49 Administrative Staff jobs in Irvine

**Overview**
**Administrative Assistant - Janitorial Department**
**ABM Industries**
**Location:** 14201 Franklin Ave. Tustin, CA 92780
**Work Schedule:** On Site
**Salary:** $29 - $33 per hour
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.
You may be eligible to participate in a Company incentive or bonus program.
**Position Overview**
ABM is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our Janitorial Department leadership team, including branch managers, district managers, project managers, building leads, supervisors, and support staff. This dynamic role requires exceptional organizational skills, technical proficiency, and the ability to manage multiple priorities in a fast-paced environment.
**Key Responsibilities**
**Administrative Support**
+ Provide high-level administrative support to multiple levels of management and staff
+ Manage calendars, schedule meetings, and coordinate communications
+ Prepare correspondence, reports, and presentations
+ Handle confidential information with discretion and professionalism
+ Perform general office administration duties as needed
**Financial Operations**
+ Support operations with researching and processing corrections to accounts receivable and maintain customer account records
+ Handle accounts payable functions including invoice processing and vendor payments
+ Support payroll processing and employee record maintenance
+ Generate financial reports and assist with budget tracking
+ Ensure accuracy and compliance with company financial procedures
**Procurement & Operations**
+ Process supply orders and coordinate inventory management
+ Handle equipment orders and coordinate setup procedures
+ Support contract review processes and documentation
+ Assist with project coordination and tracking
+ Troubleshoot operational issues and provide solutions
**Customer Service**
+ Deliver excellent customer experience to internal and external clients
+ Respond to inquiries promptly and professionally
+ Resolve issues and escalate when necessary
+ Maintain positive relationships with stakeholders at all levels
**Reporting & Analysis**
+ Create and maintain various reports for management review
+ Analyze data and provide insights to support decision-making
+ Maintain accurate records and documentation systems
+ Ensure compliance with company policies and procedures
**Required Qualifications**
**Experience & Skills**
+ Proven administrative assistant experience in a corporate environment
+ Exceptional organizational skills with meticulous attention to detail
+ High proficiency in Microsoft Excel and Word (advanced level required)
+ Strong written and verbal communication skills
+ Excellent customer service orientation
+ Demonstrated ability to manage multiple priorities simultaneously
**Technical Competencies**
+ Experience with accounts receivable and accounts payable processes
+ Payroll processing knowledge
+ Report creation and data analysis capabilities
+ Advanced troubleshooting and problem-solving skills
+ Proficiency in office management and coordination
**Personal Attributes**
+ Highly coachable with a growth mindset
+ Strong adaptability and flexibility in changing environments
+ Ability to work independently and as part of a team
+ Professional demeanor and strong work ethic
+ Commitment to maintaining confidentiality
**Preferred Qualifications**
Experience with the following platforms is highly desirable:
+ E-pay
+ Blueforce
+ Corrigo
+ Tagpricer
+ COUPA
+ OCF (Oracle Cloud Financials)
**Work Environment**
This is an On-Site position in Tustin, CA. The role requires the ability to work in a fast-paced environment while maintaining accuracy and attention to detail.
**What ABM Offers**
+ Competitive salary
+ Comprehensive benefits package
+ Professional development opportunities
+ Collaborative team environment
ABM is an equal opportunity employer committed to creating an inclusive environment for all employees.
**To Apply:** Please submit your resume and cover letter detailing your relevant experience and why you're the ideal candidate for this position.
REQNUMBER:
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

**Overview**
**Administrative Assistant - Janitorial Department**
**ABM Industries**
**Location:** 14201 Franklin Ave. Tustin, CA 92780
**Work Schedule:** On Site
**Salary:** $29 - $33 per hour
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.
You may be eligible to participate in a Company incentive or bonus program.
**Position Overview**
ABM is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our Janitorial Department leadership team, including branch managers, district managers, project managers, building leads, supervisors, and support staff. This dynamic role requires exceptional organizational skills, technical proficiency, and the ability to manage multiple priorities in a fast-paced environment.
**Key Responsibilities**
**Administrative Support**
+ Provide high-level administrative support to multiple levels of management and staff
+ Manage calendars, schedule meetings, and coordinate communications
+ Prepare correspondence, reports, and presentations
+ Handle confidential information with discretion and professionalism
+ Perform general office administration duties as needed
**Financial Operations**
+ Support operations with researching and processing corrections to accounts receivable and maintain customer account records
+ Handle accounts payable functions including invoice processing and vendor payments
+ Support payroll processing and employee record maintenance
+ Generate financial reports and assist with budget tracking
+ Ensure accuracy and compliance with company financial procedures
**Procurement & Operations**
+ Process supply orders and coordinate inventory management
+ Handle equipment orders and coordinate setup procedures
+ Support contract review processes and documentation
+ Assist with project coordination and tracking
+ Troubleshoot operational issues and provide solutions
**Customer Service**
+ Deliver excellent customer experience to internal and external clients
+ Respond to inquiries promptly and professionally
+ Resolve issues and escalate when necessary
+ Maintain positive relationships with stakeholders at all levels
**Reporting & Analysis**
+ Create and maintain various reports for management review
+ Analyze data and provide insights to support decision-making
+ Maintain accurate records and documentation systems
+ Ensure compliance with company policies and procedures
**Required Qualifications**
**Experience & Skills**
+ Proven administrative assistant experience in a corporate environment
+ Exceptional organizational skills with meticulous attention to detail
+ High proficiency in Microsoft Excel and Word (advanced level required)
+ Strong written and verbal communication skills
+ Excellent customer service orientation
+ Demonstrated ability to manage multiple priorities simultaneously
**Technical Competencies**
+ Experience with accounts receivable and accounts payable processes
+ Payroll processing knowledge
+ Report creation and data analysis capabilities
+ Advanced troubleshooting and problem-solving skills
+ Proficiency in office management and coordination
**Personal Attributes**
+ Highly coachable with a growth mindset
+ Strong adaptability and flexibility in changing environments
+ Ability to work independently and as part of a team
+ Professional demeanor and strong work ethic
+ Commitment to maintaining confidentiality
**Preferred Qualifications**
Experience with the following platforms is highly desirable:
+ E-pay
+ Blueforce
+ Corrigo
+ Tagpricer
+ COUPA
+ OCF (Oracle Cloud Financials)
**Work Environment**
This is an on-site position in Tustin, CA. The role requires the ability to work in a fast-paced environment while maintaining accuracy and attention to detail.
**What ABM Offers**
+ Competitive salary
+ Comprehensive benefits package
+ Professional development opportunities
+ Collaborative team environment
+ Work-life balance with hybrid schedule
ABM is an equal opportunity employer committed to creating an inclusive environment for all employees.
**To Apply:** Please submit your resume and cover letter detailing your relevant experience and why you're the ideal candidate for this position.
REQNUMBER:
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

**Company:** Davey Tree Surgery Company
**Locations:** Signal Hill, CA
**Additional Locations:** N/A
**Work Site:** On Site
**Req ID:**
**Compensation Data**
22/hr
**Position Overview**
Responsible for coordinating office and client administrative functions by performing the following duties.
**Job Duties**
**What You'll Do:**
+ Cultivate your green career with us!
+ Field current and prospective client calls.
+ Proposal production and contract initiation.
+ Process employee timesheets.
+ Maintain various databases and spreadsheets.
+ Order and maintain office supplies.
+ Invoice, manage accounts receivable, and maintain files.
**Qualifications**
**What We're Seeking:**
+ Experience in office processes and office administration procedures
+ Outstanding telephone and communication skills
+ Proficient in Microsoft Outlook, Word, and Excel
+ Ability to meet deadlines
+ Attention to detail and accuracy
+ Expert organizational skills and ability to multi-task
+ Preferred qualifications include prior working experience with CRM and SAP systems
**Additional Information**
**What We Offer: ***
+ Paid time off and paid holidays
+ Base salary + commission
+ Opportunities for advancement
+ All job specific equipment and safety gear provided
+ 401(k) retirement savings plan with a company match
+ Employee-owned company & discounted stock purchase options
+ Group Health Plan
+ Employee referral bonus program
+ Locations throughout US in major cities and desirable areas
+ Career Development Program supported by Industry Expert Safety Specialists & Skills Trainers
+ Scholarship Program for Children of Employees
+ Charitable matching gift program
*all listed benefits available to eligible employees
**Company Overview**
Invest in your future. Join one of the largest employee-owned companies in the nation! Davey has a unique culture that focuses on exchanging ideas, community partnership, a commitment to safety, and delivering unrivaled client service while acting as industry leaders in horticultural and environmental services.
**Divisional Overview**
The Davey Tree Expert Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected class, including race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national or ethnic origin, marital or familial status, disability, status as a protected veteran, status as an Aboriginal or Indigenous person, or other classification protected by law.
The Davey Tree Surgery Company is based in Livermore, California, and provides a full range of utility tree care and pole test and treat services. The Davey Tree Expert Company provides research-driven tree services, grounds maintenance and environmental consulting for residential, utility, commercial and environmental partners in the U.S. and Canada. We care about our clients, each other and the world around us. We offer the resources, size and stability of a big company while maintaining the culture, entrepreneurial spirit and feel of a small one. We invest in our employees by offering industry-leading training, technology and benefits that lead to a rewarding and safe work experience at all levels. Wherever you want to grow your career, there's a place for you at Davey. To learn more, visit Davey.com.
**Accommodations:** If requested by employee or otherwise as required by law, reasonable accommodations will be made to enable employees with disabilities to perform essential job functions.
**If you need assistance at any time, please contact us at or at** .
**Employment Type:** Permanent
**Job Type:** Full Time
**Travel Expectations:** Up to 25%

Description We are looking for a detail-oriented and empathetic Administrative Assistant to join our team in Pomona, California. In this long-term contract position, you will play a vital role in supporting administrative operations while ensuring a positive experience for patients and clients. The ideal candidate is organized, tech-savvy, and thrives in a collaborative yet independent work environment.
Responsibilities:
- Assist patients in completing forms accurately, ensuring all required details are properly documented.
- Manage and organize documents through scanning and filing, maintaining a high level of accuracy.
- Update and maintain call logs and records in alignment with clinic standards.
- Utilize Microsoft Word, Excel, and Outlook effectively to perform daily administrative tasks.
- Provide receptionist support, including answering inbound calls and addressing inquiries professionally.
- Handle high-volume data entry tasks with precision and attention to detail.
- Maintain a welcoming and supportive environment for patients and visitors. Requirements - Exceptional attention to detail for handling sensitive information and documentation.
- Strong patience and empathy to effectively assist individuals from diverse backgrounds.
- Proficiency in Microsoft Word, Excel, and Outlook.
- Excellent organizational and time management skills to handle multiple responsibilities.
- Ability to work independently while collaborating with a team as needed.
- Experience with administrative office tasks, including data entry and receptionist duties.
- Strong communication skills for interacting with patients and team members. TalentMatch®
­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are looking for a highly capable Administrative Assistant to provide comprehensive support to the President and Founder of a growing real estate organization. In this Contract to permanent position, you will play a pivotal role in ensuring seamless operations, effective communication, and project coordination across internal teams and external stakeholders. This role is ideal for candidates who excel in fast-paced environments, possess exceptional organizational skills, and can adapt to evolving business needs.
Responsibilities:
- Manage and coordinate multiple calendars to optimize schedules and prioritize tasks.
- Prepare and review reports, metrics, and updates to highlight key items requiring executive attention.
- Represent leadership in a detail-oriented and experienced manner during interactions with internal and external stakeholders.
- Track and monitor the progress of projects, providing concise summaries and updates to ensure momentum.
- Facilitate communication between different office locations to align efforts and goals.
- Organize and maintain files across various repositories for easy access and compliance.
- Train and oversee Virtual Assistants to ensure effective delegation of tasks and operations.
- Support HR processes by assisting with communication during organizational or personnel changes.
- Research and recommend tools and technologies to automate routine tasks and enhance efficiency.
- Leverage existing branding materials to improve internal communications and employee engagement. Requirements - Proven experience in an Administrative Assistant or Executive Assistant role.
- Strong organizational skills and the ability to manage multiple priorities effectively.
- Exceptional written and verbal communication skills with a confident and detail-oriented demeanor.
- High level of discretion and integrity when handling sensitive information.
- Proactive and resourceful approach to problem-solving and anticipating needs.
- Detail-oriented mindset with the ability to act strategically in dynamic situations.
- Proficiency in Microsoft Office Suite, Google Workspace, and adaptability to learn new technologies.
- Bilingual or cross-cultural communication experience is preferred but not required. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We have a full-time Administrative Assistant - Office Clerical opportunity based onsite in Cerritos. This role is Monday-Friday and will start as a temporary assignment with the potential to convert to temp-to-hire.
Responsibilities
+ Enter invoices into SAP and process payouts.
+ Support day-to-day clerical and administrative functions for the office.
+ Assist with filing, scanning, and maintaining organized records.
+ Handle incoming calls, emails, and correspondence as needed.
+ Provide general support to office staff to ensure smooth daily operations.
+ Pick up and assist with additional office tasks as required.
Requirements
+ Previous administrative or clerical experience preferred.
+ Experience with SAP (invoice entry and payout functions) required.
+ Strong attention to detail and organizational skills.
+ Ability to work onsite full time in Cerritos.
+ Proficient with Microsoft Office (Word, Excel, Outlook).
TalentMatch®
­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Chief Medical Officer (CMO) California Executive Leadership Opportunity
Ready to step into a high-impact leadership role while maintaining a connection to patient care? We re seeking a Chief Medical Officer to lead a mission-driven healthcare organization in California. This permanent position offers the perfect blend of executive leadership (90%) and clinical presence (10%) ideal for a physician passionate about systems-level impact, innovation, and community health.

Why This Role Stands Out:

Strategic Executive Role Drive clinical excellence, quality initiatives, and strategic planning at the highest level
Light Clinical Load Maintain a limited (10%) clinical presence to stay connected to patient care and team dynamics
Collaborative Culture Work alongside a dedicated executive team in a supportive, community-focused environment
Competitive Compensation & Full Benefits Includes base salary, bonus potential, CME, retirement, relocation, and more
Meaningful Mission Lead initiatives that improve health equity and care delivery across diverse populations

What We re Looking For:

• Board-Certified Physician (MD/DO) Pediatrics preferred , but open to other specialties with strong leadership experience

• Active California Medical License (or ability to obtain)

• Proven experience in medical leadership (CMO, Medical Director, VPMA, etc.)

• Strong background in quality improvement, provider relations, and operational strategy

• Experience working in FQHCs, community health, or integrated delivery systems preferred

Why California?

Whether you're drawn to the cultural vibrance of Los Angeles, the innovation hubs of the Bay Area, or the peaceful beauty of coastal or rural regions California offers an unmatched lifestyle . Live where others vacation while shaping the future of healthcare delivery.

Send your CV to
Call/Text Kassidy at for a confidential consultation
Learn more at
Step into transformative leadership apply today to become a CMO making a real difference in California!

Lead Physician California Clinical Leadership + Full-Time Outpatient Role
Are you a seasoned or emerging leader ready to take the next step in your career? Join a mission-driven healthcare organization in California as a Lead Physician , where you'll combine clinical care with strategic leadership in a supportive, community-focused setting.

This is a permanent, full-time role with a balance of patient care and team leadership ideal for someone who wants to make a direct impact while shaping the future of care delivery.

Why This Role is a Standout:

Dual Impact Split your time between high-quality outpatient care and leading providers toward clinical excellence
Established Support Collaborate with a strong administrative and clinical leadership team
Mentorship & Oversight Lead quality improvement initiatives, support onboarding of new providers, and guide best practices
Full-Time Compensation & Benefits Competitive salary, CME allowance, retirement plan, relocation assistance, and more
Career Growth A great next step for physicians interested in future CMO or Medical Director paths

What We re Looking For:

• Board-Certified Physician (MD/DO) Family Medicine or Pediatrics preferred

• Active California Medical License (or ability to obtain)

• Outpatient clinical experience with a team-based care mindset

• Prior leadership, precepting, or quality initiative involvement a plus

• Experience in FQHC or community health settings highly valued

Why California?

From world-famous coastlines to mountain retreats and vibrant urban neighborhoods, California has it all . Enjoy outdoor adventure, cultural richness, and year-round sunshine all while delivering meaningful care to diverse communities.

Send your CV to
Call or Text Kassidy at for more details
Visit to learn more
Elevate your career as a physician-leader in California apply today!