7,115 Administrative Staff jobs in the United States
Entry Level Administrative Assistant Data Entry
Posted 3 days ago
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Job Description
We are looking for an experienced Senior administrative assistant to join our team. You will perform a variety of administrative tasks, including managing phones and emails, scheduling appointments and planning meetings.
For this position, you should be able to use your organizational skills to manage your office space and your time, as you will collaborate with clients and colleagues in a fast-paced environment. You should also have excellent verbal and written communication skills.
Ultimately, you should be able to support our senior managers and ensure our day-to-day office operations run smoothly.
Responsibilities- Support senior managers and executives with daily clerical tasks
- Plan meetings and take detailed minutes
- Answer phone calls, provide information to callers or connect callers to appropriate people
- Schedule appointments and update calendar
- Make travel arrangements and reservations for senior managers
- Compose and type regular correspondence, like invitations and informative material
- Develop and maintain a filing system
- Create spreadsheets and presentations
- Provide statistical and budget reports
- Greet and provide general support to visitors
- Develop, implement and improve office policies and procedures
- Proven work experience as a senior administrative assistant, virtual assistant or executive administrative assistant
- In-depth understanding of office management and daily operations
- Hands on experience with MS Office
- Working knowledge of office equipment, like printers and fax machines
- Excellent verbal and written communication skills
- Strong organizational and time-management skills
- High School degree; additional qualification as a personal assistant or secretary will be a plus
Company Details
Administrative Office Assistant
Posted 8 days ago
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Job Description
The Remote Administrative Office Assistant provides virtual administrative and clerical support to ensure smooth and efficient day-to-day operations. This role is responsible for managing communications, organizing schedules, maintaining records, and supporting team members in a remote environment. The ideal candidate is organized, tech-savvy, and capable of working independently with minimal supervision.
Key Responsibilities:- Manage and respond to emails, phone calls, and virtual inquiries promptly and professionally.
- Schedule and coordinate virtual meetings, appointments, and team events using online tools (e.g., Zoom, Google Meet, Microsoft Teams).
- Prepare, proofread, and edit reports, presentations, and other documents.
- Maintain organized digital filing systems using cloud-based platforms (e.g., Google Drive, SharePoint, Dropbox).
- Assist in data entry, database management, and record keeping.
- Process invoices, receipts, and other administrative documents as required.
- Support HR or accounting functions such as onboarding new remote employees or processing timesheets.
- Order and track office supplies and equipment for remote teams.
- Maintain confidentiality and handle sensitive information appropriately.
- Perform other administrative duties as assigned to support remote operations.
- High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
- 1–3 years of administrative or office support experience, preferably in a remote environment.
- Strong proficiency with Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Slack, Asana, Trello, etc.).
- Excellent written and verbal communication skills.
- Strong time management, organization, and multitasking abilities.
- Self-motivated, reliable, and capable of working independently in a remote setup.
- High-speed internet connection and a dedicated workspace.
- Experience with CRM systems (e.g., HubSpot, Salesforce) or project management software.
- Basic understanding of bookkeeping or HR processes.
- Customer service experience in a virtual environment.
- Fully remote, with flexible scheduling depending on business needs.
- Must be available during core business hours.
- Communication via video conferencing, chat, and email required daily.
Company Details
Administrative - Office Assistant
Posted 13 days ago
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Job Description
Our company is looking for an office assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands.
In order for you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing applications. A pleasing personality with strong communication skills is also highly valued.
Office Assistant Responsibilities:
- Handling incoming calls and other communications.
- Managing filing system.
- Recording information as needed.
- Greeting clients and visitors as needed.
- Updating paperwork, maintaining documents, and word processing.
- Helping organize and maintain office common areas.
- Performing general office clerk duties and errands.
- Organizing travel by booking accommodation and reservation needs as required.
- Coordinating events as necessary.
- Maintaining supply inventory.
- Maintaining office equipment as needed.
- Aiding with client reception as needed.
- Experience as a virtual assistant.
- Creating, maintaining, and entering information into databases.
Office Assistant Requirements:
- High school diploma or associate’s degree.
- Experience as an office assistant or in a related field.
- Ability to write clearly and help with word processing when necessary.
- Warm personality with strong communication skills.
- Ability to work well under limited supervision.
- Great communication skills.
- Have a valid driver's license.
Company Details
Administrative & Office Assistant
Posted 19 days ago
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Job Description
We are seeking a detail-oriented and organized Administrative & Office Assistant to support daily operations and ensure smooth functioning of our office. The ideal candidate will be proactive, reliable, and able to handle a variety of administrative tasks with professionalism and efficiency.
Responsibilities:
• Perform general office duties, including filing, data entry, and document management.
• Answer phone calls, respond to emails, and direct inquiries to appropriate staff.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare reports, correspondence, and presentations as needed.
• Maintain office supplies and equipment; liaise with vendors when necessary.
• Assist with record-keeping, expense tracking, and other clerical tasks.
• Support team members and management with administrative projects.
Qualifications:
• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Previous experience in office administration or clerical work is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to multitask and work independently with minimal supervision.
Company Details
Office Administrative Assistant

Posted 4 days ago
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Job Description
At Wabtec Bus Solutions, we draw strength from our differences while we revolutionize the way the world moves for future generations. And you can too! Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our mission: "Unlock our customers' potential by delivering innovative and lasting transportation solutions. Sound like a team you would like to be part of. Come build your career with Wabtec Bus Solutions.
Wabtec is seeking a qualified **Office Administrative Assistant** to join our team in **Buffalo Grove, Illinois.** The ideal candidate will enhance executive's effectiveness by providing information management support, representing the executive to others, including Sr. Staff members when necessary. Will generate reports, presentations, and other communication. Will assist in coordinating and planning company functions.
**Office Administrative Assistant**
+ Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. This will be completed through PowerPoint, Word and Excell.
+ Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
+ Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
+ Maintains customer confidence and protects operations by keeping information confidential.
+ Completes projects by assigning work to clerical staff, following up on results.
+ Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
+ Ability to Multitask and priorities projects and complete work responsiblities in timely manner.
+ To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Database software and Contact Management systems. Understand Microsoft Office Suite, (Excel, Word, Power Point). Ability to handle adhoc requests.
**Education:**
+ Associate degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience. Must have Oracle or similar application experience.
Think you have what it takes to join our team? We would love to meet you and share with you our extensive array of employee benefits here at Wabtec.
Salary Range:
$23.00 - $27.00 per hour
**Who are we?**
Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.
Wabtec is focused on performance that drives progress and unlocks our customers' potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more! Commitment to Embrace Diversity:**
Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.
To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world's brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.
We believe in hiring talented people of varied backgrounds, experiences, and styles. People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.
Office Administrative Assistant

Posted 4 days ago
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Job Description
Responsibilities for this Office Support Assistant job include:
- Data entry
- Operate office equipment such as fax machines, copiers, and phone systems
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material
- Answer office telephone and give information to callers, take messages, or transfer calls to appropriate individuals
- Locate and attach appropriate files to incoming correspondence requiring replies
- Greet office visitors and handle their inquiries or direct them to the appropriate person based on their needs
- Open, read, route, and distribute incoming mail or other materials and answer routine letters
- Compose, type, and distribute meeting notes, routine correspondence, and reports
Qualifications:
- Detail Oriented
- Microsoft Office Suite proficient
- Ability to communicate openly to ensure smooth work flow and no lingering issues
- MUST provide updated resume for consideration
Adecco provides one of the most comprehensive benefits package in the industry to contract workers. Benefits are available to you as a contractor after one week of employment.
Click on Apply Now to be considered for this Office Support Assistant job in Frankfort, KY or any related opportunities with Adecco. Please be sure to include a resume for this position.
Equal Opportunity Employer Minorities/Women/Veterans/Disabled
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401k plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
**Pay Details:** $13.58 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Administrative - Data Entry Clerk
Posted 4 days ago
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Job Description
We are looking for a focused data entry clerk to continuously update our company's databases. The data entry clerk will liaise with and follow up with employees within the company as well as with customers to collect information. The data entry clerk will capture the data into relevant databases in a timely and accurate manner. You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary.
To do well in this job, you should collect information and capture data promptly to ensure the business’ databases are current to accurately reflect its developments, updates and transactions. Top candidates will be focused, diligent, energetic and have good people’s skills.
Data Entry Clerk Responsibilities:- Gathering invoices, statements, reports, personal details, documents and information from employees, other departments and clients.
- Scanning through information to identify pertinent information.
- Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing.
- Creating accurate spreadsheets.
- Entering and updating information into relevant databases.
- Ensuring data is backed up.
- Informing relevant parties regarding errors encountered.
- Storing hard copies of data in an organized manner to optimize retrieval.
- Handling additional duties from time to time.
- High school diploma.
- 1+ years experience in a relevant field.
- Good command of English.
- Excellent knowledge of MS Office Word and Excel.
- Strong interpersonal and communication skills.
- Ability to concentrate for lengthy periods and perform accurately with adequate speed.
- Proficient touch typing skills.
Company Details
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Administrative - Data Entry Clerk
Posted 4 days ago
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Job Description
We are seeking an Administrative – Data Entry Clerk who will play a vital role in ensuring the accuracy and efficiency of business operations through timely and precise data entry, recordkeeping, and administrative support. This position is responsible for maintaining up-to-date records, organizing company files, preparing reports, and assisting with daily administrative functions. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities while maintaining confidentiality and professionalism.
Key Responsibilities:- Enter, verify, and update information into company databases, spreadsheets, and software systems.
- Review and correct data to ensure accuracy and completeness.
- Maintain and organize both electronic and physical filing systems for easy access and compliance.
- Prepare, sort, and compile documents for data entry and filing.
- Generate and distribute routine reports, summaries, and other documentation as requested.
- Support daily office operations including photocopying, scanning, mailing, and correspondence.
- Respond to internal and external requests for information promptly and professionally.
- Maintain confidentiality of sensitive company and client information at all times.
- Collaborate with other departments to resolve data discrepancies and streamline administrative processes.
- Assist with special projects and perform other administrative duties as assigned.
- Strong attention to detail with excellent data accuracy.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and/or Google Workspace.
- Solid organizational and time management skills with the ability to prioritize tasks.
- Excellent written and verbal communication abilities.
- Ability to work independently and collaboratively within a team environment.
- Familiarity with office equipment (printers, scanners, copiers) and filing systems.
- Basic understanding of data management principles and confidentiality standards.
- Dependable, self-motivated, and capable of handling repetitive tasks with consistency.
- High school diploma or GED required.
- Associate degree in Business Administration, Office Management, or a related field preferred.
- 1–3 years of experience in administrative support, clerical duties, or data entry preferred.
- Experience with database systems, ERP, or CRM software is an asset.
- Typical office environment; may include hybrid or remote work options depending on company policy.
- Requires extended periods of sitting and working at a computer.
- May involve handling confidential or sensitive information.
- Moderate noise level, generally consistent with standard office settings.
- Ability to sit, type, and view a computer screen for extended periods.
- Occasionally lift or move office supplies up to 25 pounds.
- Competitive hourly wage or salary based on experience.
- Benefits may include health insurance, paid time off, retirement plan, and professional development opportunities (based on company policy).
Company Details
Administrative - Data Entry Clerk
Posted 5 days ago
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Job Description
Responsibilities:
- Enter data into computerized databases and spreadsheets accurately and efficiently
- Verify accuracy of data by comparing it to source documents
- Update and maintain various databases with new information
- Retrieve and gather information from databases as needed
- Perform basic mathematical calculations for data entry tasks
- Organize and maintain physical and electronic files
- Assist with general clerical duties as needed
- Work with the Coordinator, CRO, and/or sponsors to develop and design data collection forms.
- Ensure the development and design of data collection forms are per the study protocol and established standards.
- Identify and document areas for clarification and improvement, and provide re-education for improvements identified.
- Assist with research database audits and provide subject matter expertise to internal organizations reviewing/auditing research data management.
- Assists study staff with any concerns or questions by promptly providing the information and feedback as requested
- Enters data in databases, performs data/database maintenance, performs data tracking, and performs queries.
Requirements:
- Strong computer skills
- Foreign Doctor
- Familiarity with databases and data entry software
- Excellent organizational skills with attention to detail
- Ability to work independently and meet deadlines
- Strong communication skills in English and Spanish, both written and verbal
- Maintains confidentiality of sensitive information
- Ability to follow detailed written or verbal instructions
Company Details
Administrative - Data Entry Clerk
Posted 24 days ago
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Job Description
We are seeking a detail-oriented and reliable Remote Data Entry Specialist to join our team. This position offers the flexibility to work from home while contributing to our organization's data management needs.
Position Details- Position Title: Remote Data Entry Specialist
- Employment Type: Full-time/Part-time (based on business needs)
- Work Location: Remote/Home Office
- Reports To: Data Management Supervisor
- Accurately enter data into company databases and systems
- Verify and validate information for completeness and accuracy
- Maintain and organize electronic files and records
- Scan and digitize physical documents as needed
- Perform regular data audits to ensure quality and consistency
- Generate reports and compile data summaries
- Follow data protection and confidentiality protocols
- Communicate with team members regarding data discrepancies
- Meet established productivity and accuracy metrics
- High school diploma or equivalent required
- 1-2 years of data entry experience preferred
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Strong typing skills (40+ WPM accuracy preferred)
- Excellent attention to detail and accuracy
- Ability to maintain confidentiality of sensitive information
- Reliable internet connection and computer equipment
- Self-motivated with strong time management skills
- Ability to work independently with minimal supervision
- Experience with database management systems
- Knowledge of data validation techniques
- Familiarity with medical or healthcare terminology (a plus)
- Experience with data scanning equipment
- Flexible remote work arrangement
- Competitive hourly wage
- Health insurance benefits (for full-time positions)
- Paid time off
- Professional development opportunities
- Supportive team environment
Interested candidates should submit their resume and a brief cover letter detailing their relevant experience and interest in the position.
This is a remote position requiring a dedicated workspace and reliable technology setup. Candidates must be authorized to work in the United States.
Make It short
Remote Data Entry Specialist Position OverviewJoin our team as a Remote Data Entry Specialist and work from home while managing critical data operations for our organization.
Key Responsibilities- Enter and verify data accuracy in company systems
- Maintain electronic records and files
- Scan and digitize documents
- Generate data reports and summaries
- Ensure data quality and confidentiality
- High school diploma or equivalent
- 1+ years data entry experience
- Proficient in Microsoft Office
- Strong typing skills (40+ WPM)
- Detail-oriented with excellent accuracy
- Reliable internet and computer access
- Self-motivated and organized
- 100% remote work
- Flexible schedule
- Competitive pay
- Health benefits (full-time)
- Professional growth opportunities
Submit your resume and cover letter demonstrating your data entry experience and remote work capabilities.
Make it short
Remote Data Entry Specialist Responsibilities- Enter and verify data in company systems
- Maintain electronic records
- Scan documents
- Generate reports
- Ensure data accuracy and confidentiality
- High school diploma
- Data entry experience preferred
- Microsoft Office proficiency
- 40+ WPM typing speed
- Reliable internet and computer
- Detail-oriented
- Remote work
- Flexible hours
- Competitive pay
- Health benefits