30 Administrative Staff jobs in Huntersville

A reputable law firm in Charlotte, North Carolina, US is looking for a highly organized and proactive Senior Office Administrator to manage the day-to-day operations of their busy office. This key role will ensure the smooth functioning of administrative processes and provide essential support to attorneys and staff. The Senior Office Administrator will be responsible for overseeing reception, managing correspondence, scheduling appointments and meetings, and maintaining office supplies and equipment. You will also handle client inquiries, manage incoming and outgoing mail, and coordinate travel arrangements. The ideal candidate will have exceptional organizational skills, a keen attention to detail, and the ability to multitask effectively in a demanding environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with legal practice management software are highly desirable. Key responsibilities include preparing documents and presentations, managing the office filing system, and coordinating office events. You will also be involved in onboarding new staff and assisting with HR-related administrative tasks. Prior experience in an administrative role, preferably within a law firm or professional services environment, is required. Strong communication and interpersonal skills are essential for interacting with clients, colleagues, and external partners. This position requires a proactive approach to problem-solving and a commitment to maintaining a professional and efficient office environment for our clients in Charlotte .

Description
We are looking for an Administrative Assistant with strong attention to detail to join our team in Charlotte, North Carolina. This part-time position is 10 hours per week and may require occasional onsite work. This is a Contract to Employment opportunity, offering the chance to contribute to government-related projects while collaborating with clients and consultants.
Responsibilities:
- Coordinate and schedule client meetings, ensuring all logistics are managed efficiently.
- Facilitate virtual and in-person meetings, including committee and department sessions.
- Maintain and update project schedules to keep tasks on track and stakeholders informed.
- Provide administrative support by managing email correspondence and drafting clear and effective communications.
- Organize and document meeting minutes for accurate record-keeping and follow-up.
- Handle inbound and outbound calls with professionalism and exceptional customer service.
- Schedule appointments and manage calendars to optimize productivity.
- Assist in business assessment projects by supporting both clients and consultants.
- Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, for various administrative tasks.
- Ensure seamless coordination of resources for meetings and project deliverables.
Requirements - Proven experience in administrative roles with a focus on scheduling and coordination.
- Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- Excellent verbal and written communication skills for effective interactions.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Familiarity with virtual meeting platforms and facilitation techniques.
- Experience handling inbound and outbound calls with a customer-centric approach.
- Demonstrated ability to take accurate meeting minutes and maintain thorough records.
- Availability to work part-time hours with occasional onsite presence as required. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**The position is described below. If you want to apply, click the Apply Now button at the top or bottom of this page. After you click Apply Now and complete your application, you'll be invited to create a profile, which will let you see your application status and any communications. If you already have a profile with us, you can log in to check status.**
Need Help? ( you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to Accessibility ( ?subject=Accommodation%20request)_
_(accommodation requests only; other inquiries won't receive a response)._
**Regular or Temporary:**
Regular
**Language Fluency:** English (Required)
**Work Shift:**
1st shift (United States of America)
**Please review the following job description:**
Provide administrative support to individuals or department. Perform general clerical and general office duties with minimal guidance. Follow established procedures, methods and practices.
**ESSENTIAL DUTIES AND RESPONSIBILITIES**
Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.
1. Prepare (key) correspondence, reports and forms.
2. Compose correspondence as directed. Within guidelines, may answer correspondence on own initiative.
3. Execute routine projects within general guidelines and instruction.
4. May provide workflow and problem-solving guidance to other administrative assistant levels.
5. Establish and maintain files and records.
6. Screen calls/voicemails and handle or route to appropriate people.
7. Arrange and handle details related to travel arrangements, expense reports, departmental budgets, meetings and appointments.
8. Deal discreetly with confidential information.
9. Can make recommendations to management based on findings.
10. Interact with internal and/or external customers to answer questions, research, and resolve problems that require in-depth knowledge of the function and process transactions within scope of authority.
**QUALIFICATIONS**
**Required Qualifications:**
The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. High school diploma, or equivalent education and related training
2. Seven years of progressively more complex clerical experience
3. Excellent verbal and written communication skills (including strong knowledge of spelling and grammar), organizational skills, interpersonal skills, and math skills
4. Exhibited ability to work independently
5. Ability to deal with complex situations which require sound judgment
6. Ability to operate office equipment (e.g. copier, fax)
7. Ability to endure light physical labor
8. Demonstrated proficiency in basic computer applications, such as Microsoft Office software products
**Preferred Qualifications:**
1. Associate's degree
2. Working knowledge of Microsoft Access and PowerPoint
3. Completion of certifications that are specific to industry
**General Description of Available Benefits for Eligible Employees of Truist Financial Corporation:** All regular teammates (not temporary or contingent workers) working 20 hours or more per week are eligible for benefits, though eligibility for specific benefits may be determined by the division of Truist offering the position. Truist offers medical, dental, vision, life insurance, disability, accidental death and dismemberment, tax-preferred savings accounts, and a 401k plan to teammates. Teammates also receive no less than 10 days of vacation (prorated based on date of hire and by full-time or part-time status) during their first year of employment, along with 10 sick days (also prorated), and paid holidays. For more details on Truist's generous benefit plans, please visit our Benefits site ( Depending on the position and division, this job may also be eligible for Truist's defined benefit pension plan, restricted stock units, and/or a deferred compensation plan. As you advance through the hiring process, you will also learn more about the specific benefits available for any non-temporary position for which you apply, based on full-time or part-time status, position, and division of work.
**_Truist is an Equal Opportunity Employer that does not discriminate on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status, or other classification protected by law. Truist is a Drug Free Workplace._**
EEO is the Law ( Transparency Nondiscrimination Provision ( (

**The position is described below. If you want to apply, click the Apply Now button at the top or bottom of this page. After you click Apply Now and complete your application, you'll be invited to create a profile, which will let you see your application status and any communications. If you already have a profile with us, you can log in to check status.**
Need Help? ( you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to Accessibility ( ?subject=Accommodation%20request)_
_(accommodation requests only; other inquiries won't receive a response)._
**Regular or Temporary:**
Regular
**Language Fluency:** English (Required)
**Work Shift:**
1st shift (United States of America)
**Please review the following job description:**
Provide administrative support to individuals or department. Perform general clerical and general office duties with minimal guidance. Follow established procedures, methods and practices.
**ESSENTIAL DUTIES AND RESPONSIBILITIES**
Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.
1. Prepare (key) correspondence, reports and forms.
2. Compose correspondence as directed. Within guidelines, may answer correspondence on own initiative.
3. Execute routine projects within general guidelines and instruction.
4. May provide workflow and problem-solving guidance to other administrative assistant levels.
5. Establish and maintain files and records.
6. Screen calls/voicemails and handle or route to appropriate people.
7. Arrange and handle details related to travel arrangements, expense reports, departmental budgets, meetings and appointments.
8. Deal discreetly with confidential information.
9. Can make recommendations to management based on findings.
10. Interact with internal and/or external customers to answer questions, research, and resolve problems that require in-depth knowledge of the function and process transactions within scope of authority.
**QUALIFICATIONS**
**Required Qualifications:**
The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. High school diploma, or equivalent education and related training
2. Seven years of progressively more complex clerical experience
3. Excellent verbal and written communication skills (including strong knowledge of spelling and grammar), organizational skills, interpersonal skills, and math skills
4. Exhibited ability to work independently
5. Ability to deal with complex situations which require sound judgment
6. Ability to operate office equipment (e.g. copier, fax)
7. Ability to endure light physical labor
8. Demonstrated proficiency in basic computer applications, such as Microsoft Office software products
**Preferred Qualifications:**
1. Associate's degree
2. Working knowledge of Microsoft Access and PowerPoint
3. Completion of certifications that are specific to industry
**General Description of Available Benefits for Eligible Employees of Truist Financial Corporation:** All regular teammates (not temporary or contingent workers) working 20 hours or more per week are eligible for benefits, though eligibility for specific benefits may be determined by the division of Truist offering the position. Truist offers medical, dental, vision, life insurance, disability, accidental death and dismemberment, tax-preferred savings accounts, and a 401k plan to teammates. Teammates also receive no less than 10 days of vacation (prorated based on date of hire and by full-time or part-time status) during their first year of employment, along with 10 sick days (also prorated), and paid holidays. For more details on Truist's generous benefit plans, please visit our Benefits site ( Depending on the position and division, this job may also be eligible for Truist's defined benefit pension plan, restricted stock units, and/or a deferred compensation plan. As you advance through the hiring process, you will also learn more about the specific benefits available for any non-temporary position for which you apply, based on full-time or part-time status, position, and division of work.
**_Truist is an Equal Opportunity Employer that does not discriminate on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status, or other classification protected by law. Truist is a Drug Free Workplace._**
EEO is the Law ( Transparency Nondiscrimination Provision ( (

**Your Impact**
The primary purpose of this role is to enable effectiveness and productivity of Vice President level company officers and thereby the business unit, by providing varied and complex operations, administrative and logistical support. This individual operates as primary liaison with internal business partners and external customers or stakeholders, on behalf of a Vice President (VP).
**What You Will Do**
+ Provides administrative support needs of the VP up to and including responsibility for routing or answering routine correspondence, preparing communication and other documents, developing presentation materials using graphics and graphs and other reporting duties. Must be able to transmit effective executive communication on behalf of the VP, at the discretion of their leader and as appropriate.
+ Proactively maintains and manages calendars for one or multiple Vice Presidents. Ensures that leader(s) are prepared with supporting materials and detailed information for day to day operations and meetings.
+ Acts as the contact person for internal and external customers and uses good judgment to respond to requests; may communicate on behalf of the VP(s)
+ Produces a wide variety of routine and complex documents, reports, presentations, and other correspondence using advanced skills in Microsoft Office Suite with minimal direction from the Supervisor; organizes and creates orderly systems.
+ Works with or provides confidential and sensitive information and exercises discretion concerning its dissemination
+ Coordinates and manages special events, including scheduling dates, sending invitations, providing logistical support, catering, ordering supplies and materials
+ Assists with department budget or expense reports; helps maintain compliance; may perform some analysis or make projections about department budgets; produces spreadsheet reports as requested; may assist in the development of budgets
+ Collaborates with VP(s) to ensures excellent onboarding experience for new employees within the scope of their business unit, up to and including arranging for an effective workspace and tools critical for their new role.
+ Coordinates all aspects of the VPs travel, including flight, hotel, rental car, itinerary, etc, and serves as contact person during the trip, proactively prepares materials (reports, binders, itineraries, passports, etc) needed for a successful and productive trip
+ Consistently plans ahead, manages time effectively, coordinates project information and materials for easy accessibility and delegates responsiblities when appropriate.
+ Completes internet research and / or uses internal resources to find solutions to daily problems.
**Minimum Qualifications**
+ High School or GED and 5 years Experience as an administrative assistant supporting Sr level leaders
+ Proven admin or assistant experience in a matrixed corporate environment
**Preferred Skills/Education**
+ Bachelor's Degree
**About Lowe's**
Lowe's Companies, Inc. (NYSE: LOW) is a FORTUNE® 100 home improvement company serving approximately 16 million customer transactions a week in the United States. With total fiscal year 2024 sales of more than $83 billion, Lowe's operates over 1,700 home improvement stores and employs approximately 300,000 associates. Based in Mooresville, N.C., Lowe's supports the communities it serves through programs focused on creating safe, affordable housing, improving community spaces, helping to develop the next generation of skilled trade experts and providing disaster relief to communities in need. For more information, visit Lowes.com .
_Lowe's is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law._
Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience. For information regarding our benefit programs and eligibility, please visit

Job Description
Job Description:
Insight Global is looking for an Administrative Project Coordinator to sit five days a week onsite in Charlotte, NC for a large engineering firm. The Administrative Project Coordinator will be tasked with formatting, editing, and compiling complex project related documents such as construction specifications, technical reports, and memos. This role will involve ensuring large amounts of project documentation are in compliance with corporate branding and template standards. This individual must also be comfortable with working under minimal supervision and meet compressed deadlines.
Responsibilities:
Format, edit, and compile complex project related documents such as construction documents such as construction specifications, technical reports, and memos
Coordinate projection, distribution, and tracking of design and construction documents including plans and specifications, contractor submittals, meeting notes, and correspondence
Type, revise and combine materials such as correspondence, reports, spreadsheets, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
Ensure deliverables are clear, concise, well organized, and accurate
Ensure compliance with corporate branding and template standards as well as client standards and expectations
Monitor, track, and file large amounts of project documentation in accordance with project filing structure and corporate policies
Provide general office support including assistance with reception coverage, greeting employees and visitors, answering and directing phone calls, and miscellaneous task/projects as requested
Work under minimal supervision and meet compressed deadlines
Maintain a professional approach and commitment to being an engaged team member and an active participant of our employee-owned culture
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
Must Haves:
Associates degree in a closely related field (Ex. Business Administration, Journalism, English)
Minimum of 1 year of related experience
Proficiency in Microsoft Word & Excel (HEAVY HEAVY USE OF WORD) Preferred:
Bachelors degree in related field
4+ years of related experience
Prior experience in construction or A/E industry
Advanced Outlook, MS Word, Excel skills
Proficiency with PDF creation software (Bluebeam or Adobe Acrobat)
Proficiency with Adobe Creative Suite software null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to

Administrative Assistant III
San Francisco, California;Charlotte, North Carolina
**To proceed with your application, you must be at least 18 years of age.**
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**To proceed with your application, you must be at least 18 years of age.**
Acknowledge ( Description:**
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.
Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates' physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations.
At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!
**Job Description:**
- Support 6-8 Directors/Managing Directors and provide indirect support for their direct reports
- Communicate and interact with all levels of the Bank of America including senior executives across other business lines and support partners
- May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment.
- Manage multiple objectives, projects or activities all at once
- Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence
- Proactively manage executive calendar, key deadlines, delivery commitments, routines
- Coordinate schedule for executive to maximize time and create efficiencies; proactively anticipate issues/challenges
- Phone coverage, travel scheduling for both domestic and international travel and expense processing, invoice processing where needed
- Assist in organizing and executing All Hands/Staff Meetings
- Maintain email distribution groups / Update orientation slides and org chart monthly
- Assists with on-boarding of employees and contractors as well as coordinating employee events
**Required Skills:**
- 3-5 years of experience providing administrative support at the senior management level
- Significant time management, multi-tasking and prioritization skills
- Highly organized with strong attention to detail
- Ability to work effectively under pressure and time constraints
- Strong written and verbal communication skills, ability to interface with Senior Executives
- Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, OneNote, Visio)
- Knowledge of Bank of America systems including: Workday, Concur, Ariba, TechDirect, Flagscape, ACR, ARM, etc.
- Concur or similar experience processing travel and expenses
**Desired Skills:**
- Bachelor's degree preferred
**Shift:**
1st shift (United States of America)
**Hours Per Week:**
40
Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.
To view the "Know your Rights" poster, CLICK HERE ( .
View the LA County Fair Chance Ordinance ( .
Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy ("Policy") establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.
To view Bank of America's Drug-free Workplace and Alcohol Policy, CLICK HERE .
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. Should you be offered a role with Bank of America, your hiring manager will provide you with information on the in-office expectations associated with your role. These expectations are subject to change at any time and at the sole discretion of the Company. To the extent you have a disability or sincerely held religious belief for which you believe you need a reasonable accommodation from this requirement, you must seek an accommodation through the Bank's required accommodation request process before your first day of work.
This communication provides information about certain Bank of America benefits. Receipt of this document does not automatically entitle you to benefits offered by Bank of America. Every effort has been made to ensure the accuracy of this communication. However, if there are discrepancies between this communication and the official plan documents, the plan documents will always govern. Bank of America retains the discretion to interpret the terms or language used in any of its communications according to the provisions contained in the plan documents. Bank of America also reserves the right to amend or terminate any benefit plan in its sole discretion at any time for any reason.

Our client is seeking a highly organized, efficient, and proactive Senior Administrative Manager to oversee and streamline administrative operations for their dynamic team in Charlotte, North Carolina, US . This role requires exceptional organizational skills, strong leadership capabilities, and a keen eye for detail to ensure the smooth and effective functioning of the office. The ideal candidate will be adept at managing multiple priorities, supporting executive leadership, and implementing efficient administrative processes.

Key Responsibilities:

• Oversee the daily operations of the administrative department, including office management, reception, and general administrative support.
• Manage and coordinate calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and correspondence with accuracy and professionalism.
• Develop and implement administrative policies and procedures to enhance efficiency and productivity.
• Manage office supplies, equipment, and vendor relationships.
• Serve as a primary point of contact for internal and external inquiries, providing excellent customer service.
• Coordinate and manage company events, meetings, and conferences.
• Oversee the onboarding process for new employees, ensuring a smooth administrative integration.
• Maintain confidential information with the utmost discretion.
• Supervise and mentor administrative support staff, fostering a collaborative and productive work environment.
• Manage the administrative budget and ensure cost-effective operations.
• Implement and maintain efficient filing systems and databases.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
• 5+ years of progressive experience in administrative support or office management.
• Proven experience supporting senior-level executives.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to work effectively with diverse stakeholders.
• Experience with budget management and vendor negotiation.
• Ability to multitask, prioritize, and manage workload effectively in a fast-paced environment.
• Discretion and the ability to handle confidential information.
• Experience in supervising administrative staff is a significant plus.

This is an excellent opportunity to play a key role in supporting the operational efficiency of our client's business in Charlotte, North Carolina, US .