126 Administrative Staff jobs in Garden Grove

• Provides employees discounts to dine at all 1500+ Haidilao Hot Pot locations globally
• Provides on-site staff meal
• Provides medical insurance to qualified full-time employees
• Provides 401k match to qualified employees
• Provides Birthday gift and celebration

• Bachelor's Degree in Finance or HR related field (preferred)
• Previous HR experience is preferred
• Fluent in English / Preferred languages: Mandarin and Spanish

• Majored in HR and be familiar with the local HR laws and is ordinary regulations. (Preferred)
• Majored in Finance or have finance experience. (Preferred)
• More than 1 years of HR work experience, restaurants work experience is preferred
• Ability to work independently in a fast-paced, dynamic environment with varied projects, deadlines and priorities
• Advanced problem solving/judgment skills, and high level of attention to detail and accuracy
• Hardworking, professional dedication, strong interpersonal communication skills, and strong teamwork spirit

• Count daily sales and performs other accounting duties.
• Responsible for leading the procedures of recruiting, employment, changes, vacation, and resignation.
• Performs the onboarding process for new employees and verifies employee documentation
• Conduct new hire orientation including review of the Employee handbook and completing new hire documentation
• Updates and maintains employee personnel files and records
• Conduct payroll processing on ADP, attend to payroll related problem, and report back to the HR department.
• Distribute and pass on company files and other HR notification to employees
• Maintain database records and compiles reports from database as needed
• Takes proactive approaches when dealing with employee concerns
• Partner with front house manager and back house manager to support the operation
• Performs other duties as assigned

Next Door LA is seeking a reliable, detail-oriented Office Admin / Back-of-House Coordinator to join our team! This is a behind-the-scenes role connecting our restaurant operations with accounting, HR, and vendor communications.

Responsibilities:

• Daily reporting and administrative follow-ups

• Supplier follow-ups (refunds, store credits, etc.)

• Coordinating between restaurant management and HR

• Light accounting support (invoices, reconciliations, expense tracking)

• Creating and managing spreadsheets and documents

• Maintaining accurate records and meeting deadlines

Requirements:

• Proficient in Excel / Google Sheets

• Experience with QuickBooks (required)

• Familiarity with Toast POS (a plus)

• Strong organizational and communication skills

• Must be reliable, fast, and precise with daily tasks

• Ability to work independently and stay on top of tasks and follow-ups

• Spanish is a Plus

Schedule:

• Sunday–Thursday, 10:00 AM – 6:00 PM

• Optional 6th day depending on workload and candidate preference

Join a high-energy, passionate team in one of LA's most exciting dining environments. If you're someone who thrives on structure, systems, and clean execution, we'd love to hear from you!

Are you an organized, detail-oriented professional who thrives in a fast-paced, supportive environment? We're looking for a dependable Office Administrator to join our highly efficient, well-established dealership team , where morale is strong, leadership is stable, and teamwork is at the heart of everything we do.

This isn't just another admin job-it's a chance to be part of a dealership where people stay for the long haul, processes run smoothly, and your contributions truly matter.

What You'll Do:

• Handle daily administrative tasks, including document processing, filing, and internal communications
• Manage accounts payable and receivable , ensuring timely, accurate transactions
• Conduct bank reconciliations and assist with general ledger entries and financial reporting
• Process payroll and support human resources functions , including onboarding and employee file maintenance
• Assist with deal posting, title work , and maintaining clean, organized financial records
• Act as a reliable liaison between departments, supporting dealership operations with professionalism and discretion

• A long-tenured team with strong morale and mutual respect
• Well-defined systems that promote efficiency and reduce chaos
• A culture rooted in collaboration, trust, and high standards
• Strong leadership that values your role and contributions
• Competitive pay, benefits, and opportunities for long-term growth

• Prior experience in dealership administration, payroll, or accounting preferred
• Familiarity with accounts payable/receivable, bank reconciliations , and payroll systems
• HR knowledge including onboarding , employee files, and basic compliance
• Experience with dealership management systems (CDK) is a plus
• Strong organizational skills, attention to detail, and a can-do attitude

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® "Best Law Firms".

Office Administrator (OA) Job Summary

Work directly with the Office Managing Principal (OMP) to provide oversight of daily operations and administration within the office(s). Additionally, work with the Senior Managers of Office Administration, Director of Office Administration, Senior Director of Operations, and various department leaders as needed to drive firm initiatives.

This role will support the following offices: Orange County and Riverside and will be primarily based out of the Orange County office.

Reports to:

Director of Office Administration

Essential Functions

• Office Operations and Management

• Manage day-to-day office operations enabling Office Managing Principal (OMP) to focus on practice and business development. Assist with strategic and tactical initiatives.

• Work collaboratively with Office Managing Principal (OMP) oversee day to day office management

• Support and adhere to all firm policies and procedures

• Review office expense reports and office general ledgers on a monthly basis to monitor expenses and track adherence to approved budget

• Directly manage legal secretaries, paralegals, office services and other support staff. Mentor and help develop skills required of these roles.

• Closely monitor paralegal billables hours and partner with Senior Manager of Legal Operations as needed

• Coordinate the annual evaluation and compensation process for staff. Conduct midyear evaluations and interim evaluations for new support staff. Assist as needed with the attorney evaluation process.

• Administration responsibilities including:

• Recruitment of all staff positions.

• Onboarding, orientation and training of staff as well as assisting with onboarding of attorneys.

• Off-boarding of terminated employees

• Manage office workflow, assess workloads and manage staff assignments.

• Monitor staff attendance, vacations, and other absences/leaves from the office.

• Perform timely approval of timecards and monitor all office overtime.

• Coordinate leaves of absence with HR team.

• Oversee mail/supply operation for optimum efficiency.

• Identify staff training opportunities/needs and coordinate logistics of those trainings with internal department leaders

• Perform other administrative duties as assigned

• Business Services Collaboration

• Act as a liaison to IT, Facilities, HR, Marketing and other Business Services departments.

• Prepare capital and operating budgets in conjunction with relevant finance team members.

• Assist with implementation of firmwide initiatives - provide insight and feedback to project teams on strategic initiatives, contributing to successful implementations

• Partner with HR Business Partner as needed to monitor and manage employee relations issues

• Stay current with Firm technology enhancements/upgrades to act as primary office escalation point of contact.

• Partner with Facilities on office renovations, relocations, and maintenance

• Support local Marketing events and Marketing/Business Development Manager

• Minimum 8-10 years of law firm administration and/or relevant management experience.

• Strong management skills with prior direct supervisory responsibility.

• Excellent oral and written communications skills.

• Comfort communicating at all levels of an organization.

• Strong relationship management skills.

• Well-developed and professional interpersonal skills.

• Ability to travel to offices when required.

• Ability to manage staff effectively across multiple locations.

• Ability to work in a fast-paced environment and adapt to changes.

• Innovative and creative in approaching the administrative office functions.

• Highly detail oriented and ability to multi-task.

• Proficient in Microsoft Office Suite (Outlook, Work, Excel, PowerPoint).

• Basic knowledge of finances and accounting.

• Prior experience working in a law firm desired.

• Skilled in NetDocs document management a plus.

• Undergraduate degree required, advanced degree preferred

Mid-sized, international law firm seeks Office Administrator for its Los Angeles location. The successful candidate must possess a strong professional presence, emotional intelligence, sound judgment, and excellent leadership and diplomacy skills. Law firm management in administration and operations experience is required.

The ideal legal administrator will continue cultivating Firm culture by fostering an environment of inclusion, teamwork, and excellence in client service.

Law firm management experience and a bachelor’s degree are required. CLM is a plus.

The Office Administrator will oversee day-to-day administration of the LA office, including operations, facilities, office renovations, vendor management, and administrative support functions.

• Bachelor’s degree required, and prior law office management experience preferred.
• Proven track record of identifying and analyzing complex issues and problems in management areas, and recommending and implementing solutions.
• Excellent oral and written communication skills.
• Attention to detail and excellent organizational skills.
• Ability to work under pressure in a fast-paced environment.
• Strong time-management skills and ability to multi-task.
• Self-motivation and ability to work with minimal supervision.
• Maintain the highest level of confidentiality in all matters.
• Ability to work effectively in a team environment.

Competitive compensation, plus discretionary bonus, comprehensive benefits and employee insurance package, pension plan, paid parking, and more.

Compensation:
$230,000-$250,000 per year

Shift: 8:00-4:30 Education Required: Highschool Diploma or equivalent Experience: Required: -Minimum 1 year of clerical/administrative work supporting a department -Kronos timekeeping experience Preferred: -3 years or more of clerical/administrative work supporting a department Job Summary: Supporting 3 departments in the Emergency Services line under the Director of ED: ER, Trauma, and Emergency Transport; and the Emergency Medical Director. Screening visitors and telephone calls in a professional manner. Scheduling staff meetings, education hours and other department meetings. Serves as Kronos administrator, ensuring time detail is entered correctly prior to Kronos deadlines. Monitors Kronos reports for accuracy, reviews OT, meal penalties and attendance. Serves as liaison with other departments.

Administrative Analyst ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,855.00 - $,327.00 per Month New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Final Filing Date: 7/20/2025 Job Description and Duties Under the supervision of the Staff Services Manager III, the Staff Services Analyst/Associate Governmental Program Analyst is responsible for performing staff projects of various complexity, in addition to the duties of an Administrative Assistant, which consist of a wide variety of consultative and analytical assignments for the Selection Standards and Examinations Section. Staff projects include, but are not limited to, development of the section budget, tracking expenditures in the Fiscal year budget spreadsheet, assisting the commander with the development of the forecast fiscal year spending plan, providing direction and consultation to personnel on policies and procedures, tracking all section projects, and reviewing and editing all completed staff work. You will find additional information about the job in the Duty Statement . Working Conditions Climate controlled office setting on the first floor. This position may need to be able to push, pull, or move office equipment or similar of weights up to 40lbs. Position may require minimal travel annually. This travel may be local or statewide and may involve overnight stays. Minimum Requirements You will find the Minimum Requirements in the Class Specification. ASSOCIATE GOVERNMENTAL PROGRAM ANALYST STAFF SERVICES ANALYST ASSOCIATE GOVERNMENTAL PROGRAM ANALYST 5,855.00 - 7,327.00A New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Shall Consider: STAFF SERVICES ANALYST 3,749.00 - 4,698.00A 4,059.00 - 5,081.00B 4,868.00 - 6,093.00C # of Positions: 1 Work Location: Telework: In Office Job Type: Permanent, Full Time Department Information California Highway Patrol Selections Standards and Examinations Section 601 N. 7th Street Sacramento, CA 95811 The mission of the California Highway Patrol is to provide the highest level of Safety, Service, and Security. The California Highway Patrol offers challenging and exciting careers in the field of law enforcement. If you are interested in diversity, challenges, and opportunities, the CHP invites you to apply to become a part of our professional organization. We remain competitive and current with training and technology, keeping the citizens of California safe. We have many employment opportunities, and we invite you to look into the California Highway Patrol for your future. The position(s) require(s) a Background Investigation be cleared prior to being hired. Possession of Minimum Qualifications will be verified before appointment. To satisfy the minimum qualification requirement with education, you must include your unofficial transcript(s)/diploma for initial review. Original diplomas or official, sealed transcripts will be required before the start date. Applicants with foreign transcript(s)/degree(s) must provide a third-party transcript/degree credential evaluation that indicates the number of units to which the foreign coursework is equivalent. Possession of Minimum Qualifications will be verified before appointment. To satisfy the minimum qualification requirement with education, you must include your unofficial transcript(s)/diploma for initial review. Original diplomas or official, sealed transcripts will be required before the start date. Applicants with foreign transcript(s)/degree(s) must provide a third-party transcript/degree credential evaluation that indicates the number of units to which the foreign coursework is equivalent. The Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Each question must be numbered and addressed in the same order as the questions below. The SQQ must be typed, no more than 2 page(s) in length, and 12-point Arial font. Please describe and include specific examples of your experience with drafting memorandums and/or correspondence. Please describe and include specific examples of your experience in an administrative setting including: managing or operating databases, coordinating meeting logistics, operational budget maintenance, multi-tasking, and project management After reviewing the position's duty statement, what interests you the most about this position? Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 7/20/2025 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: California Highway Patrol 052/Selection Standards and Examinations Attn: Wendy Roush P.O. Box 942898 Sacramento , CA 94298-0001 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: California Highway Patrol 052/Selection Standards and Examinations Classification and Hiring 601 North 7th Street Sacramento , CA 95811 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Criminal Record Supplemental Questionnaire Statement of Qualifications - A Statement of Qualifications (SQQ) is REQUIRED and MUST be submitted with your application to be considered for this position. Applications received without the SQQ will not be considered. Resumes in lieu of the SQQ will not be considered. Refer to the Special Requirement Section of this job posting for the SQQ questions. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 7/20/2025 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: California Highway Patrol 052/Selection Standards and Examinations Attn: Wendy Roush P.O. Box 942898 Sacramento , CA 94298-0001 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: California Highway Patrol 052/Selection Standards and Examinations Classification and Hiring 601 North 7th Street Sacramento , CA 95811 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Criminal Record Supplemental Questionnaire Statement of Qualifications - A Statement of Qualifications (SQQ) is REQUIRED and MUST be submitted with your application to be considered for this position. Applications received without the SQQ will not be considered. Resumes in lieu of the SQQ will not be considered. Refer to the Special Requirement Section of this job posting for the SQQ questions. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Knowledge and experience working with highly confidential information; preparing reports for high level signatures; ability to organize and establish workload priorities and work well under pressure; exercising sound judgment; conducting departmental trainings; and the ability to work independently in a team setting. Benefit information can be found on the CalHR website and the CalPERS website. Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, an ATM, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Department Website: Human Resources Contact: Wendy Roush ( Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s)to the Department's EEO Office. Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s)to the Department's EEO Office. EEO Contact: Equal Opportunity & Access Section ( California Relay Service: 1- (TTY), 1- (Voice)TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Application Submission Requirements Interested individuals shall submit a Criminal Record Supplemental Questionnaire and a Statement of Qualifications with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-484228) and/or position number -713on the application. It is required to submit work/employment experience, dates, hours worked, supervisor names, and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute for a state application. Applicants who fail to submit a completed state application may not be considered. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Although the intent is to fill this vacancy as soon as possible, th e exact duration of the selection process can vary and is unknown at this time. Other Please note: To obtain list eligibility, you will need to take and pass an examination for the classification to establish list eligibility prior to a job offer . Please visit the link below to search for an examination . The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Application Methods: Electronic (Using your CalCareer Account) By Mail Drop-off #J-18808-Ljbffr

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United States - California

Business management, administration and support

Global Wealth Management

Job Reference #

316573BR

City

Pasadena

Job Type

Full Time

Your role

Do you know how to manage people? Do you have a knack for implementing service standards?

Were looking for an Administrative Officer, in-office, non-remote, in our Pasadena, Sherman Oaks and Century City branches to:

Manage branch administration, including a diverse team of associates, and provide administrative support to Financial Advisors.
Recruit, select, onboard, train and manage administrative support staff.
Conduct performance reviews and make personnel decisions related to compensation and promotions.
Educate all employees on administrative policies and procedures.
Escalate supervisory issues when necessary and follow-up locally on issues identified by the management team.
Work closely with the entire Management Team to drive business results.

Detailed salary information:
Pasadena: the salary range for this role is $13000 to $65000
The expected salary range(s) for this role as of the date of this posting is/are based on factors including, but not limited to, experience, qualifications, education, location and skill level. This role may also be eligible for discretionary incentive compensation. For benefits information, please visit ubs.com/usbenefits .

Your team

Youll be working as part of Wealth Management Americas. We help high net worth and ultra-high net worth individuals and families meet their financial goals through financial advisors who deliver products and services specifically designed for them. Youll be a member of the management team, reporting directly to the Market Administrative Officer and working closely with the Market Executive. You will be leading, mentoring, and coaching a group of client associates across your branch(es) on all aspects of the role.

Your expertise

Ideally 3-5 years of relevant leadership experience in financial services, with a leading financial institution.
Series 7, 66 and 9/10.
Ability to work well within a team and partner with multiple business divisions.
Motivated, self-directed and driven.
Skilled at creating a positive business culture (you have the human touch).
Proven leadership abilities to navigate complex situations as they arrive.

About us

UBS is the worlds largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.

We have a presence in all major financial centers in more than 50 countries.

Salary information

US Only: The expected salary range for this role is 13000 to 165000 based on factors including, but not limited to, experience, qualifications, education, location and skill level. Please see Your role section for detailed salary information.

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. Were dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. We also recognize that great work is never done alone. Thats why collaboration is at the heart of everything we do. Because together, were more than ourselves.

Were committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

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