14 Administrative Staff Positions jobs in Redlands

• The City of Ontario reserves the right, if necessary, to accept only the first one hundred (100) applications from applicants that meet the qualification guidelines below.
• Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City will be invited to participate further in the selection process.

• Composes and edits correspondence, memorandums, reports, presentations, and other special assignments.
• Assists with the implementation and testing of fire and emergency management related software.
• Assists members of management, professional, and technical staff by performing basic administrative and technical assignments.
• Operates personal computers, printers, and other office equipment.
• Gathers and tabulates data.
• Responds to requests for information and general questions from the public.
• Prepares files for storage.
• Assists with special projects and events.
• Performs other related duties as assigned.

• Assists staff in Emergency Management with project development, program support, and technology research.
• Assists with developing, delivering, and administering community based public education, outreach, and training programs, including CERT program outreach, training courses, and related activities.
• Performs research and preliminary administrative analysis regarding potential grant opportunities and funding partnerships.
• Reviews and summarizes publications, documents, and disaster mandates for staff.
• Assists in the preparation for City-wide disaster training drills.
• Assists with the maintenance of the Emergency Operation Center (EOC).

• Assists with the management and maintenance of the volunteer based CERT program including but not limited to, monthly evening meetings and annual trainings.

• Assists in research of potential new software tools.
• Provides technological support in partnership with the IT department (troubleshooting issues, updating Department devices, etc).
• Assists in data analysis using Excel, SQL, or other analytics tools.
• Supports continuous improvement efforts by helping to lead or assisting in business process improvements.
• Collaborates with cross-functional teams to ensure alignment of data and identified initiatives.

• Currently enrolled in a Bachelor's degree program in Emergency Management, Disaster Management, Public or Business Administration, Information Technology, Data Science or a closely related field.
• Possession of CERT Train-the-Trainer certification.
• Completion of ICS-100, ICS-200, and NIMS-700 training courses.
• Experience with business analytic tools (Power BI, SQL, Excel, etc).
• Knowledge of Microsoft Office Suite (including 365 platforms such as Power Automate, Power Apps, Sharepoint, etc).
• Experience using ArcGIS.

• List any relevant experience and education that demonstrates that you qualify for the position.
• List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
• Separately list each position held, including different positions with the same employer.

• Yes, I understand the above statement.

• High School Diploma or Equivalent
• Some College Coursework, No Degree
• Associate's Degree
• Associate's Degree and additional coursework
• Bachelor's Degree
• Bachelor's Degree and additional coursework
• Master's Degree
• Master's Degree and additional coursework
• Doctorate Degree
• Doctorate Degree and additional coursework
• None of the Above

• Yes
• No

• Yes
• No

• Yes
• No

• Yes
• No

• Yes
• No

• Emergency Management Division
• Fire Technology Division

Records Administrative Assistant. Salary: $34.2876/hour - $5.9486/hour ( 71,318.21 - 95,573.09 annually) Recruitment Open Until Filled. Initial screening 7/21/25 Summary/ Objective. Under administrative direction, this position assists the City Cle Administrative Assistant, Records, Administrative, Assistant, Operations, Management

1. Organize, file, and maintain paper and digital records in accordance with established systems and retention schedules.
2. Input and update data accurately in records databases or document management systems (Laserfiche).
3. Retrieve, scan, and distribute records and documents.
4. Assist with archiving, record destruction processes, and audits.
5. Monitor incoming and outgoing records to ensure proper handling and tracking.
6. Maintain confidentiality and security of sensitive information.
7. Respond to internal and external records requests in a timely and professional manner.
8. Assist with inventory management of files and records supplies.
9. Support compliance with records management policies, legal, and regulatory requirements.
10. Perform general administrative tasks such as data entry, photocopying, filing, and mail processing.
11. Collaborate with other departments to ensure records are properly categorized and stored.

• Medical Insurance coverage up to 3,000.00/mo for employees and eligible dependents. Rates are age-based
• Dental and Vision Insurance - City pay month premium for employees and eligible dependents
• HRA Medical Reimbursement - City reimburse employees for eligible expenses up to 2,000.00 per fiscal year. If hospitalized, employees are eligible for an additional 2,000.00 per fiscal year
• Life Insurance - City pay up to 100,000.00 based on annual salary
• Accidental Death & Dismemberment - City pay up to 100,000.00 based on annual salary
• Public Employees Retirement System (PERS)
• Vacation Leave - 80 hours accrued annually
• Sick Leave - 96 hours accrued annually
• City contribution to a 401(a) plan up to 2% of employee annual salary.
• 13 paid holidays (11 holidays, 2 floating holidays)
• Credit Union
• Employee Assistance Program
• Tuition Reimbursement for job related degree or course up to 7,500.00 per fiscal year.

• The City does not participate in the Social Security program, except for the mandatory 1.45% Medicare contribution for all regular positions.
• Public Employees Retirement System (PERS) - 2% @ 55 for employees who are considered a "classic " member of Cal PERS or a current member of another California public retirement system who is hired on or after January 1, 2013;
• Public Employees Retirement System (PERS) - 2% @ 62 for an employee who becomes a "new " member of Cal PERS for the first time on or after January 1, 2013 (and who was not a member of another California public retirement system prior to that date.)

• High School, GED, or equivalent.
• Training or Certification
• Some College
• Associates
• Bachelors
• Masters or above.

• Yes
• No

• None
• Less than 6 months
• 6 months - 1 year
• 1 - 3 years
• 3 - 5 years
• More than 5 years

• Yes
• No

• Yes
• No

• Manage complex calendars, schedule meetings, and arrange travel logistics for executives and senior staff.
• Prepare and edit correspondence, reports, presentations, and other documents with meticulous attention to detail and accuracy.
• Organize and maintain physical and electronic filing systems, ensuring efficient retrieval of information.
• Coordinate office supplies inventory, place orders, and manage vendor relationships to ensure office efficiency.
• Serve as the primary point of contact for internal and external stakeholders, fielding inquiries and directing them appropriately.
• Assist with special projects and events, including planning, execution, and follow-up.
• Process expense reports, invoices, and other financial documentation in compliance with company policies.
• Oversee general office operations, including mail distribution, equipment maintenance, and workspace organization.
• Provide support for new employee onboarding, including preparing workstations and necessary documentation.
• Facilitate inter-departmental communication and collaboration to ensure seamless information flow.
• Develop and implement new administrative processes to improve efficiency and reduce operational costs.
• Handle confidential information with the utmost discretion and professionalism.

• Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Minimum of 5-7 years of progressive administrative experience, preferably supporting senior-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and experience with office management software.
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, including a professional phone demeanor.
• Ability to work independently with minimal supervision and as part of a collaborative team.
• Demonstrated problem-solving abilities and a proactive approach to anticipating needs.
• High level of integrity and ability to handle sensitive information confidentially.
• Experience with virtual meeting platforms and remote collaboration tools.
• A positive attitude and a strong commitment to providing excellent administrative support.
• Understanding of basic accounting principles for expense reporting.
• Flexibility to adapt to changing priorities and deadlines.

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

   Under general supervision, follows established company policies and procedures and applies acquired job skills to:

 Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:

• Answering telephone & routing calls to the appropriate person
• Professionally greet all patients and guests.
• Maintain a professional environment at all times. Monitors the reception and waiting areas.
• Distributing incoming mail.
• Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies  and procedures.
• Ensure all aspects of patient confidentiality are maintained at all times

 Scheduling and Registration - Responsibilities may include the following based on location and business need:

• Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
  • Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
  • Organizes travel for patients by contacting and providing requested medical records.
  • Coordinates with transient patient paperwork.
  • Coordinates transfer placements and confirmations along with Clinical Manager.
  • Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
  • Assist with medical appointment referrals and scheduling.
  • Assist with transportation coordination and referrals.

• Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
• Monthly insurance card scanning

Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:

• Setting up and maintaining filing systems and basic databases as applicable.
• Completing forms and reports as required by the various company offices and outside vendors and agencies.
• Preparing purchase orders using the appropriate software application.
• Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
• Maintaining inventory of the necessary office supplies
• Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
• Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
• Assemble, file and maintain patient medical records
• Print patient schedule and pull patient charts daily.
• Arrange for package pickup and delivery.
• Assists with month-end reporting requirements.
• Participate in collaboration sessions such as center/team huddles and staff meetings.
• Attend education and training sessions as appropriate and apply key learnings.

SKILLS:

• Knowledge of office procedures required.
• Proficient in Microsoft office applications
• Ability to adapt to supporting software applications.
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Strong organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

PHYSICAL DEMANDS AND WORKING CONDITIONS :

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

SUPERVISION:

• None

  EDUCATION :

• High School Diploma or GED required

EXPERIENCE AND REQUIRED SKILLS :

• Minimum 6 months relevant experience without a degree.
• 1-2 years related experience preferred.
• Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
• Pleasant telephone manner.

“The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies. Rate: $XX - $XX

Non-Bonus Eligible Positions: include language below.
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.

Bonus Eligible Positions – include language below. 
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance.”
 

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

At GXO, we're constantly looking for talented individuals at all levels who can deliver the caliber of service our company requires. You know that a positive work environment creates happy employees, which boosts productivity and dedication. On our team, you'll have the support to excel at work and the resources to build a career you can be proud of.

1st Shift, Monday - Friday, 8:00 am - 4:30 pm

At GXO Logistics, we look for employees with a positive attitude who take pride in their work and show

dedication to their job. As the Administrative Assistant, you will provide professional-level support to leaders across the organization, as well as partner with other professionals across operations to achieve strategic and business targets.

Pay, benefits and more.

The hourly pay rate for this is $25.00. GXO, in good faith, believes this is the pay rate for this role at the time of this posting. We may ultimately pay more or less than the posted rate and this rate is only applicable for jobs to be performed in California. This rate may be modified in the future. This job is also eligible for hourly shift differential. We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), and other benefits to eligible employees. You can apply for this role by clicking on the Apply now button at the bottom of this posting (or through the Employee Job Hub if you are a current GXO employee). Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.

What you'll do on a typical day:

• Plan and arrange travel itineraries, process expenses and manage schedules
• Arrange various external and internal events
• Organize meetings, schedule meeting facilities and take care of resulting follow-up activities
• Communicate well with leadership, team members and other departments
• Commit to process excellence by ensuring proper, efficient and accurate use of processes

• Microsoft Office experience
• Knowledge of multiple administrative disciplines
• Ability to support tasks of moderate complexity, which require discretion and independent judgment

• High school diploma or equivalent
• 1 year of experience in administrative support
• Experience booking travel arrangements
• Ability to work with minimal supervision, maintain confidentiality when appropriate, produce accurate output and meet deadlines

GXO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team - energetic, innovative people of all experience levels and talents who make GXO a great place to work.

We are proud to be an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran or other protected status.

GXO adheres to CDC, OSHA and state and local requirements regarding COVID safety. All employees and visitors are expected to comply with GXO policies which are in place to safeguard our employees and customers.

All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review GXO's candidate privacy statement here.

JOB TITLE: PROGRAM AIDE
DEPARTMENT: PROGRAM
STATUS: FULL-TIME

SALARY: $18.00 / hour

IMMEDIATE SUPERVISOR: CENTER ADMINISTRATOR

ABOUT THE ARC

The Salvation Army (TSA) Adult Rehabilitation Center (ARC) is a no-fee program to assist men & women in their journey to complete our rehabilitation program. We are grateful for the contributions our valued employees make toward the maintenance and effectiveness of the programs. The organization is indebted to and dependent on the diligence and devotion of its employees.

EMPLOYEE BENEFITS OFFERED

* Opportunity for career growth

* Paid time off

* Employee Discounts

* Medical, Dental, and Vision

* Retirement Plan

* AFLAC

* Employee Assistance Program (EAP)

QUALIFICATIONS:

* High school graduate or equivalent.

* Must hold a valid Driver's license, able to pass MVR report (required), able to show proof of insurance and have
access to a motor vehicle.

* Able to operate basic office machines including computer, photocopier, time clock, and telephone.

* Knowledge of Microsoft Office programs, MSWord, Excel, and Access with ability to learn additional software as appropriate.

* Ability to spell correctly and edit correspondence for correct grammar and usage of the English language.

* Ability to track on multiple tasks efficiently, completing each in a professional and timely fashion.

* Professional judgment and integrity in holding in confidence all information pertaining to beneficiaries, beneficiary families, and co-workers.

* Commitment to support and apply the philosophy and goals of The Salvation Army Adult Rehabilitation Center Program and the ARC Mission Statement.

* No evidence of existing chemical dependency.

* If in recovery, shall be free of and have had at least one year free of any chemical abuse or dependency.

* Must pass a background check, which will include Criminal History and Sex Offender Registry.

ESSENTIAL JOB DUTIES:

1. Perform a variety of administrative tasks as directed by ARC Administrator including: typing, mailing and/or emailing correspondence; developing and maintaining contact and service provider/referral lists; creating agendas and keeping minutes for boards, councils, committees and other meetings; greeting visitors, beneficiaries, and staff courteously and directing them appropriately; answering telephone calls and taking messages for Rehabilitation Services staff; answering basic questions about Program; scheduling appointments for ARC Administrator; sorting and routing mail and other correspondence to appropriate personnel or beneficiaries.

2. Assist with processing new beneficiary applications. Assist Intake Coordinator by checking BITS and Megan's Law, taking photos for badges, and administering drug tests for applicants of the same gender when necessary. Filling in when Intake Coordinator is out of the office.

3. Prepare and maintain all beneficiary files including regular update of computer database (BITS). Ensure security of beneficiary files and maintain a log of all files checked out for use by staff or interns.

4. Maintain Transitional Housing files and compile weekly reports.

5. Process discharge summaries and forward data to appropriate agencies and/or individuals.

6. Operate and maintain office equipment in proper working order. Prepare work orders, supply orders, requests for service, etc. as needed or requested in a timely manner.

7. Maintain organizational chart and various manuals used by the Rehabilitation Services Department

8. Prepare and maintain lists for scheduled activities and personnel as needed including Gratuity Lists, Group Rosters, Counseling assignments and schedules, passes etc. as delegated and required.

9. Assemble and prepare all necessary documents for Weekly Case Conference, prepare agenda for case conference, and prepare conference minutes. Attend and take minutes of all Case Conference and Rehabilitation Services Staff meetings. Attend other meetings as requested. Maintain up-to-date conference minutes.

10. Prepare all reports as required by the Administrator including monthly center stats if assigned.

11. Assist with program research projects as assigned.

12. Oversee front desk operations, scheduling of interns, and ensure posting of daily classes and activities.

13. Serve as a role model for all beneficiaries regarding behavior in beneficiary care areas.

14. Assure that safety measures are established and maintained consistent with ARC policy and governmental regulations.

15. Maintain confidentiality in accordance with established policies and laws to help maintain the integrity of the total program.

16. Oversee all aspects of beneficiary food stamp application and the processing of cards with bookkeeper. Build a strong relationship with Social Services office. Provide all monthly paperwork required to maintain The Salvation Army Adult Rehabilitation Center's eligibility to receive food stamps.

17. Prepare and serve on the Review team for Beneficiary Three and Five-month reviews if assigned

18. Prepare certificates and awards for Wednesday graduation ceremonies.

19. Perform other duties as assigned by the ARC Administrator.

20. Any/all overtime must have the written approval by Administrator.