66 Administrative Staff jobs in Gresham
Administrative Assistant
97439 Fairview, Oregon
Posted today
Job Viewed
Job Description
We are hiring to fill one vacancy. The vacancy filled is in the Admin Assistant job series in the Public Works Department. Depending on the knowledge, skills, abilities, and experience of the candidate selected, the position filled may be Admin I, II, or III. This is why there is such a range for the starting salary. When applying, you do not need to specify the position you are applying for.
A summary of key information for this recruitment:Benefits:
- Starting Salary Between:
- Admin I: $20.78/hr.-$1.99/hr. - Max Pay: 29.69
- Admin II: 21.52/hr.- 23.41/hr. - Max Pay: 31.98
- Admin III: 21.70/hr.- 24.55/hr. - Max Pay: 33.13
- Additional benefits:
- 100% paid premiums for medical, dental, and vision for eligible employees and dependents
- $ ,500 or 4,000 per year paid into a Health Savings Account for eligible employees
- Generous paid holiday, vacation, and sick leave; 12 holidays, 96 hours of vacation, and 96 hours of sick leave per year
- Eligibility for Public Employees' Retirement System (PERS) in Oregon
- Qualification for the Public Service Loan Forgiveness Program
- To review more about our compensation and benefits, please see:
Recruitment Timeline:
- Application Deadline: see the above application close date
- Review Applications: Approximately one week from close date
- Interviews and Selection Process: Estimated to take 2-3 weeks
- We conduct two rounds of interviews - first a panel interview with staff, and second is one-on-one interview with the Department Director
- The top applicant receives a conditional offer and moves into the background phase: Offer made within 1 week of Director interview
- Post conditional offer, the candidate will need to pass the background verification/reference check
How to Apply:
- Complete this application by the deadline above.
The Opportunity
The Public Works department is dedicated to professionally maintaining and improving the current infrastructure of water, sewer, storm, street, airport and park services, to the highest possible standards for our community. We will continually look ahead to plan for and provide services that will allow the City of Florence to meet its future goals.
This is an opportunity to provide direct service to our community members and to the Department. This position makes an impact within our organization by performing a variety of clerical and administrative support services, as discussed below.
This position has an established career track within the City that will provide the successful applicant with long-term purpose within the organization. If you are interested in local government, have some experience in direct customer service with the public, and are eager to learn new tasks, then this position is a great opportunity to continue your career with us.Come join us in helping to make the City of Florence the Premier Community on the Coast!
The Role
A successful candidate will be self-motivated, proactive, and able to manage multiple and diverse responsibilities. The candidate should also be comfortable processing purchase requests, reconciling credit card transactions, and maintaining accurate records. They must also have exceptional customer service skills and have a strong understanding of current office technology, including converting and compiling various document types, and learning and utilizing cloud-based systems. The candidate must also be confident in taking charge of various forms of communication in person, over the phone, and in writing.
If you are someone who thrives in a fast-paced environment where collaboration is key and wants to make a positive impact, then this is a great role for you.
Specific responsibilities include, but are not limited to, the following:
Process purchase requests, reconcile credit card transactions, and maintain accurate financial records related to departmental expenditures. This is one of the most important functions this role performs. There are account codes, project codes, numerous invoices/receipts that need to be tracked, and it all has to be accurately accounted for in the various financial systems. Accuracy and an ability to decipher where to bill a purchase and why are key.
Serve as the front counter and initial point of contact for Public Works customer service. This includes greeting customers and visitors, directing them to the appropriate area, and answering and routing incoming calls related to utilities, permits, and public infrastructure services, and ensuring that the customer's questions are resolved.
Read and interpret basic Public Works-related materials such as maintenance reports, utility service documents, and city codes. Training will be provided; however, the ability to read through materials and locate answers to questions is essential.
Take the lead on correspondence by managing the department inbox, responding to inquiries, and routing messages internally as needed.
Take the lead on scheduling for the Public Works Director and departmental staff. This includes coordinating meetings, ensuring staff are where they need to be, and protecting designated in-office focus time.
Perform routine clerical and administrative work for the Public Works Department. This includes drafting clear communication for public notices, corresponding with individuals within key timeframes and deadlines, compiling meeting agendas, attachments, and minutes, and ensuring all communication is properly received and directed.
Provide excellent internal and external customer service by being knowledgeable and able to answer questions from staff, contractors, or the public about City services, projects, and schedules.
Set up and operate technology during meetings, which may occasionally include after-hours work once or twice a month. The candidate should be comfortable operating Zoom meetings, working on PowerPoint or slideshow presentations, and preparing agendas and minutes, along with other related tasks.
Be accurate, detail-oriented, and able to take specific direction well while maintaining organized and thorough records for departmental activities and projects.
click here for a full job description including working conditions, physical requirements, and tools used (note, this posting is for the Public Works assignment).
What qualifications to bring with you
- Admin Assistant I
- High school diploma or equivalent; and
- One year of experience and training that demonstrate an ability to perform this position
- Knowledge of basic customer service
- Skills in communication, time management, and in using current office technology
- Ability to work independently, maintain confidentiality, and follow specific procedures the same way every time
Nice-to-have qualifications
- Knowledge of or experience in local government or planning
- A higher level of education that what is listed above
Our Hiring Process
After you apply for the position, if you are one of the best qualified applicants (determined by our review of the materials you submitted with your application (application, resume, and cover letter) and your demonstrated knowledge, skills, and abilities), prepare to discuss your background, goals, and motivations. We will reach out to schedule an interview. If you are not selected after this stage, we will let you know you were not selected. If this is you, keep an eye on our open roles for the next opportunity that might be a match.
The top scoring applicants (after applying any Veteran’s Preference (see below)) from this initial interview round will be asked to conduct the Department Head interview.
The Department Head interview is typically the final stage of the process and your chance to leave an impression through your enthusiasm, preparation, abilities, and resume. After this interview, the Department Head and the City Manager will meet to discuss the candidates and the City Manager will make the final decision based on the Department Manager’s recommendation. Human Resources will reach out to all applicants and confirm their status in the application process. The top candidate will receive a conditional offer that specifies what background procedures will be conducted (depends upon position).
- Applicants not selected may be placed on an eligibility list for the Department to use in the 6 months following the close of the recruitment. Applicants will be notified if they are placed on the eligibility list. This list will allow the Department to pick up with the candidates where they left off in the recruitment should another vacancy for the same position become available. The eligibility list may be closed at any time by the sole discretion of the Department Head.
Our Hiring Policies
- We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, genetic information, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, in accordance with applicable federal, state, and local law. You can view our EEO Policy here:
- The City is committed to providing reasonable accommodations to applicants if needed during the interview process. To request an accommodation, please email . You can view our ADA policy here:
- The City adheres to Veteran’s Preference laws and practices. If you qualify for and wish to claim Veteran’s preference, you must assert your Veteran’s Preference on the application and supply the required documentation by the closing date and time of the application. You can view information about what is required/qualifying here:
PI1a257b78a8df-
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0
Administrative Assistant
97015 Clackamas, Oregon
Performance Food Group
Posted 1 day ago
Job Viewed
Job Description
** BR**
**Job Title:**
Administrative Assistant
**Location:**
CM Portland, OR (2563)
**Job Description:**
**We Deliver the Goods:**
+ Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more
+ Growth opportunities performing essential work to support America's food distribution system
+ Safe and inclusive working environment, including culture of rewards, recognition, and respect
**Why Join Core-Mark?**
Core-Mark emphasizes personal growth and development for all associates. We believe that when you succeed, the company succeeds. We promote internally whenever possible and provide frequent training opportunities in several formats to help you meet your personal and career goals.
**Position Details:**
+ **Pay: $25-$30 per hour DOE (Depending On Experience)**
+ **Shift: Monday-Friday 7:30 AM to 4:00 PM**
**Responsibilities:**
Admin Clerk provides clerical and administrative support across departments, ensuring efficient operations and professional communication. This position requires general knowledge of office procedures and methods that may be complex and time-sensitive. The role interacts regularly with customers, vendors, and co-workers, providing timely and accurate responses.
**Primary Responsibilities**
+ Provide clerical and administrative support including preparing correspondence, invoices, receipts, policies, and reports.
+ Maintain records, conduct limited research, and operate office equipment.
+ Open, route, and prepare mail; answer phones; and handle messages professionally.
+ Perform photocopying, scanning, and filing duties.
+ Analyze and interpret numerical data, performing basic math functions.
+ Communicate effectively with customers, vendors, and internal staff.
+ Responsible for confirming chain store orders are submitted and contacting customers if orders need to be placed.
+ Order supplies, tags, and equipment for sales team and store locations.
+ Handle FedEx shipping to customers and sales representatives.
+ Process will-call orders.
+ Run daily morning large-quantity reports to confirm correct quantities are ordered.
+ Print daily shelf-tags to capture price changes or new items for store locations.
+ Answer, forward, or take messages on office phones.
+ Support departmental tasks as assigned to ensure smooth operations.
+ Perform other related duties as assigned.
+ Support and assist senior leadership.
**The ideal candidate should possess:**
+ Strong teamwork and collaboration skills.
+ Attention to accuracy and timeliness.
+ Excellent customer service, both internal and external.
+ Dependability and reliability in meeting commitments and deadlines.
+ Comfort with technology and office software, with the ability to adapt quickly to new systems and tools.
+ Strong proficiency in Microsoft Office Suite and confidence in using office equipment to support daily operations.
**Req Number:**
BR
**Job Location:**
Clackamas, Oregon (OR)
**Shift:**
1st Shift
**Full Time / Part Time:**
Full Time
**EEO Statement:**
Performance Food Group and/or its subsidiaries (individually or collectively, the "Company") provides equal employment opportunity (EEO) to all applicants and employees, regardless of race, color, national origin, sex, marital status, pregnancy, sexual orientation, gender identity, religion, age, disability, genetic information, veteran status, and any other characteristic protected by applicable local, state and federal laws and regulations. Please click on the following links to review: (1) our EEO Policy ( ; (2) the "EEO is the Law" poster ( and supplement ( ; and (3) the Pay Transparency Policy Statement ( .
**Required Qualifications:**
- High School Diploma/General Educational Development (GED)
- 1+ year of administrative experience
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to quickly learn new business applications.
- Ability to operate common office equipment and peripherals (printers, scanners, copiers, multi-line phones, etc.) efficiently and accurately.
**Division:**
Core-Mark
**Job Category:**
Administration
**Preferred Qualifications:**
- 1 - 2 years' experience in Accounting, Accounting Admin Support or related area
**Company Description:**
Core-Mark continues to grow as the industry leader in fresh and broadline solutions for the convenience retail industry. With a reputation for empowering customers, employees, and communities, Core-Mark has become the largest, most comprehensive marketer of consumer goods in North America - offering a full range of products, programs, and solutions to convenience operators across the U.S. and Canada.
**Benefits:**
Click Here for Benefits Information ( per hour DOE (Depending On Experience)
**Job Title:**
Administrative Assistant
**Location:**
CM Portland, OR (2563)
**Job Description:**
**We Deliver the Goods:**
+ Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more
+ Growth opportunities performing essential work to support America's food distribution system
+ Safe and inclusive working environment, including culture of rewards, recognition, and respect
**Why Join Core-Mark?**
Core-Mark emphasizes personal growth and development for all associates. We believe that when you succeed, the company succeeds. We promote internally whenever possible and provide frequent training opportunities in several formats to help you meet your personal and career goals.
**Position Details:**
+ **Pay: $25-$30 per hour DOE (Depending On Experience)**
+ **Shift: Monday-Friday 7:30 AM to 4:00 PM**
**Responsibilities:**
Admin Clerk provides clerical and administrative support across departments, ensuring efficient operations and professional communication. This position requires general knowledge of office procedures and methods that may be complex and time-sensitive. The role interacts regularly with customers, vendors, and co-workers, providing timely and accurate responses.
**Primary Responsibilities**
+ Provide clerical and administrative support including preparing correspondence, invoices, receipts, policies, and reports.
+ Maintain records, conduct limited research, and operate office equipment.
+ Open, route, and prepare mail; answer phones; and handle messages professionally.
+ Perform photocopying, scanning, and filing duties.
+ Analyze and interpret numerical data, performing basic math functions.
+ Communicate effectively with customers, vendors, and internal staff.
+ Responsible for confirming chain store orders are submitted and contacting customers if orders need to be placed.
+ Order supplies, tags, and equipment for sales team and store locations.
+ Handle FedEx shipping to customers and sales representatives.
+ Process will-call orders.
+ Run daily morning large-quantity reports to confirm correct quantities are ordered.
+ Print daily shelf-tags to capture price changes or new items for store locations.
+ Answer, forward, or take messages on office phones.
+ Support departmental tasks as assigned to ensure smooth operations.
+ Perform other related duties as assigned.
+ Support and assist senior leadership.
**The ideal candidate should possess:**
+ Strong teamwork and collaboration skills.
+ Attention to accuracy and timeliness.
+ Excellent customer service, both internal and external.
+ Dependability and reliability in meeting commitments and deadlines.
+ Comfort with technology and office software, with the ability to adapt quickly to new systems and tools.
+ Strong proficiency in Microsoft Office Suite and confidence in using office equipment to support daily operations.
**Req Number:**
BR
**Job Location:**
Clackamas, Oregon (OR)
**Shift:**
1st Shift
**Full Time / Part Time:**
Full Time
**EEO Statement:**
Performance Food Group and/or its subsidiaries (individually or collectively, the "Company") provides equal employment opportunity (EEO) to all applicants and employees, regardless of race, color, national origin, sex, marital status, pregnancy, sexual orientation, gender identity, religion, age, disability, genetic information, veteran status, and any other characteristic protected by applicable local, state and federal laws and regulations. Please click on the following links to review: (1) our EEO Policy ( ; (2) the "EEO is the Law" poster ( and supplement ( ; and (3) the Pay Transparency Policy Statement ( .
**Required Qualifications:**
- High School Diploma/General Educational Development (GED)
- 1+ year of administrative experience
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to quickly learn new business applications.
- Ability to operate common office equipment and peripherals (printers, scanners, copiers, multi-line phones, etc.) efficiently and accurately.
**Division:**
Core-Mark
**Job Category:**
Administration
**Preferred Qualifications:**
- 1 - 2 years' experience in Accounting, Accounting Admin Support or related area
**Company Description:**
Core-Mark continues to grow as the industry leader in fresh and broadline solutions for the convenience retail industry. With a reputation for empowering customers, employees, and communities, Core-Mark has become the largest, most comprehensive marketer of consumer goods in North America - offering a full range of products, programs, and solutions to convenience operators across the U.S. and Canada.
**Benefits:**
Click Here for Benefits Information ( per hour DOE (Depending On Experience)
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1
Administrative Assistant
97240 Portland, Oregon
Robert Half
Posted 5 days ago
Job Viewed
Job Description
Description
We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.
Role and Responsibilities:
+ Manage and maintain schedules and calendars for senior staff.
+ Assist in planning and organizing meetings and events.
+ Produce and distribute correspondence memos, letters, faxes, and forms.
+ Handle incoming calls and other communications.
+ Maintain electronic and hard copy filing system.
+ Provide general support to visitors.
+ Document expenses and hand in reports.
+ Stay updated on office policies and procedures.
+ Complete additional assigned tasks.
Requirements
Minimum Qualifications:
+ High School diploma or equivalent.
+ At least 2 years of administrative assistant experience.
+ Excellent written and verbal communication skills.
+ Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
+ Experience with office management systems and procedures.
Preferred Qualifications:
+ Associate or Bachelor's degree.
+ Additional qualification as an Administrative assistant or Secretary will be a plus.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.
Role and Responsibilities:
+ Manage and maintain schedules and calendars for senior staff.
+ Assist in planning and organizing meetings and events.
+ Produce and distribute correspondence memos, letters, faxes, and forms.
+ Handle incoming calls and other communications.
+ Maintain electronic and hard copy filing system.
+ Provide general support to visitors.
+ Document expenses and hand in reports.
+ Stay updated on office policies and procedures.
+ Complete additional assigned tasks.
Requirements
Minimum Qualifications:
+ High School diploma or equivalent.
+ At least 2 years of administrative assistant experience.
+ Excellent written and verbal communication skills.
+ Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
+ Experience with office management systems and procedures.
Preferred Qualifications:
+ Associate or Bachelor's degree.
+ Additional qualification as an Administrative assistant or Secretary will be a plus.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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2
Administrative Coordinator
97240 Portland, Oregon
Aston Carter
Posted 7 days ago
Job Viewed
Job Description
Job Title: Administrative CoordinatorJob Description
The Administrative Coordinator is responsible for assembling and coordinating the production of reports, technical papers, forms, and summaries, as well as other documents of varying complexity and confidentiality. These documents are prepared under the supervision of the Office Manager, professional staff, or Branch Manager. The role involves composing material, typing, and designing general correspondence, memos, charts, tables, graphs, business plans, reports, and documents related to client, project, and professional matters. The Coordinator will proofread copy for spelling, grammar, and layout, ensuring accuracy and clarity of the final copy.
Responsibilities
+ Compose and proofread various documents to ensure accuracy and clarity.
+ Create logs and databases, perform desktop publishing, and develop visual presentations.
+ Schedule and organize complex activities such as travel, meetings, conferences, and teleconferences.
+ Organize and prioritize large volumes of information and calls.
+ Sort and distribute mail, and draft responses or reply by phone or email as necessary.
+ Field and answer routine and non-routine questions while cooperating with other assistants.
+ Assist with coordination for employee functions and events.
+ Maintain and update client, project, governmental agency, and confidential filing systems.
+ Complete Proposal Initiation and Project Initiation forms and open project files.
+ Conduct research and compile statistical reports.
+ Maintain calendar systems and inform professional staff of due dates.
+ Interact with printers and photographers as needed.
+ Proof billing reviews and client invoices for accuracy.
+ Review business leads from dailies, newspapers, and newsletters.
+ Manage day-to-day operations and workflow.
+ Organize office procedures, including filing, retrieval systems, and supplies inventory.
+ Maintain inventory for office supplies, furniture, and field equipment.
+ Process cost recoveries and run routine errands.
+ Assist office staff and manager with administrative tasks.
Essential Skills
+ Proficiency in administrative support, data entry, customer service, and Microsoft Office Suite.
+ Experience in calendar management, office management, and organization.
+ Strong skills in scheduling and ordering.
+ Excellent writing and communication skills.
+ Accurate typing skills of 40 to 50 wpm.
+ Ability to organize and multitask effectively.
+ Availability to work overtime on short notice as required by project demands.
+ Valid U.S. driver's license with a satisfactory driving record for business travel.
Additional Skills & Qualifications
+ High School or GED diploma with 4 years of experience; or Associate's degree (AA) with 2 years of experience; or a Bachelor's degree (BA) with no experience; or equivalent combination of education and experience supplemented by coursework in business office procedures, typing, secretarial and related subjects.
Work Environment
The position is located in a downtown office, with most employees commuting via public transportation. The office is subleased to a law firm, resulting in shared facilities such as a well-equipped kitchen. The environment offers visibility and networking opportunities, allowing for future growth by taking on additional administrative tasks as trust is built with the team.
Job Type & Location
This is a Contract position based out of Portland, Oregon.
Pay and Benefits
The pay range for this position is $25.00 - $27.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Portland,OR.
Application Deadline
This position is anticipated to close on Oct 15, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
The Administrative Coordinator is responsible for assembling and coordinating the production of reports, technical papers, forms, and summaries, as well as other documents of varying complexity and confidentiality. These documents are prepared under the supervision of the Office Manager, professional staff, or Branch Manager. The role involves composing material, typing, and designing general correspondence, memos, charts, tables, graphs, business plans, reports, and documents related to client, project, and professional matters. The Coordinator will proofread copy for spelling, grammar, and layout, ensuring accuracy and clarity of the final copy.
Responsibilities
+ Compose and proofread various documents to ensure accuracy and clarity.
+ Create logs and databases, perform desktop publishing, and develop visual presentations.
+ Schedule and organize complex activities such as travel, meetings, conferences, and teleconferences.
+ Organize and prioritize large volumes of information and calls.
+ Sort and distribute mail, and draft responses or reply by phone or email as necessary.
+ Field and answer routine and non-routine questions while cooperating with other assistants.
+ Assist with coordination for employee functions and events.
+ Maintain and update client, project, governmental agency, and confidential filing systems.
+ Complete Proposal Initiation and Project Initiation forms and open project files.
+ Conduct research and compile statistical reports.
+ Maintain calendar systems and inform professional staff of due dates.
+ Interact with printers and photographers as needed.
+ Proof billing reviews and client invoices for accuracy.
+ Review business leads from dailies, newspapers, and newsletters.
+ Manage day-to-day operations and workflow.
+ Organize office procedures, including filing, retrieval systems, and supplies inventory.
+ Maintain inventory for office supplies, furniture, and field equipment.
+ Process cost recoveries and run routine errands.
+ Assist office staff and manager with administrative tasks.
Essential Skills
+ Proficiency in administrative support, data entry, customer service, and Microsoft Office Suite.
+ Experience in calendar management, office management, and organization.
+ Strong skills in scheduling and ordering.
+ Excellent writing and communication skills.
+ Accurate typing skills of 40 to 50 wpm.
+ Ability to organize and multitask effectively.
+ Availability to work overtime on short notice as required by project demands.
+ Valid U.S. driver's license with a satisfactory driving record for business travel.
Additional Skills & Qualifications
+ High School or GED diploma with 4 years of experience; or Associate's degree (AA) with 2 years of experience; or a Bachelor's degree (BA) with no experience; or equivalent combination of education and experience supplemented by coursework in business office procedures, typing, secretarial and related subjects.
Work Environment
The position is located in a downtown office, with most employees commuting via public transportation. The office is subleased to a law firm, resulting in shared facilities such as a well-equipped kitchen. The environment offers visibility and networking opportunities, allowing for future growth by taking on additional administrative tasks as trust is built with the team.
Job Type & Location
This is a Contract position based out of Portland, Oregon.
Pay and Benefits
The pay range for this position is $25.00 - $27.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Portland,OR.
Application Deadline
This position is anticipated to close on Oct 15, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
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3
Administrative Assistant
97015 Clackamas, Oregon
Robert Half
Posted 15 days ago
Job Viewed
Job Description
Description
Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients' frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.
Requirements
Requirements:
Experience as an Administrative Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in Microsoft Office suite
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients' frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.
Requirements
Requirements:
Experience as an Administrative Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in Microsoft Office suite
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
4
Administrative Coordinator
97823 Eagle Creek, Oregon
ALLETE Clean Energy
Posted 12 days ago
Job Viewed
Job Description
ALLETE Clean Energy, an ALLETE company headquartered in Duluth, Minnesota, develops, acquires and manages renewable energy projects and delivers clean-energy solutions in multiple states. This position is at our 50-megawatt Condon wind farm in east-central Oregon, just outside the city of Condon. The site features 83 600-kilowatt Mitsubishi wind turbines and its rural setting near where the John Day River flows into the Columbia River offers many outdoor activities. ALLETE Clean Energy plays a unique and significant role in ALLETE's sustainability-in-action strategy. Our culture drives excellence through our shared values of integrity, safety, people, and the planet.
REQUIRED EDUCATION:
REQUIRED EXPERIENCE:
SPECIAL REQUIREMENTS:
COMPENSATION AND BENEFITS:
Employer will not sponsor Visas for position.
RESPONSIBILITIES:
- Provide administrative support to the Site Manager, Team Leader, and site employees including coordinating various functions and projects.
- Responsible for providing assistance and information to employees, visitors and vendors.
- Research, investigate, coordinate and process accounting work, including ensuring accounting transactions, invoices, entries, billings, and balances are complete and accurate.
- Create, develop and review manual and computerized reports/spreadsheets; providing information, procedural assistance, and training to others.
- Assist with and/or prepares, monitors, revises and reports on Site budgets and actual expenditures relative to those budgets ensuring budget integrity.
- Perform record keeping to support wind site activities.
REQUIRED EDUCATION:
- High School Diploma or equivalent
REQUIRED EXPERIENCE:
- Two years or more experience
SPECIAL REQUIREMENTS:
- This position will report regularly in person to Condon, OR
- Must possess and maintain a valid driver's license.
- Regular and consistent attendance is an essential function of this position
- Requires strong communication and interpersonal skills to establish and maintain positive working relationships
- Requires excellent written composition skills
- Ability to:
- Read and interpret general business correspondence, contracts or procedures
- Interpret a variety of instructions furnished in written, oral, diagram, or schedule form
- Solve practical problems and deal with a variety of variables in situations where limited or no standardization exists
- Compose reports and business correspondence
- Effectively present information and respond to questions from employees, managers, and the general public
- Prioritize and manage multiple projects
- Work independently
- Must have
- Strong organizational skills
- Strong word-processing and spreadsheet (Word & Excel) software skills
- Working knowledge of PowerPoint, Access and other varied applications software skills
- This position may be subject to assessment of skills, job match and/or aptitude.
COMPENSATION AND BENEFITS:
- The expected hourly compensation range for this position is $23.10 - $28.40. Compensation offered to the selected candidate will vary depending on relevant knowledge, skills, training, experience, and market conditions.
- Compensation Incentive Program
- Retirement Benefits
- Medical, Dental & Vision Plan
- Health Savings Account & Flexible Spending Accounts
- Life Insurance, Disability & Voluntary Benefits
- Paid Time Off
- Tuition Reimbursement
- Professional Development Opportunities
- Community Engagement, and more.
Employer will not sponsor Visas for position.
External applicants must apply online via
This job posting will be available for application until the position has been filled OR the posting close date noted herein, whichever date is earlier.
ALLETE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
If you are an individual with disabilities who needs accommodation or you are having difficulty using our website to apply for employment, please contact our Human Resources department at .
EEO/AA/F/M/Vet/Disabled
Back
Apply Now
5
Office Administrator
97240 Portland, Oregon
Insight Global
Posted 1 day ago
Job Viewed
Job Description
Job Description
The Office Administrator will support a large corporate office (100+ employees) in the Portland OR area as the primary administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth.
Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
Facilities support, for example calling a plumber or repairman as needed
Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)
Preparing the office, catering, conference rooms etc. for visits from Executives
Any other ad hoc administrative support duties that arise
This will be a permanent, contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals' relevant experience across a range of $60-$70K plus benefits that include health, dental, vision, and 401K.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
3-5+ years of experience in an office admin, office manager, etc. (supporting an office rather than an individual) - Corporate setting (at least 30 person office)
Experience with facilities management (examples include ordering supplies and snacks, inventory, calling a plumber for repairs etc.)
Experience working with high-level management, as they will support both local PMs, Leads, Managers etc. as well as Executives when they travel to town
Strong Microsoft Office skills
Outlook - advanced skills - some calendaring
Polished/professional
Tech - savvy - MS Office
Need another admin as well for Portland metro - Vancouver, downtown Portland, remotely Bend as well. Experience working in Oracle - AP
The Office Administrator will support a large corporate office (100+ employees) in the Portland OR area as the primary administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth.
Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
Facilities support, for example calling a plumber or repairman as needed
Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)
Preparing the office, catering, conference rooms etc. for visits from Executives
Any other ad hoc administrative support duties that arise
This will be a permanent, contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals' relevant experience across a range of $60-$70K plus benefits that include health, dental, vision, and 401K.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
3-5+ years of experience in an office admin, office manager, etc. (supporting an office rather than an individual) - Corporate setting (at least 30 person office)
Experience with facilities management (examples include ordering supplies and snacks, inventory, calling a plumber for repairs etc.)
Experience working with high-level management, as they will support both local PMs, Leads, Managers etc. as well as Executives when they travel to town
Strong Microsoft Office skills
Outlook - advanced skills - some calendaring
Polished/professional
Tech - savvy - MS Office
Need another admin as well for Portland metro - Vancouver, downtown Portland, remotely Bend as well. Experience working in Oracle - AP
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6
Senior Administrative Assistant
97240 Portland, Oregon
CBRE
Posted 1 day ago
Job Viewed
Job Description
Senior Administrative Assistant
Job ID
Posted
22-Sep-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
Portland - Oregon - United States of America
Hybrid Role -
**About the Role:**
As a CBRE Sr. Administrative Assistant, you will provide administrative support to a brokerage team. You'll manage their day to day calendar, travel, and expense reports, while being a trusted partner.
This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management.
**What You'll Do:**
+ Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings.
+ Support Broker in managing sales opportunities and pursuits.
+ Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports.
+ Establish and maintain record keeping and filing systems.
+ Schedule appointments and meetings, confirm travel or conference arrangements and maintain business contact databases.
+ Complete expense reports and handle reconciliation of receipts.
+ Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
+ Evaluate and select solutions from established options.
+ Impact team through the quality of the services or information provided.
+ Follow standardized procedures and practices and receive regular but moderate supervision and guidance.
**What You'll Need:**
+ High School Diploma or GED with 2-3 years of job-related experience.
+ An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems, required.
+ Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
+ Ability to explain detailed and complicated information within the team in a clear and concise manner.
+ Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Strong organizational skills with a robust inquisitive mindset.
+ General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
**Why CBRE**
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
**Applicant AI Use Disclosure**
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
We offer a competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability/Paid holidays/vacation).
About CBRE Group, Inc.
CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at .
**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at (U.S.) and (Canada).
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Job ID
Posted
22-Sep-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
Portland - Oregon - United States of America
Hybrid Role -
**About the Role:**
As a CBRE Sr. Administrative Assistant, you will provide administrative support to a brokerage team. You'll manage their day to day calendar, travel, and expense reports, while being a trusted partner.
This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management.
**What You'll Do:**
+ Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings.
+ Support Broker in managing sales opportunities and pursuits.
+ Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports.
+ Establish and maintain record keeping and filing systems.
+ Schedule appointments and meetings, confirm travel or conference arrangements and maintain business contact databases.
+ Complete expense reports and handle reconciliation of receipts.
+ Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
+ Evaluate and select solutions from established options.
+ Impact team through the quality of the services or information provided.
+ Follow standardized procedures and practices and receive regular but moderate supervision and guidance.
**What You'll Need:**
+ High School Diploma or GED with 2-3 years of job-related experience.
+ An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems, required.
+ Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
+ Ability to explain detailed and complicated information within the team in a clear and concise manner.
+ Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Strong organizational skills with a robust inquisitive mindset.
+ General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
**Why CBRE**
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
**Applicant AI Use Disclosure**
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
We offer a competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability/Paid holidays/vacation).
About CBRE Group, Inc.
CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at .
**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at (U.S.) and (Canada).
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
View Now
7
Clinic Administrative Assistant
98661 Vancouver, Washington
Fresenius Medical Care North America
Posted 8 days ago
Job Viewed
Job Description
PURPOSE AND SCOPE:
The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
+ Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
+ Assists with scheduling.
+ Maintains calendar and daily schedules.
+ Maintains departmental tracking logs.
+ Greets visitors and directs them to the appropriate location or person as needed.
+ Establishes and maintains filing systems and basic databases as applicable.
+ Performs routine general office duties such as filing, copying, and scanning.
+ Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
+ Records minutes of meetings and providing the resulting documents as necessary.
+ Sorts and distributes mail.
+ Maintains inventory of the necessary office forms and supplies.
+ Escalates issues to supervisor for resolution, as deemed necessary.
+ Assist with various projects as assigned by direct supervisor.
+ Other duties as assigned.
Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
+ The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION:
High School Diploma required
EXPERIENCE AND REQUIRED SKILLS:
+ 1 - 2 years' related experience.
+ Knowledge of office procedures required.
+ Proficient in Microsoft office applications.
+ Good interpersonal and communication skills required.
+ Pleasant telephone manner.
The rate of pay for this position will depend on the successful candidate's work location and qualifications, including relevant education, work experience, skills, and competencies. Rate: $XX - $XX
Non-Bonus Eligible Positions: include language below.
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.
Bonus Eligible Positions - include language below.
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance
EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity
Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.
**EOE, disability/veterans**
The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
+ Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
+ Assists with scheduling.
+ Maintains calendar and daily schedules.
+ Maintains departmental tracking logs.
+ Greets visitors and directs them to the appropriate location or person as needed.
+ Establishes and maintains filing systems and basic databases as applicable.
+ Performs routine general office duties such as filing, copying, and scanning.
+ Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
+ Records minutes of meetings and providing the resulting documents as necessary.
+ Sorts and distributes mail.
+ Maintains inventory of the necessary office forms and supplies.
+ Escalates issues to supervisor for resolution, as deemed necessary.
+ Assist with various projects as assigned by direct supervisor.
+ Other duties as assigned.
Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
+ The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION:
High School Diploma required
EXPERIENCE AND REQUIRED SKILLS:
+ 1 - 2 years' related experience.
+ Knowledge of office procedures required.
+ Proficient in Microsoft office applications.
+ Good interpersonal and communication skills required.
+ Pleasant telephone manner.
The rate of pay for this position will depend on the successful candidate's work location and qualifications, including relevant education, work experience, skills, and competencies. Rate: $XX - $XX
Non-Bonus Eligible Positions: include language below.
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.
Bonus Eligible Positions - include language below.
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance
EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity
Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.
**EOE, disability/veterans**
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8
Senior Administrative Assistant
97075 Beaverton, Oregon
Nike
Posted 15 days ago
Job Viewed
Job Description
***We are hiring for multiple positions across the enterprise.**
**WHO YOU'LL WORK WITH**
Nike, Inc. is in perpetual motion. Administrative employees help Nike teams around the world keep up with the company's rapid pace. They act as liaisons embedded in business functions and geographies. Their talents - problem solving, organization, time management and more - help fuel the success of their leaders and their teams. Nike's community of administrative assistants embody professionalism, resilience, agility, emotional intelligence and exemplify the best of Nike's culture modeling Nike's core values to leaders, teammates, and guests.
**WHO WE ARE LOOKING FOR**
We're looking for a Senior Administrative Assistant who has a proven ability to work in a fast-paced, results-oriented environment. You have a high learning agility, strong organization skills and high attention to detail. Having strong communication and time management skills, you are able to prioritize across multiple tasks, set expectations across a variety of stakeholders and take initiative to follow-through on requests through completion. You can work independently or as part of a team and know how to adapt your style to most efficiently and effectively support the leaders and businesses you are lined up against.
**WHAT YOU BRING TO NIKE:**
+ Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and training
+ Minimum of 3 years of administrative work experience required
+ Ability to work and communicate effectively with a variety of personalities including senior level executives
+ Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity
+ Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information
+ Ability to work independently and take initiative to follow-through on requests until completion with a high attention to detail
+ Previous experience working with and tracking budgets is strongly preferred
+ Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote a plus, not required. Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required.
+ Previous Nike work experience is a plus
+ Ability to occasionally work outside of core business hours
**WHAT YOU'LL WORK ON**
You'll perform a wide range of administrative duties for a diverse team of people and/or leaders with a variety of management styles. These duties will include but not limited to the following:
+ **Complex Calendar Management:** Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as required
+ **Booking Travel Arrangements:** Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation.
+ **Planning Meetings and Events:** Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed.
+ **Preparing Expense Reports, tracking budgets and purchase orders:** Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required.
+ **Document Preparation & Organization:** Producing, editing and reformatting documents and email correspondence. This could include but will not be limited to updating organizational charts, creating high quality graphic and text PowerPoint or Keynote presentations, and/or team session agendas/work session run of shows.
+ **Communications -** Under the leader's direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader's behalf.
+ **Coordinate Team Space Planning, Workspace and/or Equipment Moves:** Partner with the appropriate stakeholders to organize individual or departmental moves
+ **Budget Tracking:** may assist leader with tracking of expenses
+ **POs:** create purchase orders
+ **Special Projects:** Assisting with project planning, tracking progress, and ensuring deadlines are met as needed by the team and/or leader you support
+ **Team & Culture Building:** You will have the opportunity to work with the leader you support to help the team build connections to each other, their leader, the environment and Nike through a variety of ways - staff meetings, team building activities, offsites and the physical workspace they come to day-in and day-out.
+ Support team plans, projects, activations or other deliverables as needed
+ Serve as the main point of contact for administrative questions from the team
+ Provide coverage for other leaders where temporary administrative needs exist
We offer a number of accommodations to complete our interview process including screen readers, sign language interpreters, accessible and single location for in-person interviews, closed captioning, and other reasonable modifications as needed. If you discover, as you navigate our application process, that you need assistance or an accommodation due to a disability, please complete the Candidate Accommodation Request Form ( .
NIKE, Inc. is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, protected veteran status, or disability. NIKE is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please call and let us know the nature of your request, your location and your contact information.
**WHO YOU'LL WORK WITH**
Nike, Inc. is in perpetual motion. Administrative employees help Nike teams around the world keep up with the company's rapid pace. They act as liaisons embedded in business functions and geographies. Their talents - problem solving, organization, time management and more - help fuel the success of their leaders and their teams. Nike's community of administrative assistants embody professionalism, resilience, agility, emotional intelligence and exemplify the best of Nike's culture modeling Nike's core values to leaders, teammates, and guests.
**WHO WE ARE LOOKING FOR**
We're looking for a Senior Administrative Assistant who has a proven ability to work in a fast-paced, results-oriented environment. You have a high learning agility, strong organization skills and high attention to detail. Having strong communication and time management skills, you are able to prioritize across multiple tasks, set expectations across a variety of stakeholders and take initiative to follow-through on requests through completion. You can work independently or as part of a team and know how to adapt your style to most efficiently and effectively support the leaders and businesses you are lined up against.
**WHAT YOU BRING TO NIKE:**
+ Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and training
+ Minimum of 3 years of administrative work experience required
+ Ability to work and communicate effectively with a variety of personalities including senior level executives
+ Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity
+ Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information
+ Ability to work independently and take initiative to follow-through on requests until completion with a high attention to detail
+ Previous experience working with and tracking budgets is strongly preferred
+ Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote a plus, not required. Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required.
+ Previous Nike work experience is a plus
+ Ability to occasionally work outside of core business hours
**WHAT YOU'LL WORK ON**
You'll perform a wide range of administrative duties for a diverse team of people and/or leaders with a variety of management styles. These duties will include but not limited to the following:
+ **Complex Calendar Management:** Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as required
+ **Booking Travel Arrangements:** Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation.
+ **Planning Meetings and Events:** Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed.
+ **Preparing Expense Reports, tracking budgets and purchase orders:** Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required.
+ **Document Preparation & Organization:** Producing, editing and reformatting documents and email correspondence. This could include but will not be limited to updating organizational charts, creating high quality graphic and text PowerPoint or Keynote presentations, and/or team session agendas/work session run of shows.
+ **Communications -** Under the leader's direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader's behalf.
+ **Coordinate Team Space Planning, Workspace and/or Equipment Moves:** Partner with the appropriate stakeholders to organize individual or departmental moves
+ **Budget Tracking:** may assist leader with tracking of expenses
+ **POs:** create purchase orders
+ **Special Projects:** Assisting with project planning, tracking progress, and ensuring deadlines are met as needed by the team and/or leader you support
+ **Team & Culture Building:** You will have the opportunity to work with the leader you support to help the team build connections to each other, their leader, the environment and Nike through a variety of ways - staff meetings, team building activities, offsites and the physical workspace they come to day-in and day-out.
+ Support team plans, projects, activations or other deliverables as needed
+ Serve as the main point of contact for administrative questions from the team
+ Provide coverage for other leaders where temporary administrative needs exist
We offer a number of accommodations to complete our interview process including screen readers, sign language interpreters, accessible and single location for in-person interviews, closed captioning, and other reasonable modifications as needed. If you discover, as you navigate our application process, that you need assistance or an accommodation due to a disability, please complete the Candidate Accommodation Request Form ( .
NIKE, Inc. is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, protected veteran status, or disability. NIKE is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please call and let us know the nature of your request, your location and your contact information.
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