63 Administrative Staff jobs in Camden

This position provides administrative support to the branch manager and sales associates, oversees and performs office operation duties, recruits and trains staff, interprets and enforces company policy and provides customer service. Duties may vary depending on the size of the real estate sales office.

Job Duties and Responsibilities (Essential Job Functions) Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.

1. Direct and coordinate the administrative activities in support of the real estate office. Oversee, maintain and perform the day-to-day sales office operations, including: payment of bills, answering phones, record keeping, invoicing, marketing, filing, assisting sales/branch manager, tracking expenses, greeting clients, building and equipment maintenance and maintenance of office supply and marketing material inventories. (35-45%)
2. Oversee the processing and verifying of new listings and sales, which may include entering the listings and sales into the system. Ensure the accuracy and timely preparation of purchase agreements, record and maintain all sold records, and prepare monthly reports. Calculate advertising, proof and submit ads for local newspapers. Distribute work to the office staff. May handle correspondence, mail and support appointment setting. (20-30%)
3. May maintain escrow account and monitor the upcoming sales transactions for completeness and compliance and ensure necessary information has been ordered and is accurate, i.e. payoff, abstract, title evidence, reports, mortgage documentation, and other pertinent information. (15-20%)
4. Provide support to the sales associates which may include, processing license applications for new, renewing and transferring sales associates, ensuring all paperwork is completed and processed in a timely manner, conducting orientation for new sales associates, assisting sales associates with billings, advertising, paperwork and training. Remain available and act as the first point of contact for sales associates. (15-20%)
5. Coordinate special events, collateral material, flyers, handouts and brochures. (0-5%)
6. Provide telecommunication support, including notice of phone number changes, coordinate long distance codes with long distance carrier as needed; assign voice mail and DID numbers for new agents; maintain voice mail computer system adding and deleting agents as required. (0-5%)
7. Perform any additional responsibilities as requested or assigned. (0 – 5%)

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

• High school degree or equivalent.

• Three to five plus years of related experience and demonstrated supervisory skills.

• Knowledge of real estate, title and /or mortgage business strongly preferred.
• Strong computer skills; proficient in Microsoft Office products, including Word, Excel, Publisher and Access.
• Excellent oral and written communication skills.
• Effective interpersonal skills and leadership abilities. A strong customer-service focus.
• Effective analytical, problem-solving and decision-making skills; initiative, attention to detail, and a team player.
• Project management skills; ability to prioritize and handle multiple tasks and projects concurrently.
• Ability to handle stress and work under pressure.

• Real estate license preferred.

• Benefits from day one: Immediately eligible for medical, dental and vision
• Industry Comparable Pay - Paid weekly and eligible for overtime
• Paid Vacation & Holidays - Can begin accruing day 1
• Career growth opportunities - we promote from within!
• A career for life: You'll gain hands-on experience within a production shop.

• 2+ years of experience within a customer facing environment
• 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred)
• Must have a valid driver's license and be eligible for coverage under our company insurance policy

• Effective verbal and written communication skills
• Ability to navigate multiple software systems, i.e., Microsoft Office Suite
• Work through competing priorities and adapt easily to a fast-paced environment
• Ability to provide personable, friendly customer service to internal and external customers

Primary Functions: We are currently seeking a reliable and innovative office administrator to become a member of our team. The candidate must be an effective communicator with excellent people skills who will perform administrative duties such as general office related work, data entry, and administrative support to team members and all departments as needed.

The individual we hire will be a confident, dedicated candidate to perform the duties of this position in keeping with the high standards of the company. The successful candidate will be organized, a good learner and will demonstrate their ability to perform the duties of their job for the company. The ideal candidate will exhibit a strong work ethic, dedication to the company's core values of superior customer service and exhibit a positive can-do attitude. This person will communicate clearly and interact positively with field and office personnel and with our customers. They will step in and help when emergencies arise and take every care to provide our customers and internal office staff with the best possible support.

Required Qualifications:
• Associates degree or Certificate Training
• Minimum 6 months related experience
• Microsoft Office Suite, Adobe Professional, Accounting Data base
• Ability to multi-task, prioritize and work efficiently
• Ability to listen, communicate (written and verbal), excellent grammar, spelling and proof reading skills and follow-up effectively with all staffing levels and clients/customers
• Customer focused
• Ability to work independently, self-starter, energetic
• Ability to demonstrate good common sense and sound judgment
• Ability to perform at high levels in a fast-paced ever changing work environment
• Ability to anticipate work needs and follow through with minimum direction

Daily Duties:
• Assist in answering, screening, forwarding, taking messages and transferring calls for any incoming phone calls while providing basic information when needed on a three-line phone system.
• Receive and screen visitors
• General administration and clerical
• Receive and Sign for UPS and FedEx packages and deliver them to the correct person
• Maintain a safe and clean reception area
• Maintain office supplies and uniforms
• Filing
• Data Entry
• Administrative work for Construction and Sales Divisions as needed
• HR including new employee on-boarding
• Other duties as assigned.

Requirements:
• Proven work experience with multi-line phone systems
• Customer Focused
• Professional appearance
• Solid communication skills both written and verbal
• Ability to use Windows 8 system or higher
• Ability to be resourceful and proactive in dealing with issues that may arise
• Ability to be flexible, organize, multitask, prioritize and work under pressure

Benefits
• Health - 100% Paid for the Employee - low deductible HMO plan
• Dental
• Vision
• 401K & Profit Sharing Plan - 100% match up to 3% of wages
• Paid Vacation and Extended Holidays

Our client, a thriving small to medium-sized business in the professional services sector, is seeking an organized and proactive Office Administrator to join their team in Philadelphia, Pennsylvania, US . This part-time role is essential for maintaining a smooth and efficient office environment, providing critical administrative support, and ensuring a welcoming atmosphere for clients and staff. The ideal candidate will be highly organized, possess excellent communication skills, and be proficient in general office procedures. This is an excellent opportunity for someone seeking a flexible work schedule while contributing significantly to the daily operations and success of a growing company.

• Manage front desk operations, including greeting visitors, answering and directing phone calls, and handling incoming/outgoing mail and deliveries.
• Maintain office supplies inventory, place orders, and ensure supplies are stocked and organized.
• Assist in scheduling appointments, meetings, and conference rooms, and prepare necessary materials.
• Perform data entry, maintain accurate records, and organize electronic and physical filing systems.
• Handle general correspondence, drafting emails and letters as needed.
• Process incoming invoices and expense reports, liaising with the accounting department.
• Support various administrative tasks for different departments as required, demonstrating flexibility and a willingness to help.
• Ensure the common areas of the office are tidy, presentable, and well-maintained.
• Coordinate office equipment maintenance and repair services when necessary.
• Assist with onboarding new employees, including preparing workstations and necessary documentation.
• Manage travel arrangements and accommodations for staff as needed.
• Act as a liaison between staff and building management for facility-related issues.

• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
• Minimum of 2-3 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills with a strong attention to detail.
• Strong verbal and written communication skills, with a professional and friendly demeanor.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Proactive and resourceful problem-solver with a positive attitude.
• Ability to handle confidential information with discretion.
• Comfortable working independently and as part of a team.
• Flexibility to work a part-time schedule (e.g., 20-25 hours per week).
• Experience with basic office equipment (printers, scanners, phone systems).

Our client offers a competitive hourly wage for this part-time role and a supportive, collaborative work environment. You will be an integral part of a close-knit team, contributing directly to the efficient operation of the office. This role provides an excellent opportunity to utilize your administrative skills, gain diverse experience, and enjoy a flexible schedule within a growing and reputable company that values its employees.

An Administrative Coordinator is a professional who provides comprehensive administrative support to ensure the smooth and efficient operation of an office or organization.

Responsibilities

• Office Management: Overseeing daily office operations and procedures to maintain an efficient workflow.
• Scheduling and Coordination: Coordinating and scheduling meetings, appointments, and travel arrangements for supervisors, managers, or other staff.
• Communication: Handling both internal and external communication, including phone calls, emails, and mail.
• Documentation and Records Management: Maintaining and updating office records, databases, and filing systems, including physical and digital employee records.
• Administrative Support: Providing general administrative support to various departments and teams as needed.
• Budgeting and Expenses: Supporting budgeting procedures, processing invoices, tracking expenses, and preparing expense reports.
• Supply Management: Ordering and managing office supplies and inventory.
• Policy and Procedures: Developing and implementing office administrative systems and processes, ensuring compliance with company policies and legal guidelines.
• Reporting: Preparing reports, presentations, and data as needed.
• Event Planning: Assisting with the planning and coordination of internal and external events.
• Confidentiality: Handling sensitive and confidential information with discretion.
• Liaison: Serving as a liaison between departments, vendors, clients, and other relevant parties.

Career path

An Administrative Coordinator position can be a stepping stone to other roles within an organization, such as:

• Office Manager
• Executive Assistant
• Human Resources Coordinator
• Administrative Manager

An Administrative Assistant provides essential clerical and organizational support to ensure the smooth operation of an office or organization. Their duties include managing calendars, scheduling appointments, handling correspondence, organizing files, and assisting with various administrative tasks. They act as a central point of contact for communication and coordination, supporting teams and ensuring efficient workflows.

Key Responsibilities:

• Calendar Management:

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  Scheduling appointments, meetings, and travel arrangements for individuals or teams.

• Communication Management:

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  Answering phones, managing emails and other correspondence, and directing inquiries to the appropriate personnel.

• Record Keeping:

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  Maintaining organized filing systems, both physical and electronic, for easy access to important documents.

• Document Preparation:

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  Drafting, editing, and proofreading documents, reports, and presentations.

• Office Support:

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  Ordering supplies, managing inventory, coordinating maintenance, and providing general office support.

• Meeting Coordination:

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  Preparing agendas, coordinating logistics, and potentially taking minutes for meetings.

• Client/Visitor Assistance:

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  Greeting visitors, providing information, and assisting with their needs.

• Database Management:

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  Updating and maintaining databases and spreadsheets with relevant information.

• Expense Reporting:

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  Assisting with expense tracking, invoice processing, and budget management.

• Event Planning:

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  Assisting with the planning and coordination of events, both internal and external.

At Cooper University Health Care , our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs.  Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development.

Discover why Cooper University Health Care is the employer of choice in South Jersey.

The Surgical Systems Manager will play a critical role in maximizing the efficiency and utilization of operating room (OR) block time across Cooper Bone and Joint Institute, hospital based and affiliated ambulatory surgical center(s). This position will be responsible for ensuring optimal scheduling, minimizing lost revenue from underutilized OR time and analysis of costs per case, and implementing strategies to backfill unused time with cases from other providers within the institute.

The Administrative Manager is an experienced and highly organized individual that will oversee the daily administrative operations within the Bone & Joint Institute. This role is central to ensuring smooth logistical coordination, staffing alignment, and effective communication across clinical and administrative teams.

The Administrative Manager will:
• Manage day-to-day administrative functions, including staffing coordination and operational support for the department.
• Oversee daily operating room (OR) workflows, authorizations, and utilization metrics to minimize downtime and maximize efficiency.
• Generate and analyze daily reports on OR utilization, volume, capacity, and workflow trends to support data-driven decision-making.
• Provide daily oversight and leadership to administrative staff through the Lead Administrative Coordinator, ensuring high performance and accountability.
• Facilitate seamless communication between administrative personnel, surgeons, and hospital departments to promote operational alignment and workflow optimization.
• Supervise the prior authorization process, ensuring timely submission and resolution; escalate issues as needed to prevent delays in care delivery.

This is a key leadership role for a detail-oriented professional who thrives in a fast-paced clinical environment and is committed to improving efficiency, coordination, and patient access within surgical operations.

Manage day-to-day administrative functions, including staffing coordination and operational support for the department
Oversee daily operating room (OR) workflows, authorizations for surgery/procedures, and utilization metrics to minimize downtime and maximize efficiency 
Generate and analyze daily reports on OR utilization, volume, capacity, and workflow trends to support data-driven decision making
Provide daily oversight and leadership to administrative staff, ensuring high performance and accountability 
Facilitate seamless communication between administrative personnel, surgeons, and hospital departments to promote operational alignment and workflow optimization
Supervise the prior authorization process, ensuring timely submission and resolution with escalation of challenges as needed to prevent delays in care

0-2 Years required

3-5 Years preferred

Associate degree or bachelor's Degree Required