24 Administrative Staff jobs in Huntersville
Office Administrator
Posted 17 days ago
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Job Description
Replies within 24 hours
Benefits:
- Competitive salary
- Dental insurance
- Opportunity for advancement
- Profit sharing
- Training & development
- Vision insurance
- Wellness resources
Scope Of Position: Reports to the Owner / Administrator.
Knowledge, Skills, and Abilities Required
The appointed Office Administrator must meet the following qualifications:
- Excellent interpersonal and communication skills - oral, conversational, telephone and written
- Demonstrate professionalism and responsiveness with prospective clients and others who may communicate with the agency
- Able to use and learn scheduling software
- Thorough knowledge of the caregiver's responsibilities
- Thorough knowledge of licensing standards for home and community support services, and other appropriate codes and regulations as required
- Able to read and understand large numbers of caregiver reports
- Able to read and understand personal care plans for each of their clients and assure their appropriate discharge
- Able to organize large amounts of information and take appropriate action
- Able to assess caregivers' skills, personalities, and interests sufficiently to provide input on appropriate client/caregiver matches
- Able to provide knowledgable input on policy decisions
- Able to communicate effectively with caregivers, as well as the Owner / Administrator, Director of Nursing, Director of Client/Caregiver Services, and other management and company personnel as appropriate
- Software experience with word, excel and other applications
- Must pass all background screening requirements with satisfactory results
The Office Administrator manages client and caregiver items as they relate to matching and scheduling and is responsible for:
- Answering office phone
- Handle and coordinate client questions appropriately.
- Matching client schedules with compatible caregiver
- Assuring that the schedule is current and up to date at any given time
- Office and clerical activities.
- Input and documentation of information into computer system
- Support and participate in the hiring process of new employees
- Support and assist other office staff as needed
- On call responsibilities and duties.
- Any other duty requested to maintain the operations of the business including caregiving duties
- Able to work an average of 40 hours per week
- Able to bend, climb, stoop, and stand an average of 5 hours per day.
- Able to lift 20-30 pounds.
- Able to use tools necessary for job.
- Able to communicate effectively.
Flexible work from home options available.
Compensation: $20.00 - $22.00 per hour
Homewatch CareGivers serving Charlotte and Lake Norman offers the comprehensive home care services and we believe that exceptional training means a more rewarding experience for you and better care for clients. Homewatch CareGivers is a premier provider of in-home care services for people of all ages, including seniors, children, veterans, the chronically ill, and those recovering from medical procedures.
Our care philosophy is based on finding interesting, innovative ways to empower clients and help them feel engaged and respected. We start by making sure our caregivers and office staff are confident and empowered, too. Our Homewatch CareGivers University is a professionally-developed training platform designed to give you the tools and resources you need to make the very most of your time with clients and gain the most satisfaction from your job. It includes online accredited courses to help you meet the training requirements you may need to stay current with caregiver certification and licensure . The more prepared you are, the more secure you feel in your daily work.
This is an incredible opportunity to feel great about your job and the impact it has on others. Join our growing team and help bring our unique care philosophy to life!
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Homewatch Caregivers Corporate.
Administrative Assistant
Posted today
Job Viewed
Job Description
We are looking for an Administrative Assistant with strong attention to detail to join our team in Charlotte, North Carolina. This part-time position is 10 hours per week and may require occasional onsite work. This is a Contract to Employment opportunity, offering the chance to contribute to government-related projects while collaborating with clients and consultants.
Responsibilities:
- Coordinate and schedule client meetings, ensuring all logistics are managed efficiently.
- Facilitate virtual and in-person meetings, including committee and department sessions.
- Maintain and update project schedules to keep tasks on track and stakeholders informed.
- Provide administrative support by managing email correspondence and drafting clear and effective communications.
- Organize and document meeting minutes for accurate record-keeping and follow-up.
- Handle inbound and outbound calls with professionalism and exceptional customer service.
- Schedule appointments and manage calendars to optimize productivity.
- Assist in business assessment projects by supporting both clients and consultants.
- Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, for various administrative tasks.
- Ensure seamless coordination of resources for meetings and project deliverables.
Requirements - Proven experience in administrative roles with a focus on scheduling and coordination.
- Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- Excellent verbal and written communication skills for effective interactions.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Familiarity with virtual meeting platforms and facilitation techniques.
- Experience handling inbound and outbound calls with a customer-centric approach.
- Demonstrated ability to take accurate meeting minutes and maintain thorough records.
- Availability to work part-time hours with occasional onsite presence as required. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant Receptionist
Posted 1 day ago
Job Viewed
Job Description
Our fast-paced insurance and financial services office is looking for a dependable, high-energy, and positive professional to join our team as an Administrative Assistant.
Job Description
This position is the cornerstone of our agency and will answer all inbound calls, greet customers, and keep our lobby area clean and inviting. They will perform service work for customers including answering billing questions, taking payments, making vehicle and coverage changes, and will handle other insurance questions or requests within their scope of work.
Responsibilities and Duties
This person will always conduct themselves in a professional manner. They will be responsible for documenting each customer contact, updating all customer information, and maintaining all customer records and files in an accurate and professional manner. They must utilize effective and timely follow-up systems, use technology to perform day-to-day tasks, complete special assignments, and send correspondence.
Requirements / Competencies
* Property and Casualty License is required.
* Knowledge of QQ Catalyst or other agency management system is preferred.
* 2+ years customer service experience with proficiency in Microsoft Office products is required.
* Must be detail oriented with the ability to multi-task, have excellent verbal and written communication skills, provide timely responses, and meet deadlines.
The Byrd Agency offers a competitive base salary and an attractive benefits plan that includes paid vacation and company matching 401 K. Qualified candidates are encouraged to apply
YOUR FUTURE as an Independent Insurance Agent Starts Here
If you're looking for a career that offers flexibility, job stability, strong compensation, and more, then you've come to the right place! Working with an IIANC member agency is a great career choice!
IIANC's members are Trusted Choice® independent insurance agencies located all across North Carolina. You'll find nearly 1,000 of our member agencies in small towns and large cities from the mountains to the coast. Many of these agencies are actively hiring to fill vacant positions so there is a good chance that there is a job opening near you!
With an upcoming worker shortage in the insurance industry due to the retirement of many veteran insurance agents, the demand for insurance professionals is growing every day! Is this career right for you?
This agency is independently owned and operated. Your application will go directly to the agency, and all hiring decisions will be made by the management of this agency. All inquiries about employment at this agency should be made directly to the agency location and not to the Independent Insurance Agents of North Carolina.
Senior Administrative Assistant
Posted today
Job Viewed
Job Description
Need Help? ( you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to Accessibility ( ?subject=Accommodation%20request)_
_(accommodation requests only; other inquiries won't receive a response)._
**Regular or Temporary:**
Regular
**Language Fluency:** English (Required)
**Work Shift:**
1st shift (United States of America)
**Please review the following job description:**
Provide administrative support to individuals or department. Perform general clerical and general office duties with minimal guidance. Follow established procedures, methods and practices.
**ESSENTIAL DUTIES AND RESPONSIBILITIES**
Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.
1. Prepare (key) correspondence, reports and forms.
2. Compose correspondence as directed. Within guidelines, may answer correspondence on own initiative.
3. Execute routine projects within general guidelines and instruction.
4. May provide workflow and problem-solving guidance to other administrative assistant levels.
5. Establish and maintain files and records.
6. Screen calls/voicemails and handle or route to appropriate people.
7. Arrange and handle details related to travel arrangements, expense reports, departmental budgets, meetings and appointments.
8. Deal discreetly with confidential information.
9. Can make recommendations to management based on findings.
10. Interact with internal and/or external customers to answer questions, research, and resolve problems that require in-depth knowledge of the function and process transactions within scope of authority.
**QUALIFICATIONS**
**Required Qualifications:**
The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. High school diploma, or equivalent education and related training
2. Seven years of progressively more complex clerical experience
3. Excellent verbal and written communication skills (including strong knowledge of spelling and grammar), organizational skills, interpersonal skills, and math skills
4. Exhibited ability to work independently
5. Ability to deal with complex situations which require sound judgment
6. Ability to operate office equipment (e.g. copier, fax)
7. Ability to endure light physical labor
8. Demonstrated proficiency in basic computer applications, such as Microsoft Office software products
**Preferred Qualifications:**
1. Associate's degree
2. Working knowledge of Microsoft Access and PowerPoint
3. Completion of certifications that are specific to industry
**General Description of Available Benefits for Eligible Employees of Truist Financial Corporation:** All regular teammates (not temporary or contingent workers) working 20 hours or more per week are eligible for benefits, though eligibility for specific benefits may be determined by the division of Truist offering the position. Truist offers medical, dental, vision, life insurance, disability, accidental death and dismemberment, tax-preferred savings accounts, and a 401k plan to teammates. Teammates also receive no less than 10 days of vacation (prorated based on date of hire and by full-time or part-time status) during their first year of employment, along with 10 sick days (also prorated), and paid holidays. For more details on Truist's generous benefit plans, please visit our Benefits site ( Depending on the position and division, this job may also be eligible for Truist's defined benefit pension plan, restricted stock units, and/or a deferred compensation plan. As you advance through the hiring process, you will also learn more about the specific benefits available for any non-temporary position for which you apply, based on full-time or part-time status, position, and division of work.
**_Truist is an Equal Opportunity Employer that does not discriminate on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status, or other classification protected by law. Truist is a Drug Free Workplace._**
EEO is the Law ( Transparency Nondiscrimination Provision ( (
Senior Administrative Assistant
Posted today
Job Viewed
Job Description
Need Help? ( you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to Accessibility ( ?subject=Accommodation%20request)_
_(accommodation requests only; other inquiries won't receive a response)._
**Regular or Temporary:**
Regular
**Language Fluency:** English (Required)
**Work Shift:**
1st shift (United States of America)
**Please review the following job description:**
Provide administrative support to individuals or department. Perform general clerical and general office duties with minimal guidance. Follow established procedures, methods and practices.
**ESSENTIAL DUTIES AND RESPONSIBILITIES**
Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.
1. Prepare (key) correspondence, reports and forms.
2. Compose correspondence as directed. Within guidelines, may answer correspondence on own initiative.
3. Execute routine projects within general guidelines and instruction.
4. May provide workflow and problem-solving guidance to other administrative assistant levels.
5. Establish and maintain files and records.
6. Screen calls/voicemails and handle or route to appropriate people.
7. Arrange and handle details related to travel arrangements, expense reports, departmental budgets, meetings and appointments.
8. Deal discreetly with confidential information.
9. Can make recommendations to management based on findings.
10. Interact with internal and/or external customers to answer questions, research, and resolve problems that require in-depth knowledge of the function and process transactions within scope of authority.
**QUALIFICATIONS**
**Required Qualifications:**
The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. High school diploma, or equivalent education and related training
2. Seven years of progressively more complex clerical experience
3. Excellent verbal and written communication skills (including strong knowledge of spelling and grammar), organizational skills, interpersonal skills, and math skills
4. Exhibited ability to work independently
5. Ability to deal with complex situations which require sound judgment
6. Ability to operate office equipment (e.g. copier, fax)
7. Ability to endure light physical labor
8. Demonstrated proficiency in basic computer applications, such as Microsoft Office software products
**Preferred Qualifications:**
1. Associate's degree
2. Working knowledge of Microsoft Access and PowerPoint
3. Completion of certifications that are specific to industry
**General Description of Available Benefits for Eligible Employees of Truist Financial Corporation:** All regular teammates (not temporary or contingent workers) working 20 hours or more per week are eligible for benefits, though eligibility for specific benefits may be determined by the division of Truist offering the position. Truist offers medical, dental, vision, life insurance, disability, accidental death and dismemberment, tax-preferred savings accounts, and a 401k plan to teammates. Teammates also receive no less than 10 days of vacation (prorated based on date of hire and by full-time or part-time status) during their first year of employment, along with 10 sick days (also prorated), and paid holidays. For more details on Truist's generous benefit plans, please visit our Benefits site ( Depending on the position and division, this job may also be eligible for Truist's defined benefit pension plan, restricted stock units, and/or a deferred compensation plan. As you advance through the hiring process, you will also learn more about the specific benefits available for any non-temporary position for which you apply, based on full-time or part-time status, position, and division of work.
**_Truist is an Equal Opportunity Employer that does not discriminate on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status, or other classification protected by law. Truist is a Drug Free Workplace._**
EEO is the Law ( Transparency Nondiscrimination Provision ( (
VP Administrative Assistant
Posted today
Job Viewed
Job Description
The primary purpose of this role is to enable effectiveness and productivity of Vice President level company officers and thereby the business unit, by providing varied and complex operations, administrative and logistical support. This individual operates as primary liaison with internal business partners and external customers or stakeholders, on behalf of a Vice President (VP).
**What You Will Do**
+ Provides administrative support needs of the VP up to and including responsibility for routing or answering routine correspondence, preparing communication and other documents, developing presentation materials using graphics and graphs and other reporting duties. Must be able to transmit effective executive communication on behalf of the VP, at the discretion of their leader and as appropriate.
+ Proactively maintains and manages calendars for one or multiple Vice Presidents. Ensures that leader(s) are prepared with supporting materials and detailed information for day to day operations and meetings.
+ Acts as the contact person for internal and external customers and uses good judgment to respond to requests; may communicate on behalf of the VP(s)
+ Produces a wide variety of routine and complex documents, reports, presentations, and other correspondence using advanced skills in Microsoft Office Suite with minimal direction from the Supervisor; organizes and creates orderly systems.
+ Works with or provides confidential and sensitive information and exercises discretion concerning its dissemination
+ Coordinates and manages special events, including scheduling dates, sending invitations, providing logistical support, catering, ordering supplies and materials
+ Assists with department budget or expense reports; helps maintain compliance; may perform some analysis or make projections about department budgets; produces spreadsheet reports as requested; may assist in the development of budgets
+ Collaborates with VP(s) to ensures excellent onboarding experience for new employees within the scope of their business unit, up to and including arranging for an effective workspace and tools critical for their new role.
+ Coordinates all aspects of the VPs travel, including flight, hotel, rental car, itinerary, etc, and serves as contact person during the trip, proactively prepares materials (reports, binders, itineraries, passports, etc) needed for a successful and productive trip
+ Consistently plans ahead, manages time effectively, coordinates project information and materials for easy accessibility and delegates responsiblities when appropriate.
+ Completes internet research and / or uses internal resources to find solutions to daily problems.
**Minimum Qualifications**
+ High School or GED and 5 years Experience as an administrative assistant supporting Sr level leaders
+ Proven admin or assistant experience in a matrixed corporate environment
**Preferred Skills/Education**
+ Bachelor's Degree
**About Lowe's**
Lowe's Companies, Inc. (NYSE: LOW) is a FORTUNE® 100 home improvement company serving approximately 16 million customer transactions a week in the United States. With total fiscal year 2024 sales of more than $83 billion, Lowe's operates over 1,700 home improvement stores and employs approximately 300,000 associates. Based in Mooresville, N.C., Lowe's supports the communities it serves through programs focused on creating safe, affordable housing, improving community spaces, helping to develop the next generation of skilled trade experts and providing disaster relief to communities in need. For more information, visit Lowes.com .
_Lowe's is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law._
Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience. For information regarding our benefit programs and eligibility, please visit
Administrative Project Coordinator
Posted today
Job Viewed
Job Description
Job Description:
Insight Global is looking for an Administrative Project Coordinator to sit five days a week onsite in Charlotte, NC for a large engineering firm. The Administrative Project Coordinator will be tasked with formatting, editing, and compiling complex project related documents such as construction specifications, technical reports, and memos. This role will involve ensuring large amounts of project documentation are in compliance with corporate branding and template standards. This individual must also be comfortable with working under minimal supervision and meet compressed deadlines.
Responsibilities:
Format, edit, and compile complex project related documents such as construction documents such as construction specifications, technical reports, and memos
Coordinate projection, distribution, and tracking of design and construction documents including plans and specifications, contractor submittals, meeting notes, and correspondence
Type, revise and combine materials such as correspondence, reports, spreadsheets, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
Ensure deliverables are clear, concise, well organized, and accurate
Ensure compliance with corporate branding and template standards as well as client standards and expectations
Monitor, track, and file large amounts of project documentation in accordance with project filing structure and corporate policies
Provide general office support including assistance with reception coverage, greeting employees and visitors, answering and directing phone calls, and miscellaneous task/projects as requested
Work under minimal supervision and meet compressed deadlines
Maintain a professional approach and commitment to being an engaged team member and an active participant of our employee-owned culture
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
Must Haves:
Associates degree in a closely related field (Ex. Business Administration, Journalism, English)
Minimum of 1 year of related experience
Proficiency in Microsoft Word & Excel (HEAVY HEAVY USE OF WORD) Preferred:
Bachelors degree in related field
4+ years of related experience
Prior experience in construction or A/E industry
Advanced Outlook, MS Word, Excel skills
Proficiency with PDF creation software (Bluebeam or Adobe Acrobat)
Proficiency with Adobe Creative Suite software null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to
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Administrative Assistant III
Posted today
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Job Description
San Francisco, California;Charlotte, North Carolina
**To proceed with your application, you must be at least 18 years of age.**
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**To proceed with your application, you must be at least 18 years of age.**
Acknowledge ( Description:**
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.
Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates' physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations.
At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!
**Job Description:**
- Support 6-8 Directors/Managing Directors and provide indirect support for their direct reports
- Communicate and interact with all levels of the Bank of America including senior executives across other business lines and support partners
- May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment.
- Manage multiple objectives, projects or activities all at once
- Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence
- Proactively manage executive calendar, key deadlines, delivery commitments, routines
- Coordinate schedule for executive to maximize time and create efficiencies; proactively anticipate issues/challenges
- Phone coverage, travel scheduling for both domestic and international travel and expense processing, invoice processing where needed
- Assist in organizing and executing All Hands/Staff Meetings
- Maintain email distribution groups / Update orientation slides and org chart monthly
- Assists with on-boarding of employees and contractors as well as coordinating employee events
**Required Skills:**
- 3-5 years of experience providing administrative support at the senior management level
- Significant time management, multi-tasking and prioritization skills
- Highly organized with strong attention to detail
- Ability to work effectively under pressure and time constraints
- Strong written and verbal communication skills, ability to interface with Senior Executives
- Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, OneNote, Visio)
- Knowledge of Bank of America systems including: Workday, Concur, Ariba, TechDirect, Flagscape, ACR, ARM, etc.
- Concur or similar experience processing travel and expenses
**Desired Skills:**
- Bachelor's degree preferred
**Shift:**
1st shift (United States of America)
**Hours Per Week:**
40
Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.
To view the "Know your Rights" poster, CLICK HERE ( .
View the LA County Fair Chance Ordinance ( .
Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy ("Policy") establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.
To view Bank of America's Drug-free Workplace and Alcohol Policy, CLICK HERE .
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. Should you be offered a role with Bank of America, your hiring manager will provide you with information on the in-office expectations associated with your role. These expectations are subject to change at any time and at the sole discretion of the Company. To the extent you have a disability or sincerely held religious belief for which you believe you need a reasonable accommodation from this requirement, you must seek an accommodation through the Bank's required accommodation request process before your first day of work.
This communication provides information about certain Bank of America benefits. Receipt of this document does not automatically entitle you to benefits offered by Bank of America. Every effort has been made to ensure the accuracy of this communication. However, if there are discrepancies between this communication and the official plan documents, the plan documents will always govern. Bank of America retains the discretion to interpret the terms or language used in any of its communications according to the provisions contained in the plan documents. Bank of America also reserves the right to amend or terminate any benefit plan in its sole discretion at any time for any reason.
Administrative Assistant II
Posted 21 days ago
Job Viewed
Job Description
As a 100% employee-owned contractor, when you work at Sundt, you're not just hiring on at a company, you're joining a culture. Because everyone at Sundt is part owner, you'll join a team of people who are deeply invested in their work. From apprentices to managers, we're passionate about the details and deliberate in everything we do.
At Sundt we focus on building long-term prosperity for our clients, communities and employee-owners. We offer competitive pay, industry-leading benefits including a 401k and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth. We're driven by skill, grit and purpose. Join us as we strive to be the most skilled builder in America.
Job Summary
The Administrative Assistant II will provide administrative and secretarial support to those in their assigned area.
Key Responsibilities
1. Maintains files for his or her area and may oversee other clerical work as needed.
2. May assist with phones for the department as well as act as a liaison with other departments.
3. May provide support to other jobsites as well as voucher invoices as necessary.
4. Schedules appointments, meetings and travel.
5. Will coordinate services such as maintenance, repairs, supplies, etc. for the assigned area.
6. Will review, compose and answer correspondence as well as distribute mail accordingly.
Minimum Job Requirements
1. Construction experience preferred.
2. High school graduate or equivalent education.
3. Minimum of 3-4 years secretarial experience.
4. Proficient use of all Microsoft Office Suite programs.
Note: Job Description is subject to change at any time and may include other duties as assigned.
Physical Requirements
1. May stoop, kneel, or bend, on an occasional basis
2. Must be able to comply with all safety standards and procedures
3. Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
4. Will interact with people and technology frequently during a shift/work day
5. Will lift, push or pull objects pounds on an occasional basis
6. Will sit, stand or walk short distances for up to the entire duration of a shift/work day.
7. Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors
Safety Level
Non-Safety Sensitive
Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.
Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.
Benefit list:
Market Competitive Salary (paid weekly)
Bonus Eligibility based on company, group, and individual performance
Employee Stock Ownership Plan & 401K
Industry Leading Health Coverage Starting Your First Day
Flexible Time Off (FTO)
Medical, Health Savings, and Wellness credits
Flexible Spending Accounts
Employee Assistance Program
Workplace Wellness Programs
Mental Health Program
Life and Disability Insurance
Employee-Owner Perks
Educational Assistance
Sundt Foundation - Charitable Employee-Owner's program
Office Administrator for CPA Firm
Posted 13 days ago
Job Viewed
Job Description
Well established CPA firm in Charlotte is looking for an office administrator for busy office. The ideal candidate will be a pro-active, take initiative, team-oriented individual who possesses excellent written and verbal communication, organizational and people skills. Strong attention to detail is necessary as well as the ability to be a significant team player. Experience in handling a wide range of administrative and executive support related tasks and the ability to work independently with little or no supervision.
Job Duties:
- Manage the ongoing organization and coordination of office administration and procedures to include controlling correspondence, supervising and training office staff, designing and implementing filing systems and delegating and monitoring various tasks
- Additional duties to include:
- Informing clients of project status and making information requests
- Meeting with clients to present deliverables and collect payment
- Providing administrative support as needed to include attending and taking notes at meetings, preparing reports, maintaining executive calendars
- Answering incoming calls and making outgoing calls to clients
- Resolving client concerns in a friendly, professional manner
- Process outgoing mail and maintain postage for the office
- Maintain internal mail and call logs
- Scan and organize client documents
- Identify and implement procedural and policy changes to improve operational efficiency of the office
- Provide support on ad-hoc requests and related special projects, as required, and keep the management team properly informed
- Previous experience in administrative and customer services roles
- Ability to engage and build relationships with clients
- Self-motivated with the desire to go the extra mile
- Exhibit professional image in busy office environment
- Strong written, verbal and interpersonal communication skills
- Ability to maintain security, integrity and confidentiality of highly sensitive information
- Proficient in the use of Microsoft Office software suite and willingness to learn industry-specific CRM software
- Notary Public a plus
- Medical, dental & vision insurance
- 401(k) retirement plan with company match
- Paid time off
- Flexible work schedule