Administrative Assistant

55145 Saint Paul, Minnesota Robert Half

Posted today

Job Viewed

Tap Again To Close

Job Description

Description
We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only.
Description
+ Provides administrative support to individuals and departments across the organization.
+ Manages diaries, appointments and maintain calendars for supervisory staff.
+ Handles correspondence, mails and documents, ensuring they reach intended recipients.
+ Arranges travel, accommodations, and manage expense reports.
+ Schedules and coordinate meetings, conferences, and special events.
+ Prepares and maintains various reports, logs, and data.
+ Serves as the point of contact for a team or a department.
+ Coordinates communications and disseminates information within the organization.
+ Maintains a filing system for important and confidential company documents.
+ Contributes to team effort by accomplishing related tasks as needed.
Requirements
Requirements
+ High school diploma or its equivalent; further qualifications as an Administrative Assistant or Secretary is an advantage.
+ Proven work experience in an administrative or related role.
+ Familiarity with office procedures and basic accounting principles.
+ Proficient in Microsoft Office Suite and general computer software.
+ Excellent organizational and time-management skills.
+ Strong written and verbal communication skills.
+ Problem-solving abilities with a talent for managing in a fast-paced environment.
+ Good understanding of business operations and procedures.
+ Excellent interpersonal skills.
+ Capable of multitasking and meeting deadlines.
+ Understanding of office management procedures and departmental and legal policies.
+ Ability to handle sensitive and confidential information with discretion.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now

Administrative Assistant

55405 Saint Paul, Minnesota Robert Half

Posted today

Job Viewed

Tap Again To Close

Job Description

Description
+ Perform general administrative tasks, including managing calendars, scheduling meetings, and organizing appointments.
+ Prepare, proofread, and edit documents, presentations, and reports with high attention to detail.
+ Handle incoming calls, emails, and correspondence, responding promptly and professionally to inquiries.
+ Maintain and update office records, filing systems, and databases to ensure accuracy and accessibility.
+ Coordinate travel arrangements, accommodations, and itineraries for team members as needed.
+ Assist in the preparation and organization of company events, meetings, and presentations.
+ Monitor and manage office supplies inventory and handle procurement of necessary items.
+ Serve as the primary contact for visitors and clients, ensuring a positive and professional experience.
+ Support team members with expense reporting and reconciliation tasks.
+ Work collaboratively across departments to provide administrative support as needed.
Requirements
+ Proven experience as an administrative assistant, office coordinator, or similar role.
+ Exceptional organizational skills and the ability to multitask in a fast-paced environment.
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software (e.g., CRM tools).
+ Strong written and verbal communication skills.
+ High attention to detail and problem-solving abilities.
+ Ability to maintain confidentiality and handle sensitive information.
+ Professional demeanor and excellent interpersonal skills.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now

Administrative Assistant

55121 Eagan, Minnesota Robert Half

Posted today

Job Viewed

Tap Again To Close

Job Description

Description We are looking for a skilled Administrative Assistant/Executive Assistant II to join our team in Eagan, Minnesota. In this long-term contract role, you will provide essential administrative support by managing communication, organizing information, and assisting with various office tasks. This position requires a proactive individual with excellent organizational and interpersonal skills to ensure seamless operations.
Responsibilities:
- Conduct research and compile data to support decision-making processes.
- Manage incoming and outgoing correspondence, including emails, memos, and faxes.
- Prepare financial statements, invoices, and other documentation with accuracy and attention to detail.
- Organize and maintain records, ensuring confidentiality and accessibility.
- Coordinate schedules and appointments for executives, including calendar management.
- Utilize Microsoft Office tools such as Word, Excel, and PowerPoint to create and edit documents.
- Provide support for meetings, including preparing agendas and distributing materials.
- Perform clerical tasks such as photocopying, scanning documents, and distributing faxes.
- Assist with basic bookkeeping tasks, including invoice preparation and tracking.
- Handle customer service inquiries and ensure a thorough and friendly communication experience. Requirements - High school diploma or equivalent education is required.
- A minimum of 2-4 years of experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
- Strong verbal and written communication skills.
- Ability to multitask effectively and prioritize tasks independently.
- Knowledge of records management and maintaining confidentiality.
- Familiarity with basic bookkeeping and invoice preparation.
- Exceptional interpersonal skills and customer service abilities. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now

Administrative Assistant

55405 Saint Paul, Minnesota Robert Half

Posted today

Job Viewed

Tap Again To Close

Job Description

Description We are looking for an Administrative Assistant to join our team in Minneapolis, Minnesota. This long-term contract position offers the opportunity to play a key role in managing client relationships and ensuring smooth operations. The ideal candidate will bring exceptional organizational skills and a proactive approach to client communication.
Responsibilities:
- Serve as the primary manager for company software, ensuring seamless integration with bookkeeping systems.
- Support business development efforts by coordinating client communications and managing proposal workflows.
- Oversee the client onboarding process, including account setup and team introductions.
- Collaborate with internal teams to ensure client needs are met in line with service agreements.
- Regularly assess and address client requirements, both remotely and in person, to maintain satisfaction.
- Respond promptly to client inquiries and resolve issues, particularly during high-demand periods.
- Lead the development of customized solutions to address client challenges, coordinating input from various team members.
- Build and nurture strong relationships with key personnel within assigned client accounts.
- Manage account renewals and meet strategic objectives, ensuring alignment with company goals.
- Maintain organized records and oversee the accuracy of client data within company systems. Requirements - At least 2 years of experience in an administrative or client-facing role.
- Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
- Strong skills in answering inbound calls, email correspondence, and data entry.
- Ability to manage schedules and appointments effectively.
- Excellent customer service skills with a focus on clear and precise communication.
- Familiarity with handling both inbound and outbound calls.
- Adept at multitasking and maintaining attention to detail in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now

Administrative Assistant

55345 Minneapolis, Minnesota Brookfield Properties

Posted today

Job Viewed

Tap Again To Close

Job Description

Location
Ridgedale Center - 12401 Wayzata Blvd, 2nd Floor
Business
At Brookfield Properties, we believe retail should be anything but typical. It's why we're integrating shopping, dining, entertainment, and more to reimagine retail experiences everywhere. Because for us, retail isn't just about managing properties or redeveloping malls. It's about creating inspiring spaces that draw consumers in. It's about helping our tenants build their brand in a big way. It's about contributing to our communities. And, more than anything, it's about bringing people together.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
The Administrative Assistant provides general administrative support to the mall management team. The Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants.
Responsibilities
+ Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies
+ Serves as initial point of contact for customer, vendor, merchant and tenant inquiries, requests and complaints while exhibiting a high level of customer service
+ Performs high-level administrative work, such as creating spreadsheet tracker reports, organizing, scheduling, coordinating, compiling and analyzing confidential business information
+ Schedules meetings/conference calls and appointments, coordinates food and handouts for meetings, as needed
+ Assists in implementing property activities and events
+ Prepares, maintains, and distributes mass written communication to retailers as directed
+ Supports and collaborates with the Mall Management team and may also provide administrative support to other departments including but not limited to Accounting, Specialty Leasing, and Marketing
+ Establishes and maintains effective business relationships
+ May direct or coordinate services such as repair & maintenance with in-house facility technicians, or third-party vendors
+ May manage and collect current Certificates of Insurance for Tenants and/or third-party vendors
+ May operate as mall management office support person for localized computer software/hardware
+ Other duties as assigned
Qualifications
+ High School Diploma or GED required
+ 2 years of experience in an administrative support role
+ Proficiency in Microsoft Office including Outlook
+ Highly organized and project oriented
+ Excellent business writing and verbal communication skills
+ Quick learner, self-starter and helps others achieve results
Core Competencies: Nimble Learning, Collaborates, Drives Results, Customer Focus
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to do the following:
+ The employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.
+ The employee frequently is required to stand, walk, and reach with hands and arms.
+ The employee is occasionally required to stoop, kneel, crouch, or crawl.
+ The employee may frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.
+ Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
+ The noise level in this work environment is usually moderate.
Benefit Information
+ Competitive compensation
+ Medical, Dental and Vision beginning day 1
+ 401(k) Company matching
+ 401(k) Vests on Day 1
+ Career development programs
+ Charitable donation matching
+ Generous paid time off (i.e., vacation, personal holidays, paid sick time)
+ Paid Volunteer Hours
+ Paid Parental Leave
+ Family planning assistance including IVF, surrogacy, and adoption options
+ Wellness and mental health resources
+ Pet insurance offering
+ Childcare Assistance
+ Commuter benefits
+ A culture on our values of Act with Integrity, Build Mutual Trust, Take Initiative and Win Together.
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPR
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 400 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.
View Now

Administrative Assistant

55405 Saint Paul, Minnesota ENTRUST Solutions Group

Posted today

Job Viewed

Tap Again To Close

Job Description

**Description**
Join our dynamic Electrical Distribution team! If you're passionate about providing exceptional administrative support and thrive in a fast-paced setting, we would love to hear from you! The Administrative Assistant will perform day-to-day administrative support activities and handle multiple incoming issues and concerns as they arise and work directly with our client.
**_In this hybrid role, you'll enjoy the flexibility of remote work combined with on-site support in the Minneapolis/St. Paul greater metro area._**
As an **Administrative Assistant** , you'll be at the heart of our operations. Your day-to-day tasks will include researching, prioritizing, and following up on various issues and concerns, some of which may be sensitive or confidential. You'll determine the appropriate course of action, referral, and response. You'll also help onboard new hires, coordinate appointments, meetings, and conference calls, and arrange meeting rooms and equipment for training sessions. Prioritizing tasks and ensuring deadlines are met will be crucial, as will collaborating with other departments to facilitate smooth interdepartmental communication. Additionally, you'll liaise with building maintenance companies and personnel and perform any other duties as assigned.
**Required Qualifications:**
+ High school diploma required.
+ 2-5 years prior experience with working knowledge of administrative support activities
+ Knowledge of software tools to include, but not limited to Outlook, Word, Excel, PowerPoint, Teams, SharePoint, Adobe
+ Knowledge of office protocols and procedures
+ Must have effective communication both written and verbal to convey information.
**Who We Are:**
ENTRUST Solutions Group, an ENR Top 100 company, is a community of people, 3,000+ strong, who are committed to our clients and each other. We provide comprehensive and dependable engineering, consulting, and automation services to gas and electric utilities, telecommunication service providers, pipeline operators, and industrial companies.
**In return for top talent, ENTRUST Solutions Group offers:**
+ Generous paid time off and benefits
+ 401(k) retirement program with a company match
+ Career development programs
+ Tuition reimbursement
+ Flexible work schedule
**To learn more about ENTRUST Benefits and Culture, please visit our company LinkedIn page and follow us at:**
Benefits & Salary: This position pays between $18 -$24 hourly and is a Non-exempt position.
+ Benefits offered include company sponsored medical, dental, vision, and 401(k) plan with company match. Also offered are tuition reimbursement, voluntary life, disability, critical illness, accident and hospitalization plans. HSA or FSA medical accounts and FSA dependent care and transportation/parking accounts are also available. These benefits are subject to employee contribution amounts generally set annually.
+ Full time employees are eligible to earn PTO hours.
+ May be eligible for discretionary bonus as determined by the company.
**_ENTRUST Solutions Group is proud to be an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran._**
**_Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. ENTRUST Solutions Group does not accept unsolicited headhunter or agency resumes and will not pay fees to any third-party agency or company that does not have a signed agreement with ENTRUST Solutions Group._**
**_#LI-LD1_**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
View Now

Legal Administrative Assistant

55400 Minneapolis, Minnesota LHH Recruitment Solutions

Posted 3 days ago

Job Viewed

Tap Again To Close

Job Description

LHH Recruitment Solutions is partnering with a confidential client to find a skilled Legal Administrative Assistant with a strong background in litigation support. This is an exciting opportunity for a legal professional who thrives in a fast-paced environment and is passionate about supporting high-stakes legal work.

We are seeking candidates with at least 3 years of experience, particularly those who have supported trial preparation and have exposure to product liability, mass torts, or class action litigation.
Key Responsibilities:

  • Provide comprehensive administrative support to attorneys and legal teams
  • Assist with trial preparation, including organizing exhibits, coordinating logistics, and managing deadlines
  • Draft, proofread, and format legal documents such as pleadings, discovery responses, and correspondence
  • Maintain and organize case files, both physical and electronic
  • Coordinate with court personnel, clients, and vendors as needed
  • Manage attorney calendars, schedule meetings, and track court deadlines
  • Support document production and e-filing in state and federal courts
  • Handle confidential information with discretion and professionalism
Qualifications:
  • Minimum of 3 years of experience as a legal administrative assistant or legal secretary
  • Proven experience supporting trial preparation
  • Preferred background in product liability, mass torts, and/or class actions
  • Strong knowledge of legal terminology, court procedures, and litigation processes
  • Proficiency in Microsoft Office Suite and legal document management systems
  • Excellent organizational skills and attention to detail
  • Ability to manage multiple priorities and meet tight deadlines
  • Strong written and verbal communication skills
Benefits:

Depending on the specific client, location, and role, the benefits may include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401k plan. Additionally, you may be eligible for paid leave including Paid Sick Leave or other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Pay Details: $80,000.00 to $95,000.00 per year

Search managed by: R. Caleb Doyle

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance
View Now
Be The First To Know

About the latest Administrative services Jobs in Cottage Grove !

Legal Administrative Assistant

55400 Minneapolis, Minnesota Mn Adult &Teen Challenge

Posted 4 days ago

Job Viewed

Tap Again To Close

Job Description

Work where you matter!

Mn Adult & Teen Challenge is a leader in the recovery community, offering a broad spectrum of treatments services and recovery programs for men, women, and teens across Minnesota. As a part of our team, you'll find a workplace with strong values, invested managers, and supportive co-workers as well as numerous awards, including Newsweek's "Best Addiction Treatment Center" and six time recipient of the Star Tribune's "Top Work Places."

*This position is part-time, 20 hours/week - some flexibility on days/hours*

Job Summary
The Legal Administrative Assistant is responsible for providing legal assistance and guidance to clients in the long-term program while supporting the volunteer attorneys with the monthly legal clinic.

Essential Job Responsibilities:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The essential functions include the following:
• Provide clients with relevant court paperwork to deal with their specific legal issue, answer questions and assist with service.
• Obtain input from the volunteer lawyers in certain cases regarding case management and strategy.
• Assist clients with obtaining necessary supporting documentation for their legal issues.
• Research client criminal history for those interested in expungement.
• Research driving records for clients with issues regarding driving privileges.
• Assist clients in obtaining credit reports for bankruptcy considerations.
• Assist clients in obtaining related court documents for child support modifications, custody, and parenting time modifications.
• Research client eviction history for those interested in eviction expungement.
• Create and maintain resources such as binders of court documents, handbooks, contact lists, pamphlets, and other resources.

Required Skills & Experience (Minimum Qualifications):
• Associate's degree required; equivalent relevant work experience will be considered in lieu of a degree.
• Previous experience with family and/or criminal justice law.
• Strong knowledge of legal terminology, court procedures, and relevant regulations.
• High level of professionalism with a demonstrated ability to maintain strict client confidentiality.
• Proficiency in administrative and legal writing, including drafting documents.
• Solid legal research skills, with the ability to interpret legal issues and explain them to non-legal audiences; familiarity with the Minnesota Courts website is a plus.
• Excellent time management and ability to prioritize tasks effectively in a fast-paced environment.
• Outstanding communication and client service skills, with a client-centered approach.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Comfort and compassion in working with individuals facing life-controlling challenges, such as mental health issues and addiction.
• Commitment to MnTC's culture of honor and core values, including compassion, respect, integrity, servanthood, and trust.
• At least one year of freedom from problematic substances.

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds at a time

Target Compensation (Negotiable based on Qualifications):

$25.00-28.00/hour

We seek to recruit, develop and retain the most talented people from a diverse candidate pool in order to successfully meet our mission of helping every Minnesotan find help and healing from addiction.

Mn Adult & Teen Challenge is an Equal Opportunity Employer and does not discriminate based on any category protected by federal, state or applicable laws.

Reasonable accommodation is provided upon request.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

View Now

Legal Administrative Assistant

55400 Minneapolis, Minnesota Grant-Shannon Inc

Posted 9 days ago

Job Viewed

Tap Again To Close

Job Description

Job Description

Job Description

Excellent opportunity with a growing firm to bring your Legal Administrative Assistant experience to work in the Business Litigation Department - someone with strong attention to detail who can prioritize the workload for busy attorneys. The ability to work in a fast-paced environment as part of a close-knit team provides a challenging opportunity and an enjoyable workplace.The responsibilities for this position will include, but are not limited to:

• Prepare correspondence, documents, and agreements, including document comparisons and conversions, manipulation of PDF documents, editing and scanning.

• Electronically file litigation pleadings and other documents with state, federal and appellate courts, both locally and nationally.

• Handle docketing of court scheduling orders, briefing schedules and other court mandated conferences, dates and other litigation requirements.

• Maintain electronic client files, including electronic pleadings and indices, as well as original pleadings and client documents.

• Review, edit and finalize attorney and paralegal time entries and manage client invoices.

• Provide general legal administrative support, including calendar management, scheduling and arranging attorney and client meetings, conferences and depositions, responding to and handling routine correspondence and making reservations/appointments.

• Provide quality, responsive customer service to clients, attorneys and co-workers.

J)

Requirements:

• Organize and prioritize work, and follow through with assignments to completion.

• Excellent grammar and proofreading skills, including attention to detail and accuracy.

• Exemplary written and verbal communication skills.

• Professional demeanor, strong work ethic including dependability and accountability.

• Ability to work within a team environment and work well under pressure, especially with court deadlines.

• Advanced proficiency in Microsoft suite and familiarity with FileSite electronic documentation.

• At least two years of business litigation legal administrative assistant experience in a law firm preferred.

JO# 5519

All offers contingent upon successfully passing background and conflicts checks.

View Now

Legal Administrative Assistant

55400 Minneapolis, Minnesota Carlton Fields

Posted 10 days ago

Job Viewed

Tap Again To Close

Job Description

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm.

Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.

Carlton Fields is seeking a Legal Administrative Assistant for Minneapolis office.

Qualified candidates will have a minimum of three to six years of experience. Trial work experience is preferred. This position will support Shareholders and Associates.

Qualified candidates must demonstrate professionalism, confidentiality, initiative, flexibility, organizational skills, customer service skills and the ability to be proactive. Qualified candidates must also possess mastery of Microsoft Word, Excel and Outlook as well as electronic document management systems. Experience with iManage is preferred.

Duties of the position include, but are not limited to:

  • E-filing with courts
  • Calendaring
  • Assisting attorneys in preparing and proofreading documents
  • Scheduling of travel, appointments and maintenance of calendars
  • Maintenance of files and records
  • Submission of intake and Conflicts requests
  • Time entry and client billing
  • Provision of assistance to other assistants and attorneys if necessary
  • Transcription of dictated information


The salary range for this role in Minneapolis is $80,000 - $95,000. Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.

Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. Please click here to view the EEO is The Law poster and supplement. We also participate in the E-Verify program. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation.
View Now
 

Nearby Locations

Other Jobs Near Me

Industry

  1. request_quote Accounting
  2. work Administrative
  3. eco Agriculture Forestry
  4. smart_toy AI & Emerging Technologies
  5. school Apprenticeships & Trainee
  6. apartment Architecture
  7. palette Arts & Entertainment
  8. directions_car Automotive
  9. flight_takeoff Aviation
  10. account_balance Banking & Finance
  11. local_florist Beauty & Wellness
  12. restaurant Catering
  13. volunteer_activism Charity & Voluntary
  14. science Chemical Engineering
  15. child_friendly Childcare
  16. foundation Civil Engineering
  17. clean_hands Cleaning & Sanitation
  18. diversity_3 Community & Social Care
  19. construction Construction
  20. brush Creative & Digital
  21. currency_bitcoin Crypto & Blockchain
  22. support_agent Customer Service & Helpdesk
  23. medical_services Dental
  24. medical_services Driving & Transport
  25. medical_services E Commerce & Social Media
  26. school Education & Teaching
  27. electrical_services Electrical Engineering
  28. bolt Energy
  29. local_mall Fmcg
  30. gavel Government & Non Profit
  31. emoji_events Graduate
  32. health_and_safety Healthcare
  33. beach_access Hospitality & Tourism
  34. groups Human Resources
  35. precision_manufacturing Industrial Engineering
  36. security Information Security
  37. handyman Installation & Maintenance
  38. policy Insurance
  39. code IT & Software
  40. gavel Legal
  41. sports_soccer Leisure & Sports
  42. inventory_2 Logistics & Warehousing
  43. supervisor_account Management
  44. supervisor_account Management Consultancy
  45. supervisor_account Manufacturing & Production
  46. campaign Marketing
  47. build Mechanical Engineering
  48. perm_media Media & PR
  49. local_hospital Medical
  50. local_hospital Military & Public Safety
  51. local_hospital Mining
  52. medical_services Nursing
  53. local_gas_station Oil & Gas
  54. biotech Pharmaceutical
  55. checklist_rtl Project Management
  56. shopping_bag Purchasing
  57. home_work Real Estate
  58. person_search Recruitment Consultancy
  59. store Retail
  60. point_of_sale Sales
  61. science Scientific Research & Development
  62. wifi Telecoms
  63. psychology Therapy
  64. pets Veterinary
View All Administrative Services Jobs View All Jobs in Cottage Grove