8,027 Administrative Staff jobs in the United States

**Position Summary:**
A respected client of ours is seeking a dependable and detail-oriented Administrative Assistant to support day-to-day operations. This full-time position is ideal for someone with strong communication skills, organizational abilities, and a proactive attitude. If you enjoy working in a fast-paced office environment and are looking for a long-term opportunity, we encourage you to apply today.
**Key Responsibilities:**
+ Answer and direct phone calls professionally
+ Greet and assist visitors or clients in person or via email
+ Manage scheduling, calendars, and appointment setting
+ Prepare and edit documents, reports, and correspondence
+ Maintain accurate records and organize files (paper and digital)
+ Assist with data entry and updating internal systems
+ Support team members and departments with administrative tasks
+ Handle incoming and outgoing mail or deliveries
+ Order and manage office supplies inventory
+ Maintain a clean and organized front office/reception area
**Qualifications:**
+ 1+ year of administrative, clerical, or office support experience
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
+ Strong written and verbal communication skills
+ Excellent time management and attention to detail
+ Ability to multitask and prioritize responsibilities
+ High school diploma or equivalent (Associate's degree preferred but not required)
+ Professional demeanor and customer service mindset
+ Must be reliable with good attendance
**What We Offer:**
+ Competitive pay: $18.00-$0.00/hour DOE
+ Full-time schedule with consistent hours
+ Weekly pay
+ Opportunity for permanent hire with the client
+ Supportive team and on-the-job training
+ Access to benefits
**Pay Details:** 18.00 to 20.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
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+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

**Job Posting End Date**

Please note the job posting will close on the day before the posting end date.
**Job Summary**
In this role, you'll provide essential support to departmental operations by managing schedules, coordinating communications, organizing documentation, and facilitating meetings, events, and travel arrangements. This role plays a critical part in supporting field operations, including storm coordination and documentation using ARCOS. The position requires strong organizational, communication, and problem-solving skills, along with proficiency in office software and systems. Operating under defined procedures, the Senior Administrative Assistant ensures smooth daily operations and contributes to overall team efficiency.
**Job Description**
**What You'll Do:**
+ **Major responsibilities:** under immediate supervision, perform basic, routine administrative duties, following well defined, standard procedures, assist with document processing, assist in compiling special reports and request information from other areas, assist in filing and retrieval of information in both hard copy and electronic formats, answer telephone, take messages, communicate via electronic mail as necessary, receive and distribute incoming and outgoing mail, use keyboard (computer/typewriter) to enter data, perform calculations and/or retrieve information, operate a wide variety of electronic and mechanical office equipment.
+ **Communication and interpersonal skills:** listens to and understands written and verbal instruction, communicates effectively with co-workers and other employees and/or customers outside work area, answers phone calls clearly and with a friendly, helpful tone, records messages accurately with appropriate information, works effectively and productively with others, actively helps others with assignments as necessary to maintain department productivity.
+ **Customer focus:** answers customer questions but knows when appropriate to refer questions or issues to others, actively learns the function of the department and each employee responsibility to assist customers more effectively, exhibits concern and sensitivity to others.
+ **Problem solving and initiative:** applies basic education and training in job responsibilities and assignments; asks questions when unsure of how to handle an assignment and demonstrates ability and initiative to handle assignments beyond the basic, routine level.
**What We're Looking For:**
Education requirements are listed below:
+ High school or GED
Work Experience requirement listed below:
+ Six-nine months of post-high school experience in learning and utilizing administrative office procedures, practices and equipment (i.e. business English, grammar, spelling, punctuation, letter writing, telephone technique) desirable
**Other Must Haves:**
+ Must possess the ability to organize data and processes and communicate effectively, both orally and in writing.
+ Displays good analytical and problem-solving skills
+ Demonstrates proficiency with computers and the use of office-oriented software products
+ Physical demand level is Sedentary
**What You'll Get:**
In addition to a competitive compensation, AEP offers a unique comprehensive benefits package that aims to support and enhance the overall well-being of our employees.
Where Putting the Customer First Powers Everything We Do
At AEP, we're more than just an energy company - we're a team of dedicated professionals committed to delivering safe, reliable, and innovative energy solutions. Guided by our mission to put the customer first, we strive to exceed expectations by listening, responding, and continuously improving the way we serve our communities. If you're passionate about making a meaningful impact and being part of a forward-thinking organization, this is the company for you!
**Compensation Data**
**Compensation Grade:**
SP20-003
**Compensation Range:**
$ USD
The Physical Demand Level for this job is: S - Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently. (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
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Description
We are seeking a detail-oriented and personable Medical Office Administrator to join our healthcare team in Fort Collins. As the first point of contact for patients, you will play a critical role in ensuring a smooth, efficient, and friendly experience. This position supports both the administrative and operational functions of the medical office, maintaining compliance, patient satisfaction, and workflow efficiency.
Requirements
+ Greet patients and visitors; answer phones and direct inquiries
+ Schedule, confirm, and coordinate patient appointments
+ Maintain accurate patient records and documentation
+ Verify insurance information and process billing claims
+ Collect and process patient payments and co-pays
+ Manage office inventory, supplies, and vendor communications
+ Coordinate with medical staff to ensure smooth patient flow
+ Ensure compliance with HIPAA and other healthcare regulations
+ Handle incoming and outgoing correspondence
+ Support the onboarding of new staff and training as needed
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We are seeking a detail-oriented and personable Medical Office Administrator to join our healthcare team in Fort Collins. As the first point of contact for patients, you will play a critical role in ensuring a smooth, efficient, and friendly experience. This position supports both the administrative and operational functions of the medical office, maintaining compliance, patient satisfaction, and workflow efficiency.
Requirements
+ Greet patients and visitors; answer phones and direct inquiries
+ Schedule, confirm, and coordinate patient appointments
+ Maintain accurate patient records and documentation
+ Verify insurance information and process billing claims
+ Collect and process patient payments and co-pays
+ Manage office inventory, supplies, and vendor communications
+ Coordinate with medical staff to ensure smooth patient flow
+ Ensure compliance with HIPAA and other healthcare regulations
+ Handle incoming and outgoing correspondence
+ Support the onboarding of new staff and training as needed
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Title: Office AdministratorJob Description
Join our dynamic team as an Office Administrator, where you will manage our eBay store with available training. Your role will involve creating quotes and sales orders, providing exceptional customer service by assisting with inquiries and troubleshooting issues, calling customers to check on machine performance, maintaining the service log, and assisting with finance reports.
Responsibilities
+ Create quotes and sales orders with accuracy and efficiency.
+ Provide top-notch customer service by assisting with inquiries and troubleshooting issues.
+ Call customers to check on machine performance and gather feedback.
+ Fill out and maintain the service log to ensure accurate record-keeping.
+ Assist with finance reports, including quotes, expenses, and more.
Essential Skills
+ 2-3 years of office experience, preferably in a manufacturing environment.
+ Proficiency in Microsoft Office, including Excel and Word.
+ Experience with financial systems such as QuickBooks.
+ Familiarity with eBay Store management and computer savvy.
+ Experience in order processing, sales support, and following order processes from start to finish.
+ Strong customer service skills.
Additional Skills & Qualifications
+ Experience with Made 2 Manage, Salesforce, Billing Programs, and Invoicing.
+ A spunky phone presence and the ability to assist with pricing and contracts.
+ Experience in a manufacturing environment is a plus.
Work Environment
This is a fully onsite position with working hours from 7:00 AM to 3:30 PM. You will report to the manager supporting the service department and work alongside a team of 10 service technicians. Training will be provided over a one-week period. The company has a hands-on and motivating environment, welcoming fresh ideas and offering growth opportunities, albeit at a slower pace.
Job Type & Location
This is a Contract to Hire position based out of Frankfort, Illinois.
Pay and Benefits
The pay range for this position is $23.00 - $26.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending

**About HUB**
**Join our Stevie Award Winning Team at HUB International!**
When you join the team at HUB International, you become part of the largest privately owned global insurance broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. Becoming a part of HUB means that you thrive in an entrepreneurial and fast paced team environment supported by over 20,000 professionals in 750 offices across North America.
We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in both technology and industry expertise, but we still maintain the local flavor of our offices. Our structure enables our teams to maintain their own unique, regional culture.
We currently have an opportunity for a **Office Administrator** .
**Overview** :
The Office Administrator will coordinate office activities and operations while providing administrative support to management.
**Responsibilities:**
+ Directs office activities and functions to maintain efficiency and compliance with company policies.
+ Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
+ Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
+ Oversees telephone services, email correspondence, and mail distribution.
+ Maintains office supplies inventory.
+ Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
+ Responsible for collecting and filing all carrier financial reports in support of the underwriting team.
+ Manages marketing budget and oversee activities.
+ Support

We are seeking an organized and detail-oriented Administrator reporting the Senior Executive Assistant to the CEO. The ideal candidate will thrive in a face-paced environment, be comfortable multi-tasking, and be able to handle sensitive information with discretion. This position offers the opportunity to work closely with C-suite executives and be involved in a wide range of administrative tasks to ensure smooth office operations.
**In this role you will:**
+ Provide administrative support assisting with day-to-day operations including processing expenses, handling travel arrangements, assisting with office events, etc.
+ Coordinate office events, executive travel, and ensuring logistics run smoothly
+ Maintain confidentiality and professionalism in handling sensitive information
+ Prepare and file documents
+ Assist with organizing meetings and ensuring all logistics are in place, such as scheduling conference rooms and preparing necessary materials
+ Assist with on-site logistics when executives are in the office
+ Prepare, review, and track purchase orders
**You've got what it takes if you have:**
+ 1-3 years of experience in an administrative or office support role
+ Strong organizational skills and the ability to prioritize tasks effectively
+ Ability to work independently and manage multiple tasks simultaneously
+ Comfortable working in a hybrid office environment with in-office attendance 2-3 times a week or not, depending on business needs and events
+ A proactive and can-do attitude, willing to take ownership of tasks and ensure they are completely efficiently
Equal Employment Opportunity has been, and will continue to be, a fundamental commitment at Cornerstone OnDemand. All qualified applicants are given consideration regardless of race, color, gender, age, sexual orientation, national origin, marital status, citizenship status, disability, veteran status, or any other protected class as provided in applicable Federal, State, or Local fair employment laws. If you have a disability or special need that requires accommodation, please contact us at

We are seeking an organized and detail-oriented Administrator reporting the Senior Executive Assistant to the CEO. The ideal candidate will thrive in a face-paced environment, be comfortable multi-tasking, and be able to handle sensitive information with discretion. This position offers the opportunity to work closely with C-suite executives and be involved in a wide range of administrative tasks to ensure smooth office operations.
**In this role you will:**
+ Provide administrative support assisting with day-to-day operations including processing expenses, handling travel arrangements, assisting with office events, etc.
+ Coordinate office events, executive travel, and ensuring logistics run smoothly
+ Maintain confidentiality and professionalism in handling sensitive information
+ Prepare and file documents
+ Assist with organizing meetings and ensuring all logistics are in place, such as scheduling conference rooms and preparing necessary materials
+ Assist with on-site logistics when executives are in the office
+ Prepare, review, and track purchase orders
**You've got what it takes if you have:**
+ 1-3 years of experience in an administrative or office support role
+ Strong organizational skills and the ability to prioritize tasks effectively
+ Ability to work independently and manage multiple tasks simultaneously
+ Comfortable working in a hybrid office environment with in-office attendance 2-3 times a week or not, depending on business needs and events
+ A proactive and can-do attitude, willing to take ownership of tasks and ensure they are completely efficiently
Equal Employment Opportunity has been, and will continue to be, a fundamental commitment at Cornerstone OnDemand. All qualified applicants are given consideration regardless of race, color, gender, age, sexual orientation, national origin, marital status, citizenship status, disability, veteran status, or any other protected class as provided in applicable Federal, State, or Local fair employment laws. If you have a disability or special need that requires accommodation, please contact us at