92 Administrative Staff jobs in Carteret

Come join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant.

As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products. You will be primarily responsible for the general operation of our office with duties including greeting visitors, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity.

BENEFITS AND COMPENSATION

Career advancement opportunities

Competitive compensation

A great work environment with a team atmosphere

Benefits for qualified individuals

RESPONSIBILITIES

Overseeing general office operation

Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers

Provide administrative support in lead generation, customer loyalty, accounting, daily office procedures, etc.

Answer all incoming sales, service, and vendor phone calls

Coordinate the installation and service department

Maintain databases such as Contact Management System, Access, etc.

Manage customer mailings, incoming mail, and email

Manage calendar of events

Update and manage various reports and programs (sales, phone, loyalty, etc.)

Order inventory and supplies

REQUIREMENTS

2+ of experience in office administration

Outstanding organizational skills manage multiple priorities in a timely fashion

Exposure to customized Customer Relationship Manager (CRM) systems

Excellent interpersonal and communication skills

Proficiency in Microsoft Word, Excel, and Powerpoint

Problem solver and systematic in approach

Flexible work from home options available.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Conserva Irrigation Corporate.

Come join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant.

As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products. You will be primarily responsible for the general operation of our office with duties including greeting visitors, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity.

BENEFITS AND COMPENSATION

• Career advancement opportunities
• Competitive compensation
• A great work environment with a team atmosphere
• Benefits for qualified individuals

• Overseeing general office operation
• Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers
• Provide administrative support in lead generation, customer loyalty, accounting, daily office procedures, etc.
• Answer all incoming sales, service, and vendor phone calls
• Coordinate the installation and service department
• Maintain databases such as Contact Management System, Access, etc.
• Manage customer mailings, incoming mail, and email
• Manage calendar of events
• Update and manage various reports and programs (sales, phone, loyalty, etc.)
• Order inventory and supplies

• 2+ of experience in office administration
• Outstanding organizational skills manage multiple priorities in a timely fashion
• Exposure to customized Customer Relationship Manager (CRM) systems
• Excellent interpersonal and communication skills
• Proficiency in Microsoft Word, Excel, and Powerpoint
• Problem solver and systematic in approach

Our client a South Jersey Homebuilder is seeking a detailed-oriented Office Administrator.
Experience in the Construction industry is beneficial, but not required. Will report directly to the Director of Accounting and Human Resources.

Must have the ability to perform multiple tasks with a focus on details and accuracy, strong verbal and writing skills, knowledge in Office programs such as Excel, Word, and Outlook. The right candidate will be a self-starter as well as a team player.

Responsibilities include:

• Payroll - experience with ADP is preferred. Process payroll weekly, run Quarterly and Year-end Reports.
• Assist with HR - Process Worker Compensation claims, assist with the orientation of new hires.
• Accounting - to include Account Receivable/Payable, check runs, working with vendors, research of vendor invoices, Cash receipts, journal entries, budgeting.
• Run daily reports - AP / GL, Cash Balance, Data Integrity,
• Reviewing Vendor insurance for expiration dates.
• Reconciliation of accounts - customer escrows, bank statements, bank escrows, construction loans.
• Construction draw processing, lender pay-off letters.
• Assist with annual Audits for General Liability and Worker's Compensation
• Handle General Liability claims.
• Annual tasks would include - processing 1099's, Census tor Medical Renewal, assist with year-end closing of companies.
• Assist in other areas as needed.

About the job Office Administrator

Description :

Escape the Big Corporate culture, and work with an innovative group of successful solution providers. Fast paced, never boring, providing quality world class custom optical solutions to our clients

This is an excellent work from home opportunity for a highly energetic self-motivated individual who is fluent in Chinese and English. We are a 20+ year old hi-tech international company specializing in OEM manufacturing in the Photonics industry. We offer a very challenging and great environment with a competitive benefits package (Medical, Dental, Vision and 401k).

We are currently seeking an individual for the Office Admin position. The candidate must be customer centric, and willing to learn about new technologies and applications. We are willing to train on industry knowledge. Job responsibilities entails managing data and records, organize and schedule meetings and events and all other office type responsibilities. The candidate must be well organized and able to multitask, highly responsible and accurate.

Skills and Requirements:
• Must have excellent written and verbal communications skill and provide excellent customer service
• Proficient with Outlook, Word, Excel (creating Excel formulas) and PowerPoint
• Must demonstrate strong time management skills with the ability to multitask to provide timely and effective administrative support within the organization
• Create and maintain confidential records, files, and databases requiring compilation of varied information in Salesforce
• Prepare Customer POs and Invoices
• Excellent attention to detail, great organization and calculation skills
• Communicate with sales, other departments and clients regarding project status, shipments, invoices, and other sales related areas
• Provides weekly reports
• Employee may be required to perform other office duties as requested or needed
• Must be self-motivated and driven

Experience: Office Admin: 5 years (Preferred)

Education: Bachelor's degree

Work Hours: 9am - 6pm, M-F

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

About the job Bilingual Office Administrator

***Must be proficient in Chinese and English***

Description :

Escape the Big Corporate culture, and work with an innovative group of successful solution providers. Fast paced, never boring, providing quality world class custom optical solutions to global clients

This is an excellent opportunity for a highly energetic self-motivated individual who is fluent in Chinese and English. We are a 20+ year old hi-tech international company specializing in OEM manufacturing in the Photonics industry. We offer a very exciting and great environment with a competitive benefits package (Medical, Dental, Vision and 401K).

We are currently seeking an individual for the Administrative Support/Project Management position. The candidate must be detailed oriented, and willing to learn. We are willing to train on industry knowledge. The candidate must be well organized and able to multitask, highly responsible and must able to read, write and speak both Chinese and English.

Skills and Requirements:
• Must be fluent (verbal and written) in Chinese and English
• Must have excellent written and verbal communications skill
• Proficient with Outlook, Word, Excel (creating Excel formulas) and PowerPoint
• Must demonstrate strong time management skills with the ability to multitask to provide timely and effective administrative support within the organization
• Create and maintain confidential records, files, and databases requiring compilation of varied information
• Excellent attention to detail, great organization and calculation skills
• Communicate with sales, other departments and clients regarding project status, shipments, invoices, and other sales related areas
• Provides weekly reports
• Employee may be required to perform other office duties as requested, directed or assigned
• Must be self-motivated and driven

Experience: 6+ years of working experience preferred

Education: Bachelor's degree

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

• Microsoft Office: 4 years (Preferred)
• Office Admin: 4 years (Preferred)

• (Mandarin), Read/Write Chinese (Required)

We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant to join our team. In this role, you will provide essential support to ensure the efficient operation of the office. The ideal candidate is organized, adaptable, and eager to learn in a fast-paced environment.

• Answer and direct phone calls in a professional manner
• Greet visitors and clients and provide general support
• Organize and schedule meetings and appointments
• Maintain filing systems (physical and digital)
• Perform data entry and update databases and records
• Assist in the preparation of reports, presentations, and correspondence
• Order office supplies and maintain inventory
• Handle incoming and outgoing mail and deliveries
• Support other staff with administrative tasks as needed

• High school diploma or equivalent (Associate’s degree preferred)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team

• Familiarity with office equipment (printers, copiers, scanners)
• Previous experience in an administrative or office support role

• Competitive pay
• On-the-job training and mentorship
• Opportunities for growth and advancement
• Health, dental, and vision insurance (if full-time)
• Paid time off and holidays

• Oversee day-to-day operations of the ARSA Texas Regional Hub located in Plano, TX, which provides support to the South Region, including Texas and Louisiana.
• Participate in strategic planning initiatives aimed at driving organic growth within the region.
• Collaborate with accounting leadership to develop annual budgets, anticipate market resource needs, and manage the region's P&L performance.
• Lead organizational strategy and goal-setting processes to ensure alignment with the region's growth objectives.
• Foster a high-performance culture and promote strong engagement among physicians and staff.
• Play an integral role in onboarding new staff members, ensuring their smooth transition and integration into the practice.
• Manage relationships with local hospital systems and physician practices to ensure continuity of care and an optimal patient experience.
• Oversee daily operations and provide direct supervision to all employees.
• Develop and manage daily procedures and protocols to enhance operational efficiency.
• Serve as a key resource for staff and providers, aiming to improve organizational engagement and performance.
• Analyze performance metrics, including monthly volume, revenue, and expenses, to guide decision-making.

• Bachelor's degree or an equivalent combination of education and experience.
• Strong knowledge of organizational planning, P&L management, budgeting, and team-building.
• Detail-oriented with the ability to develop processes and standard operating procedures.
• Proven track record of creating systems and workflows that deliver predictable and consistent outcomes.
• Demonstrated leadership abilities with strong decision-making, communication, and problem-solving skills.
• Advanced proficiency in MS Office applications, including PowerPoint, Word, and Excel.

• Greet agency clients, volunteers and visitors in a friendly and respectful manner, determine their purpose for coming to the agency and refer them to appropriate staff;
• Maintain daily logs of clients, volunteers/interns and visitors;
• Operate agency switchboard, responding to incoming telephone calls, providing information in response to caller inquiries, routing calls to appropriate staff and taking clear, detailed written telephone messages where appropriate;
• Distribute Tier 1 Assessment forms to incoming clients and escort them to Admissions;
• Operate fax machine, copier and agency postage machine;
• Ensure agency mail delivery/pick-ups to and from agency's two locations;
• Date stamp and route incoming mail to appropriate staff;
• Maintain and update staff telephone directory and mailboxes;
• Maintain and update reception area bulletin boards; and
• Monitor the weapon detection system to ensure safety and compliance, promptly identifying any incidents involving detected weapons. Notify the supervisor immediately of any incidents and communicate with the individual possessing the weapon to address the situation appropriately.
• Perform other related duties as needed.

• High school diploma, GED/HSE and/or appropriate education, training or experience preferred;
• Basic skills using a computer in a professional environment, including using Microsoft Office;
• Excellent verbal communication skills, Bi-lingual English/Spanish a plus;
• Excellent interpersonal skills and telephone manner; and
• Ability to stay calm in a fast paced environment and always maintain a courteous manner.