109 Administrative Staff jobs in Glenolden

NOW HIRING IN PENNSAUKEN, NJ!
***PLEASE NOTE: This role is currently part time (Mon/Wed/Fri) until the new year when it will become full time Mon-Fri***
Job Description:
+ Greet and assist visitors in the reception area, determine the purpose of their visit, and direct them accordingly.
+ Maintain accurate records of all customers, visitors and contractors and ensure proper registration for those with legitimate business on-site.
+ Provide guest access credentials, including internet passwords and user IDs.
+ Provide administrative support to management with calendar management, meeting coordination, preparing memos, reports, and documents to assist managers and supervisors with administrative tasks.
+ Serve as point of contact for service vendors (e.g., coffee, vending machines, cleaning services). Schedule and oversee vendor visits and service delivery.
+ Oversee office and break room supplies, ensuring timely ordering, stocking, and distribution.
+ Receive, sort, and distribute incoming mail and publications.
+ Create purchase requisitions using TAP/SAP for administrative and general needs. Track and reconcile purchase orders and deliveries. Complete Goods Receipts in TAP/SAP.
+ Assist HR with onboarding logistics and employee engagement activities. Help organize employee recognition events and wellness initiatives
Details:
+ Position will start as part time - Monday, Wednesday and, Friday
+ After the new year, this will become full time Monday-Friday
+ The hours are 7am-4pm
Additional Skills & Qualifications
+ High School Diploma or GED Required
+ Previous Administration and Customer Service Skills
+ Manufacturing/distribution experience is a plus but not required
Pay and Benefits
The pay range for this position is $23.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Pennsauken,NJ.
Application Deadline
This position is anticipated to close on Oct 17, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

**Kelly Services** is looking for an **administrative assistant** in **Eagleville, PA!**
The Administrative Assistant provides support to the executive team-including the President, VP of Sales, and VP of Distribution-as well as to the inside sales, channels, marketing teams, and remote regional sales staff as needed.
**Essential Job Duties and Responsibilities:**
+ Provides administrative support to the President, VP of Sales and VP of Distribution and sales and marketing teams as needed.
+ Acts as main point of contact for sales and outside visitors making travel arrangements including booking flights, cars, hotel and restaurant reservations.
+ Plans, organizes, and schedules all sales meetings and events in the office, off-site and via video conference.
+ Plans, coordinates and organizes Streamlight University.
+ Coordinates, tracks and assists in scheduling in-person and/or virtual sales team training.
+ Creates standardized and customized Excel reports and PowerPoint presentations.
+ Assists with compiling, analyzing and reporting sales or other related marketing data.
+ Assists with sales & marketing projects when assigned.
+ Miscellaneous administrative tasks and duties as assigned.
**Knowledge, Skills, Experience and Education Requirements:**
+ Associate degree in business or related field preferred.
+ Three+ years of administrative experience, preferably in a sales support role.
+ Must be tech savvy and proficient in the use of Microsoft Word, Excel (pivot tables, intermediate formulas, etc.) and PowerPoint.
+ Knowledge of Salesforce or related CRM platforms helpful.
+ Ability to prioritize, multi-task and manage multiple projects while meeting tight deadlines.
+ Exceptional organizational, written and verbal communication skills with strong attention to details.
+ Must be professional with a Team attitude
+ Must be a self-starter and exhibit a high degree of motivation, creativity and initiative.
For consideration or to request more details, please send updated resumes to
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly ® .
You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

**Additional Information**
**Job Number**
**Job Category** Administrative
**Location** Philadelphia Marriott Downtown, 1201 Market Street, Philadelphia, Pennsylvania, United States, 19107VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

Description
We are looking for a detail-oriented Administrative Assistant to join a team in Camden New Jersey. This Contract to permanent position offers an opportunity to contribute to corporate services while showcasing your organizational skills and technical proficiency. The ideal candidate will be tech-savvy, detail-oriented, and capable of handling a variety of administrative tasks in a fast-paced environment.
Responsibilities:
- Provide comprehensive administrative support to ensure smooth daily operations.
- Manage mailroom activities, including sorting, distributing, and preparing outgoing mail.
- Serve as a backup receptionist, greeting visitors and handling inbound calls efficiently.
- Perform data entry tasks with precision to maintain accurate records.
- Scan documents and organize files to support efficient information retrieval.
- Coordinate scheduling and assist in maintaining calendars for management.
- Uphold a business casual dress code and maintain a detail-oriented demeanor.
- Assist with general office duties and contribute to maintaining a tidy workspace.
- Collaborate with team members to support corporate services initiatives.
- Adapt to evolving tasks and responsibilities as needed by the manager.
Requirements - Minimum of 1 year of experience in an administrative role.
- Proficiency in answering inbound calls and handling receptionist duties.
- Strong skills in data entry and document scanning.
- Ability to multitask and prioritize responsibilities effectively.
- Familiarity with general administrative office procedures.
- Tech-savvy with the ability to learn and utilize new systems.
- Detail-oriented communication skills and demeanor.
- Availability to work within the hours set by the manager. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
Posted Job Title
Administrative Assistant
Job Profile Title
Temporary Employee - Non-Exempt
Job Description Summary
The Wharton BEPP Department is seeking a part-time Administrative Assistant
Job Description
Provide administrative support to the BEPP Department Faculty and Staff. Work closely with Program Coordinator by assisting with midterm and final exam prep during crucial exam period. Tasks include handling of high volume copying and scanning of exams, uploading them to CANVAS, and maintaining secure safekeeping. Make occasional exam drop off/pick up deliveries. Provide department assistance by serving as main point of contact for administrative and scheduling needs. Assist with BEPP administrative duties, including travel reimbursements for faculty and visitors, catering arrangements for department functions. Oversee copy/supply/break room supplies and place orders to restock as needed. Serve as front desk contact - answer phone, greet visitors and students and direct inquiries. Handle domestic and express mail deliveries, pick up and distribution.
QUALIFICATIONS
A High School Degree/GED. Excellent communication, organization and attention to detail skills. Ability to work effectively with others and flexible.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Wharton School
Pay Range
$7.25 - $22.00 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .
Special Requirements A background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
+ Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare.
+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Please note that benefit eligibility is determined/based on ACA guidelines.
The University of Pennsylvania's special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.

TEKsystems is currently working with a client in Pennsauken, NJ hiring for an administrative assistant supporting plant manufacturing operations. This role will be the the face of the facility and interact with internal colleagues and visitors. The initial start of this position will be part time, working Monday/Wednesday/Friday and move to full time after the new year.
Description
The Administrative Assistant supports the Plant Manager and Management Team, ensuring smooth daily operations through professional reception and administrative services. This position serves as the first point of contact for visitors, vendors, employees and customers, requiring a professional demeanor and a
commitment to representing the organization values and culture, contributing to an inclusive, respectful, and collaborative workplace environment.
+ Greet and assist visitors in the reception area, determine the purpose of their visit, and direct them accordingly.
+ Maintain accurate records of all customers, visitors and contractors and ensure proper registration for those with legitimate business on-site.
+ Provide guest access credentials, including internet passwords and user IDs.
+ Provide administrative support to management with calendar management, meeting coordination, preparing memos, reports, and documents to assist managers and supervisors with administrative tasks.
+ Serve as point of contact for service vendors (e.g., coffee, vending machines, cleaning services). Schedule and oversee vendor visits and service delivery.
+ Oversee office and break room supplies, ensuring timely ordering, stocking, and distribution.
+ Coordinate express mail services (e.g., FedEx, UPS) for pickups and deliveries.
+ Coordinate lunch orders and coordination for meetings and events. Handling sensitive information confidently while collaborating with all departments in the plant.
+ Coordinate uniform distribution, collection, inventory and pickup; assist employees as needed; Communicate with uniform vendors to ensure timely delivery and quality standards.
+ Create purchase requisitions using TAP/SAP for administrative and general needs. Track and reconcile purchase orders and deliveries.
+ Arrange travel accommodations, including flights, transportation, and lodging.
+ Coordinate customer visits to the facility in collaboration with the sales team.
+ Assist HR with onboarding logistics and employee engagement activities. Help organize employee recognition events and wellness initiatives
Qualifications
+ Strong administrative and customer service skills
+ Experience supporting upper management and leadership
+ Experience coordinating and greeting guests and customers
+ Microsoft office skills
Additional Details
+ Initial start will be part time- Monday, Wednesday, Friday
+ Moves to full time in the new year
+ 7am-3:30/4pm schedule
+ Contract-to-hire opportunity
+ Full company benefits and 401K
Pay and Benefits
The pay range for this position is $23.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Pennsauken,NJ.
Application Deadline
This position is anticipated to close on Oct 17, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Description
We are looking for a meticulous Administrative Assistant to support onboarding processes for new students at a career school. This is a contract position lasting approximately 4+ weeks, based in the Greater Philadelphia Region. The Administrative Assistant role requires excellent organizational skills and the ability to handle sensitive documents with care.
What you get to do every single day:
- Communicate effectively with students to gather necessary personal and financial documentation for the Financial Aid office.
- Ensure all documents are copied, uploaded, and filed accurately in compliance with organizational procedures.
- Perform general clerical tasks, including data entry and document management.
- Manage inbound calls and provide receptionist support as needed.
- Collaborate with other departments to ensure smooth onboarding processes.
- Address student inquiries with clarity and professionalism.
- Maintain confidentiality while handling sensitive information.
Requirements
Other requirements for the Administrative Assistant position include and are not limited to:
- Minimum of 1+ years of experience demonstrating attention to detail in an administrative role.
- Strong verbal and written communication skills, with a focus on customer service.
- Exceptional attention to detail and organizational abilities.
- Proficiency in data entry and document management.
- Ability to handle multiple tasks efficiently in a fast-paced environment.
- Experience with receptionist duties or answering inbound calls is preferred.
- Familiarity with administrative office tools and software.
Interested candidates should reach out to Hayley Master at and reference JO#
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Description**
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
**Entity: Clinical Practices of University of Pennsylvania**
**Department: Med Hematology-Oncology**
**Location:** **Perelman Center for Advanced Medicine-3400 Civic Center Blvd**
**Hours: Full-Time**
**Job Summary:**
The Administrative Assistant is responsible for the efficient and effective administration of all assigned areas. In this capacity, the incumbent provides administrative support to Hematology Oncology. Using work planning and follow-through skills, the incumbent exercises confidentiality and sensitivity in the performance of highly responsible duties under minimal supervision. Manages calendars, coordinates and schedules education sessions, meetings, and conferences/travel, serves as liaison to external departments, and creates/implements processes for maximum efficiency.
**Accountabilities:**
+ Answers and handles incoming phone calls, taking/routing messages appropriately, and triaging calls when needed. Interacts with all internal and external customers/patients in a professional manner whether on phone or in person.
+ Schedules appointments and registers patients in EMR. Ensures all needed records, reports, labs for upcoming patient visit are scanned and loaded appropriately into the EMR.
+ Provides administrative support for practice provider(s): calendar management, scheduling meetings (including staff meetings), preparation of materials for distribution. Types, transcribes, edits correspondence, manuscripts, reports, statistics, and other patient care, academic, and administrative documents.
+ Maintains supply inventory: ordering of clinical and office supplies, invoice processing.
+ Provides administrative support to the physician in their external roles with affiliated networks: intern and residency program, credentials committee, Physician Oncology Advisory Board, oncology CME program, and in quarterly strategic planning meetings to design future projects of the Cancer Center
+ Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
+ Other duties as assigned to support the unit, department, entity, and health system organization
**Qualifications** :
+ High School Diploma/GED (Required)
+ 2+ years of medical office administrative support (Required)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER:

**Description**
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Entity: Corporate Services
Department: Real Estate and Architecture
Hours: M-F, 8 hr days, hybrid
Location: 3930 Chestnut Street, Philadelphia, PA
Summary:
The Administrative Coordinator will be a highly organized individual that will support the daily operation of the department of Real Estate, Design & Construction. Reporting to the Lease Administration Manager, the incumbent will be the primary department contact supporting the financial, supply, administrative and HR support needs for the Leadership team and the Project Managers. The incumbent will work closely with and take direction from the Lease Administration Manager to prioritize daily, weekly and monthly activities as well as other priorities as they may arise.
Responsibilities:
+ Provide administrative support to department leadership and staff as needed.
+ Coordinate and manage department meetings, schedules, and related logistics.
+ Handle ordering of office and kitchen supplies, business cards, equipment, and other requested items with appropriate approvals.
+ Prepare, submit, and track requisitions, process invoices, and support purchasing activities.
+ Process and track contracts through appropriate systems, collaborating with contract administration, property, and project management teams to ensure compliance.
+ Assist in maintaining current Certificates of Insurance (COI) in collaboration with Supply Chain and contract administration office.
+ Communicate with various internal teams (e.g., project managers, property managers, supply chain, accounts payable) and vendors to resolve issues and discrepancies.
+ Complete departmental check requests and other payment processes.
+ Support project managers with tracking project commitments and actuals, financial reporting, and monthly reconciliations.
+ Prepare and deliver reports on project status, cash flow, and financial metrics, adapting to specific departmental and organizational needs.
+ Participate in department committees, tracking membership and responsibilities as needed.
+ Prepare and distribute agendas, meeting materials, minutes, and attendance records for team meetings.
+ Perform duties in alignment with organizational values, policies, and procedures.
+ Execute additional tasks as assigned to support department and organizational objectives.
+ Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
+ Other duties as assigned to support the unit, department, entity, and health system organization UPHS Organizational
Education/Experience:
+ HS Diploma/GED. (Required)
+ 5+ years of administrative and financial support experience. (Required)
+ Bachelor's degree and 5+ years of administrative and financial support experience. (Preferred)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER: