62 Administrative Staff jobs in Irvine

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are core values. Were committed to fostering an environment for every teammate thats welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us. JOB SUMMARY Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies, releasing documents, scanning receipts as well as additional clerical duties. SUMMARY OF JOB DUTIES Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associates voice mailbox when the associate is unavailable. Greets and directs visitors to the company. Takes and retrieves messages for various personnel. Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information. Receives, sorts and forwards incoming mail. Maintains and routes publications. Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.) Assists in the ordering, receiving, stocking and distribution of office supplies. Assists with other related clerical duties such as photocopying, faxing, filing, and collating.Coordinate monthly employee engagement activities. Maintains a safe, secure, and legal work environment, adhering to all Company policies and procedures. Contributes to team effort by accomplishing related results as needed. Maintains and protects the assets and confidentiality of the Companys information and products. Releasing documents in the document control system and assist in scanning receipts. GENERAL QUALIFICATIONS Education, Knowledge, and Experience Education: A high school diploma is required; a two- or four-year college (Bachelors/Associates degree) is desired. Experience: A minimum of 2 years or more of direct experience Skills: Flexibility, communication proficiency, collaboration skills, customer/client focus, technical capacity (MS Office). Financial management, technical capacity, performance management, ethical conduct, communication proficiency, personal effectiveness/credibility. Preferred Skills/Experience: Other: Extended or irregular hours may be required. Must be authorized to work in the United States. Boeing EnCore is an at-will employer; employment is at the mutual consent of both the employee and the employer, and may be terminated at will for any reason, with or without cause, at any time during employment with the Company. As business conditions warrant a change in the operating necessities of the Company, all employees are expected to react productively, handle other essential tasks assigned now or in the future. Tasks may vary slightly based on products produced at a division. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CERTIFICATES AND LICENSES SUPERVISION PROVIDED TO THE POSITION LEADERSHIP RESPONSIBILITY PROBLEM SOLVING LANGUAGE SKILLS

Are you an organized, detail-oriented professional who thrives in a fast-paced, supportive environment? We're looking for a dependable Office Administrator to join our highly efficient, well-established dealership team , where morale is strong, leadership is stable, and teamwork is at the heart of everything we do.

This isn't just another admin job-it's a chance to be part of a dealership where people stay for the long haul, processes run smoothly, and your contributions truly matter.

What You'll Do:

• Handle daily administrative tasks, including document processing, filing, and internal communications
• Manage accounts payable and receivable , ensuring timely, accurate transactions
• Conduct bank reconciliations and assist with general ledger entries and financial reporting
• Process payroll and support human resources functions , including onboarding and employee file maintenance
• Assist with deal posting, title work , and maintaining clean, organized financial records
• Act as a reliable liaison between departments, supporting dealership operations with professionalism and discretion

• A long-tenured team with strong morale and mutual respect
• Well-defined systems that promote efficiency and reduce chaos
• A culture rooted in collaboration, trust, and high standards
• Strong leadership that values your role and contributions
• Competitive pay, benefits, and opportunities for long-term growth

• Prior experience in dealership administration, payroll, or accounting preferred
• Familiarity with accounts payable/receivable, bank reconciliations , and payroll systems
• HR knowledge including onboarding , employee files, and basic compliance
• Experience with dealership management systems (CDK) is a plus
• Strong organizational skills, attention to detail, and a can-do attitude

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® "Best Law Firms".

Office Administrator (OA) Job Summary

Work directly with the Office Managing Principal (OMP) to provide oversight of daily operations and administration within the office(s). Additionally, work with the Senior Managers of Office Administration, Director of Office Administration, Senior Director of Operations, and various department leaders as needed to drive firm initiatives.

This role will support the following offices: Orange County and Riverside and will be primarily based out of the Orange County office.

Reports to:

Director of Office Administration

Essential Functions

• Office Operations and Management

• Manage day-to-day office operations enabling Office Managing Principal (OMP) to focus on practice and business development. Assist with strategic and tactical initiatives.

• Work collaboratively with Office Managing Principal (OMP) oversee day to day office management

• Support and adhere to all firm policies and procedures

• Review office expense reports and office general ledgers on a monthly basis to monitor expenses and track adherence to approved budget

• Directly manage legal secretaries, paralegals, office services and other support staff. Mentor and help develop skills required of these roles.

• Closely monitor paralegal billables hours and partner with Senior Manager of Legal Operations as needed

• Coordinate the annual evaluation and compensation process for staff. Conduct midyear evaluations and interim evaluations for new support staff. Assist as needed with the attorney evaluation process.

• Administration responsibilities including:

• Recruitment of all staff positions.

• Onboarding, orientation and training of staff as well as assisting with onboarding of attorneys.

• Off-boarding of terminated employees

• Manage office workflow, assess workloads and manage staff assignments.

• Monitor staff attendance, vacations, and other absences/leaves from the office.

• Perform timely approval of timecards and monitor all office overtime.

• Coordinate leaves of absence with HR team.

• Oversee mail/supply operation for optimum efficiency.

• Identify staff training opportunities/needs and coordinate logistics of those trainings with internal department leaders

• Perform other administrative duties as assigned

• Business Services Collaboration

• Act as a liaison to IT, Facilities, HR, Marketing and other Business Services departments.

• Prepare capital and operating budgets in conjunction with relevant finance team members.

• Assist with implementation of firmwide initiatives - provide insight and feedback to project teams on strategic initiatives, contributing to successful implementations

• Partner with HR Business Partner as needed to monitor and manage employee relations issues

• Stay current with Firm technology enhancements/upgrades to act as primary office escalation point of contact.

• Partner with Facilities on office renovations, relocations, and maintenance

• Support local Marketing events and Marketing/Business Development Manager

• Minimum 8-10 years of law firm administration and/or relevant management experience.

• Strong management skills with prior direct supervisory responsibility.

• Excellent oral and written communications skills.

• Comfort communicating at all levels of an organization.

• Strong relationship management skills.

• Well-developed and professional interpersonal skills.

• Ability to travel to offices when required.

• Ability to manage staff effectively across multiple locations.

• Ability to work in a fast-paced environment and adapt to changes.

• Innovative and creative in approaching the administrative office functions.

• Highly detail oriented and ability to multi-task.

• Proficient in Microsoft Office Suite (Outlook, Work, Excel, PowerPoint).

• Basic knowledge of finances and accounting.

• Prior experience working in a law firm desired.

• Skilled in NetDocs document management a plus.

• Undergraduate degree required, advanced degree preferred

AT-A-GLANCE POSITION INFORMATION: Type of position: Full-time, Represented, 100% General Unit position Location: Finance Department Salary: $6,129.15 - $,822.53 monthly The City of Artesia seeks a detail-oriented and customer-focused professional to serve as an Administrative Analyst in the Finance Department. The ideal candidate will demonstrate strong administrative and technical skills, with the ability to manage business license processing and support a variety of finance-related projects and objectives. Knowledge of budget development and financial policies is highly desirable. To access the full job description, please click here . The City of Artesia offers a competitive benefits package, including an employer-sponsored health reimbursement account that is 600 annually. Please click on the BENEFITS tab to view more information on benefits. DUTIES AND RESPONSIBILITIES : (include but are not limited to the list below): The City, at its discretion, may add, modify, change or rescind work assignments as needed. Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Assist in the development of departmental policies and procedures; recommend goals and objectives. E Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities. E Monitor departmental compliance with laws, rules, policies, and procedures. E Answer questions and provide information to the public, outside agencies, and City staff; investigate complaints and recommend corrective action as necessary to resolve complaints. E Attend various City Council, Commission, board, and other governmental meetings; draft complex documents such as Council Resolutions and Ordinances; may prepare and present agenda items to the City Council; serve on various committees and task forces. E Research grant opportunities and prepare grant proposals; monitor and administer grant and contract accounts and projects. E Review administrative practices and make recommendations for improvements. E Review and recommend training for departmental personnel. E Provide economic and statistical analysis; present oral and written reports. E Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. E Keep advised of the current status of the work of the department/division head, as well as of pertinent new rules, regulations, legislation, and procedures; collect and compile information; maintain department/division head's files. E Researches information by identifying, locating and extracting relevant data and information (e.g., by reading, collecting, downloading, interviewing) from varied sources (e.g., Internet search engines, library materials, government and technical reports, knowledgeable individuals) in order to obtain sufficient, valid and reliable data for analysis and decision-making purposes. E Analyzes operating, business, and administrative procedures to identify the most efficient methods of accomplishing work, such as cost analysis, inventory management, fleet or equipment management, information flow, communications, and organizational change, for example. E Performs other duties as assigned. Note: At the end of some of the duty statements, there is an italicized E that identifies the essential duties required for the classification. This is strictly for use in compliance with the Americans with Disabilities Act. **This position reports directly to the Finance Manager and will include specific duties related to financial operations MINIMUM REQUIREMENTS Any other combination of training and/or experience that could likely provide the desired skills, knowledge, and abilities may be considered. A typical way to obtain the required qualifications would be: Option 1 - A Bachelor's degree from an accredited college or university -AND- One year of progressively responsible experience performing administrative analysis that involved budget or operational analysis, researching, analyzing, and synthesizing data, as well as recommending solutions to problems related to administrative or program support functional areas. A degree in Business or a related field is preferred. Option 2 - A Master's degree or higher from an accredited college or university in Business Administration, Public Administration or a related field. Option 3 - Two years of progressively responsible experience performing administrative analysis, which involved budget or operational analysis, researching, analyzing, and synthesizing data, as well as recommending solutions to problems related to administrative or program support functional areas. REQUIRED LICENSES AND/OR CERTIFICATES Possession of a valid Class C, California Driver's License is required. An incumbent is required to possess a valid Driver's License and maintain an acceptable driving record. PRE-EMPLOYMENT: All employment offers are contingent upon successful completion of both a pre-employment physical exam, including a drug/alcohol test, and a criminal background investigation, which involves fingerprinting (A felony or misdemeanor conviction may disqualify the applicant from City employment). PROBATIONARY PERIOD: The position has a 365 day probationary period in accordance with the employee handbook. APPLICATION & EXAMINATION PROCEDURES: The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations. The eligibility list for this classification will remain in effect for a period of 6 months. Tentative Recruitment Examination Processes are Planned as Follows: Written Performance Examination and Oral Interviews : Wednesday, July 16, 2025 Application Process: Please submit your online application through the City of Artesia website. If you do not meet the minimum qualifications as stated, you are required to upload and attach a request for equivalency consideration statement to your application. ***If the position requires transcripts, you are required to attach this document to your application at the time of submission. ***A complete application is required for consideration. Please be advised that incomplete applications will be rejected. ***If a reasonable accommodation is required, you are required to contact the Human Resources Manager a minimum of two days prior to the closing date for the position. You may contact the human resources office at #J-18808-Ljbffr

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Join to apply for the Administrative Manager role at KDC Construction

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The Administrative Manager oversees delegates, trains, and mentors administrative staff. This position enforces proper procedures and constantly streamlines team processes to be efficient and effective.

Apply If You

• Bring a cooperative spirit to your team and neighboring department.
• Have an understanding that through your contributions, you aid in the overall Companys success.
• Pursue continuous efforts to see beyond current business modes and methods.
• Embody an understanding that as a committed team member, tenure with an organization is achievable.
• Bring your whole self to work. Applying your knowledge, skills, and abilities ensures that every task you perform is performed at the highest level.
  
  

• Manages team performance, including, developing and coaching direct reports and staff, communicating expectations, enforcing Company policies, procedures, and standards, and redirecting versions as needed.
• Responsible for the staffing model of their direct reports, ensuring the hiring and training of all new additions to the team.
• Works with management to streamline processes and build a structure while driving cost savings.
• Follows and sanctions all standard operating procedures.
• Oversees administrative staff for all project documentation, including budgets, client contracts and Change Orders, plans and specifications, client billings Statement of Variance (SOV) and reimbursable, submittals, Request for Information (RFI), weekly updates, subcontracts, subcontractor change orders, rental logs, and project closeout.
• Manages administrative staff with project purchase orders, hotels, temporary facilities, and reprographics.
• Provides project permit packages, including issuing and signing checks for permits and city/landlord deposits.
• Liaison with the accounting department on various issues, including resolving project closeouts, issuing final change orders, and ensuring timely invoicing for all final billings.
• Liaison with the Information Technology (IT) department for practical systems, streamlining, and troubleshooting.
• Partners with Project Managers to resolve issues regarding project documentation for timely delivery of projects.
• Ensures customer-based File Transfer Protocol (FTP) sites are maintained.
• Organizes, schedules, and attends bi-weekly meetings with Project Managers and Accounting.
• Organizes and schedules bi-weekly Project Manager Construction meetings.
• Organizes, schedules, and attends quarterly Manager and Support Staff meetings.
• Serves as a responsible leader, through the direction and guidance of the team, to ensure all safety requirements for all jobs are upheld.
• Other duties as assigned.
  
  

• Five years experience or relevant experience or equivalent.
• High School diploma or equivalent.
• Demonstrates comprehensive knowledge of construction.
• Experience in a supervisory role that includes administrative and customer service.
• A unique talent for being the go-to person to resolve problems and get the job done proactively.
• Self-starter and able to work in a fast-paced, team-oriented environment.
• Demonstrates strong verbal and written communication skills.
• Ability to multi-task, have strong attention to detail, and organizational and time management skills to ensure all established deadlines are achieved.
• Has passion, energy, persistence, positive attitude, and enthusiasm.
• Proficient with computers and familiar with Microsoft Software Suite.
• Able to identify a need, remove the barriers, and make things happen.
• Values diversity of ideas, opinions, and people.
• Has good common sense and applied logic.
• Must possess an appropriate state drivers license before employment, a clean driving record, and reliable transportation.
  
  

• Medical insurance
• Dental HMO and PPO insurance
• Vision insurance
• Life/AD&D insurance
• Flexible Spending Accounts Unreimbursed Medical and Dependent Care
• 401(k) retirement plan
• Vacation and Sick Time
• Holidays
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Project Management and Information Technology
• Industries Construction

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