160 Administrative Staff jobs in Alexandria
Office Administrator
22151 Springfield, Virginia
CACI International
Posted 2 days ago
Job Viewed
Job Description
Office Administrator
Job Category: Project and Program Management
Time Type: Full time
Minimum Clearance Required to Start: None
Employee Type: Regular
Percentage of Travel Required: Up to 10%
Type of Travel: Local
* * *
**The Opportunity:**
As an Office Administrator you will provide vital services in support of the TSA's mission of protecting the nation's air, rail, transit, and highway transportation systems to ensure freedom of movement for people and commerce. This partnership enables the TSA to continue serving approximately 1.9 million passengers every day at mass transit stations and airports nationwide.
You will assist with managing, tracking, and ensuring accountability of audio-visual equipment. Additionally, you will support the preparation of agendas, meeting minutes or notes, and memorandums. You will help compile and consolidate responses by coordinating with multiple stakeholders. Your role will also involve tracking, monitoring, and maintaining calendars and meeting schedules. You will assist in collecting inputs and supporting the preparation of reports as needed. Furthermore, you will coordinate logistics for leadership events and meetings, including booking conference rooms, preparing rooms, setting up audio-visual equipment, sending meeting invites to guest speakers and attendees, printing and distributing handouts, creating and tracking attendee lists, and taking minutes.
**This position requires being on-site, either at TSA's HQ in Springfield, VA, or another location within the National Capital Region (NCR) (e.g., Annapolis Junction, MD).**
**Responsibilities:**
As Office Administrator you will provide diverse secretarial and administrative duties. Specifically you will
+ Initiating special reports
+ Composing routine correspondence
+ Compiling statistical and budget information
**Qualifications:**
_Required:_
+ Ability to obtain DHS EOD (Entry on Duty)
+ Bachelor's degree
+ Two (2) years experience providing office administrator related duties
_**This position is in support of future opportunities. As we get closer to filling this position, we will be contacting qualified candidates. If you are selected to interview, you will be contacted directly by a recruiter._
-
**___**
**What You Can Expect:**
**A culture of integrity.**
At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation.
**An environment of trust.**
CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.
**A focus on continuous growth.**
Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy.
**Your potential is limitless.** So is ours.
Learn more about CACI here. ( Range** : There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here ( .
The proposed salary range for this position is:
$45,900 - $91,900
_CACI is_ _an Equal Opportunity Employer._ _All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any_ _other protected characteristic._
Job Category: Project and Program Management
Time Type: Full time
Minimum Clearance Required to Start: None
Employee Type: Regular
Percentage of Travel Required: Up to 10%
Type of Travel: Local
* * *
**The Opportunity:**
As an Office Administrator you will provide vital services in support of the TSA's mission of protecting the nation's air, rail, transit, and highway transportation systems to ensure freedom of movement for people and commerce. This partnership enables the TSA to continue serving approximately 1.9 million passengers every day at mass transit stations and airports nationwide.
You will assist with managing, tracking, and ensuring accountability of audio-visual equipment. Additionally, you will support the preparation of agendas, meeting minutes or notes, and memorandums. You will help compile and consolidate responses by coordinating with multiple stakeholders. Your role will also involve tracking, monitoring, and maintaining calendars and meeting schedules. You will assist in collecting inputs and supporting the preparation of reports as needed. Furthermore, you will coordinate logistics for leadership events and meetings, including booking conference rooms, preparing rooms, setting up audio-visual equipment, sending meeting invites to guest speakers and attendees, printing and distributing handouts, creating and tracking attendee lists, and taking minutes.
**This position requires being on-site, either at TSA's HQ in Springfield, VA, or another location within the National Capital Region (NCR) (e.g., Annapolis Junction, MD).**
**Responsibilities:**
As Office Administrator you will provide diverse secretarial and administrative duties. Specifically you will
+ Initiating special reports
+ Composing routine correspondence
+ Compiling statistical and budget information
**Qualifications:**
_Required:_
+ Ability to obtain DHS EOD (Entry on Duty)
+ Bachelor's degree
+ Two (2) years experience providing office administrator related duties
_**This position is in support of future opportunities. As we get closer to filling this position, we will be contacting qualified candidates. If you are selected to interview, you will be contacted directly by a recruiter._
-
**___**
**What You Can Expect:**
**A culture of integrity.**
At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation.
**An environment of trust.**
CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.
**A focus on continuous growth.**
Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy.
**Your potential is limitless.** So is ours.
Learn more about CACI here. ( Range** : There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here ( .
The proposed salary range for this position is:
$45,900 - $91,900
_CACI is_ _an Equal Opportunity Employer._ _All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any_ _other protected characteristic._
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0
Administrative Assistant
20707 Laurel
$22 - $31 per hour
Saint Marys School In Landover Hills
Posted 8 days ago
Job Viewed
Job Description
Objectives of this role
- Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
- Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
- Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
- Coordinate internal and external resources to expedite workflow
- Oversee and achieve organizational goals while upholding best practices
- Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
- Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
- Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
- Coordinate domestic and international travel arrangements for employees
- Maintain filing system, contact database, employee list, and inventory
- Order and oversee office supplies and food deliveries for group meetings
- High school diploma or equivalent
- Proven administrative experience
- Superb written and verbal communication skills
- Strong time-management skills and multitasking ability
- Aptitude for learning new software and systems
- College degree or equivalent
- Previous success in office management
- Experience managing budgets and expenses
- Experience developing internal processes and filing systems
- Comfortable handling confidential information
Company Details
Welcome to St. Mary's School in Landover Hills, MD! St. Mary's School is a diverse Catholic educational community, reflecting the richness of cultures and ethnic backgrounds found in St. Mary's Parish. Teachers, parents, staff, and the parish community work together to develop in our children a love for God, an enthusiasm for learning, and a respect for and appreciation of others.
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1
Administrative Assistant
22038 Fairfax, Virginia
State of Virginia
Posted 3 days ago
Job Viewed
Job Description
Department: Costello College of Business
Classification: GMU Worker
Job Category: Part-Time / Hourly Wage
Job Type: Part-Time
Work Schedule: Up to 29 hours/week
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Sponsorship Eligibility: Not eligible for visa sponsorship
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The Donald G. Costello College of Business at George Mason University is one of the largest business schools in Virginia, and is located near Washington, D.C., in Arlington and Fairfax, and at George Mason's global campus in Incheon, South Korea. The college's AACSB-accredited business and accounting curricula prepare undergraduate and graduate students from the U.S. and across the globe for career success in business and government. Its research-based faculty and focus on multi-disciplinary academic programs, inclusive entrepreneurship, modular education, experiential learning, and corporate partner engagement are transforming the landscape of business education and workforce development. Learn more at business.gmu.edu.
About the Position:
The Costello College of Business Office of Advancement is seeking a part-time Administrative Assistant to support its team members, events, operations, and the Corporate Engagement Program.
This is a part-time position (up to 29 hours/week). Standard business hours are 8:30 am-5:00 pm, Monday to Friday.
Responsibilities:
Administrative Support:
* Assist in entering cases in Patriot Force (Salesforce) to update prospect demographic data, board information, attendance at events and board meetings, and contact information;
* Review and update advisory board rosters to ensure accuracy;
* Run various reports in MicroStrategy and clean up data as needed;
* Enter activity reports in Patriot Force (Salesforce), tagging college leadership as directed;
* Create and maintain electronic filing system on the shared drive and MS teams;
* Coordinate and manage the Advancement Office calendar and calendars for Associate Directors and the Senior Assistant Director;
* Assist in travel arrangements, travel pre-approvals, itineraries, expense and mileage reports, and organizing related materials;
* Support procurement by submitting necessary forms, entering requests in eVA, and managing received orders;
* Handle communication and correspondence, including sensitive and confidential matters, with discretion;
* Draft, print, and mail thank-you cards to donors;
* Support stewardship efforts by packing and mailing gifts to donors and board members;
* Assist with research of current and potential major, principal, and annual gift prospects; and
* Attend weekly team meetings.
Corporate Engagement Program:
* Assist in the creation and distribution of a quarterly corporate engagement newsletter to stakeholders and partners with the Associate Director of Corporate and Foundation Relations;
* Conduct research on potential corporate partners and leads for engagement and sponsorship opportunities;
* Maintain and update the scholarship requirements database, ensuring all donor criteria and student eligibility data are accurate and current;
* Coordinate the Corporate Engagement Program calendar, including scheduling meetings, site visits, and key deadlines;
* Organize and support corporate partner visits, including logistics, communications, and follow-up; and
* Support the Corporate Engagement team to ensure successful onboarding and stewardship of Partners with other duties as assigned.
Events:
* As available, assist with event and meeting logistics by compiling RSVP lists, creating and organizing name tags, and transporting supplies to venues;
* Assist staff registration desks in greeting guests, distributing name tags, and monitoring attendance;
* Support event setup and teardown;
* Reconcile registration lists by updating attendee data in Patriot Force (Salesforce); and
* Create events and invitations in Anthology (CRM).
Marketing:
* Coordinate with the Marketing and Communications department to develop promotional materials;
* Assist in executing communication campaigns, including direct mail, email, newsletters, and social media; and
* Input content and manage segmentation for mass emails in Anthology (CRM).
Required Qualifications:
* Prior administrative/office experience;
* Experience in a fast-paced environment;
* Comfortable working in a diverse environment;
* Ability to handle sensitive and confidential information;
* Professional customer service and collaboration skills;
* Strong written, verbal, and interpersonal communication skills;
* Strong attention to detail and organizational skills;
* Proficiency in Microsoft Office Suite, especially Word and Excel;
* Ability to learn and navigate systems such as Salesforce, Anthology, and MicroStrategy;
* Skill in analyzing large datasets for opportunities;
* Ability to operate standard office equipment; and
* Capable of lifting up to 20 pounds.
Instructions to Applicants:
For full consideration, applicants must apply for the Administrative Assistant at Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.
Posting Open Date: August 8, 2025
For Full Consideration, Apply by: August 22, 2025
Open Until Filled: Yes
Classification: GMU Worker
Job Category: Part-Time / Hourly Wage
Job Type: Part-Time
Work Schedule: Up to 29 hours/week
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Sponsorship Eligibility: Not eligible for visa sponsorship
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The Donald G. Costello College of Business at George Mason University is one of the largest business schools in Virginia, and is located near Washington, D.C., in Arlington and Fairfax, and at George Mason's global campus in Incheon, South Korea. The college's AACSB-accredited business and accounting curricula prepare undergraduate and graduate students from the U.S. and across the globe for career success in business and government. Its research-based faculty and focus on multi-disciplinary academic programs, inclusive entrepreneurship, modular education, experiential learning, and corporate partner engagement are transforming the landscape of business education and workforce development. Learn more at business.gmu.edu.
About the Position:
The Costello College of Business Office of Advancement is seeking a part-time Administrative Assistant to support its team members, events, operations, and the Corporate Engagement Program.
This is a part-time position (up to 29 hours/week). Standard business hours are 8:30 am-5:00 pm, Monday to Friday.
Responsibilities:
Administrative Support:
* Assist in entering cases in Patriot Force (Salesforce) to update prospect demographic data, board information, attendance at events and board meetings, and contact information;
* Review and update advisory board rosters to ensure accuracy;
* Run various reports in MicroStrategy and clean up data as needed;
* Enter activity reports in Patriot Force (Salesforce), tagging college leadership as directed;
* Create and maintain electronic filing system on the shared drive and MS teams;
* Coordinate and manage the Advancement Office calendar and calendars for Associate Directors and the Senior Assistant Director;
* Assist in travel arrangements, travel pre-approvals, itineraries, expense and mileage reports, and organizing related materials;
* Support procurement by submitting necessary forms, entering requests in eVA, and managing received orders;
* Handle communication and correspondence, including sensitive and confidential matters, with discretion;
* Draft, print, and mail thank-you cards to donors;
* Support stewardship efforts by packing and mailing gifts to donors and board members;
* Assist with research of current and potential major, principal, and annual gift prospects; and
* Attend weekly team meetings.
Corporate Engagement Program:
* Assist in the creation and distribution of a quarterly corporate engagement newsletter to stakeholders and partners with the Associate Director of Corporate and Foundation Relations;
* Conduct research on potential corporate partners and leads for engagement and sponsorship opportunities;
* Maintain and update the scholarship requirements database, ensuring all donor criteria and student eligibility data are accurate and current;
* Coordinate the Corporate Engagement Program calendar, including scheduling meetings, site visits, and key deadlines;
* Organize and support corporate partner visits, including logistics, communications, and follow-up; and
* Support the Corporate Engagement team to ensure successful onboarding and stewardship of Partners with other duties as assigned.
Events:
* As available, assist with event and meeting logistics by compiling RSVP lists, creating and organizing name tags, and transporting supplies to venues;
* Assist staff registration desks in greeting guests, distributing name tags, and monitoring attendance;
* Support event setup and teardown;
* Reconcile registration lists by updating attendee data in Patriot Force (Salesforce); and
* Create events and invitations in Anthology (CRM).
Marketing:
* Coordinate with the Marketing and Communications department to develop promotional materials;
* Assist in executing communication campaigns, including direct mail, email, newsletters, and social media; and
* Input content and manage segmentation for mass emails in Anthology (CRM).
Required Qualifications:
* Prior administrative/office experience;
* Experience in a fast-paced environment;
* Comfortable working in a diverse environment;
* Ability to handle sensitive and confidential information;
* Professional customer service and collaboration skills;
* Strong written, verbal, and interpersonal communication skills;
* Strong attention to detail and organizational skills;
* Proficiency in Microsoft Office Suite, especially Word and Excel;
* Ability to learn and navigate systems such as Salesforce, Anthology, and MicroStrategy;
* Skill in analyzing large datasets for opportunities;
* Ability to operate standard office equipment; and
* Capable of lifting up to 20 pounds.
Instructions to Applicants:
For full consideration, applicants must apply for the Administrative Assistant at Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.
Posting Open Date: August 8, 2025
For Full Consideration, Apply by: August 22, 2025
Open Until Filled: Yes
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2
Administrative Associate
22195 Woodbridge, Virginia
Sentara Healthcare
Posted 10 days ago
Job Viewed
Job Description
City/State
Woodbridge, VA
Work Shift
Weekend Days
Overview:
This is a PRN position/NOT a full-time position
This is only a few hours per week.
Overview
The Administrative Associate is responsible for various administrative and operational tasks. This position provides clerical support, manages patient records, schedules appointments, and handles patient inquiries. The role involves collaborating with medical staff, management, and patients to ensure the delivery of high-quality care.
Education
* High School diploma Degree (Required)
Certification/Licensure
* No specific certification or licensure requirements
Experience
* Provides administrative support to the unit or department assigned.
* Serves as first point of contact for patients, family members and visitors on unit assigned requiring the application of excellent customer service skills.
AA will help with working into the weekend, evenings, and backfilling PTO.
Benefits: Caring For Your Family and Your Career
* Medical, Dental, Vision plans
* Adoption, Fertility and Surrogacy Reimbursement up to $10,000
* Paid Time Off and Sick Leave
* Paid Parental & Family Caregiver Leave
* Emergency Backup Care
* Long-Term, Short-Term Disability, and Critical Illness plans
* Life Insurance
* 401k/403B with Employer Match
* Tuition Assistance - $,250/year and discounted educational opportunities through Guild Education
* Student Debt Pay Down - 10,000
* Reimbursement for certifications and free access to complete CEUs and professional development
* Pet Insurance
* Legal Resources Plan
* Colleagues have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met.
Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.
In support of our mission "to improve health every day," this is a tobacco-free environment.
For positions that are available as remote work, Sentara Health employs associates in the following states:
Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.
Woodbridge, VA
Work Shift
Weekend Days
Overview:
This is a PRN position/NOT a full-time position
This is only a few hours per week.
Overview
The Administrative Associate is responsible for various administrative and operational tasks. This position provides clerical support, manages patient records, schedules appointments, and handles patient inquiries. The role involves collaborating with medical staff, management, and patients to ensure the delivery of high-quality care.
Education
* High School diploma Degree (Required)
Certification/Licensure
* No specific certification or licensure requirements
Experience
* Provides administrative support to the unit or department assigned.
* Serves as first point of contact for patients, family members and visitors on unit assigned requiring the application of excellent customer service skills.
AA will help with working into the weekend, evenings, and backfilling PTO.
Benefits: Caring For Your Family and Your Career
* Medical, Dental, Vision plans
* Adoption, Fertility and Surrogacy Reimbursement up to $10,000
* Paid Time Off and Sick Leave
* Paid Parental & Family Caregiver Leave
* Emergency Backup Care
* Long-Term, Short-Term Disability, and Critical Illness plans
* Life Insurance
* 401k/403B with Employer Match
* Tuition Assistance - $,250/year and discounted educational opportunities through Guild Education
* Student Debt Pay Down - 10,000
* Reimbursement for certifications and free access to complete CEUs and professional development
* Pet Insurance
* Legal Resources Plan
* Colleagues have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met.
Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.
In support of our mission "to improve health every day," this is a tobacco-free environment.
For positions that are available as remote work, Sentara Health employs associates in the following states:
Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.
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3
Administrative Assistant
22182 Vienna, Virginia
Fellowship of Christian Athletes
Posted 10 days ago
Job Viewed
Job Description
The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office.
MINISTERIAL DUTIES
These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship.
POSITION RESPONSIBILITIES
Social Media Management:
MINISTERIAL DUTIES
These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship.
- Agree with, and abide by, FCA's Christian Community Statement.
- Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA.
- Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others.
- Connect to and participate in a local church through worship and weekly involvement.
- Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times.
POSITION RESPONSIBILITIES
- Responsible for appointments/meetings with staff, ministry partners, vendors, etc.
- Handles travel arrangements for assigned staff.
- Receives and screens telephone calls and emails for area office.
- Retrieves, opens, and distributes office mail.
- Plans, organizes, and completes assigned work in a timely manner.
- Manages development of resources and meets deadlines of assigned projects.
- Coordinates donor ministry events, banquets, staff meetings, etc.
Social Media Management:
- Develop and schedule engaging content across platforms (e.g., Facebook, Instagram, LinkedIn).
- Monitor social media channels for engagement and respond to comments/messages.
- Collaborate with internal FCA standards to align messaging and campaigns.
- Stay current with social media trends and best practices.
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4
Administrative Coordinator
22038 Fairfax, Virginia
State of Virginia
Posted 10 days ago
Job Viewed
Job Description
Department: Academic Administration
Classification: GMU Worker
Job Category: Part-Time / Hourly Wage
Job Type: Part-Time
Work Schedule: 20-25 hours per week
Location: Fairfax, VA
Workplace Type: On Site Required
Sponsorship Eligibility: Not eligible for visa sponsorship
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Position:
This position will provide administrative and calendaring support to the Office of the Provost, including maintaining the schedules for the members of the Academic Administration team. This position will support a variety of office functions for the Office of the Provost, including but not limited to: managing the calendars, assisting with the coordination of standing and adhoc meetings for the team that require making arrangements for virtual and hybrid meetings, assist with agenda management, meeting transcription and note organization, assist the team with file management and tracking internal assignments and communicate to customers in a timely manner with status updates on their requests. This position will serve as an in person receptionist and have working hours between 12-5pm.
Responsibilities:
Scheduling Support
* Works closely with the Academic Administration Team leaders to:
* Manage calendars and daily schedules;
* Proactively resolve calendaring conflicts before they arise;
* Responds to internal and external calendaring requests;
* Providing requested materials to meeting constituents; and
* Ensures effective communication and provides excellent customer service in a calm professional manner to all key customer groups, including but not limited to: The Office of the Provost, Office of the Senior Vice President, members of the Provost's Senior Staff, Chief Business Officers, colleagues, and co-workers.
Administrative Support
* Provides general administrative support to the Provost Office Academic Administration team including but not limited to:
* Attends meetings as requested to serve as note taker and provides summary notes to attendees highlighting action items;
* Assists with file management for the team and ensuring internal standards are met and followed;
* Assists with assignment management and tracking for the team ensuring proactive follow-up occurs with internal project tracking systems and updating the tracker as information is discovered; and
* Coordinates with Provost Office to ensure customers are being communicated with regularly on the status of their requests.
Required Qualifications:
* Bachelor's degree or equivalent combination of education and experience;
* Ability to schedule and adjust meetings, calls, events, and travel while being mindful of urgency, priority, and ever-changing schedules. Requires high attention to detail to resolve calendar conflicts before they arise;
* Experience in a fast-paced executive office and demonstrated customer service experience required. Demonstrated qualification to successfully work and communicate with a diverse internal and external community in a professional manner;
* Extensive knowledge of professional office procedures;
* Demonstrated computer skills to include Microsoft Office Suite;
* Demonstrated writing and communication skills;
* Ability to work under pressure accomplishing multiple tasks with congruent deadlines;
* handle confidential issues;
* work well with others in an in-person and virtual team environment;
* must have a professional demeanor;
* Ability to organize files electronically; and
* Demonstrated ability to organize vast amounts of information into synthesized notes and action plans.
Preferred Qualifications:
* Experience providing administrative support to a team.
Instructions to Applicants:
For full consideration, applicants must apply for Administrative Coordinator at Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.
Posting Open Date: August 5, 2025
For Full Consideration, Apply by: August 19, 2025
Open Until Filled: Yes
Classification: GMU Worker
Job Category: Part-Time / Hourly Wage
Job Type: Part-Time
Work Schedule: 20-25 hours per week
Location: Fairfax, VA
Workplace Type: On Site Required
Sponsorship Eligibility: Not eligible for visa sponsorship
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Position:
This position will provide administrative and calendaring support to the Office of the Provost, including maintaining the schedules for the members of the Academic Administration team. This position will support a variety of office functions for the Office of the Provost, including but not limited to: managing the calendars, assisting with the coordination of standing and adhoc meetings for the team that require making arrangements for virtual and hybrid meetings, assist with agenda management, meeting transcription and note organization, assist the team with file management and tracking internal assignments and communicate to customers in a timely manner with status updates on their requests. This position will serve as an in person receptionist and have working hours between 12-5pm.
Responsibilities:
Scheduling Support
* Works closely with the Academic Administration Team leaders to:
* Manage calendars and daily schedules;
* Proactively resolve calendaring conflicts before they arise;
* Responds to internal and external calendaring requests;
* Providing requested materials to meeting constituents; and
* Ensures effective communication and provides excellent customer service in a calm professional manner to all key customer groups, including but not limited to: The Office of the Provost, Office of the Senior Vice President, members of the Provost's Senior Staff, Chief Business Officers, colleagues, and co-workers.
Administrative Support
* Provides general administrative support to the Provost Office Academic Administration team including but not limited to:
* Attends meetings as requested to serve as note taker and provides summary notes to attendees highlighting action items;
* Assists with file management for the team and ensuring internal standards are met and followed;
* Assists with assignment management and tracking for the team ensuring proactive follow-up occurs with internal project tracking systems and updating the tracker as information is discovered; and
* Coordinates with Provost Office to ensure customers are being communicated with regularly on the status of their requests.
Required Qualifications:
* Bachelor's degree or equivalent combination of education and experience;
* Ability to schedule and adjust meetings, calls, events, and travel while being mindful of urgency, priority, and ever-changing schedules. Requires high attention to detail to resolve calendar conflicts before they arise;
* Experience in a fast-paced executive office and demonstrated customer service experience required. Demonstrated qualification to successfully work and communicate with a diverse internal and external community in a professional manner;
* Extensive knowledge of professional office procedures;
* Demonstrated computer skills to include Microsoft Office Suite;
* Demonstrated writing and communication skills;
* Ability to work under pressure accomplishing multiple tasks with congruent deadlines;
* handle confidential issues;
* work well with others in an in-person and virtual team environment;
* must have a professional demeanor;
* Ability to organize files electronically; and
* Demonstrated ability to organize vast amounts of information into synthesized notes and action plans.
Preferred Qualifications:
* Experience providing administrative support to a team.
Instructions to Applicants:
For full consideration, applicants must apply for Administrative Coordinator at Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.
Posting Open Date: August 5, 2025
For Full Consideration, Apply by: August 19, 2025
Open Until Filled: Yes
View Now
5
Administrative Assistant
22038 Fairfax, Virginia
State of Virginia
Posted 10 days ago
Job Viewed
Job Description
Department: Col of Humanities and Soc Science
Classification: GMU Worker
Job Category: Part-Time / Hourly Wage
Job Type: Part-Time / 15-25 hours per week
Location: Fairfax, VA
Workplace Type: On Site Required
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
Works with Minors check: Yes
About the Department:
The Department of Economics at George Mason University is recognized globally for its research excellence, dynamic graduate programs (PhD and MA), and strong faculty. We are committed to fostering a vibrant academic environment that supports student success and impactful scholarship.
About the Center:
The GMU Center for Economic Education seeks to have every student graduate with the economic and financial knowledge and skills needed to thrive in our dynamic economy. With a primary focus on Northern Virginia, the center is a resource for K-12 teachers and school divisions, providing professional development and classroom resources to effectively teach economics and personal finance. The Center is affiliated with the Virginia Council on Economic Education and the National Council for Economic Education.
Responsibilities:
* Provides administrative support to our Associate Director at the Center. Duties will include:
* Data entry;
* Planning and coordinating Center events;
* Communication and outreach to educators and other stakeholders; and
* Updating marketing material for the Center.
Additional hours could also be available to cover receptionist duties for the Department of Economics which include greeting visitors to our Buchanan Hall Office suite, answering phones, delivering messages, and other administrative tasks to support the mission of the department. (Possible 5-10 additional hours per week).
Required Qualifications:
* Bachelor's degree or equivalent combination of education and experience;
* Demonstrated ability at event planning or administrative support;
* Knowledge of Microsoft Office or Mac-based equivalents (e.g., Word, Excel, PowerPoint, Outlook, Teams);
* Strong organizational and time-management skills;
* Excellent written and oral communication skills;
* Ability to handle multiple complex tasks simultaneously and meet deadlines;
* Ability to collect, organize, and analyze information to support program goals; and
* Ability to work in a dynamic environment with frequent software and policy updates.
Preferred Qualifications:
* Experience working in some capacity with K-12 schools; and
* Knowledge of economics education at the K-12 level.
Instructions to Applicants:
For full consideration, applicants must apply for Administrative Assistant at Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.
Posting Open Date: August 15, 2025
For Full Consideration, Apply by: August 29, 2025
Open Until Filled: Yes
Classification: GMU Worker
Job Category: Part-Time / Hourly Wage
Job Type: Part-Time / 15-25 hours per week
Location: Fairfax, VA
Workplace Type: On Site Required
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
Works with Minors check: Yes
About the Department:
The Department of Economics at George Mason University is recognized globally for its research excellence, dynamic graduate programs (PhD and MA), and strong faculty. We are committed to fostering a vibrant academic environment that supports student success and impactful scholarship.
About the Center:
The GMU Center for Economic Education seeks to have every student graduate with the economic and financial knowledge and skills needed to thrive in our dynamic economy. With a primary focus on Northern Virginia, the center is a resource for K-12 teachers and school divisions, providing professional development and classroom resources to effectively teach economics and personal finance. The Center is affiliated with the Virginia Council on Economic Education and the National Council for Economic Education.
Responsibilities:
* Provides administrative support to our Associate Director at the Center. Duties will include:
* Data entry;
* Planning and coordinating Center events;
* Communication and outreach to educators and other stakeholders; and
* Updating marketing material for the Center.
Additional hours could also be available to cover receptionist duties for the Department of Economics which include greeting visitors to our Buchanan Hall Office suite, answering phones, delivering messages, and other administrative tasks to support the mission of the department. (Possible 5-10 additional hours per week).
Required Qualifications:
* Bachelor's degree or equivalent combination of education and experience;
* Demonstrated ability at event planning or administrative support;
* Knowledge of Microsoft Office or Mac-based equivalents (e.g., Word, Excel, PowerPoint, Outlook, Teams);
* Strong organizational and time-management skills;
* Excellent written and oral communication skills;
* Ability to handle multiple complex tasks simultaneously and meet deadlines;
* Ability to collect, organize, and analyze information to support program goals; and
* Ability to work in a dynamic environment with frequent software and policy updates.
Preferred Qualifications:
* Experience working in some capacity with K-12 schools; and
* Knowledge of economics education at the K-12 level.
Instructions to Applicants:
For full consideration, applicants must apply for Administrative Assistant at Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.
Posting Open Date: August 15, 2025
For Full Consideration, Apply by: August 29, 2025
Open Until Filled: Yes
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6
Administrative Support
20900 Silver Spring, Maryland
The Excalibur Group
Posted 20 days ago
Job Viewed
Job Description
The Excalibur Group is currently seeking Administrative Support , in Silver Spring, MD to support a local contract .
Are you looking to start a job soon? Apply today!
BILINGUAL CANDIDATES PREFERRED
**All candidates will undergo and must pass a criminal background check**
RESPONSIBILITIES AND DUTIES
Customer Service & Administrative primary duties:
Monday through Friday 8am-5pm.
Temporary role
COMPENSATION
$18.00/hour
HOW TO APPLY
If interested in this opportunity, please apply on our website by visiting
**The Excalibur Group is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status.**
Are you looking to start a job soon? Apply today!
BILINGUAL CANDIDATES PREFERRED
**All candidates will undergo and must pass a criminal background check**
RESPONSIBILITIES AND DUTIES
Customer Service & Administrative primary duties:
- Handle incoming calls, emails, or chat inquiries with professionalism and courtesy
- Makes and receives phone calls to support external and internal customers. Calls may be via live video chat with customers
- Listen actively to customer concerns, providing accurate information and effective solutions
- Resolve issues promptly to ensure high levels of customer satisfaction
- Escalate complex issues to supervisors or other support levels as needed
- Document and update customer interactions in the system accurately
- Follow company procedures to maintain consistency and quality
- Creates, completes, updates, and reviews employee and client records
- Enters information into computer databases for effective record-keeping
- Enroll customers in various services offered and walk them through any questions or concerns
- Administers new and existing DocuSign accounts
- Prepares and sends documents via mail using approved communications
- Ensures the proper naming and saving of documents in the document management system
- Ensures all compliance standards are met for audit purposes
- Completes administrative tasks such as filing, copying, data entry, etc.
- Applies payments
- Collects on unpaid claims
- Maintains confidentiality of records relating to clients
- Collaborates with other staff members to optimize delivery of services
- Other duties as assigned
- High School Diploma or GED required
- Associate degree preferred
- Experience in data entry and processing invoices
- At least 1 year of related work experience. Previous experience working in a call center highly preferred
- Excellent written and oral communication skills
- Extensive experience in working on complex projects with critical thinking and problem solving
- Excellent organizational and administrative skills with demonstrated ability to work towards and meet deadlines by planning and organizing
- Must be able to work various computer operating systems and Microsoft Office
- Demonstrate ability to build positive relationships and communicate with people of diverse backgrounds and abilities
Monday through Friday 8am-5pm.
Temporary role
COMPENSATION
$18.00/hour
HOW TO APPLY
If interested in this opportunity, please apply on our website by visiting
**The Excalibur Group is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status.**
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7
Administrative Receptionist
20022 Washington, District Of Columbia
ClearanceJobs
Posted 5 days ago
Job Viewed
Job Description
Join Jrc's Facilities Team!
Are you a highly organized, people-oriented professional who thrives in a fast-paced environment? Jrc is looking for an Administrative Analyst/Receptionist to be the welcoming face of our organization and a key support resource for our team. This role is perfect for someone who enjoys multitasking, takes pride in creating a polished and professional office environment, and is eager to contribute to meaningful work-including support for Department of Defense (Dod) and Navy programs.
What You'll Do
- Greet visitors with warmth and professionalism
- Verify security credentials and issue badges
- Provide administrative support to staff and leadership
- Maintain a clean, organized front desk and shared spaces
- Handle clerical tasks: photocopying, faxing, mailing, emailing
- Answer and route phone calls professionally
- Manage records for staff, phones, parking, and petty cash
- Maintain electronic and physical filing systems
- Update the office roster and retrieve documents as needed
- Schedule and coordinate conference rooms, including setup and refreshments
- Monitor and replenish office supplies
- Coordinate maintenance of office equipment
- Manage incoming/outgoing mail, including bulk mail prep
- Keep kitchen areas stocked and clean
- Prepare and edit documents: memos, reports, emails, and more
- Support technical and administrative functions for Ipts, Focus Groups, and Working Groups
- Assist with Dod and Navy technical analysis related to Nuclear Weapons Surety on Ssbn programs
- Foster positive relationships with employees and visitors
What You Bring
- High school diploma required; college coursework preferred
- 1-3 years of relevant administrative experience
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with standard office equipment and procedures
- Knowledge of Dod and Navy Correspondence Manual (preferred)
- Ability to lift up to 30 lbs
- Strong organizational and prioritization skills
- Ability to work independently and as part of a team
- Excellent written and verbal communication skills
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8
Administrative Receptionist
20022 Washington, District Of Columbia
Goodwill Industries of Greater Washington
Posted 8 days ago
Job Viewed
Job Description
Essential Competencies:1. Customer Focus 2. Interpersonal Savvy 3. Organizing 4. Planning Essential Duties and Responsibilities: 1. Provides administrative support to the marketing and communications team. This can include, but is not limited to, Exc Receptionist, Administrative, Retail, Support, Staff
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9