201 Administrative Staff jobs in Alexandria

Job Description

We are a growing family-owned restaurant management and events hospitality business based in Washington, DC. We are currently seeking a highly organized and detail-oriented Office Administrator to join our team. This role is ideal for someone who thrives in a fast-paced restaurant environment, excels at multitasking, and has strong communication skills. In addition to office administration, this position will include elements of project management, restaurant operations support, and executive assistance.

Responsibilities:

• Oversee daily office operations to ensure efficiency and adherence to company policies.
• Manage emails, letters, packages, phone calls, and other forms of correspondence related to restaurant operations.
• Manage property-related administrative tasks, including tenant communication and lease documentation.
• Handle a high volume of invoices related to restaurant vendors, ensuring accuracy and timely processing.
• Conduct weekly credit card reconciliations and support financial record-keeping for multiple restaurant locations.
• Serve as the primary point of contact for restaurant contractors, facilitating communication and coordinating maintenance and service needs.
• Maintain organized filing systems for financial records, personnel information, and restaurant documentation.
• Track and order office and restaurant supplies as needed to maintain smooth operations.
• Schedule appointments and coordinate necessary services at various restaurant locations, including equipment repairs and inspections.
• Provide support to executives, including managing calendars, booking travel, and preparing reports related to restaurant performance and operations.
• Assist with special projects and provide administrative support to leadership as requested.
• Support project management efforts by tracking deadlines, coordinating deliverables, and ensuring smooth execution of restaurant initiatives.
• Handle confidential and sensitive information with discretion and professionalism.

Requirements:

• High school diploma, GED, or equivalent required; associate’s or bachelor’s degree preferred.
• Minimum of 2-3 years of experience in an administrative, personal assistant, or office management role within the restaurant or hospitality industry.
• Experience in property management, accounting, project management, or hospitality is a plus.
• Proficiency in Margin Edge, Microsoft Office, Google Drive, and QuickBooks (or similar accounting software) is a plus.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Ability to work independently and adapt to a fast-paced restaurant environment.
• Experience in restaurant operations or supporting high-level executives in the hospitality industry is a plus.
• Bilingual in Spanish is a plus.

If you are a detail-oriented professional who enjoys working in a dynamic and growing restaurant management company, we would love to hear from you! Please send your resume and a cover letter explaining your qualifications and interest in the position.

Office Administrator

Job Category: Project and Program Management

Time Type: Full time

Minimum Clearance Required to Start: None

Employee Type: Regular

Percentage of Travel Required: Up to 10%

Type of Travel: Local

The Opportunity:

As an Office Administrator you will provide vital services in support of the TSA's mission of protecting the nation's air, rail, transit, and highway transportation systems to ensure freedom of movement for people and commerce. This partnership enables the TSA to continue serving approximately 1.9 million passengers every day at mass transit stations and airports nationwide.

You will assist with managing, tracking, and ensuring accountability of audio-visual equipment. Additionally, you will support the preparation of agendas, meeting minutes or notes, and memorandums. You will help compile and consolidate responses by coordinating with multiple stakeholders. Your role will also involve tracking, monitoring, and maintaining calendars and meeting schedules. You will assist in collecting inputs and supporting the preparation of reports as needed. Furthermore, you will coordinate logistics for leadership events and meetings, including booking conference rooms, preparing rooms, setting up audio-visual equipment, sending meeting invites to guest speakers and attendees, printing and distributing handouts, creating and tracking attendee lists, and taking minutes.

This position requires being on-site, either at TSA's HQ in Springfield, VA, or another location within the National Capital Region (NCR) (e.g., Annapolis Junction, MD).

Responsibilities:

As Office Administrator you will provide diverse secretarial and administrative duties. Specifically you will

• Initiating special reports

• Composing routine correspondence

• Compiling statistical and budget information

Qualifications:

Required:

• Ability to obtain DHS EOD (Entry on Duty)

• Bachelor's degree

• Two (2) years experience providing office administrator related duties

**This position is in support of future opportunities. As we get closer to filling this position, we will be contacting qualified candidates. If you are selected to interview, you will be contacted directly by a recruiter.

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What You Can Expect:

A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation.

An environment of trust.

CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth.

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy.

Your potential is limitless. So is ours.

Learn more about CACI here. (

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Pay Range : There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here ( .

The proposed salary range for this position is:

$45,900 - $91,900

CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.

Job Description

Our client is is hiring an Office Support / Administrative Assistant based in Chantilly, VA. This position requires someone who works well with multiple deadline driven responsibilities, ability to multitask and communicate effectively on workload and changing priorities. Areas of responsibility include but are not limited to

Collecting and analyzing data using Microsoft Excel and Google Suite

Researching and compiling data

Material Inventory Reconciliation (Weekly/Monthly tracking)

Purchase Orders & Accounts Payable.

Taking calls from all field employees requesting to purchase goods and services.

Issuance of Purchase Orders, verifying delivery or receipt of product/service, reconciling statements/invoices for payment authorization and accurate job costing, researching and setting up vendors locally and out of state for goods and services.

Payroll & Equipment

Filing

Invoicing

Ensure accurate job costing

Accounts Receivable as needed

Other office duties as assigned

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .

Skills and Requirements

High School degree

1-2 years of experience in an Office Administration role

Experience with Microsoft Suite and/or Google Suite Fluent in Spanish

Prior experience in the Construction industry null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to

1. Operational Excellence
   • Refine and implement office procedures.
   • Coordinate schedules, agendas, and appointments for senior leadership.
   • Ensure the workplace is equipped with essential supplies and confirm equipment is operational.
2. Team Direction
   • Guide and supervise administrative personnel, allocating responsibilities to guarantee optimal outcomes.
   • Conduct regular team sessions to share company updates, set objectives, and fortify team cohesion.
3. Financial Oversight
   • Negotiate contracts and prices with suppliers and service vendors, including office space leasing.
   • Supervise the office financial plan, ensuring detailed and punctual reports.
   • Generate comprehensive reports detailing expenses and adherence to budgets.
4. Document Management
   • Maintain and modernize filing systems.
   • Institute and oversee document retention procedures.
   • Safeguard data integrity and confidentiality.
5. Office Ambiance and Safety
   • Implement and maintain office guidelines and protocols.
   • Ensure a tidy and systematic workspace.
   • Monitor compliance with health and safety guidelines.
6. Interdepartmental Liaison
   • Enhance office communications to bolster department collaborations.
   • Address customer feedback and concerns, presenting the company in the best manner.
7. Personnel Management
   • Lead the hiring process for office staff and provide clarity on company policies and procedures.
   • Organize introductory sessions and training for newcomers.
   • Oversee staff timetables, daily hours, and leave requests.

• A Bachelor's degree in business, management, or a related discipline is an advantage.
• Demonstrable experience in an office administration or similar role.
• Acquaintance with office procedures and basic financial principles.
• Exceptional organizational and multitasking capabilities.
• Effective oral and written communication skills.
• Proficiency with MS Office and other pertinent software/tools.

Are you passionate about economic fairness and social justice? Do you want to improve the lives of working people and strengthen the labor movement? If you answered, "Yes!" then the AFL-CIO may be the right place for you. We are the largest federation of labor unions in the United States, and our team of dynamic professionals is dedicated to growing worker power and ensuring every working person has a voice on the job. When you work at the AFL-CIO, you're more than just an individual employee-you're helping to lead a movement with a proud history and a bright future ahead.

The office administrator serves as one of the lead administrators within the political, field and mobilization hub supporting the Governance Education and Training team in implementing programs that support state and local federated bodies and affiliated unions. You will interface with many leaders within our structure and will need to be able to manage multiple high level projects, quickly identify challenges and problems and provide solutions. As a member of the team, you will help strengthen the state, area and central bodies of the AFL-CIO and our affiliates as they build their local labor movement.

This position reports to the Director and Deputy Director of the Governance, Education and Training team.

Responsibilities
• Manage the annualreports and monthly dues system including light accounting and recordkeeping. Diplomatically communicate to international unions within the program.
• Oversee the management, development, coordination, and assessment of various databases to analyze data, run query-based reports, verification of required documentation, develop spreadsheets, and create reports for the purpose of governance state and local federated bodies.
• Maintain and update various listservs, mailing lists, contact information of state and local federated bodies.
• Support the coordination of workflow including resolution of questions and concerns, adherence to policies and procedures, and the development of communication and reporting systems;
• Review incoming correspondence and materials; independently prepare responses to inquiries and other correspondence; proofreading, reformatting and editing of correspondence.
• Assist the Director and Deputy Director with training AFL-CIO staff and state and local federated bodies on various systems in order to ensure governance compliance.
• Act as liaison with state and local federated Bodies, affiliates, other AFL-CIO staff and departments, including Executive Offices of the AFL-CIO.
• Understand, and be able to diplomatically communicate the function of the AFL-CIO to both the internal and external audiences.
• Collaborate with the regional administrators in the maintenance and update of the national calendar of key state federation and central labor council events including conventions, endorsement meetings, actions, forums including the development and maintenance of monthly activity reports;
• Coordinate meetings and special events/projects. Continuing upkeep, coordination and providing on-site management when applicable for upcoming events.
• Assist and execute in the development of presentations for high level convenings with quick turnaround time and adherence to strict deadlines.
• Ability to create creative visual reports through use of slides, pivot tables, pie charts and knowledge of the full Google Suite, Microsoft Excel suite, and project management tools such as Smartsheet and Asana.
• Provides support for Political and Electoral & Issues Mobilization hub projects as needed, including preparing routine reports.
• Other duties as assigned.

Qualifications
• Demonstrated ability to exercise good political judgment;
• Excellent proof-reading ability and eye for detail;
• Excellent verbal, written, analytical, and mathematical skills;
• Professional, courteous and tactful with excellent communication and interpersonal skills;
• Proficient skills with Access, the entire Microsoft Suite, the entire Google Suite, Adobe, Smartsheet, and Asana;
• Demonstrated strong writing skills related to correspondence and memos;
• Experience with or the ability to learn webinar, zoom and other virtual conference technology;
• Demonstrated ability to prioritize and manage multiple assignments and meet competing deadlines;
• Demonstrated ability to work well in a high pressure environment and meeting unpredictable deadlines;
• Ability to lead staff and to work well within a team, including many people with diverse backgrounds;
• Demonstrated knowledge (or willingness to learn) leading training in person or virtually
• Ability to work independently and with a focus on details;
• Excellent organizational skills;
• Excellent problem solving skills and experience identifying problems and finding potential solutions;
• Experience with the labor movement preferred, but not required; Dedication to worker's rights is a must.

• Ability to travel and to work extended hours if needed.

• 3 years of experience managing office materials
• 3 years working in an office environment with technical IT personnel
• 5 years+ of experience with Microsoft Office Tools such as Word, Power-Point, Excel, Project, and Forms

• Coordinate and facilitate meetings.
• Provide logical support for onboarding/offboarding of personnel including issuing assets.
• Maintain an inventory of issued assets and provide a monthly asset report.
• Coordinate communications materials.
• Manage office supply inventory and distribution.
• Generate feedback forms using tools such as Microsoft Forms.
• Provide other similar operational support services including drafting presentations; and editing/proofreading of documents, presentations or other meeting materials and miscellaneous research tasks.

Overview

Please note that this position is contingent upon the successful award of a contract currently under bid.

Goldbelt Frontier is committed to providing support for a range of health technology management operations, projects, and services across the government and commercial industries. Frontier collaborates with clients and partners with other businesses to ensure that the right solution with the right people is delivered to meet the client's needs. Many senior project managers and business analysts are subject matter experts in their respective fields. Frontier understands how to support multiple stakeholders to aid in developing and implementing national policies, strategies, and doctrine.

Summary:

Goldbelt Frontier LLC is seeking a Office Administrator to support the Defense Health Agency (DHA) Business Operations and Executive Support Services (BOESS).

This position contractor shall provide administrative support of the office space. This shall include, but will not be limited to; providing senior executive staff support management, facilitation and coordination of the organization's official correspondence management, supports task tracking, coordination of conference room reservations, and support for travel arrangements.

Expected 5-year contract contingent upon award.

Essential Job Functions:

• Provide executive administrative support for the leadership including, but not limited to, Division Chief, Chief Operating Officer (COO) and Chief, Business Operations.
• Maintain, track, and evaluate all DHA official taskers and correspondence using Government furnished tools.
• Provide office correspondence and documentation support.
• Ensure draft documents are coordinated among relevant staff members and prepare final documents to incorporate comments.
• Maintain appointment calendar for the Division Chief, Chief Operating Officer (COO) and Business Operations Chief.
• Maintain official files in accordance with DHA records management guidance
• Assist in coordinating agenda of senior management team meetings, off-sites, staff meetings.
• Manage SDD conference room calendars, resolve conflicting reservation requests, post signs as needed, receive office visitors; execute office supply process, maintain inventory, procure, and stock new supplies.
• Assist with military and provide support for official travel; provide office correspondence support, publish phone rosters, pickup/deliver office mail, support SDD office automation, etc. Travel arrangements shall be secured within 3 days upon receipt of requirement.
• Support SDD All-Hands and other official events including space reservations, staff notifications, set-up, logistics support and breakdown.
• Provide office correspondence and documentation support. Draft, staff and edit various communications documents including internal and external memoranda. Ensure draft documents are coordinated among relevant staff members and prepare final documents to incorporate comments.
• Perform additional duties as needed.

Necessary Skills and Knowledge:

• Ability to communicate professionally with all levels of management
• Strong customer service, organizational and interpersonal skills; problem solving and analytical abilities; and attention to detail.
• Proficiency in MS Office (Word, PowerPoint, Excel, Outlook), SharePoint
• Proficiency with Defense Travel System and the Joint Travel Regulations.

Minimum Qualifications:

• Minimum 3-5 years' experience supporting executives in an Executive Assistant capacity.
• Must have the ability to obtain and maintain Public Trust clearance.

Preferred Qualifications:

• Bachelor's degree in a related field.

Pay and Benefits
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.

R.A.S. Logistics is a leader in the logistics industry providing final mile delivery services. We are currently recruiting for an Office Administrator in our Manassas, VA facility. R.A.S. partners with multiple name brand companies in diverse markets and we pride ourselves on exceeding customer expectations.

Office Administrator responsibilities include but are not limited to the following.

• Maintain organization of the office and delivery documents
• Assist where needed with office tasks
• Contact customers and notify of product availability
• Reschedule customer deliveries when required
• Assemble route paperwork
• Communicate with delivery teams

• Ability to remain professional and courteous with customers and co-workers
• Excellent verbal and written communication skills
• Exceptional team player with the confidence and integrity to earn customer and internal confidence quickly
• Previous customer service experience preferred
• Knowledge of Microsoft Office and Windows based applications
• Strong organizational skills
• Flexibility to work additional hours, if needed

• Excellent base wage
• Insurance available 1st of month after 30 days; Retirement plan available 1st of month after 90 days; Retirement match provided after 1 year
• Affordable Medical, Dental and Vision Insurance.
• Company provided life insurance and additional voluntary life insurance available.
• Company provided short and long term disability.
• Excellent 401k match of 100% on first 3% then 50% on next 2%

• Provide exceptional customer service via phone and in person to current and prospective clients.
• Create a welcoming environment for parents and students through adherence to customer service standards.
• Respond to client inquiries, provide information on the school operations
• Schedule meetings, maintain records and update the database
• Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc.
• Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office
• Help with special projects as assigned and needed.

• Highly organized and motivated, ability to multi-task and prioritize in dynamic, fast paced environment
• Good written and verbal communication skills
• Professional phone presentation and quick learning skills
• Strong skills in MS Word and Excel
• Minimum Associates degree or 1-2 years of office experience