event planning and managing the day-to-day office administrative operations.

Responsibilities

• Opens up the office each morning and ensures the office is clean, presentable for the next days work before leaving. – Exact times can be coordinated with Anderson team members based on mtg scheduled and needs of the office.
• Organizes and maintains the aesthetic of the office – Reminds employees to clean up, keep tidy and to always remain professional with their decor.
• Manages the Kitchen (Cleanliness, stocking, maintenance, etc.) – Support from shop as needed. Not expected to perform manual labor.
• Document visitors coming to the Office – Visitor sign in list
• Coordinate company Lunch & Learns. Coordinate date, invitee’s, meal and support material needed to ensure a professional seamless execution.
• Learn who are vendors are and what products they provide to Anderson
• Learn and maintain relationships with key Sales Representatives
• Maintain stock room/ printer area – Ensure items are ordered before we run out
• Plans and executes company events such as Holiday Parties, Golf Tournaments, Shop BBQ’s, etc.
• Assist with the preparation of reports, expense statements, and confidential documents
• Coordinate special projects and events, ensuring timely completion and attention to detail
• Support executives in both professional and occasional personal matters when confidentiality is essential
• Package, ship and receive deliveries from fellow Anderson employees and Manufacturers.
• Open to supporting and learning key Roles within our accounting office
• Managing day-to-day needs of the office. Communicate service needs with Shop warehouse team.
• Assisting the Accounting department and senior leadership with various tasks, including payroll, insurance, credit cards statements, & filing.
• Handling various administrative office tasks.

Requirements

• Proven experience as an executive assistant or in a similar administrative role
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High degree of professionalism, discretion, and confidentiality
• Proficiency with office technology, scheduling tools, and Microsoft Office Suite
• Ability to adapt in a dynamic environment and prioritize multiple tasks efficiently

• Oversee all aspects of office administration, including facilities management, supplies inventory, and vendor relations.
• Manage and coordinate complex calendars for executives, including scheduling meetings, appointments, and calls across multiple time zones.
• Arrange and manage domestic and international travel logistics, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Screen and prioritize incoming communications, acting as a gatekeeper for executives.
• Organize and execute internal and external meetings, including logistics, agendas, and minute-taking.
• Handle confidential information with the utmost discretion and professionalism.
• Serve as a primary point of contact for internal staff and external visitors.
• Assist with onboarding new employees, including workspace setup and administrative procedures.
• Proactively identify opportunities to improve office efficiency and executive support processes.

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field is preferred.
• Minimum of 5 years of experience in office management and/or executive assistant roles, preferably supporting multiple senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Teams).
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• Excellent interpersonal skills and a professional demeanor.
• High level of discretion and ability to handle sensitive information.
• Experience with budget management and invoice processing.
• Proactive problem-solver with a resourceful and efficient approach.
• Ability to work independently with minimal supervision.