6 Administrative Staff jobs in Arizona City
Office Administrator
85003 Red Rock, Arizona
$38000 Annually
WhatJobs
Posted 16 days ago
Job Viewed
Job Description
Our client, a bustling and dynamic professional services firm, is seeking an organized and detail-oriented Office Administrator to manage their daily operations in Phoenix, Arizona, US . This crucial role is the backbone of their office, ensuring smooth administrative processes and providing essential support to staff and clients alike. The ideal candidate will be a proactive problem-solver with excellent communication skills, capable of handling a wide range of administrative and clerical tasks efficiently.
Responsibilities:
Qualifications:
Our client offers a supportive and friendly work environment, competitive compensation, and opportunities for professional development. Join their essential team in Phoenix, Arizona, US and contribute to their operational success.
Responsibilities:
- Manage general office operations, ensuring a welcoming and efficient environment for staff and visitors.
- Oversee front desk duties, including greeting clients, answering phones, managing mail, and directing inquiries.
- Maintain office supplies inventory, place orders, and manage vendor relationships.
- Coordinate meetings, appointments, and conference room bookings, including setting up technology and catering as needed.
- Handle incoming and outgoing correspondence, including drafting letters, emails, and presentations.
- Assist with basic bookkeeping tasks, such as processing invoices, tracking expenses, and managing petty cash.
- Organize and maintain both physical and electronic filing systems, ensuring accuracy and confidentiality.
- Support human resources functions, including onboarding new employees, maintaining personnel records, and assisting with payroll data entry.
- Manage travel arrangements and expense reports for staff members.
- Oversee office equipment maintenance and coordinate repairs as necessary.
- Implement and maintain office policies and procedures to ensure efficiency and compliance.
- Assist with planning and coordinating company events and staff gatherings.
- Provide administrative support to various departments and staff members as needed.
- Ensure the office space remains tidy, organized, and presentable at all times.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
- Minimum of 2-4 years of experience in an office administration or administrative assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential.
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills and a professional demeanor.
- Strong attention to detail and accuracy in all tasks.
- Ability to work independently with minimal supervision and as part of a team.
- Proactive problem-solver with a positive and adaptable attitude.
- Experience with office management software or CRM systems is a plus.
- Familiarity with basic accounting principles or software (e.g., QuickBooks) is beneficial.
- A commitment to maintaining confidentiality and discretion.
Our client offers a supportive and friendly work environment, competitive compensation, and opportunities for professional development. Join their essential team in Phoenix, Arizona, US and contribute to their operational success.
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0
Administrative Assistant
85004 Red Rock, Arizona
$45000 Annually
WhatJobs
Posted 16 days ago
Job Viewed
Job Description
Our client, a thriving real estate development firm, is seeking a highly organized and efficient Administrative Assistant to join their busy office in Phoenix, Arizona, US . This role is essential for ensuring the smooth daily operations of the office, providing comprehensive administrative support to various departments, and acting as a welcoming first point of contact. The ideal candidate will be a proactive problem-solver with excellent communication skills and a keen eye for detail.
Key Responsibilities:
Qualifications:
Our client offers a supportive work environment, opportunities for professional development, a competitive salary, and a comprehensive benefits package. If you are a dedicated and reliable administrative professional looking to contribute to a growing team, we encourage you to apply!
Key Responsibilities:
- Provide administrative support to multiple team members, including scheduling appointments, managing calendars, and coordinating meetings.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and maintain physical and electronic filing systems.
- Manage incoming and outgoing mail, emails, and phone calls, directing inquiries to the appropriate personnel.
- Order and maintain office supplies and equipment, ensuring adequate stock levels.
- Assist with data entry, record-keeping, and database management.
- Coordinate travel arrangements and process expense reports.
- Greet visitors and clients with a professional and friendly demeanor.
- Assist in organizing company events, meetings, and conferences.
- Handle confidential information with discretion and professionalism.
- Support general office upkeep and ensure a tidy and functional workspace.
- Perform other administrative duties as assigned to support overall office efficiency.
Qualifications:
- High school diploma or equivalent; Associate's degree or higher preferred.
- Minimum of 2 years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities, with a proven capacity to multitask and prioritize effectively.
- Detail-oriented and accurate in completing tasks.
- Ability to work independently and as part of a team.
- Professional demeanor and strong interpersonal skills.
- Proactive and resourceful with a strong work ethic.
- Ability to handle sensitive information with confidentiality.
- Experience in the real estate industry is a plus but not required.
Our client offers a supportive work environment, opportunities for professional development, a competitive salary, and a comprehensive benefits package. If you are a dedicated and reliable administrative professional looking to contribute to a growing team, we encourage you to apply!
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1
Administrative Coordinator, Safety
85131 Eloy, Arizona
CoreCivic
Posted today
Job Viewed
Job Description
**$19.22 / Hour**
The Administrative Coordinator, Safety supports the Shift Supervisor on an assigned shift to manage daily administrative activities of the Security department at CoreCivic Safety facilities. Compiles supporting documentation related to facility incidents and reviews relevant information for accuracy. Prepares and submits incident packets to government partners and facility management in accordance with contractual requirements and CoreCivic policy and procedure. Enters real-time data related to daily resident/inmate/detainee movement into Offender Management System (OMS) and partner databases.
+ The incumbent should be able to perform all of the following functions at a pace and level of performance consistent with the job performance requirements.
+ Supports security management in daily operations with a high focus on safety, organization and professionalism.Independently performs administrative duties to include reporting, data entry, filing, and correspondence.
+ Communicates effectively with staff, and residents/inmates/detainees; responds to inquiries and requests or refers to appropriate staff member; answers telephone, routes calls and/or takes messages.
+ Prepares correspondence, statistical reports and/or other documents; independently edits documents making necessary corrections or revisions to include spelling, grammar and sentence structure.
+ Reviews facility incident reports daily to ensure accuracy, customer contract, and policy adherence. Generates necessary reports of various operational data.Researches and collects other information as requested to support facility operations.
+ Collects supporting documentation from staff and reviews forms for required information, completeness and accuracy. Organizes documents for Shift Supervisor review and prepares incident packets.Routes and tracks incident packet through the process for internal reviews and approvals.
+ Updates customer and internal systems to accurately reflect resident/inmate/detainee movement and counts.
+ Initiates and conducts research and inquiries with staff to establish the factual support for incident reports.
+ Maintains understanding and working knowledge of company and/or partner policy, and/or applicable legal requirements.
+ Organizes paperwork relative to inmates transferring into and out of custody; coordinates with appropriate departments within the facility to confirm paperwork is accurate and complete.
+ Verifies the accuracy and security of all paperwork relative to inmate movement, coordinates movement with other institutions and assists in coordinating transportation.
**Qualifications**
+ High School diploma, GED certification, or equivalent is required.
+ Three years of experience in a full-time secretarial or administrative office work is required. Additional qualifying education at an accredited college, business school or technical institute in office administration or a related field may be substituted for up to two years of the required experience.
+ Organizational skills and experience with reporting and records management is preferred.
+ Must be able to work any shift, including nights and weekends. Proficiency in Microsoft Office applications is required.
The Administrative Coordinator, Safety supports the Shift Supervisor on an assigned shift to manage daily administrative activities of the Security department at CoreCivic Safety facilities. Compiles supporting documentation related to facility incidents and reviews relevant information for accuracy. Prepares and submits incident packets to government partners and facility management in accordance with contractual requirements and CoreCivic policy and procedure. Enters real-time data related to daily resident/inmate/detainee movement into Offender Management System (OMS) and partner databases.
+ The incumbent should be able to perform all of the following functions at a pace and level of performance consistent with the job performance requirements.
+ Supports security management in daily operations with a high focus on safety, organization and professionalism.Independently performs administrative duties to include reporting, data entry, filing, and correspondence.
+ Communicates effectively with staff, and residents/inmates/detainees; responds to inquiries and requests or refers to appropriate staff member; answers telephone, routes calls and/or takes messages.
+ Prepares correspondence, statistical reports and/or other documents; independently edits documents making necessary corrections or revisions to include spelling, grammar and sentence structure.
+ Reviews facility incident reports daily to ensure accuracy, customer contract, and policy adherence. Generates necessary reports of various operational data.Researches and collects other information as requested to support facility operations.
+ Collects supporting documentation from staff and reviews forms for required information, completeness and accuracy. Organizes documents for Shift Supervisor review and prepares incident packets.Routes and tracks incident packet through the process for internal reviews and approvals.
+ Updates customer and internal systems to accurately reflect resident/inmate/detainee movement and counts.
+ Initiates and conducts research and inquiries with staff to establish the factual support for incident reports.
+ Maintains understanding and working knowledge of company and/or partner policy, and/or applicable legal requirements.
+ Organizes paperwork relative to inmates transferring into and out of custody; coordinates with appropriate departments within the facility to confirm paperwork is accurate and complete.
+ Verifies the accuracy and security of all paperwork relative to inmate movement, coordinates movement with other institutions and assists in coordinating transportation.
**Qualifications**
+ High School diploma, GED certification, or equivalent is required.
+ Three years of experience in a full-time secretarial or administrative office work is required. Additional qualifying education at an accredited college, business school or technical institute in office administration or a related field may be substituted for up to two years of the required experience.
+ Organizational skills and experience with reporting and records management is preferred.
+ Must be able to work any shift, including nights and weekends. Proficiency in Microsoft Office applications is required.
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2
Executive Administrative Assistant
85003 Red Rock, Arizona
$55000 Annually
WhatJobs
Posted 16 days ago
Job Viewed
Job Description
About Our Client
Our client is a prominent, fast-paced corporate firm specializing in technology consulting, located in the bustling business district of Phoenix, Arizona, US . They are known for their innovative solutions, commitment to client success, and a highly collaborative work environment. Their leadership team values efficiency, proactive support, and seamless operations, making the administrative support roles critical to their success. Joining their team means becoming an integral part of a dynamic and forward-thinking organization.
Role Summary
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior executives in their Phoenix, Arizona, US office. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. This role requires a high level of professionalism, confidentiality, and excellent communication skills, serving as a critical point of contact and ensuring the smooth operation of executive functions.
Key Responsibilities
Qualifications
What We Offer
Our client offers a competitive salary, a comprehensive benefits package including health, dental, and vision insurance, a 401(k) plan with company match, and generous paid time off. You will work in a professional and supportive environment in Phoenix, Arizona, US , with opportunities for continuous learning and professional development. This role provides a unique opportunity to gain exposure to high-level corporate operations.
Our client is a prominent, fast-paced corporate firm specializing in technology consulting, located in the bustling business district of Phoenix, Arizona, US . They are known for their innovative solutions, commitment to client success, and a highly collaborative work environment. Their leadership team values efficiency, proactive support, and seamless operations, making the administrative support roles critical to their success. Joining their team means becoming an integral part of a dynamic and forward-thinking organization.
Role Summary
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior executives in their Phoenix, Arizona, US office. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. This role requires a high level of professionalism, confidentiality, and excellent communication skills, serving as a critical point of contact and ensuring the smooth operation of executive functions.
Key Responsibilities
- Manage complex calendars, including scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professional presentation.
- Coordinate and organize internal and external meetings, including preparing agendas, taking minutes, and distributing materials.
- Handle confidential information with the utmost discretion and professionalism.
- Arrange domestic and international travel logistics, including flights, accommodation, and ground transportation.
- Process expense reports, invoices, and other financial documentation in a timely and accurate manner.
- Act as a primary point of contact for internal and external stakeholders, screening calls and directing inquiries appropriately.
- Assist with special projects and initiatives as assigned by executives, conducting research and compiling information.
- Maintain an organized filing system, both physical and digital, for easy retrieval of documents.
- Order office supplies and manage inventory for executive offices.
- Proactively anticipate executive needs and resolve administrative issues before they arise.
- Foster a positive and efficient working relationship with all levels of staff.
Qualifications
- Associate's degree required; Bachelor's degree preferred.
- 5+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting C-level executives or senior management.
- Proven proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) at an advanced level.
- Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively.
- Strong written and verbal communication skills, with a professional and articulate demeanor.
- High degree of discretion and confidentiality, with experience handling sensitive information.
- Proactive and resourceful problem-solver with strong attention to detail.
- Ability to work independently with minimal supervision and as part of a team.
- Experience with travel booking platforms and expense management software is a plus.
- Demonstrated ability to remain calm and professional under pressure.
What We Offer
Our client offers a competitive salary, a comprehensive benefits package including health, dental, and vision insurance, a 401(k) plan with company match, and generous paid time off. You will work in a professional and supportive environment in Phoenix, Arizona, US , with opportunities for continuous learning and professional development. This role provides a unique opportunity to gain exposure to high-level corporate operations.
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3
Executive Administrative Assistant
85004 Red Rock, Arizona
$55000 Annually
WhatJobs
Posted 16 days ago
Job Viewed
Job Description
Our client, a fast-paced consulting firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team in Phoenix, Arizona, US . This crucial role requires an individual with exceptional organizational skills, discretion, and the ability to manage multiple priorities in a dynamic environment. The Executive Administrative Assistant will be responsible for streamlining administrative processes, managing complex calendars, coordinating travel, and serving as a primary point of contact for internal and external stakeholders. This is an outstanding opportunity for a seasoned administrative professional looking to make a significant impact within a high-achieving organization.
Key Responsibilities:
Qualifications:
Our client offers a competitive salary, comprehensive benefits package including health, dental, and vision insurance, 401(k) with company match, and generous paid time off. They provide a professional and supportive work environment where your contributions are highly valued. This role offers the chance to be an integral part of a thriving company's leadership support structure in Phoenix, enabling their continued success. If you are an experienced and dedicated administrative professional, they encourage you to apply.
Key Responsibilities:
- Provide high-level administrative support to C-suite executives and senior management, including calendar management, scheduling meetings, and managing correspondence.
- Coordinate complex domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Prepare and edit presentations, reports, spreadsheets, and other documents, ensuring accuracy and professional presentation.
- Manage expense reports and process invoices in a timely and accurate manner.
- Act as a liaison between executives and internal departments, as well as external clients and partners, maintaining a high level of professionalism.
- Organize and coordinate corporate events, team meetings, and conferences, including venue selection, catering, and logistical support.
- Maintain confidential information with the utmost discretion and integrity.
- Manage office supplies inventory and ensure the executive office runs smoothly.
- Assist with special projects and research assignments as required by the leadership team.
- Handle incoming calls and emails, filtering and prioritizing as necessary.
- Develop and implement efficient administrative procedures to improve workflow and productivity.
- Onboard new team members and assist with departmental training as needed.
Qualifications:
- Associate's degree required; Bachelor's degree preferred.
- Minimum of 5-7 years of proven experience as an Executive Assistant supporting senior-level executives.
- Exceptional organizational and time management skills with a strong ability to multitask and prioritize effectively.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- High level of professionalism, discretion, and confidentiality.
- Proactive and resourceful problem-solver with a strong work ethic.
- Ability to work independently with minimal supervision and as part of a team.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and travel booking systems.
- Strong interpersonal skills with the ability to build rapport with diverse individuals.
- Adaptability and flexibility to navigate changing priorities in a fast-paced environment.
Our client offers a competitive salary, comprehensive benefits package including health, dental, and vision insurance, 401(k) with company match, and generous paid time off. They provide a professional and supportive work environment where your contributions are highly valued. This role offers the chance to be an integral part of a thriving company's leadership support structure in Phoenix, enabling their continued success. If you are an experienced and dedicated administrative professional, they encourage you to apply.
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4
Executive Administrative Assistant
85003 Red Rock, Arizona
$25 Hourly
WhatJobs
Posted 16 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing organization, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Phoenix, Arizona, US . This hybrid role offers the flexibility of working both in the office and remotely, providing critical administrative assistance that enables executives to focus on strategic initiatives. The ideal candidate will be a meticulous planner, an excellent communicator, and possess a strong ability to anticipate needs and manage multiple priorities seamlessly.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for a dedicated professional to thrive in a supportive and challenging environment.
Key Responsibilities:
- Provide high-level administrative support to one or more senior executives, managing complex calendars, scheduling meetings, and coordinating appointments.
- Manage extensive travel arrangements, including flights, hotels, ground transportation, and detailed itineraries, ensuring all logistics are meticulously planned.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Organize and coordinate internal and external meetings, including preparing agendas, distributing materials, arranging catering, and taking minutes as required.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a primary point of contact for internal and external stakeholders, screening calls, responding to inquiries, and directing communications as appropriate.
- Process expense reports, invoices, and other financial documentation in a timely and accurate manner.
- Maintain an organized filing system for important documents, both digital and physical.
- Assist with special projects and research assignments as needed, demonstrating initiative and problem-solving skills.
- Order and maintain office supplies, ensuring adequate stock levels and managing vendor relationships.
- Support general office management duties to ensure a smooth and efficient work environment.
- Proactively identify areas for improvement in administrative processes and implement solutions.
- Facilitate communication between the executive's office and other departments or external partners.
Qualifications:
- Associate's degree required; Bachelor's degree preferred in Business Administration or a related field.
- Minimum of 5 years of experience as an Executive Assistant supporting C-suite executives or senior management.
- Proven expertise in calendar management, travel coordination, and meeting planning.
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Superior written and verbal communication skills, with a keen eye for grammar and detail.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively in a fast-paced environment.
- High level of professionalism, discretion, and integrity when handling sensitive information.
- Proactive and resourceful, with a strong ability to anticipate needs and solve problems independently.
- Ability to build strong relationships with internal and external stakeholders.
- Flexibility and adaptability to changing priorities and schedules.
- Experience with expense reporting software is a plus.
This is an excellent opportunity for a dedicated professional to thrive in a supportive and challenging environment.
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