17 Administrative Staff jobs in Amherst
Office Administrator
14266 Buffalo, New York
SelectOne
Posted 3 days ago
Job Viewed
Job Description
About the Company Hiring: Our client is a well-regarded professional services firm based in Western NY with a strong culture that values its employees.
About the Job: The Office Administrator will oversee daily operations, human resources administration, and IT/vendor management across two offices. This key role requires a detail-oriented, proactive professional with strong organizational skills and the ability to thrive in a fast-paced legal environment.
Key Responsibilities:
• Oversee day-to-day office operations across two locations, including vendor management, systems support, and facilities coordination
• Administer employee benefits and insurance programs for attorneys and staff
• Supervise front desk receptionist and support personnel
• Manage the purchasing of equipment and office supplies
• Partner with firm leadership to implement strategic initiatives, policies, and operational improvements
• Organize and execute internal firm events and employee engagement activities
• Support new hire onboarding and collaborate with staff to ensure smooth transitions
• Handle HR administration, including personnel recordkeeping, vacation tracking, and workflow coordination
Qualifications & Competencies:
• Bachelor's or Associate's degree preferred
• Minimum 3 years of office management or administration experience, ideally in a professional services or legal setting
• Strong attention to detail, with a focus on creating operational efficiencies
• Excellent interpersonal and communication skills
• Proactive problem-solver who enjoys creating value and supporting team success
• Comfortable working on-site in a collaborative, people-focused culture
Salary: $60,000 - $75,000 base salary plus bonus and great benefits
Job Type: On-Site
CODE : IND123
About the Job: The Office Administrator will oversee daily operations, human resources administration, and IT/vendor management across two offices. This key role requires a detail-oriented, proactive professional with strong organizational skills and the ability to thrive in a fast-paced legal environment.
Key Responsibilities:
• Oversee day-to-day office operations across two locations, including vendor management, systems support, and facilities coordination
• Administer employee benefits and insurance programs for attorneys and staff
• Supervise front desk receptionist and support personnel
• Manage the purchasing of equipment and office supplies
• Partner with firm leadership to implement strategic initiatives, policies, and operational improvements
• Organize and execute internal firm events and employee engagement activities
• Support new hire onboarding and collaborate with staff to ensure smooth transitions
• Handle HR administration, including personnel recordkeeping, vacation tracking, and workflow coordination
Qualifications & Competencies:
• Bachelor's or Associate's degree preferred
• Minimum 3 years of office management or administration experience, ideally in a professional services or legal setting
• Strong attention to detail, with a focus on creating operational efficiencies
• Excellent interpersonal and communication skills
• Proactive problem-solver who enjoys creating value and supporting team success
• Comfortable working on-site in a collaborative, people-focused culture
Salary: $60,000 - $75,000 base salary plus bonus and great benefits
Job Type: On-Site
CODE : IND123
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0
Office Administrator
Cheektowaga, New York
Reimer Home Services
Posted 3 days ago
Job Viewed
Job Description
Overview
About Reimer Home Services
For over a century, Reimer Home Services has been a trusted name in HVAC, plumbing, and electrical services across Buffalo and Western New York. Our commitment to excellence and community has solidified our reputation as industry leaders. We pride ourselves on fostering a positive, team-oriented culture that emphasizes personal and professional growth. At Reimer, we believe in cultivating a workplace where individuals feel fulfilled, motivated, and empowered to make a difference.
Position Overview
We are seeking a dynamic and quick-learning Office Administrator to assist our Director of Administration with various administrative tasks. This role is pivotal in ensuring the smooth operation of our office and supporting our mission to deliver exceptional service to our customers. The ideal candidate will thrive in a fast-paced environment, possess strong problem-solving skills, and demonstrate a proactive approach to challenges.
Key Responsibilities
Schedule
Reimer Home Services may conduct a pre-employment background check and drug test, subject to applicable law.
Ready to take the next step in your career? Join us at Reimer Home Services and contribute to our continued growth and success. Apply now!
About Reimer Home Services
For over a century, Reimer Home Services has been a trusted name in HVAC, plumbing, and electrical services across Buffalo and Western New York. Our commitment to excellence and community has solidified our reputation as industry leaders. We pride ourselves on fostering a positive, team-oriented culture that emphasizes personal and professional growth. At Reimer, we believe in cultivating a workplace where individuals feel fulfilled, motivated, and empowered to make a difference.
Position Overview
We are seeking a dynamic and quick-learning Office Administrator to assist our Director of Administration with various administrative tasks. This role is pivotal in ensuring the smooth operation of our office and supporting our mission to deliver exceptional service to our customers. The ideal candidate will thrive in a fast-paced environment, possess strong problem-solving skills, and demonstrate a proactive approach to challenges.
Key Responsibilities
- Data Entry: Accurately input and manage data across various platforms to ensure up-to-date records.
- Accounts Receivable: Monitor incoming payments, reconcile accounts, and follow up on outstanding invoices.
- Invoicing: Prepare and distribute customer invoices promptly and accurately.
- Administrative Support: Assist the Director of Administration with daily tasks, correspondence, and report generation.
- Customer Interaction: Engage with clients professionally, addressing inquiries and providing information as needed.
- Education: High school diploma or equivalent required.
- Experience: Minimum of 2 years in an office or administrative role.
Schedule
- Monday - Friday
- $22-$24 per hour
Reimer Home Services may conduct a pre-employment background check and drug test, subject to applicable law.
Ready to take the next step in your career? Join us at Reimer Home Services and contribute to our continued growth and success. Apply now!
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1
HR & Office Administrator
14266 Buffalo, New York
Derrick
Posted 3 days ago
Job Viewed
Job Description
We are seeking a highly motivated and dedicated HR Office Admin to join our dynamic team. In our fast-paced and driven work environment, the ideal candidate should possess exceptional multitasking abilities and be adept at adapting to changing priorities seamlessly. This is a full-time position that offers an opportunity to thrive and grow within our organization.
Qualifications:
- High school diploma/GED required, associate or bachelor's degree strongly preferred
- A minimum of 2-3 years proven experience in an administrative office role
- Strong verbal and written communication skills
- Patient and able to positively interact with others
- Multitasking and time management skills with the ability to prioritize tasks
- Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel
- Experience with ADP strongly preferred
- Superior organizational skills
- Provide administrative support to various members within the HR and Payroll areas
- Create orientation packets for both payroll and benefits
- Manage filing, which can be high volume at times
- Assist in scheduling interviews and pre-employment testing as needed
- Prepare and send written correspondence as directed
- Assist as needed with various administrative tasks to help support daily operations
- Work in Excel, Word, PowerPoint as needed based on task given
- Exercise discretion while viewing or assisting with the sensitive internal or external information
- General administrative duties that include phone calls, filing and data entry.
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2
Executive Administrative Assistant
14120 North Tonawanda, New York
Robert Half
Posted 10 days ago
Job Viewed
Job Description
Description
Jenny Bour with Robert Half is working with a dynamic and fast-paced organization that is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership. This full-time Executive Administrative Assistant role requires someone with excellent communication skills, strong attention to detail, and the ability to manage multiple tasks seamlessly. If you are a self-starter who thrives in a fast-paced environment and enjoys supporting executive leadership, we'd love to hear from you. Apply today to join a team where your skills and initiative will be valued and rewarded!
Responsibilities:
+ Provide comprehensive administrative support to a senior executive, including managing incoming calls, emails, visitors, and general office operations.
+ Coordinate and maintain an executive-level calendar, arranging meetings, appointments, and travel logistics.
+ Draft correspondence and respond to inquiries on behalf of the executive.
+ Create reports, presentations, and handle various daily projects.
+ Conduct research, compile data, and prepare materials for meetings and decision-making.
+ Handle confidential and proprietary information with utmost discretion.
+ Manage mail distribution and operate standard office equipment.
+ Liaise with vendors and monitor accounts related to communications services and IT providers.
+ Arrange travel and accommodations for staff, including for conferences and trade shows.
+ Perform other duties as assigned.
Requirements
+ 5+ years of experience working in an Executive Assistant role
+ Proficient in Microsoft Excel with the ability to create, manage and interpret spreadsheets and data.
+ Demonstrated experience in administrative assistance, providing support to senior executives and teams.
+ Proven expertise in calendar management, ensuring all meetings, events and appointments are accurately scheduled and rescheduled as necessary.
+ Ability to maintain a calendar efficiently, handling unexpected changes and conflicts in a timely manner.
+ Proficiency in booking travel arrangements, including flights, accommodations and transportation.
+ Experience in arranging both domestic and international travel, understanding the nuances and requirements of each.
+ Bachelors Degree Preferred
**For immediate and confidential consideration, please apply directly or send your resume to Jenny Bour via LinkedIn.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Jenny Bour with Robert Half is working with a dynamic and fast-paced organization that is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership. This full-time Executive Administrative Assistant role requires someone with excellent communication skills, strong attention to detail, and the ability to manage multiple tasks seamlessly. If you are a self-starter who thrives in a fast-paced environment and enjoys supporting executive leadership, we'd love to hear from you. Apply today to join a team where your skills and initiative will be valued and rewarded!
Responsibilities:
+ Provide comprehensive administrative support to a senior executive, including managing incoming calls, emails, visitors, and general office operations.
+ Coordinate and maintain an executive-level calendar, arranging meetings, appointments, and travel logistics.
+ Draft correspondence and respond to inquiries on behalf of the executive.
+ Create reports, presentations, and handle various daily projects.
+ Conduct research, compile data, and prepare materials for meetings and decision-making.
+ Handle confidential and proprietary information with utmost discretion.
+ Manage mail distribution and operate standard office equipment.
+ Liaise with vendors and monitor accounts related to communications services and IT providers.
+ Arrange travel and accommodations for staff, including for conferences and trade shows.
+ Perform other duties as assigned.
Requirements
+ 5+ years of experience working in an Executive Assistant role
+ Proficient in Microsoft Excel with the ability to create, manage and interpret spreadsheets and data.
+ Demonstrated experience in administrative assistance, providing support to senior executives and teams.
+ Proven expertise in calendar management, ensuring all meetings, events and appointments are accurately scheduled and rescheduled as necessary.
+ Ability to maintain a calendar efficiently, handling unexpected changes and conflicts in a timely manner.
+ Proficiency in booking travel arrangements, including flights, accommodations and transportation.
+ Experience in arranging both domestic and international travel, understanding the nuances and requirements of each.
+ Bachelors Degree Preferred
**For immediate and confidential consideration, please apply directly or send your resume to Jenny Bour via LinkedIn.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
3
Senior Administrative Assistant
14211 Buffalo, New York
M&T Bank
Posted 10 days ago
Job Viewed
Job Description
**Overview:**
Serve as a liaison for their leader within the organization, responding to questions and issues on departmental and bank matters. Will be integral in time management prioritization, supporting major initiatives, and being an initiative-taking communicator on behalf of the manager.
**Primary Responsibilities:**
+ Creates non-routine correspondence and communications on behalf of manager.Perform elevated level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of teams they support.
+ A key focus will be to support advancing our work for The Way We Work 2-day workshops and managing communication, coordination (Food & Hotel) and prepare training sites with room set up.
+ Prepare and arrange business presentations, management letters, and other communications to include creating agendas, meeting minutes and actively tracking and driving follow up actions.
+ Advance calendar management and proactive scheduling. Ensuring high frequency meeting cadence around critical initiatives while prioritizing critical meetings and decisioning those appointments that should be postponed and/or canceled. Coordinate all travel arrangements.
+ Will utilize Microsoft suite including creating PowerPoint presentations in support of leadership and initiatives needs.
+ Prepare disbursements and billings for approval. Maintains financial expense records.Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies.
+ Promote an environment that supports belonging and reflects the M&T Bank brand.Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.Complete other related duties as assigned.
**Education and Experience Required:**
+ Associate's degree or equivalent in experience
+ 4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job
+ Full knowledge and experience of activities and procedures of position
+ Proficiency with personal computers and pertinent software programs: word processing, spreadsheet, presentation creation in PowerPoint and outlook
+ Ability to maintain confidentiality and discretion, using sound judgment
M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $18.57 - $30.95 Hourly (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation.
**Location**
Buffalo, New York, United States of America
M&T Bank Corporation is an Equal Opportunity/Affirmative Action Employer, including disabilities and veterans.
Serve as a liaison for their leader within the organization, responding to questions and issues on departmental and bank matters. Will be integral in time management prioritization, supporting major initiatives, and being an initiative-taking communicator on behalf of the manager.
**Primary Responsibilities:**
+ Creates non-routine correspondence and communications on behalf of manager.Perform elevated level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of teams they support.
+ A key focus will be to support advancing our work for The Way We Work 2-day workshops and managing communication, coordination (Food & Hotel) and prepare training sites with room set up.
+ Prepare and arrange business presentations, management letters, and other communications to include creating agendas, meeting minutes and actively tracking and driving follow up actions.
+ Advance calendar management and proactive scheduling. Ensuring high frequency meeting cadence around critical initiatives while prioritizing critical meetings and decisioning those appointments that should be postponed and/or canceled. Coordinate all travel arrangements.
+ Will utilize Microsoft suite including creating PowerPoint presentations in support of leadership and initiatives needs.
+ Prepare disbursements and billings for approval. Maintains financial expense records.Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies.
+ Promote an environment that supports belonging and reflects the M&T Bank brand.Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.Complete other related duties as assigned.
**Education and Experience Required:**
+ Associate's degree or equivalent in experience
+ 4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job
+ Full knowledge and experience of activities and procedures of position
+ Proficiency with personal computers and pertinent software programs: word processing, spreadsheet, presentation creation in PowerPoint and outlook
+ Ability to maintain confidentiality and discretion, using sound judgment
M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $18.57 - $30.95 Hourly (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation.
**Location**
Buffalo, New York, United States of America
M&T Bank Corporation is an Equal Opportunity/Affirmative Action Employer, including disabilities and veterans.
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4
Office Administrator (Part-Time)
14201 Buffalo
$19 - $20 per hour
StaffBuffalo LLC
Posted 15 days ago
Job Viewed
Job Description
Office Administrator (Part-Time)
Are you an organized, detail-oriented professional who enjoys being the go-to person in the office? Do you thrive in a role where every day brings a mix of structure and spontaneity — from greeting tenants to reconciling spreadsheets to keeping operations running smoothly? If you're looking for a part-time position with flexibility, stability, and purpose, this could be the perfect opportunity for you.
StaffBuffalo is actively hiring a Part-Time Office Administrator for an established real estate company based in Buffalo, NY. This is a fully on-site position with flexible daytime hours — averaging 20–30 hours/week. Pay is $20/hour and the role offers long-term potential for someone who wants to grow alongside a tight-knit, family-run business that manages a portfolio of residential rental and mixed-use properties.
You’ll work closely with the current Office Manager to learn the ropes and gradually take on more responsibility, helping manage everything from rental logs/chart of accounts, managing bills and invoices to incoming tenant calls and unit documentation. If you’re a quick learner, natural problem-solver, and someone who finds joy in routine, people-centered work — we want to hear from you!
This is an on-site position in the Buffalo area.
Responsibilities:
- Greet tenants and visitors, manage incoming calls, and respond to voicemail messages
- Process rent payments and match entries across paper logs and QuickBooks
- Organize utility bills, invoices, and financial records; prepare for audits
- Maintain and update Excel tracking sheets for long-term property data
- Assist with preparing tenant notices, inspection letters, and rental paperwork
- Support documentation and other housing-related paperwork
- Keep physical files organized and up to date with detailed documentation
- Attend daily team meetings and communicate updates to ownership and staff
- Monitor cash flow, interpret trends in billing/utilities, and identify red flags
Qualifications:
- 2+ years of administrative, bookkeeping, or office experience preferred
- Strong attention to detail and a highly organized approach
- Experience with QuickBooks and Microsoft Excel is a plus
- Comfort working in a casual, both computer and paper-based, service-oriented office
- Ability to follow established systems, think critically, and communicate clearly
- Self-motivated and able to contribute ideas and improvements
- Comfortable with candid office culture
Hours & Pay:
- $20/hour
- Averaging 20–30 hours/week
- Flexible daytime scheduling
- Casual dress code, street parking, and a welcoming team environment
The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range.
Company Details
StaffBuffalo is your premier partner for recruiting and talent optimization, committed to building strong, innovative teams that drive business success. We specialize in connecting top talent with the right opportunities, offering expert HR management tailored to small and medium-sized businesses. Our core values—collaboration, accountability, and excellence—ensure that we deliver exceptional results for both employers and job seekers. Trust StaffBuffalo to elevate your business or career to the next level.
Apply Now
5
Office Administrator (Part-Time)
14266 Buffalo, New York
StaffBuffalo
Posted 3 days ago
Job Viewed
Job Description
Job Opportunity Details
Part Time Office Administrator (Part-Time)
$20 per hour
Buffalo, New York
Office Administrator (Part-Time)
Are you an organized, detail-oriented professional who enjoys being the go-to person in the office? Do you thrive in a role where every day brings a mix of structure and spontaneity - from greeting tenants to reconciling spreadsheets to keeping operations running smoothly? If you're looking for a part-time position with flexibility, stability, and purpose, this could be the perfect opportunity for you.
StaffBuffalo is actively hiring a Part-Time Office Administrator for an established real estate company based in Buffalo, NY. This is a fully on-site position with flexible daytime hours - averaging 20-30 hours/week. Pay is $0/hour and the role offers long-term potential for someone who wants to grow alongside a tight-knit, family-run business that manages a portfolio of residential rental and mixed-use properties.
You'll work closely with the current Office Manager to learn the ropes and gradually take on more responsibility, helping manage everything from rental logs/chart of accounts, managing bills and invoices to incoming tenant calls and unit documentation. If you're a quick learner, natural problem-solver, and someone who finds joy in routine, people-centered work - we want to hear from you!
This is an on-site position in the Buffalo area.
Responsibilities:
The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range.
First time working with a ? No problem! We make the process as smooth and straightforward as possible. Communication is key - to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage.
StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.
#INDSBHIGH
Part Time Office Administrator (Part-Time)
$20 per hour
Buffalo, New York
Office Administrator (Part-Time)
Are you an organized, detail-oriented professional who enjoys being the go-to person in the office? Do you thrive in a role where every day brings a mix of structure and spontaneity - from greeting tenants to reconciling spreadsheets to keeping operations running smoothly? If you're looking for a part-time position with flexibility, stability, and purpose, this could be the perfect opportunity for you.
StaffBuffalo is actively hiring a Part-Time Office Administrator for an established real estate company based in Buffalo, NY. This is a fully on-site position with flexible daytime hours - averaging 20-30 hours/week. Pay is $0/hour and the role offers long-term potential for someone who wants to grow alongside a tight-knit, family-run business that manages a portfolio of residential rental and mixed-use properties.
You'll work closely with the current Office Manager to learn the ropes and gradually take on more responsibility, helping manage everything from rental logs/chart of accounts, managing bills and invoices to incoming tenant calls and unit documentation. If you're a quick learner, natural problem-solver, and someone who finds joy in routine, people-centered work - we want to hear from you!
This is an on-site position in the Buffalo area.
Responsibilities:
- Greet tenants and visitors, manage incoming calls, and respond to voicemail messages
- Process rent payments and match entries across paper logs and QuickBooks
- Organize utility bills, invoices, and financial records; prepare for audits
- Maintain and update Excel tracking sheets for long-term property data
- Assist with preparing tenant notices, inspection letters, and rental paperwork
- Support documentation and other housing-related paperwork
- Keep physical files organized and up to date with detailed documentation
- Attend daily team meetings and communicate updates to ownership and staff
- Monitor cash flow, interpret trends in billing/utilities, and identify red flags
- 2+ years of administrative, bookkeeping, or office experience preferred
- Strong attention to detail and a highly organized approach
- Experience with QuickBooks and Microsoft Excel is a plus
- Comfort working in a casual, both computer and paper-based, service-oriented office
- Ability to follow established systems, think critically, and communicate clearly
- Self-motivated and able to contribute ideas and improvements
- Comfortable with candid office culture
- 20/hour
- Averaging 20-30 hours/week
- Flexible daytime scheduling
- Casual dress code, street parking, and a welcoming team environment
The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range.
First time working with a ? No problem! We make the process as smooth and straightforward as possible. Communication is key - to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage.
StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.
#INDSBHIGH
View Now
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6
Data Entry Administrative Assistant
14052 East Aurora, New York
PDS Defense
Posted 1 day ago
Job Viewed
Job Description
**Administrative/Clerical**
**Data Entry Administrative Assistant** East Aurora, NY Posted: 7/15/2025
Job Description
Job ID#:
212173
Job Category:
Administrative/Clerical
Position Type:
Associate - W2
Shift:
1
**PDS Defense, Inc. is seeking a Data Entry Administrative Assistant, in East Aurora, NY. Job ID#212173**
Pay Rate: $34.50/hr
**Job Description:**
Successful candidate must be a self starter and willing to work under minimal supervision transferring inspection information from blue prints to a formal AS9100 FAI document. This position is strictly clerical in nature and will be involving AS9100 FAI documentation and blue print ballooning. The successful candidate should be familiar with computers and computer software and data entry. The successful candidate will be a quick learner that is able to look at samples provided and duplicate them.
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.
Job Requirements
Minimum Security Clearance:
No Clearance
**VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled**
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit or Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
**Data Entry Administrative Assistant** East Aurora, NY Posted: 7/15/2025
Job Description
Job ID#:
212173
Job Category:
Administrative/Clerical
Position Type:
Associate - W2
Shift:
1
**PDS Defense, Inc. is seeking a Data Entry Administrative Assistant, in East Aurora, NY. Job ID#212173**
Pay Rate: $34.50/hr
**Job Description:**
Successful candidate must be a self starter and willing to work under minimal supervision transferring inspection information from blue prints to a formal AS9100 FAI document. This position is strictly clerical in nature and will be involving AS9100 FAI documentation and blue print ballooning. The successful candidate should be familiar with computers and computer software and data entry. The successful candidate will be a quick learner that is able to look at samples provided and duplicate them.
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.
Job Requirements
Minimum Security Clearance:
No Clearance
**VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled**
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit or Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
View Now
7
Data Entry Administrative Assistant
14052 East Aurora, New York
PDS Defense
Posted 1 day ago
Job Viewed
Job Description
**Administrative/Clerical**
**Data Entry Administrative Assistant** East Aurora, NY Posted: 7/15/2025
Job Description
Job ID#:
212172
Job Category:
Administrative/Clerical
Position Type:
Associate - W2
Shift:
1
**PDS Defense, Inc. is seeking a Data Entry Administrative Assistant, in East Auora, NY. Job ID#212172**
Pay Rate: $34.50/hr
**Job Description:**
Successful candidate must be a self starter and willing to work under minimal supervision transferring inspection information from blue prints to a formal AS9100 FAI document. This position is strictly clerical in nature and will be involving AS9100 FAI documentation and blue print ballooning. The successful candidate should be familiar with computers and computer software and data entry. The successful candidate will be a quick learner that is able to look at samples provided and duplicate them.
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.
Job Requirements
Minimum Security Clearance:
No Clearance
**VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled**
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit or Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
**Data Entry Administrative Assistant** East Aurora, NY Posted: 7/15/2025
Job Description
Job ID#:
212172
Job Category:
Administrative/Clerical
Position Type:
Associate - W2
Shift:
1
**PDS Defense, Inc. is seeking a Data Entry Administrative Assistant, in East Auora, NY. Job ID#212172**
Pay Rate: $34.50/hr
**Job Description:**
Successful candidate must be a self starter and willing to work under minimal supervision transferring inspection information from blue prints to a formal AS9100 FAI document. This position is strictly clerical in nature and will be involving AS9100 FAI documentation and blue print ballooning. The successful candidate should be familiar with computers and computer software and data entry. The successful candidate will be a quick learner that is able to look at samples provided and duplicate them.
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.
Job Requirements
Minimum Security Clearance:
No Clearance
**VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled**
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit or Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
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8
Financial Services Administrative Assistant
14261 Amherst, New York
Robert Half
Posted 10 days ago
Job Viewed
Job Description
Description
Jenny Bour with Robert Half is working with a well-established financial firm that is looking for a Financial Services Administrative Assistant to join their team! This exciting opportunity for a Financial Services Administrative Assistant is ideal for someone looking for long-term employment with growth potential and an interest in working in a client-facing, detail-oriented environment. As a Financial Services Administrative Assistant, you will play a vital role in supporting the team by managing various administrative tasks, from answering client calls and managing calendars, to processing client transactions and maintaining client accounts. This position offers excellent benefits and a great opportunity for growth within the financial services industry!
Responsibilities will include.
+ Act as the first point of contact for clients, handling calls and in-person greetings, and providing basic information and instructions as required.
+ Oversee the setup and management of staff calendars, ensuring daily updates and task allocation.
+ Handle incoming and outgoing mail, including UPS preparation and notifications to the team.
+ Prepare and review new account paperwork for clients, ensuring accuracy and completeness before delivery and onboarding.
+ Carry out account maintenance, including paperwork preparation, delivery, and processing, as well as monitoring for completion.
+ Handle client check deposits and prepare meeting folders as required.
+ Download daily transactions from our mutual fund custodian and update client mailing spreadsheets and Outlook contacts.
+ Create charity donation letters for client gifting and track delivery to entities.
+ Update various established spreadsheets and team pending task logs.
+ Make use of key skills such as Data Entry, Invoice Processing, Microsoft Excel, QuickBooks, SAP, and Mail Merge.
Requirements
+ Dependability, strong work ethic and punctuality are essential
+ Must be comfortable with frequent task switching and interruptions
+ Detail-oriented with strong ability to prioritize and handle time-sensitive tasks
+ Microsoft Office proficiency - Especially in Excel, Word, and Outlook (mail merge is a plus)
+ Excellent communication skills
+ Confidentiality, all client and firm information must be kept strictly confidential
+ Financial industry knowledge - Strongly preferred
***For immediate and confidential consideration, please apply directly or send your resume to Jenny Bour via LinkedIn.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Jenny Bour with Robert Half is working with a well-established financial firm that is looking for a Financial Services Administrative Assistant to join their team! This exciting opportunity for a Financial Services Administrative Assistant is ideal for someone looking for long-term employment with growth potential and an interest in working in a client-facing, detail-oriented environment. As a Financial Services Administrative Assistant, you will play a vital role in supporting the team by managing various administrative tasks, from answering client calls and managing calendars, to processing client transactions and maintaining client accounts. This position offers excellent benefits and a great opportunity for growth within the financial services industry!
Responsibilities will include.
+ Act as the first point of contact for clients, handling calls and in-person greetings, and providing basic information and instructions as required.
+ Oversee the setup and management of staff calendars, ensuring daily updates and task allocation.
+ Handle incoming and outgoing mail, including UPS preparation and notifications to the team.
+ Prepare and review new account paperwork for clients, ensuring accuracy and completeness before delivery and onboarding.
+ Carry out account maintenance, including paperwork preparation, delivery, and processing, as well as monitoring for completion.
+ Handle client check deposits and prepare meeting folders as required.
+ Download daily transactions from our mutual fund custodian and update client mailing spreadsheets and Outlook contacts.
+ Create charity donation letters for client gifting and track delivery to entities.
+ Update various established spreadsheets and team pending task logs.
+ Make use of key skills such as Data Entry, Invoice Processing, Microsoft Excel, QuickBooks, SAP, and Mail Merge.
Requirements
+ Dependability, strong work ethic and punctuality are essential
+ Must be comfortable with frequent task switching and interruptions
+ Detail-oriented with strong ability to prioritize and handle time-sensitive tasks
+ Microsoft Office proficiency - Especially in Excel, Word, and Outlook (mail merge is a plus)
+ Excellent communication skills
+ Confidentiality, all client and firm information must be kept strictly confidential
+ Financial industry knowledge - Strongly preferred
***For immediate and confidential consideration, please apply directly or send your resume to Jenny Bour via LinkedIn.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
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