147 Administrative Staff jobs in Garden Grove
Office Administration Assistant Work from Home
92840 Garden Grove, California
Top Level Promotions
Posted 6 days ago
Job Viewed
Job Description
Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR Department
Apply Now
0
Administrative Assistant
90006 Los Angeles, California
Health Advocates Network
Posted today
Job Viewed
Job Description
Benefits We Offer:
+ Comprehensive health, prescription, dental, vision, life, and disability plans
+ Competitive pay rates
+ Referral opportunities ? Refer a friend & Cash in!
+ Travel reimbursement and per diem allowances
+ Employee discounts
+ Educational opportunities
Health Advocates Network was founded based on a shared aspiration to improve the way healthcare staffing is done. We are a company founded by healthcare professionals and built for healthcare professionals. As your true advocates, we will always help you thrive and pave the path forward in your career. Our talented staffing team is committed to providing exceptional customer service, great opportunities with top pay and benefits.
From Per Diem to Travel Contracts, miles away or local to you, Health Advocates Network can find you just what you are looking for. Allow us to get you to you next adventure!
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability
+ Comprehensive health, prescription, dental, vision, life, and disability plans
+ Competitive pay rates
+ Referral opportunities ? Refer a friend & Cash in!
+ Travel reimbursement and per diem allowances
+ Employee discounts
+ Educational opportunities
Health Advocates Network was founded based on a shared aspiration to improve the way healthcare staffing is done. We are a company founded by healthcare professionals and built for healthcare professionals. As your true advocates, we will always help you thrive and pave the path forward in your career. Our talented staffing team is committed to providing exceptional customer service, great opportunities with top pay and benefits.
From Per Diem to Travel Contracts, miles away or local to you, Health Advocates Network can find you just what you are looking for. Allow us to get you to you next adventure!
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability
View Now
1
Administrative Assistant
90006 Los Angeles, California
Health Advocates Network
Posted today
Job Viewed
Job Description
Benefits We Offer:
+ Comprehensive health, prescription, dental, vision, life, and disability plans
+ Competitive pay rates
+ Referral opportunities ? Refer a friend & Cash in!
+ Travel reimbursement and per diem allowances
+ Employee discounts
+ Educational opportunities
Health Advocates Network was founded based on a shared aspiration to improve the way healthcare staffing is done. We are a company founded by healthcare professionals and built for healthcare professionals. As your true advocates, we will always help you thrive and pave the path forward in your career. Our talented staffing team is committed to providing exceptional customer service, great opportunities with top pay and benefits.
From Per Diem to Travel Contracts, miles away or local to you, Health Advocates Network can find you just what you are looking for. Allow us to get you to you next adventure!
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability
+ Comprehensive health, prescription, dental, vision, life, and disability plans
+ Competitive pay rates
+ Referral opportunities ? Refer a friend & Cash in!
+ Travel reimbursement and per diem allowances
+ Employee discounts
+ Educational opportunities
Health Advocates Network was founded based on a shared aspiration to improve the way healthcare staffing is done. We are a company founded by healthcare professionals and built for healthcare professionals. As your true advocates, we will always help you thrive and pave the path forward in your career. Our talented staffing team is committed to providing exceptional customer service, great opportunities with top pay and benefits.
From Per Diem to Travel Contracts, miles away or local to you, Health Advocates Network can find you just what you are looking for. Allow us to get you to you next adventure!
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability
View Now
2
Administrative Assistant
91702 Azusa, California
Robert Half
Posted today
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to support daily operations within a dynamic non-profit organization in Azusa, California. This Contract-to-permanent position offers a great opportunity to contribute to meaningful projects while utilizing your administrative skills. The ideal candidate will thrive in a fast-paced environment and excel in managing multiple tasks efficiently.
Responsibilities:
- Handle incoming and outgoing calls, ensuring courteous and effective communication at all times.
- Manage email correspondence, responding promptly and accurately to inquiries.
- Perform data entry tasks to maintain accurate and organized records.
- Schedule appointments and coordinate meetings with precision.
- Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create and manage documents and presentations.
- Provide exceptional customer service to both internal and external stakeholders.
- Maintain an organized workspace and ensure files are easily accessible.
- Collaborate with team members to address administrative needs and streamline processes.
- Assist in preparing reports and other documentation as required.
- Support various office functions to ensure smooth day-to-day operations. Requirements - Minimum of 1 year of experience in an administrative support role.
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Strong communication skills, both written and verbal.
- Ability to multitask and prioritize assignments effectively.
- Detail-oriented with excellent organizational skills.
- Experience in handling inbound and outbound calls professionally.
- Familiarity with scheduling and calendar management.
- Commitment to providing high-quality customer service. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Handle incoming and outgoing calls, ensuring courteous and effective communication at all times.
- Manage email correspondence, responding promptly and accurately to inquiries.
- Perform data entry tasks to maintain accurate and organized records.
- Schedule appointments and coordinate meetings with precision.
- Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create and manage documents and presentations.
- Provide exceptional customer service to both internal and external stakeholders.
- Maintain an organized workspace and ensure files are easily accessible.
- Collaborate with team members to address administrative needs and streamline processes.
- Assist in preparing reports and other documentation as required.
- Support various office functions to ensure smooth day-to-day operations. Requirements - Minimum of 1 year of experience in an administrative support role.
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Strong communication skills, both written and verbal.
- Ability to multitask and prioritize assignments effectively.
- Detail-oriented with excellent organizational skills.
- Experience in handling inbound and outbound calls professionally.
- Familiarity with scheduling and calendar management.
- Commitment to providing high-quality customer service. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
3
Administrative Assistant
90006 Los Angeles, California
Health Advocates Network
Posted 1 day ago
Job Viewed
Job Description
Benefits We Offer:
+ Comprehensive health, prescription, dental, vision, life, and disability plans
+ Competitive pay rates
+ Referral opportunities ? Refer a friend & Cash in!
+ Travel reimbursement and per diem allowances
+ Employee discounts
+ Educational opportunities
Health Advocates Network was founded based on a shared aspiration to improve the way healthcare staffing is done. We are a company founded by healthcare professionals and built for healthcare professionals. As your true advocates, we will always help you thrive and pave the path forward in your career. Our talented staffing team is committed to providing exceptional customer service, great opportunities with top pay and benefits.
From Per Diem to Travel Contracts, miles away or local to you, Health Advocates Network can find you just what you are looking for. Allow us to get you to you next adventure!
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability
+ Comprehensive health, prescription, dental, vision, life, and disability plans
+ Competitive pay rates
+ Referral opportunities ? Refer a friend & Cash in!
+ Travel reimbursement and per diem allowances
+ Employee discounts
+ Educational opportunities
Health Advocates Network was founded based on a shared aspiration to improve the way healthcare staffing is done. We are a company founded by healthcare professionals and built for healthcare professionals. As your true advocates, we will always help you thrive and pave the path forward in your career. Our talented staffing team is committed to providing exceptional customer service, great opportunities with top pay and benefits.
From Per Diem to Travel Contracts, miles away or local to you, Health Advocates Network can find you just what you are looking for. Allow us to get you to you next adventure!
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability
View Now
4
Administrative Assistant
91708 Chino, California
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description We are looking for a dependable and detail-driven Administrative Assistant for a contract position in Chino, California. This short-term assignment, lasting 4-6 weeks, offers an excellent opportunity for professionals with strong organizational skills and the ability to handle sensitive information. The role involves a variety of administrative tasks, including file management, data entry, and front desk support.
Responsibilities:
- Organize and maintain files for third-party administrators to ensure accuracy and accessibility.
- Input data with precision into an internal portal to support operational needs.
- Update and manage information using Microsoft Excel spreadsheets.
- Provide front desk support, including answering inbound calls and assisting visitors.
- Handle sensitive information with a high level of confidentiality and professionalism.
- Perform general administrative tasks to support office operations.
- Collaborate with team members to ensure all assigned duties are completed efficiently. Requirements - Minimum of 2 years of experience in administrative roles.
- Proficiency in Microsoft Excel for data management and updates.
- Strong skills in data entry with a focus on accuracy.
- Experience handling receptionist duties, including answering calls and greeting visitors.
- Familiarity with administrative office practices and procedures.
- Ability to maintain confidentiality when managing sensitive information.
- Excellent organizational and communication skills.
- Dependability and attention to detail in completing assigned tasks. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Organize and maintain files for third-party administrators to ensure accuracy and accessibility.
- Input data with precision into an internal portal to support operational needs.
- Update and manage information using Microsoft Excel spreadsheets.
- Provide front desk support, including answering inbound calls and assisting visitors.
- Handle sensitive information with a high level of confidentiality and professionalism.
- Perform general administrative tasks to support office operations.
- Collaborate with team members to ensure all assigned duties are completed efficiently. Requirements - Minimum of 2 years of experience in administrative roles.
- Proficiency in Microsoft Excel for data management and updates.
- Strong skills in data entry with a focus on accuracy.
- Experience handling receptionist duties, including answering calls and greeting visitors.
- Familiarity with administrative office practices and procedures.
- Ability to maintain confidentiality when managing sensitive information.
- Excellent organizational and communication skills.
- Dependability and attention to detail in completing assigned tasks. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
5
Administrative Assistant
92805 Anaheim, California
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
We are looking for a dedicated Administrative Assistant to join our team in Tustin, California. In this Contract to permanent position, you will play a key role in maintaining smooth office operations and supporting various administrative tasks. As the first point of contact for visitors and staff, you will ensure a detail-oriented and welcoming environment while handling critical organizational responsibilities.
Responsibilities:
- Serve as the primary front desk representative, greeting visitors and managing inquiries with attention to detail.
- Collect and distribute mail from the office on a weekly basis.
- Run occasional errands, including package pickups and deliveries.
- Maintain and restock office supplies to ensure smooth operations.
- Manage shared calendars and schedule meetings as needed.
- Coordinate parking arrangements and maintain accurate parking records.
- Organize weekly employee lunches and oversee pantry supplies.
- Support travel arrangements for staff and guests, including booking transportation.
- Track purchase orders and manage vendor relationships.
- Assist with planning and executing office events to enhance team engagement.
Requirements - Proven experience in a corporate administrative role.
- High school diploma required; associate's or bachelor's degree preferred.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Exceptional organizational skills and attention to detail.
- Ability to handle multiple tasks and prioritize effectively.
- Strong communication skills and a detail-oriented approach.
- Willingness to occasionally work overtime and lift up to 20 pounds.
- Bilingual in Mandarin is a plus but not required. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for a dedicated Administrative Assistant to join our team in Tustin, California. In this Contract to permanent position, you will play a key role in maintaining smooth office operations and supporting various administrative tasks. As the first point of contact for visitors and staff, you will ensure a detail-oriented and welcoming environment while handling critical organizational responsibilities.
Responsibilities:
- Serve as the primary front desk representative, greeting visitors and managing inquiries with attention to detail.
- Collect and distribute mail from the office on a weekly basis.
- Run occasional errands, including package pickups and deliveries.
- Maintain and restock office supplies to ensure smooth operations.
- Manage shared calendars and schedule meetings as needed.
- Coordinate parking arrangements and maintain accurate parking records.
- Organize weekly employee lunches and oversee pantry supplies.
- Support travel arrangements for staff and guests, including booking transportation.
- Track purchase orders and manage vendor relationships.
- Assist with planning and executing office events to enhance team engagement.
Requirements - Proven experience in a corporate administrative role.
- High school diploma required; associate's or bachelor's degree preferred.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Exceptional organizational skills and attention to detail.
- Ability to handle multiple tasks and prioritize effectively.
- Strong communication skills and a detail-oriented approach.
- Willingness to occasionally work overtime and lift up to 20 pounds.
- Bilingual in Mandarin is a plus but not required. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
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6
Administrative Assistant
90006 Los Angeles, California
Health Advocates Network
Posted 1 day ago
Job Viewed
Job Description
Benefits We Offer:
+ Comprehensive health, prescription, dental, vision, life, and disability plans
+ Competitive pay rates
+ Referral opportunities ? Refer a friend & Cash in!
+ Travel reimbursement and per diem allowances
+ Employee discounts
+ Educational opportunities
Health Advocates Network was founded based on a shared aspiration to improve the way healthcare staffing is done. We are a company founded by healthcare professionals and built for healthcare professionals. As your true advocates, we will always help you thrive and pave the path forward in your career. Our talented staffing team is committed to providing exceptional customer service, great opportunities with top pay and benefits.
From Per Diem to Travel Contracts, miles away or local to you, Health Advocates Network can find you just what you are looking for. Allow us to get you to you next adventure!
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability
+ Comprehensive health, prescription, dental, vision, life, and disability plans
+ Competitive pay rates
+ Referral opportunities ? Refer a friend & Cash in!
+ Travel reimbursement and per diem allowances
+ Employee discounts
+ Educational opportunities
Health Advocates Network was founded based on a shared aspiration to improve the way healthcare staffing is done. We are a company founded by healthcare professionals and built for healthcare professionals. As your true advocates, we will always help you thrive and pave the path forward in your career. Our talented staffing team is committed to providing exceptional customer service, great opportunities with top pay and benefits.
From Per Diem to Travel Contracts, miles away or local to you, Health Advocates Network can find you just what you are looking for. Allow us to get you to you next adventure!
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability
View Now
7
Administrative Assistant
92781 Tustin, California
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description We are looking for an organized and proactive Administrative Assistant to join a small team in Tustin, California. This is a Contract to permanent position, offering an excellent opportunity for individuals seeking long-term career growth. The role is fully onsite and requires strong administrative skills and attention to detail.
Responsibilities:
- Provide administrative support to the owner and team, ensuring smooth daily operations.
- Handle incoming calls with care, directing inquiries to the appropriate personnel.
- Manage and maintain office documentation and records with accuracy and confidentiality.
- Perform data entry tasks, ensuring all information is updated and organized.
- Greet visitors and clients warmly, ensuring a welcoming office environment.
- Assist in scheduling meetings, appointments, and other calendar management tasks.
- Ensure office supplies are adequately stocked and reorder as necessary.
- Collaborate with team members to address administrative needs and priorities.
- Maintain a casual yet detail-oriented demeanor, adhering to company standards. Requirements - Minimum of 2 years of experience in administrative or office support roles.
- Proficiency in data entry and maintaining accurate records.
- Strong skills in handling inbound calls and customer inquiries.
- Ability to multitask and prioritize tasks effectively.
- Excellent communication and organizational abilities.
- Familiarity with office software and tools.
- Comfortable working onsite in a small team environment.
- Positive attitude and ability to adapt to changing priorities. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Provide administrative support to the owner and team, ensuring smooth daily operations.
- Handle incoming calls with care, directing inquiries to the appropriate personnel.
- Manage and maintain office documentation and records with accuracy and confidentiality.
- Perform data entry tasks, ensuring all information is updated and organized.
- Greet visitors and clients warmly, ensuring a welcoming office environment.
- Assist in scheduling meetings, appointments, and other calendar management tasks.
- Ensure office supplies are adequately stocked and reorder as necessary.
- Collaborate with team members to address administrative needs and priorities.
- Maintain a casual yet detail-oriented demeanor, adhering to company standards. Requirements - Minimum of 2 years of experience in administrative or office support roles.
- Proficiency in data entry and maintaining accurate records.
- Strong skills in handling inbound calls and customer inquiries.
- Ability to multitask and prioritize tasks effectively.
- Excellent communication and organizational abilities.
- Familiarity with office software and tools.
- Comfortable working onsite in a small team environment.
- Positive attitude and ability to adapt to changing priorities. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
8
Administrative Assistant
92698 Aliso Viejo, California
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description We are looking for a dedicated Administrative Assistant to join a boutique interior design firm in Aliso Viejo, California. This Contract-to-long-term position offers an exciting opportunity to contribute to the operational success of creative design projects while supporting daily office functions. The ideal candidate will demonstrate exceptional organizational skills and attention to detail, ensuring seamless coordination between clients, vendors, and the design team.
Responsibilities:
- Manage the creation and processing of invoices, purchase orders, and vendor payments to ensure accuracy and timely submission.
- Maintain comprehensive financial and project records, tracking expenses and verifying billing compliance with project budgets.
- Serve as a point of contact for clients, vendors, and contractors, handling inquiries related to orders, delivery schedules, and payment arrangements.
- Prepare and format documents, proposals, and presentation materials to support design projects.
- Organize office schedules, including coordinating meetings, site visits, and client calls.
- Provide administrative support to the design team, ensuring all files, correspondence, and documentation are well-organized and updated.
- Collaborate with the accounting and design teams to resolve billing discrepancies and maintain accurate financial records. Requirements - Minimum of 2 years' experience in an administrative or accounting support role, preferably within interior design, architecture, or creative industries.
- Strong attention to detail and high accuracy in billing, data entry, and document organization.
- Excellent communication skills, both written and verbal, with the ability to engage professionally with clients and vendors.
- Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook; familiarity with design or accounting software such as QuickBooks or Studio Designer is a plus.
- Exceptional organizational and multitasking skills, with a proactive and collaborative approach to teamwork. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Manage the creation and processing of invoices, purchase orders, and vendor payments to ensure accuracy and timely submission.
- Maintain comprehensive financial and project records, tracking expenses and verifying billing compliance with project budgets.
- Serve as a point of contact for clients, vendors, and contractors, handling inquiries related to orders, delivery schedules, and payment arrangements.
- Prepare and format documents, proposals, and presentation materials to support design projects.
- Organize office schedules, including coordinating meetings, site visits, and client calls.
- Provide administrative support to the design team, ensuring all files, correspondence, and documentation are well-organized and updated.
- Collaborate with the accounting and design teams to resolve billing discrepancies and maintain accurate financial records. Requirements - Minimum of 2 years' experience in an administrative or accounting support role, preferably within interior design, architecture, or creative industries.
- Strong attention to detail and high accuracy in billing, data entry, and document organization.
- Excellent communication skills, both written and verbal, with the ability to engage professionally with clients and vendors.
- Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook; familiarity with design or accounting software such as QuickBooks or Studio Designer is a plus.
- Exceptional organizational and multitasking skills, with a proactive and collaborative approach to teamwork. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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