9,145 Administrative Staff Positions jobs in the United States

• Provides employees discounts to dine at all 1500+ Haidilao Hot Pot locations globally
• Provides on-site staff meal
• Provides medical insurance to qualified full-time employees
• Provides 401k match to qualified employees
• Provides Birthday gift and celebration

• Bachelor's Degree in Finance or HR related field (preferred)
• Previous HR experience is preferred
• Fluent in English / Preferred languages: Mandarin and Spanish

• Majored in HR and be familiar with the local HR laws and is ordinary regulations. (Preferred)
• Majored in Finance or have finance experience. (Preferred)
• More than 1 years of HR work experience, restaurants work experience is preferred
• Ability to work independently in a fast-paced, dynamic environment with varied projects, deadlines and priorities
• Advanced problem solving/judgment skills, and high level of attention to detail and accuracy
• Hardworking, professional dedication, strong interpersonal communication skills, and strong teamwork spirit

• Count daily sales and performs other accounting duties.
• Responsible for leading the procedures of recruiting, employment, changes, vacation, and resignation.
• Performs the onboarding process for new employees and verifies employee documentation
• Conduct new hire orientation including review of the Employee handbook and completing new hire documentation
• Updates and maintains employee personnel files and records
• Conduct payroll processing on ADP, attend to payroll related problem, and report back to the HR department.
• Distribute and pass on company files and other HR notification to employees
• Maintain database records and compiles reports from database as needed
• Takes proactive approaches when dealing with employee concerns
• Partner with front house manager and back house manager to support the operation
• Performs other duties as assigned

Immediate need for a talented Administrative Professional Lead - Administrative Assistant . This is a 06+ Months Contract opportunity with long-term potential and is located in Santa Monica CA (Hybrid) . Please review the job description below and contact me ASAP if you are interested.

Job ID:25-75035

Pay Range: $40 - $45/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Manage daily calendars for senior leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other services as needed for meetings and conferences.
• Coordinate travel arrangements and submit expense reports in an efficient manner using Concur.
• Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events).
• Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.
• Build and maintain good business relationships with executives and administrative staff across the organizations.
• Complete ad hoc administrative requests in a timely and detailed manner.

• Skills- Calendar Management, Travel Arrangements
  and Investment Banking/Financial Services Background
• 7+ years of administrative experience, preferably at a large global organization in the financial services industry.
• Ability to work independently and assume additional responsibilities as the need arises.
• A positive and 'can-do' attitude.
• Desire and ability to provide outstanding service to internal and external clients.
• Maintains focus with sense of urgency, while upholding respect for others.
• Proven track record to managing competing priorities and meeting tight deadlines.
• Excellent communication skills (written and verbal).
• Strong computer skills (Concur T&E System, MS Word, Excel, PowerPoint, Outlook).
• A high level of attention to detail.
• Discretion in handling confidential information in all aspects of work.

We are seeking a highly organized and detail-oriented individual to join our team as an Entry-Level Administrative Assistant. This hybrid role offers the opportunity to work both remotely and on-site, supporting daily office operations, managing schedules, and ensuring efficient communication across departments.

Key Responsibilities:
•Answer and direct phone calls and emails in a professional manner
•Schedule and coordinate meetings, appointments, and travel arrangements
•Prepare reports, memos, letters, and other documents
•Maintain organized filing systems (physical and digital)
•Order and maintain office supplies and equipment
•Assist with data entry and basic record keeping
•Support various departments with administrative tasks as needed
•Help organize company events or meetings when requested

Qualifications:
•High school diploma or equivalent (associate degree preferred)
•Strong written and verbal communication skills
•Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
•Excellent organizational and time management abilities
•Ability to work independently and collaboratively
•Reliable internet connection and suitable work environment for remote tasks

Benefits:
• Hybrid work flexibility
• Health, dental, and vision insurance
• Paid time off and holidays
• Professional development opportunities

We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant to join our team. In this role, you will provide essential support to ensure the efficient operation of the office. The ideal candidate is organized, adaptable, and eager to learn in a fast-paced environment.

• Answer and direct phone calls in a professional manner
• Greet visitors and clients and provide general support
• Organize and schedule meetings and appointments
• Maintain filing systems (physical and digital)
• Perform data entry and update databases and records
• Assist in the preparation of reports, presentations, and correspondence
• Order office supplies and maintain inventory
• Handle incoming and outgoing mail and deliveries
• Support other staff with administrative tasks as needed

• High school diploma or equivalent (Associate’s degree preferred)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team

• Familiarity with office equipment (printers, copiers, scanners)
• Previous experience in an administrative or office support role

• Competitive pay
• On-the-job training and mentorship
• Opportunities for growth and advancement
• Health, dental, and vision insurance (if full-time)
• Paid time off and holidays

Job Summary:

We're seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team. As an Administrative Assistant, you'll be responsible for managing day-to-day operations, coordinating tasks, and ensuring the smooth functioning of our office. If you're a proactive and versatile individual with excellent communication skills, we'd love to hear from you!

Key Responsibilities:

1. Manage calendars, schedule appointments, and coordinate meetings.
2. Handle correspondence, emails, and phone calls.
3. Prepare and distribute reports, documents, and other materials.
4. Maintain organized filing systems (physical and digital).
5. Provide support for events, meetings, and travel arrangements.
6. Manage office supplies, inventory, and expenses.
7. Develop and implement administrative processes to improve efficiency.
8. Liaise with internal and external stakeholders.

Requirements:

1. High school diploma or equivalent required; associate's or bachelor's degree preferred.
2. 1-3 years of administrative experience.
3. Excellent communication, organizational, and time management skills.
4. Proficiency in Microsoft Office and Google Suite.
5. Strong attention to detail and problem-solving skills.
6. Ability to work independently and as part of a team.

What We Offer:

1. Competitive salary and benefits package.
2. Opportunities for professional growth and development.
3. Collaborative and dynamic work environment.
4. Flexible work arrangements (potential).

An Administrative Assistant's job description typically includes:

Key Responsibilities
1. Scheduling and Coordination: Managing calendars, scheduling appointments, and coordinating meetings and events.
2. Communication: Handling phone calls, emails, and correspondence, and responding to inquiries.
3. Document Preparation: Creating, editing, and formatting documents, reports, and presentations.
4. Data Management: Maintaining and updating databases, spreadsheets, and other records.

Additional Responsibilities
1. Office Management: Supervising office operations, including supplies, equipment, and facilities.
2. Travel Arrangements: Coordinating travel itineraries, bookings, and expenses.
3. Meeting and Event Planning: Organizing meetings, conferences, and events, including logistics and materials.
4. Record Keeping: Maintaining accurate and up-to-date records, including filing and archiving documents.

Skills and Qualities
1. Organizational Skills: Ability to prioritize tasks, manage multiple projects, and maintain attention to detail.
2. Communication Skills: Excellent written and verbal communication skills, with ability to interact with colleagues, clients, and stakeholders.
3. Technical Skills: Proficiency in Microsoft Office, Google Suite, or other productivity software.
4. Problem-Solving Skills: Ability to troubleshoot issues and find solutions.

Goals and Objectives
1. Supporting Team Members: Providing administrative support to team members, ensuring smooth operations and efficient workflow.
2. Maintaining Confidentiality: Handling sensitive and confidential information with discretion and professionalism.
3. Improving Processes: Identifying opportunities to streamline processes and improve administrative efficiency.

Administrative Assistants play a vital role in supporting teams, managing day-to-day operations, and ensuring the smooth functioning of an organization.

An Administrative Coordinator is a professional who provides comprehensive administrative support to ensure the smooth and efficient operation of an office or organization.

Responsibilities

• Office Management: Overseeing daily office operations and procedures to maintain an efficient workflow.
• Scheduling and Coordination: Coordinating and scheduling meetings, appointments, and travel arrangements for supervisors, managers, or other staff.
• Communication: Handling both internal and external communication, including phone calls, emails, and mail.
• Documentation and Records Management: Maintaining and updating office records, databases, and filing systems, including physical and digital employee records.
• Administrative Support: Providing general administrative support to various departments and teams as needed.
• Budgeting and Expenses: Supporting budgeting procedures, processing invoices, tracking expenses, and preparing expense reports.
• Supply Management: Ordering and managing office supplies and inventory.
• Policy and Procedures: Developing and implementing office administrative systems and processes, ensuring compliance with company policies and legal guidelines.
• Reporting: Preparing reports, presentations, and data as needed.
• Event Planning: Assisting with the planning and coordination of internal and external events.
• Confidentiality: Handling sensitive and confidential information with discretion.
• Liaison: Serving as a liaison between departments, vendors, clients, and other relevant parties.

Career path

An Administrative Coordinator position can be a stepping stone to other roles within an organization, such as:

• Office Manager
• Executive Assistant
• Human Resources Coordinator
• Administrative Manager

We are currently seeking a full time Administrative Assistant to join our team. If you have excellent communication and organizational skills, and enjoy providing 5-star customer service, we want to hear from you! Read on to learn how a career with us can be fulfilling, rewarding, fun and beneficial for both you and your family.

We have clarity about our collective purpose: We connect people to life. And we adhere to a simple set of values: We speak life, elevate people, deliver excellence, look ahead, give back and have fun.

We enjoy a positive work atmosphere while providing a premium level of service. We offer generous compensation, high-quality benefits, continuing education, opportunities for advancement, and a healthy work-life balance.

Responsibilities:

• Answer incoming calls in a professional and friendly manner
• Build the community's reputations through incredible customer service
• Perform a variety of other clerical duties as assigned
• Work closely with residents, their family members, and guests to ensure satisfaction
• Assist where needed to help create a warm and loving environment for community residents
• Foster a culture of compassion and person-center care that is inspirational, positive, and motivating
• Help keep the building and grounds clean and attractive to maintain an inspirational and enriching environment
• Organize incoming mail and ensure that it is distributed to the appropriate person
• Be flexible with other duties as assigned

Required Qualifications:

• Contribute to an incredible customer service experience
• Basic computer knowledge of Word, Excel, Outlook, etc.
• Passion to serve seniors
• Demonstrates good judgement, problem solving and decision-making skills
• Self-motivated and organized
• Have a neat, professional, courteous manner and appearance
• Able to respond appropriately and quickly to the needs of the residents, guests, team members, and vendors
• Respond and appropriately handle emergency situations that may arise in a calm, professional, and effective manner
• High School diploma or GED equivalent
• Must be at least 18 years of age

Other Requirements:

• Background Check
• Drug Screening

What is in it for you?

• Competitive wages
• Amazing opportunities for career progression
• Medical, dental, and vision insurance for eligible team members
• Employee referral bonus
• Positive work environment
• Team member rewards and appreciation parties

An Administrative Assistant provides essential clerical and organizational support to ensure the smooth operation of an office or organization. Their duties include managing calendars, scheduling appointments, handling correspondence, organizing files, and assisting with various administrative tasks. They act as a central point of contact for communication and coordination, supporting teams and ensuring efficient workflows.

Key Responsibilities:

• Calendar Management:

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  Scheduling appointments, meetings, and travel arrangements for individuals or teams.

• Communication Management:

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  Answering phones, managing emails and other correspondence, and directing inquiries to the appropriate personnel.

• Record Keeping:

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  Maintaining organized filing systems, both physical and electronic, for easy access to important documents.

• Document Preparation:

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  Drafting, editing, and proofreading documents, reports, and presentations.

• Office Support:

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  Ordering supplies, managing inventory, coordinating maintenance, and providing general office support.

• Meeting Coordination:

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  Preparing agendas, coordinating logistics, and potentially taking minutes for meetings.

• Client/Visitor Assistance:

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  Greeting visitors, providing information, and assisting with their needs.

• Database Management:

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  Updating and maintaining databases and spreadsheets with relevant information.

• Expense Reporting:

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  Assisting with expense tracking, invoice processing, and budget management.

• Event Planning:

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  Assisting with the planning and coordination of events, both internal and external.