135 Administrative Staff jobs in Fairview

Our client a South Jersey Homebuilder is seeking a detailed-oriented Office Administrator.
Experience in the Construction industry is beneficial, but not required. Will report directly to the Director of Accounting and Human Resources.

Must have the ability to perform multiple tasks with a focus on details and accuracy, strong verbal and writing skills, knowledge in Office programs such as Excel, Word, and Outlook. The right candidate will be a self-starter as well as a team player.

Responsibilities include:

• Payroll - experience with ADP is preferred. Process payroll weekly, run Quarterly and Year-end Reports.
• Assist with HR - Process Worker Compensation claims, assist with the orientation of new hires.
• Accounting - to include Account Receivable/Payable, check runs, working with vendors, research of vendor invoices, Cash receipts, journal entries, budgeting.
• Run daily reports - AP / GL, Cash Balance, Data Integrity,
• Reviewing Vendor insurance for expiration dates.
• Reconciliation of accounts - customer escrows, bank statements, bank escrows, construction loans.
• Construction draw processing, lender pay-off letters.
• Assist with annual Audits for General Liability and Worker's Compensation
• Handle General Liability claims.
• Annual tasks would include - processing 1099's, Census tor Medical Renewal, assist with year-end closing of companies.
• Assist in other areas as needed.

This position provides administrative support to the branch manager and sales associates, oversees and performs office operation duties, recruits and trains staff, interprets and enforces company policy and provides customer service. Duties may vary depending on the size of the real estate sales office.

Job Duties and Responsibilities (Essential Job Functions) Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.

1. Direct and coordinate the administrative activities in support of the real estate office. Oversee, maintain and perform the day-to-day sales office operations, including: payment of bills, answering phones, record keeping, invoicing, marketing, filing, assisting sales/branch manager, tracking expenses, greeting clients, building and equipment maintenance and maintenance of office supply and marketing material inventories. (35-45%)
2. Oversee the processing and verifying of new listings and sales, which may include entering the listings and sales into the system. Ensure the accuracy and timely preparation of purchase agreements, record and maintain all sold records, and prepare monthly reports. Calculate advertising, proof and submit ads for local newspapers. Distribute work to the office staff. May handle correspondence, mail and support appointment setting. (20-30%)
3. May maintain escrow account and monitor the upcoming sales transactions for completeness and compliance and ensure necessary information has been ordered and is accurate, i.e. payoff, abstract, title evidence, reports, mortgage documentation, and other pertinent information. (15-20%)
4. Provide support to the sales associates which may include, processing license applications for new, renewing and transferring sales associates, ensuring all paperwork is completed and processed in a timely manner, conducting orientation for new sales associates, assisting sales associates with billings, advertising, paperwork and training. Remain available and act as the first point of contact for sales associates. (15-20%)
5. Recruit, train, schedule and supervise office personnel. Act as liaison between staff, managers, and sales associates. Perform supervisory activities, including training, employee safety, selection and development of employees, employee counseling and motivation, and salary administration. Perform annual merit reviews and evaluate subordinates’ job performance. Assist in the preparation and administration of the department budget. Provide backup support for staff as needed. (10-15%)
6. Coordinate special events, collateral material, flyers, handouts and brochures. (0-5%)
7. Provide telecommunication support, including notice of phone number changes, coordinate long distance codes with long distance carrier as needed; assign voice mail and DID numbers for new agents; maintain voice mail computer system adding and deleting agents as required. (0-5%)
8. Perform any additional responsibilities as requested or assigned. (0 – 5%)

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

• Bachelor’s degree in business administration or related field; or equivalent work experience and knowledge.

• Three to five plus years of related experience and demonstrated supervisory skills.

• Knowledge of real estate, title and /or mortgage business strongly preferred.
• Strong computer skills; proficient in Microsoft Office products, including Word, Excel, Publisher and Access.
• Excellent oral and written communication skills.
• Effective interpersonal skills and leadership abilities. A strong customer-service focus.
• Effective analytical, problem-solving and decision-making skills; initiative, attention to detail, and a team player.
• Project management skills; ability to prioritize and handle multiple tasks and projects concurrently.
• Ability to handle stress and work under pressure.
• Ability to work evenings and weekends.

• Real estate license preferred.

About the job Office Administrator

Description :

Escape the Big Corporate culture, and work with an innovative group of successful solution providers. Fast paced, never boring, providing quality world class custom optical solutions to our clients

This is an excellent work from home opportunity for a highly energetic self-motivated individual who is fluent in Chinese and English. We are a 20+ year old hi-tech international company specializing in OEM manufacturing in the Photonics industry. We offer a very challenging and great environment with a competitive benefits package (Medical, Dental, Vision and 401k).

We are currently seeking an individual for the Office Admin position. The candidate must be customer centric, and willing to learn about new technologies and applications. We are willing to train on industry knowledge. Job responsibilities entails managing data and records, organize and schedule meetings and events and all other office type responsibilities. The candidate must be well organized and able to multitask, highly responsible and accurate.

Skills and Requirements:
• Must have excellent written and verbal communications skill and provide excellent customer service
• Proficient with Outlook, Word, Excel (creating Excel formulas) and PowerPoint
• Must demonstrate strong time management skills with the ability to multitask to provide timely and effective administrative support within the organization
• Create and maintain confidential records, files, and databases requiring compilation of varied information in Salesforce
• Prepare Customer POs and Invoices
• Excellent attention to detail, great organization and calculation skills
• Communicate with sales, other departments and clients regarding project status, shipments, invoices, and other sales related areas
• Provides weekly reports
• Employee may be required to perform other office duties as requested or needed
• Must be self-motivated and driven

Experience: Office Admin: 5 years (Preferred)

Education: Bachelor's degree

Work Hours: 9am - 6pm, M-F

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant to join our team. In this role, you will provide essential support to ensure the efficient operation of the office. The ideal candidate is organized, adaptable, and eager to learn in a fast-paced environment.

• Answer and direct phone calls in a professional manner
• Greet visitors and clients and provide general support
• Organize and schedule meetings and appointments
• Maintain filing systems (physical and digital)
• Perform data entry and update databases and records
• Assist in the preparation of reports, presentations, and correspondence
• Order office supplies and maintain inventory
• Handle incoming and outgoing mail and deliveries
• Support other staff with administrative tasks as needed

• High school diploma or equivalent (Associate’s degree preferred)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team

• Familiarity with office equipment (printers, copiers, scanners)
• Previous experience in an administrative or office support role

• Competitive pay
• On-the-job training and mentorship
• Opportunities for growth and advancement
• Health, dental, and vision insurance (if full-time)
• Paid time off and holidays

• Greet agency clients, volunteers and visitors in a friendly and respectful manner, determine their purpose for coming to the agency and refer them to appropriate staff;
• Maintain daily logs of clients, volunteers/interns and visitors;
• Operate agency switchboard, responding to incoming telephone calls, providing information in response to caller inquiries, routing calls to appropriate staff and taking clear, detailed written telephone messages where appropriate;
• Distribute Tier 1 Assessment forms to incoming clients and escort them to Admissions;
• Operate fax machine, copier and agency postage machine;
• Ensure agency mail delivery/pick-ups to and from agency's two locations;
• Date stamp and route incoming mail to appropriate staff;
• Maintain and update staff telephone directory and mailboxes;
• Maintain and update reception area bulletin boards; and
• Monitor the weapon detection system to ensure safety and compliance, promptly identifying any incidents involving detected weapons. Notify the supervisor immediately of any incidents and communicate with the individual possessing the weapon to address the situation appropriately.
• Perform other related duties as needed.

• High school diploma, GED/HSE and/or appropriate education, training or experience preferred;
• Basic skills using a computer in a professional environment, including using Microsoft Office;
• Excellent verbal communication skills, Bi-lingual English/Spanish a plus;
• Excellent interpersonal skills and telephone manner; and
• Ability to stay calm in a fast paced environment and always maintain a courteous manner.