68 Administrative Staff jobs in Huntersville

Job Description

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Organization: COCAS (Commission on Culture and Society) & ME Living Inc.
Location: Hiram, GA (Hybrid/Remote options for the right candidate)
Job Type: Full-Time

At COCAS & ME Living , we transform lives through housing, therapy, case management, and community programs . Our Administrative team is the backbone of our mission, ensuring smooth operations so our staff can focus on what matters most: helping people.

Were seeking a detail-oriented, organized, and proactive Administrative Assistant to support daily operations across multiple departments. This role is vital in ensuring our leadership team, case managers, and program staff have the support needed to run effectively.

• Provide administrative support to leadership and staff.

• Manage phone calls, emails, scheduling, and correspondence.

• Maintain client and program files (digital & physical).

• Assist with data entry, reports, and billing documentation.

• Coordinate meetings, take minutes, and track action items.

• Support HR functions including onboarding and maintaining employee records.

• Handle office logistics such as supplies, filing, and vendor communication.

• Strong organizational and multitasking skills.

• Excellent communication and customer service skills.

• Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace .

• Ability to maintain confidentiality and handle sensitive information.

• Detail-oriented with strong problem-solving abilities.

• Familiarity with CRM, case management, or HR systems is a plus.

• High School Diploma or GED required; Associates or Bachelors degree preferred.

• 12 years of administrative or office experience.

• Nonprofit or human services experience is a plus but not required.

• Pay: $15 $20 per hour (based on experience).

• Flexible scheduling (remote days available for strong candidates).

• Opportunities for growth into Office Manager, Program Coordinator, or HR roles .

• Join a mission-driven team making a measurable impact in communities across Georgia and beyond.

Submit your resume + short cover letter to:
Questions? Call us: ext. 1013
Learn more:

Use subject line: Administrative Assistant Application (Your Name)

Job Description

EATON COUNTY HEALTH & REHABILITATION SERVICES

JOB DESCRIPTION

TITLE: Administrative Specialist STATUS: Non-Exempt

DEPARTMENT: Administration REPORTS TO: Reimbursement Director

Job Summary:

Ensures timely and accurate accounts receivable and billing functions while working closely with the outside billing company, Reimbursement Director, and CEO.

Principal Duties and Responsibilities:

Performs the following duties listed and others as required to improve the functions of the AR Department. Duties and responsibilities may be modified at any time.

• Responsible for verifying and entering Medicaid therapy authorizations into CHAMPS.
• Responsible for entering into CHAMPS admissions and discharges for Medicaid residents.
• Responsible for coordination of completing the Level of Care Determination for Medicaid residents through completing the LOCD audit and reviewing CHAMPs.
• Works with DHS, residents and families complete and submit Medicaid applications and annual renewals in a timely manner.
• Works with DHS, residents and families complete the Home Maintenance Disregard (HMD) as appropriate.
• Responsible for coordinating with the DHS to complete Long Term Care Financial reviews for new admissions and residents requesting to stay for long term care.
• Responsible for ensuring payments of Medicaid patient pay amounts and related collection activities.
• Responsible for maintaining a "real time" census in the billing system, including entering new admissions, discharges, room and payor changes, etc.
• Resolves resident/family members Medicaid related billing questions.
• Provide coverage of Administrative Services positions for lunch breaks, vacation time, etc. including but not limited to answering phones and waiting on customers/vendors.
• Responsible for checking, responding and communicating via emails daily.

• Familiarize with "Stop & Watch", sending alerts, charting behaviors.
• Complete monthly in-services and attend face to face in-services as required.

• Coordination of 360 Care and answering family/resident questions related to such.
• Performs other duties and related work as required. This is not an exhaustive list.
• Reviewing monthly statements
• Collection Calls
• Assisting residents/responsible parties with understanding their statements

Working Conditions:

• Nursing home setting.

• Lifting up to 25lbs. when needed.

• Bends, lifts, carries, pushes and pulls various equipment or residents occasionally throughout the work day. Extended, unusual or mandated working hours when required.

Qualifications:

Ability to comprehend instructions, organize time and complete tasks with minimal supervision. Ability to adapt to frequent changes in routine. Competent with personal computers, spreadsheet software, standard office equipment (fax, copier, postage machine, etc.), multi-line phone system, etc. Knowledge of accounting/bookkeeping practices to process charges, generate medical bills and accounts for payment accurately.

Experience: Three years or more of related experience.

Education: High school graduate or equivalent. College level courses desirable. Certification preferred and/or desire to obtain certification/associates.

Physical Requirements: Must be able to lift up to 25 lb. when needed. Bends, lifts, carries, pushes and pulls various equipment or residents throughout the work day. This position requires the ability to perform the essential functions described. These functions are not limited to the following requirements. Reasonable accommodations will be made to otherwise qualified applicants unable to fulfill one or more of these requirements.

• Overseeing general office operations and workflow.
• Managing reception area and ensuring a welcoming environment.
• Answering and directing phone calls, managing incoming and outgoing mail and faxes.
• Maintaining and ordering office supplies, kitchen supplies, and equipment.
• Coordinating meeting room bookings and ensuring they are prepared for use.
• Providing administrative support to staff, including scheduling appointments, preparing documents, and data entry.
• Assisting with the onboarding process for new employees, including preparing necessary paperwork and workspace.
• Managing vendor relationships and ensuring timely payment of invoices.
• Implementing and maintaining office procedures and policies.
• Assisting with event planning and coordination for office gatherings.
• Ensuring the office is clean, organized, and presentable at all times.
• Handling basic IT support requests and coordinating with external IT support when necessary.

• Previous experience in an office administration or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to multitask and prioritize effectively.
• A professional and friendly demeanor.
• Problem-solving skills and a proactive attitude.
• Experience with basic bookkeeping or accounting software is a plus.

• Oversee daily office operations, ensuring a clean, organized, and welcoming environment.
• Manage office supplies inventory, ordering and stocking as needed.
• Handle incoming and outgoing mail and correspondence.
• Answer and direct phone calls, greet visitors, and provide general information.
• Coordinate meeting schedules, book conference rooms, and prepare materials.
• Assist with travel arrangements and expense reporting for staff.
• Maintain office equipment and coordinate repairs when necessary.
• Liaise with vendors and service providers to ensure timely and efficient service delivery.
• Support HR functions with onboarding paperwork and employee record maintenance.
• Assist with special projects and event planning as required.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in office administration or a related role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize effectively.
• Experience with office equipment and general office procedures.
• Familiarity with video conferencing tools and other remote collaboration platforms.
• Proactive attitude and a strong sense of responsibility.
• Customer service-oriented approach.

JOB DESCRIPTION:Medical center in North Carolina is seeking a BC/BE OBGYN Medical Director to lead our team. Position Highlights:Site Based Medical Director with protected administrative time5-6 call days per month; 24-hour shiftsNurse Midwives help with Labor and Delivery coverage during the dayPractice consists of 2 Generalists, 2 Laborists, 2 Advanced Practice ProvidersDeliveries and surgeries at hospital, Level II NICU HOSPITAL:A 175-bed hospital that provides comprehensive emergency services and specialty medical care. The campus offers a variety of medical services, including a day surgery center, cancer treatment center, long-term care facility, behavioral health center, specialty care clinics, a community wellness and outreach program, a women and children's center, interventional heart program and physician practices. Over the past 15+ years, we have worked to add new services and more specialized physicians and programs to meet the growing healthcare needs of our community. COMMUNITY:This location has been one of the fastest growing areas of North Carolina for the last decade. Located outside of Charlotte, it has become the de facto location for new residents who move to the area who want to live near Uptown but enjoy a suburban lifestyle. Our schools are consistently ranked in the top of the state for the quality of education provided. COME JOIN US! Apply now:For consideration or more information, please EMAIL CV to mailto: Telephone is tel: .PLEASE REFERENCE JOB ID: -DCAF