19 Administrative Staff jobs in Hendersonville

Position Summary

Ogletree Deakins has an exciting opportunity for an experienced Office Administrator to become a part of both the Firm's Nashville, TN and Memphis, TN. The Office Administrator is responsible for the business administration of the office and may assume responsibility for additional Ogletree Deakins offices and/or practice groups as appropriate, including all support functions and coordination. The Office Administrator will manage all operations of the assigned office(s), including human resources, financial planning and controls, marketing and event planning, facilities, information systems, and other tasks. The position will also work closely with the Office Managing Shareholder(s) ("OMS") in the development and ongoing administration of the offices' strategic plan. The Office Administrator may also be provided opportunities to collaborate on broader initiatives that support continuous improvement efforts in benefit of Firm interests.

Essential Functions

Human Resources - In close collaboration with and supported by the Firm's Human Resources team:

• Communicate and enforce policies and procedures
• Conduct interviews and make recommendations on the selection of employees
• Initiate new employee intake process, employee status change requests, and exiting employee process
• Conduct New Hire onboarding including orientation and training of Firm systems and processes
• Coordinate Employee Benefits issues with Human Resources
• Optimize planning and utilization of office resources to efficiently and effectively meet office needs
• Coordinate and provide feedback on annual business service professionals evaluations and compensation
• Provide clear expectations of employees under their leadership, including assessing training needs and facilitating development opportunities
• Actively manage employee performance, identify and document performance issues to resolve through counseling, performance improvement plans, and other resources within the Firm
• Champion positive and engaging work environment and motivation

Financial Management and Budgeting

• Prepare and monitor office budget, making recommendations for cost efficiencies, capital expenditures, and operational needs
• Regularly review and analyze monthly financial reports, working closely with OMS to address profitability and attorney productivity issues
• Review and approve invoices and expenses for the office
• Build and maintain vendor relationships: negotiation of rates; prompt approval and processing of payments; resolution of billing discrepancies; oversight of office supplies and services being provided
• Responsible for administration of the office checking account, Firm credit card, and attorney trust account

Marketing and Event Planning

• Work closely with the OMS to plan and coordinate local marketing events including briefings, roundtables and seminars
• Assist shareholders with enhancing the Firm's visibility and image in the local market and throughout the Firm

Facilities

• Responsibility for local office level adherence to Firm safety and security protocols and policies
• Regularly maintain personnel directory and floor plans to ensure accuracy
• Act as safety coordinator and train employees on emergency procedures
• In collaboration with Real Estate and Project Management team, act as liaison between Firm and landlord regarding any facilities projects, maintenance requests, or issues; participate in space planning and design for office relocations, proper maintenance of office space assets to reflect professionalism of the Firm
• Oversee records storage and management
• Provide updates for office business continuity disaster recovery plan as needed and ensure emergency notification system contact information is current

Computer Systems

• In coordination with Information Technology, support technology operations and functionality, including: coordinate technology upgrades and maintenance with Administrative Office, IT department, consultants and vendors

Management, Committees, and Meetings

• Work collaboratively with OMS
• Identify and analyze issues; recommend and implement approved solutions under the direction and guidance of the OMS
• Attend local Shareholders' meetings
• Chair business service professionals meetings
• Plan office social functions
• Manage special projects as assigned by OMS, Director of Office Administration, and Administrative Leadership
• Attend departmental or Firm events as required from time to time
• Ability to travel as work requires, from time to time

Requirements

• Bachelors degree and 4+ years of Office Management, Human Resources experience, or 6+ years combination of experience and education
• Candidates must be professional, and have experience in managing others, including directing workload, performance management, training, event planning, staffing and recruitment
• Experience in managing remote staff
• Proficient in all Microsoft applications, including, but not limited to Word, Excel, PowerPoint, Outlook, Document
• Management System, expense and billing systems
• Analytical and problem solving skills
• Ability to proactively focus on and anticipate needs
• Display emotional intelligence
• Dependable - quickly becomes the 'go-to' person
• Strong leadership qualities - able to lead and manage others
• Ability to act in a position of trust, both as to attorneys and business service professionals
• Consistently deliver excellent client service both internally and externally
• Responsive-responds to inquiries and provides feedback in a timely manner
• Highly organized and self-directed - able to juggle several projects and offices at one time
• Ability to work collaboratively, while also encouraging and motivating others
• Ability to lead independently, exercising good judgment in potentially difficult situations
• Capacity to maintain effective working relationships with all levels of Firm personnel and diverse groups of people
• Excellent oral and written communication skills are essential

Please note, we are not working with outside recruiters for this position.

Benefits

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.

Contact Information

If you have questions, please e-mail Megan Becker at with "Office Administrator - Nashville/Memphis" in the subject line. Please note, applications submitted via e-mail will not be considered.

Firm Overview

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a "Law Firm of the Year" for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its "Law Firm of the Year" in the Litigation - Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.

Equal Opportunity Employer.

**Description**
Introduction
*Position will work on-site M-F at the Capitol View office. 1100 Dr. Martin Luther King Jr. Blvd. Nashville, TN 37203*
Do you want to join an organization that invests in you as an Administrative Assistant? At HealthTrust, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.
Benefits
HealthTrust, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._
You contribute to our success. Every role has an impact on our patients' lives and you have the opportunity to make a difference. We are looking for a dedicated Administrative Assistant like you to be a part of our team.
Job Summary and Qualifications
As an Administrative Assistant, you are a vital part of the HealthTrust team, providing a full range of administrative and clerical support to assigned leaders and/or department team members.
+ Perform a wide variety of complex, sensitive, highly responsible, and confidential administrative, secretarial and advanced clerical functions in support of assigned department employees.
+ Power Point presentation development.
+ Ensures adequacy of office supplies and equipment.
+ Receive, sort and distribute incoming mail.
+ Receive and interact with incoming visitors.
+ Cover the reception desk when required and as needed.
+ Provides backup support for other Assistants within the department. Proactively schedules time away from the office with consideration for backup support.
+ Maintain strong interpersonal relationships with employees at all levels of the organization.
+ Proactively anticipates the needs of the team.
+ Maintains individual team member calendars ensuring the calendars are up-to-date, contain the pertinent information and proactively resolves scheduling conflicts.
+ Coordinates schedules, prioritize functions and appointments, and makes certain that deadlines are met and other duties are carried out seamlessly.
+ Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
+ Schedule and organize complex activities, such as meetings, travel, training sessions and department activities.
+ Prepare itineraries, agendas, and register staff as needed for meetings and conferences.
+ Process and submit expense reports for business expenditures.
+ Copy and assembly of agenda, handouts and presentations.
+ Maintaining email distribution lists.
+ Design and maintain spreadsheets and databases specific to the department.
+ Compiles reports from data and existing records.
+ Proofreads communication, documents, presentations, and other assigned tasks for spelling, grammar, layout, and uniformity, making appropriate changes prior to distribution. Responsible for accuracy and clarity of final version.
Requirements:
+ Bachelor's degree, preferred
+ 3 to 5 years of experience supporting Executives, preferred. Will consider 7+ years of departmental support.
+ Advanced experience using Microsoft Office: Word, Outlook, Power Point and Excel.
+ Experience managing multiple Outlook calendars for leaders
+ Experienced updating and creating Power Point presentations.
+ Intermediate knowledge of Visio preferred
+ Typing proficiency of at least 50-55 words per minute
+ Experience with Concur expense management system, preferred
+ Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with scrupulous attention to detail.
+ Strong written and verbal communication skills.
+ Demonstrates proactive approaches to problem-solving with strong decision-making capability.
+ Comfortable insisting on getting results they need with diligent follow-up without being confrontational.
+ Self-starter that works effectively without constant and direct supervision or guidance and capable of independent thought and independent action.
+ Accountable, confident and professional.
In today's challenging business environment of cost pressures, supply disruptions, and workforce shortages, it is crucial for providers to efficiently manage expenses and enhance performance. HealthTrust, in collaboration with 1,800 hospitals and health systems, offers a specialized group purchasing organization (GPO) membership model designed to deliver immediate and sustainable cost savings. Their team of experts provides tailored value acceleration engagements to address specific needs, delivering unparalleled benefits. With nationwide purchasing power and a focus on overall spending management, HealthTrust offers unmatched pricing advantages on supplies, along with industry-leading benchmarks and best practices. The dedicated team is committed to guiding and implementing performance enhancements in cost, quality, and outcomes.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years. HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!
#HT-AFHP

**Description**
**You Can Change the Life of One to Care for the Lives of Many!**
At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we've dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.
That same passion for excellence in the classroom extends to our offices. At Galen, you'll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.
If you're looking for a career where you can make a difference, grow professionally, and be part of a caring team, we'd love for you to apply for the _Administrative Assistant_ position today!
Click here to learn more about Galen! ( Overview:**
As a _Administrative Assistant_ at Galen College of Nursing, you will support daily activities of campus operations.
**Key Responsibilities:**
1.Greet potential students and answer questions when acting in student facing support role.
2.Contact potential students about upcoming appointments or needed documents.
3.Review documents for accuracy and upload completed documents into Recruit and Ellucian Colleague.
4.Assist potential students with completion of forms as needed.
5.Provide detailed documentation of student contacts in Recruit and Ellucian Colleague.
6.Proctor preadmission testing as assigned.
7.Assist in drafting correspondence and meeting agendas and managing calendars.
8.Assist in quarterly campus orientation, graduation, and other campus events.
9.Attend campus trainings and workshops as necessary.
10.Other duties as assigned.
**Position Requirements:**
+ Education: Minimum high school diploma or GED, some college helpful but not required.
+ Experience: Experience in Microsoft systems such as Word, Excel, and internet browsers.
+ Special Qualifications: Ability to effectively communicate with a wide variety of people. Position requires great attention to detail, time management skills, and willingness to be a team player.
+ Physical/Mental Demands & Work Environment: Must be able to sit a desk for eight hours at a time.
+ Degree of Supervision: Minimal.
**Benefits**
At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
+ Free counseling services and resources for emotional, physical, and financial well-being
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
+ Consumer discounts through Abenity.
+ Retirement readiness, rollover assistance services, and preferred banking partnerships.
+ Education assistance (tuition, student loan, certification support, dependent scholarships).
+ Colleague recognition program.
+ Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits. ( Eligibility for benefits may vary by location._
Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE). ( Compassionate Care Model Values**
+ Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.
+ Character: I act with integrity and compassion in all I do.
+ Accountability: I own my role and accept responsibility for my actions.
+ Respect: I value every person as an individual with unique contributions worthy of consideration.
+ Excellence: I commit myself to the highest level of quality in everything I do.
Learn more about our vision and mission ( .
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. _Submit your application for the opportunity below:_
Administrative Assistant
Galen College of Nursing

**Summary:**
Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.
**Required Skills:**
Administrative Specialist Responsibilities:
1. Provide remote high-volume calendaring, travel, and expense support
2. Provide Administrative services during designated support hours
3. Manage complex calendars for multiple clients
4. Schedule internal and external meetings for multiple clients
5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
6. Learn and utilize internal and external tools to provide calendar support
7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support
8. Partner with clients and other Administrative Assistants for meeting coordination
9. Provide proactive time management recommendations to clients
10. Coordinate domestic and international travel arrangements via Concur
11. Prepare and submit corporate card expense reports
12. Maintain program scope of support within agreed-upon service level agreements
13. Educate and inform clients on program goals, scope and service level agreements
14. Draft and send communications to clients about transitions or changes in support
15. Provide coverage support for Admin Specialist colleagues
16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
**Minimum Qualifications:**
Minimum Qualifications:
17. 3+ years of relevant high-volume coordination experience
18. 3+ years of relevant experience providing administrative support to 2 or more executives
19. 3+ years of relevant experience managing calendars for 2 or more executives
20. Experience prioritizing multiple tasks and activities
21. Experience with Microsoft Office, Google Suite, Concur or similar programs
22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
**Preferred Qualifications:**
Preferred Qualifications:
23. Experience supporting 3+ or more executives simultaneously
24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives
25. 3+ years of experience managing expense reports
26. Experience building relationships across a larger company
27. Demonstrated customer focus, preferably in a customer service or front of house environment
**Public Compensation:**
$31.88/hour to $47.50/hour + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at

**Summary:**
Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.
**Required Skills:**
Administrative Specialist Responsibilities:
1. Provide remote high-volume calendaring, travel, and expense support
2. Provide Administrative services during designated support hours
3. Manage complex calendars for multiple clients
4. Schedule internal and external meetings for multiple clients
5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
6. Learn and utilize internal and external tools to provide calendar support
7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support
8. Partner with clients and other Administrative Assistants for meeting coordination
9. Provide proactive time management recommendations to clients
10. Coordinate domestic and international travel arrangements via Concur
11. Prepare and submit corporate card expense reports
12. Maintain program scope of support within agreed-upon service level agreements
13. Educate and inform clients on program goals, scope and service level agreements
14. Draft and send communications to clients about transitions or changes in support
15. Provide coverage support for Admin Specialist colleagues
16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
**Minimum Qualifications:**
Minimum Qualifications:
17. 3+ years of relevant high-volume coordination experience
18. 3+ years of relevant experience providing administrative support to 2 or more executives
19. 3+ years of relevant experience managing calendars for 2 or more executives
20. Experience prioritizing multiple tasks and activities
21. Experience with Microsoft Office, Google Suite, Concur or similar programs
22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
**Preferred Qualifications:**
Preferred Qualifications:
23. Experience supporting 3+ or more executives simultaneously
24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives
25. 3+ years of experience managing expense reports
26. Experience building relationships across a larger company
27. Demonstrated customer focus, preferably in a customer service or front of house environment
**Public Compensation:**
$31.88/hour to $47.50/hour + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at

Antioch, TN

Order: 30010168

Order Type : Temp

MEMCO is searching for an OVERNIGHT Plant Office Administrator (POA) in Antioch, TN!

Overview :

This Administrator will support the quarry and make sure operations are running smoothly.

The ideal candidate would be accountable, detail oriented, technology savvy, organized, and customer oriented.

• Job Location : Antioch, TN
• Pay Rate : $23/hr.
• Hours: M-S 6PM-6AM (6 DAYS A WEEK, OVERNIGHT )
• Must be familiar with Microsoft Office and Google Suite
• Must be able to pass a pre-employment drug test and provide identification

Responsibilities :

Weighmaster Duties: Operate the truck scale system to weigh incoming and outgoing trucks, generate and process tickets/invoices for material shipments, and ensure proper documentation for DOT compliance.

Customer Service: Communicate with truck drivers, vendors, and customers (in person and by phone). Answer questions about materials, pricing, and order status.

Data Entry & Record Keeping: Maintain records of shipments, receipts, and daily production reports, input data into company systems (like SAP or other ERP software), track inventory of materials such as gravel, sand, or stone.

Office Administration: Order office and safety supplies, manage mail, filing, and basic bookkeeping, handle timekeeping or payroll assistance for hourly employees, and ensure visitors and contractors sign in and follow safety protocols.

Must provide documents establishing identity and eligibility to work in the United States (E-Verify employer)

We are an Equal Opportunity Employer and do not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.**
At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals.
**Job Overview**
**Position Schedule:** Full-Time
Branch Address: 56 Genesis Road, Crossville, TN
This job posting is anticipated to remain open for 30 days, from 25-Jun-2025. The posting may close early due to the volume of applicants.
**If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results.
**Role Summary:**
As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment.
**We'll give you the support you need. Our team will be there every step of the way, providing:**
+ Comprehensive 6-month training including an experienced peer to help mentor you
+ A wide support network that extends from your branch office to your region to the home office
+ You'll often work independently but will have a team of thousands backing you every step of the way
**Can you see yourself.**
+ Delivering exceptional personalized service to ensure clients feel understood and informed
+ Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year
+ Actively listen for situations in the clients' lives that may indicate a need for additional services
+ Driving marketing activities such as planning and executing events
**You can also expect.**
+ A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions
+ An inclusive environment where everyone's different viewpoints are valued and help to achieve results.
+ We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being
+ Full-time Associates receive the following benefits:
+ Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page ( .
**You'll be competitively compensated.**
+ Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities.
+ Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance.
+ The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
**Hiring Minimum:** $21.38
**Hiring Maximum:** $22.71
Read More About Job Overview
**Skills/Requirements**
**What skills would make you a successful BOA?**
+ Analytical Thinking
+ Attention to Detail
+ Adaptability
+ Conversational Skills
+ Digital Tool Utilization
+ Team Collaboration
**Role Requirements**
+ **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members.
+ **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records.
+ **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan.
+ **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.
Read More About Skills/Requirements
**Awards & Accolades**
At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.
Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones ( out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones ( More About Awards & Accolades
**About Us**
Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.
Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.
People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.
View our Purpose, Inclusion and Citizenship Report ( .
¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.
Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

**Job Posting:**
Since 1953, Ferguson has been a source of quality supplies for a variety of industries. Together We Build Better infrastructure, better homes and better businesses. We exist to make our customers' complex projects simple, successful, and sustainable. We proactively solve problems, adapt and grow to continuously serve our customers, communities and each other. Ferguson is proud to provide best-in-class products, service and capabilities across the following industries: Commercial/Mechanical, Facilities Supply, Fire and Fabrication, HVAC, Industrial, Residential Trade, Residential Building and Remodel, Waterworks and Residential Digital Commerce. Ferguson has approximately 36,000 associates across 1,700 locations. Ferguson is a community of proud associates who operate with the shared purpose of building something meaningful. You will build a career that you are proud of, at a company you can believe in.
Ferguson is currently seeking the right individual to fill an immediate need for an entry level Administrative Quotations Coordinator in our Raleigh, NC, Nashville, TN, and/or Newport News, VA locations. In this role you will support our National Quotations administrative functions.
This role is approved to be a hybrid role based out of Raleigh, NC, Nashville, TN, or Newport News, VA locations, in accordance with the Ferguson Flex schedule; 3 days office / 2 days remote. Please see below requirements for more information on hybrid work possibilities.
Shift: No Nights and Weekends!
**Eligible for Bonus Pay!**
**Responsibilities:**
+ Work within team setting while managing high volume of quote requests
+ Qualify projects and support quotations team through input of job information into quotations software site, BidTracer
+ File inbound emails and attachments into appropriate project folders
+ Work closely with management team to ensure proper job scheduling
+ Collaborate with team members and management to identify and resolve department critical issues
+ Utilize and maintain established SOPs (Standard Operating Procedures) to complete admin processes
+ Answer incoming phone calls as needed
**Requirements:**
+ Proficient in Microsoft Office 365 Suite, especially Teams and Outlook
+ Proficient in Adobe Pro is a plus
+ Strong written and verbal communication skills with ability to communicate across all levels of the organization
+ Strong computer and typing skills
+ Self-motivated/goal oriented
+ Ability to collaborate & support quotations associates and managers in a team-oriented environment
+ Ability to be flexible and adaptable as this position often requires multi-tasking
+ Must be well organized, detail-oriented and have excellent time-management skills
+ Must display an elevated level of integrity and professionalism
**Requirements for Hybrid Workers:**
+ Candidates based in the general Raleigh, Nashville, or Newport News markets, we offer a hybrid schedule with time in the office for in person meetings, training, and/or collaboration. Hybrid candidates are expected in the office 3 days per week.
+ Hybrid candidates must have high speed internet connection
+ Future in-office requirements are TBD and are subject to change.
**Location:**
The National Quotations department has offices in Raleigh, NC, Nashville, TN, and Newport News, VA, and services the entire country. Ideally, we are looking for candidates within reasonable driving distance to work a hybrid/flexible schedule with time in the office for in person meetings, training and/or collaboration.
At Ferguson, we care for each other. We value our well-being just as much as our hard work. We are committed to a holistic approach towards benefits plans and programs that support the mental, physical and financial well-being of our associates. Our competitive offering not only includes benefits like health, dental, vision, paid time off, life insurance and a 401(k) with a company match, but our associates also enjoy additional meaningful and inclusive enhancements that are adaptable to their diverse situations and needs, including mental health coverage, gender affirming and family building benefits, paid parental leave, associate discounts, community involvement opportunities and more!
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**Pay Range:**
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$15.00 - $27.50
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**_Estimated Ranges displayed are Monthly for Salaried roles_** **OR** **_Hourly for all other roles._**
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This role is Bonus or Incentive Plan eligible.
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Ferguson complies with all wage regulations. The starting wage may be higher in certain locations based on local or state wage requirements.
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_The Company is an equal opportunity employer as well as a government contractor that shall abide by the requirements of 41 CFR 60-300.5(a), which prohibits discrimination against qualified protected Veterans and the requirements of 41 CFR 60-741.5(A), which prohibits discrimination against qualified individuals on the basis of disability._
_Ferguson Enterprises, LLC. is an equal employment employer_ _F/M/Disability/Vet/Sexual_ _Orientation/Gender_ _Identity._
Equal Employment Opportunity and Reasonable Accommodation Information (

Administrative Assistant - Nashville, 37201, United States of America

How we LEAD:  

MCA is currently seeking a dedicated Assistant to provide support to the Chief Creative Officer, based in Nashville, TN. The ideal candidate will come from Music or Entertainment and have previous administrative experience. 

This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment.   A high level of integrity and discretion in handling confidential information is essential.   This role will represent and partner with the CCO to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, creative and adaptable. 

How you'll CREATE: 

• Provide high-quality administrative support in a demanding, fast-paced environment with tight deadlines
• Extensive travel and meeting coordination/calendar management 
• Anticipate next steps; foresee and/or manage risk, conflicts, and problem areas
• Manage incoming correspondence on behalf of the Executive via calls, emails, other, accurately and in a timely fashion
• Maintain up-to-date awareness of the Executive’s obligations to proactively assist and/or anticipate needs 
• Anticipate and coordinate executive’s point-to-point travel needs as well as processing entertainment expenses and preparing itineraries 
• Maintain a strong working knowledge of artist roster, employees, and important external contacts 
• Invoicing and communicating directly with vendors for payment processin
• Respond to changes quickly and proactively alter priorities when necessary
• Regular meeting prep and coordination, including food ordering, document prep and organization as directed, occasional meeting coverage and note taking
• Process expense reports, ensuring that the correct coding is used; resolve payment issues 
• Draft communications (internal and external) on behalf of the CCO
• Ensure that reports are effective, provided on a timely basis and subject to rigorous standards 
• Build and coordinate agendas and decks for internal and external meetings
• Special project coordination requiring follow up and meeting of deadlines 
• Provide best in class hospitality and high level of service to guests to ensure a feeling of welcome and comfort 
• Plan, organize and execute industry and artist events
• Additional duties and other projects as required 

Bring your VIBE:  

• 3-5 years of solid Administrative Assistant experience in entertainment
• Self-starter with ability to prioritize and organize
• Proactive in calendar scheduling and providing solutions 
• Adaptive, flexible and work under pressure 
• Strong organizational skills and highly attuned to the smallest of details
• Ability to interact comfortably and effectively with external partners and clients, employees of the company at all levels including Executive Management 
• Great social and interpersonal skills   
• Strong technical skills: working knowledge of Microsoft Suite; Photoshop a plus
• Ability to learn new software programs as necessary
• Excellent written and verbal communication skills 
• Multi-task and have excellent follow-through   
• Ability to handle confidential information and keep information confidential
• Overtime/accessibility on nights and weekends as needed 
• Business related degree or equivalent experience 
• Prior experience in or exposure to Music or Entertainment industry