16 Administrative Staff jobs in Jeffersonville

Description
We are looking for a highly organized and detail-oriented Administrative Coordinator for a manufacturing company in Louisville, Kentucky. This is a Contract-to-Permanent position, providing an excellent opportunity for long-term growth within the organization. The role involves managing daily administrative tasks to ensure smooth office operations and supporting the team with various responsibilities. The hours for the Administrative Coordinator are Monday-Friday, 7:30am-4pm.
Responsibilities:
- Manage and maintain accurate records in CRM and other office systems to ensure data integrity.
- Oversee the entry and processing of orders, ensuring timely and accurate completion.
- Coordinate and schedule appointments, inspections, and other office activities to optimize efficiency.
- Prepare and review inspection reports, ensuring compliance with company standards and procedures.
- Monitor and track employee timesheets, ensuring accuracy and timely submission.
- Handle the procurement of office supplies, maintaining adequate inventory levels.
- Collaborate with team members to provide administrative support and address operational needs.
Requirements
- Proficiency in CRM software for data management and reporting.
- Strong skills in Microsoft Office Suite, including Word, Excel, and Outlook.
- Demonstrated ability to handle order entry and scheduling tasks with accuracy.
- 2+ years administrative office experience
- Capable of tracking and managing employee timesheets efficiently.
- Excellent organizational and multitasking abilities.
- Ability to work independently and collaboratively in a fast-paced environment.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Join the largest manufacturer of tile and natural stone in the United States and watch your career stand out with Dal-Tile, a subsidiary of Mohawk Industries.
Our close-knit team of dedicated professionals has made us the success we are today. In exchange for their hard work, we support our people with a family-friendly work environment, a commitment to promoting from within, unique benefits that go beyond just medical and dental, and a belief that every employee deserves a productive life outside of work. If this sounds outstanding to you, take the first step forward and explore a career with Dal-Tile.
Dal-Tile is currently seeking an exceptional Administrative Manager to join our TEAM! The Administrative Manager is responsible for daily store operations, training and leading associates in customer service, warehouse duties and coordinating truck deliveries.
**Primary Objective**
Ensures daily store operations are performed in accordance with company policies and procedures.
**Major Function and Scope**
+ Trains and leads associates in areas of customer service, order management, purchasing, warehouse duties, office administration, truck management, and system processes.
+ Coordinates delivery truck deliveries and maintenance.
+ May perform a variety of customer service, warehouse, and office administration duties as necessary.
+ Acts as the contact person for various computer systems such as ASI, JDE, PC, etc.
+ Provides feedback to management regarding staff performance evaluations.
+ Responsible for the overall operations with regards to freight, shrink, margins and overtime.
+ Assures customer confidence is achieved on a consistent basis.
+ Ensures associates follow standard safety procedures in order to be in compliance with safety program corporate standards.
+ May assume management responsibilities in the absence of the SSC or Stone Manager.
+ May perform other related duties as required.
**Experience and Knowledge Required**
+ HS diploma or equivalent experience required. Some college or college degree preferred. Computer Software Knowledge (Word, Excel, Lotus Notes), SSC Operating Procedures; Certified Forklift Operator
+ Three or more years customer service and warehouse experience. One plus years of management experience.
**Competencies**
Math skills; Organization Skills, Training, Communication and "Multi-tasking" abilities; time management; leadership, teamwork, judgement, safety conscious.
**Other Pertinent Job Information**
While performing the duties of this job, the associate is regularly required to stand, use hands, and reach with hands and arms. The associate is required to walk, stoop, kneel, crouch, or crawl. The associate may be required to sometimes sit, climb or balance. The associate must lift and/or move up to 80 pounds regularly. Specific vision abilities required by this position includes close vision, peripheral vision, and ability to adjust focus. While performing the duties of this job, the associate is regularly exposed to moving mechanical parts. The associate is occasionally exposed to fumes or airborne particles. The associate may be exposed to a wide range of temperatures. The noise level is usually loud. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
We offer competitive salary and a comprehensive benefits package, career opportunities, and an environment of creativity and growth. Examples include: Company Match on 401k,Employee Purchase Discount, and Tuition Reimbursement.
Dal-Tile is a proud supporter of our U.S. military, veterans and their families - Thank You for Your Service!
Active military, transitioning service members and veterans are strongly encouraged to apply.
Mohawk Industries, Inc. is an Equal Opportunity Employer including disability/veteran committed to an inclusive workplace and a proud Drugs Dont Work participant.
**Job Type**
**Req ID** 85315

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.**
At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals.
**Job Overview**
**Position Schedule:** Full-Time
Branch Address: 2944 Yorkshire Blvd, Louisville, KY
This job posting is anticipated to remain open for 30 days, from 12-Jun-2025. The posting may close early due to the volume of applicants.
**If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results.
**Role Summary:**
As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment.
**We'll give you the support you need. Our team will be there every step of the way, providing:**
+ Comprehensive 6-month training including an experienced peer to help mentor you
+ A wide support network that extends from your branch office to your region to the home office
+ You'll often work independently but will have a team of thousands backing you every step of the way
**Can you see yourself.**
+ Delivering exceptional personalized service to ensure clients feel understood and informed
+ Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year
+ Actively listen for situations in the clients' lives that may indicate a need for additional services
+ Driving marketing activities such as planning and executing events
**You can also expect.**
+ A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions
+ An inclusive environment where everyone's different viewpoints are valued and help to achieve results.
+ We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being
+ Full-time Associates receive the following benefits:
+ Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page ( .
**You'll be competitively compensated.**
+ Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities.
+ Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance.
+ The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
**Hiring Minimum:** $21.38
**Hiring Maximum:** $22.71
Read More About Job Overview
**Skills/Requirements**
**What skills would make you a successful BOA?**
+ Analytical Thinking
+ Attention to Detail
+ Adaptability
+ Conversational Skills
+ Digital Tool Utilization
+ Team Collaboration
**Role Requirements**
+ **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members.
+ **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records.
+ **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan.
+ **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.
Read More About Skills/Requirements
**Awards & Accolades**
At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.
Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones ( out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones ( More About Awards & Accolades
**About Us**
Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.
Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.
People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.
View our Purpose, Inclusion and Citizenship Report ( .
¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.
Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

**_Our client is looking for warehouse clerks to join our team in Louisville, KY. Administrative or Data entry experience required._**
Location: Louisville, KY 40213
Shift & Pay:
**PART - TIME** **($16.43/hr) Weekly pay!**
**Shift: 5:45pm-10:00pm Monday to Friday**
**Shift: 11:30pm to 4:30am Tuesday to Saturday**
**Shift: 11:30pm to 4:30am Sunday to Thursday**
**Job Summary**
ManpowerGroup is seeking an **Administrative Assistant II** to join our team in a part-time capacity. This role supports multiple managers and departments with administrative and clerical duties in a fast-paced warehouse environment. Candidates should be detail-oriented, professional, and capable of handling confidential information with discretion.
**Key Responsibilities**
+ Coordinate meetings, travel, and lodging arrangements
+ Manage calendars and meeting logistics
+ Prepare presentation materials and reports
+ Maintain department files, websites, and databases
+ Assist with budgeting, expense reports, and office supply inventory
+ Answer phones, greet visitors, and respond to inquiries
+ Create spreadsheets, charts, and documentation
+ Handle sensitive information with professionalism
+ Research and resolve routine department-related issues
**Qualifications**
+ High school diploma or equivalent preferred
+ 1-2 years of administrative experience in an office or warehouse setting
+ Proficient in Microsoft Word, Excel, and PowerPoint
+ Strong verbal/written communication and time management skills
+ Comfortable working independently and under pressure
+ Ability to pass all required background checks, drug test, STA, and fingerprint screening (coordinated by UPS)
+ Flexible, friendly, and willing to support other departments as needed
If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
**About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells**
_ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands -_ **_Manpower, Experis, Talent Solutions, and Jefferson Wells_** _-_ creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

Our client is seeking for Warehouse Clerks in Louisville, KY. It is a combination of warehouse and administrative duties.
**Job Title:** Warehouse Clerk
**Location:** Louisville, KY
**Pay Range:** $16.43 per hour. Weekly pay.
**Shift: 10pm to 4am Monday to Friday - PART TIME**
**Key Job Duties:**
+ Meeting and Travel Coordination: Organizing meetings, travel arrangements, lodging, and events.
+ Document and Report Management: Composing, producing, maintaining documents, and analyzing data for reports.
+ Budget and Filing Management: Assisting with departmental budgets, processing expense reports, and maintaining filing systems.
+ Communication: Answering calls, managing calendars, screening inquiries, and responding to walk-in visitors.
+ Administrative Support: Handling supplies, repairs, and monitoring inventory. Problem-solving routine inquiries and supporting department policies and procedures.
**Job Requirements:**
+ Education: High School diploma or equivalent preferred.
+ You will be standing during the shift and performing physical tasks. You will be working in the warehouse environment in the weather elements. It is not a sit down administrative role. It is not in the office.
+ **Environment: Warehouse setting.**
+ Experience: Warehouse experience, Data Entry experience
+ Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), internet search, standard report generation, and strong communication skills.
+ Other Skills: Strong problem-solving, time management, attention to detail, and the ability to work independently and handle confidential information.
**What's in it for me?**
+ 3% Match for 401K
+ Temp to hire
+ Weekly pay
If this is a role that interests you and you'd like to learn more, **click apply now** and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
**About ManpowerGroup, Parent Company of:** **Manpower, Experis, Talent Solutions, and Jefferson Wells**
_ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands -_ **_Manpower, Experis, Talent Solutions, and Jefferson Wells_** _-_ creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

LGG INDUSTRIAL
LGG INDUSTRIAL is a solutions-driven national distributor of hoses, gaskets, and conveyor products. Our skilled colleagues serve customers in various industrial segments to improve their operations and reduce their total cost of ownership. With locations across the United States and Canada, we aim to deliver consistent service and support across North America.
We desire to create an employee-centric place to work, a place where you can develop your skills and grow as a professional. We provide training and advancement opportunities to build a career and life-work integration to keep you at your best.
Our philosophy is that the success of our business is directly dependent upon the health and safety of our associates. We focus on maintaining a safe work environment and strive to achieve zero injuries through our safety-first culture. For more information, please visit This Opportunity**
**Role Profile**
**Position:** Administrative Assistant/Co-Op
**Job Location:** Meriwether (Branham)
**Job Type:** Seasonal/Temporary
**Status:** Non-Exempt
**Summary of the Role**
This position will be responsible for communicating with several areas that support the Customer Service Department. The role will require you to interact with key stakeholders in our business from customers to vendors to internal departments such as operations, sales and procurement. Outlined below are the tasks that you would be accountable for in this role.
**Responsibilities**
+ Must maintain 100% commitment to safety policies and procedures.
+ Answer inbound inquiries from customers.
+ Responsible to see that all customer direct orders for district or districts are billed in a timely manner.
+ Continuously work on LGG Industrial open order reports and thus decrease the late backlog.
+ Filing invoice packets.
+ Communicate with warehouse and production facilities, LGG Industrial's purchasing department, and LGG Industrial's vendors (when applicable) to make sure orders are shipped on time to customers.
+ Complete customer required material and order management platform updates pertaining to order management and invoicing.
+ Keep track of all platform management update requirements in a structured and organized way.
+ Participates in special projects that serve to promote operational improvement.
+ Provides support to customer service when needed.
+ Provides support to CSSR's with other paperwork tasks as needed.
+ Performs additional duties as assigned.
**Skills and Abilities**
+ Applicants should possess the ability to interact with customers, and team-members in a professional manner.
+ Must have excellent communication skills, both oral and written.
+ Requires a proficiency in math skills including addition, subtraction, multiplication and division in units of measure. Additionally, must be able to perform calculations using whole numbers, fractions and decimals.
+ Proficient computer skills including; MS Office, internet and email.
**Minimum Qualifications**
+ 18 years of age or older
+ A high school diploma or equivalent
+ Moderate computer skills including MS Word, Excel, internet, customer portals and email
+ Ability to perform basic math
+ Reliable transportation is a must
+ Ability to work overtime, as required
+ Ability to work callouts (nights & weekends), as required
**Preferred Qualifications**
+ Knowledge of or user experience with ARIBA, Coupa, GEP portals is an advantage
**Equal Opportunity Employer**
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, genetics, gender identity, national origin, veteran or disability status.
Qualified Candidates Only. Although we appreciate your interest, only those selected for an interview will be contacted.
We will be accepting applications for this role through July 16, 2025.

From one tiny Cincinnati grocery store more than a century ago, we've grown into what today is the nation's largest grocer with nearly 2,800 stores in 35 states operating under 28 different names. As America's grocer, we take pride in bringing diverse teams with a passion for food and people together with one common purpose: To Feed the Human Spirit. With a history of innovation, we work tirelessly to create amazing experiences for our customers, communities AND each other, with food at the heart of it all.

Here, people matter. That's why we strive to provide the ingredients you need to create your own recipe for success at work and in life. We help feed your future by providing the value and care you need to grow. If you're caring, purpose-driven and hungry to learn, your potential is unlimited.

Whether you're seeking a part-time position or a new career path, we've got a fresh opportunity for you. Apply today to become part of our Kroger family!

What you'll receive from us:

The Kroger Family of Companies offers comprehensive benefits to support your Associate Well-Being, including Physical, Emotional, Financial and more. We'll help you thrive, with access to:

• A wide range of healthcare coverage, including affordable, comprehensive medical, dental, vision and prescription coverage, through company plans or collective bargaining agreement plans.
• Flexible scheduling in full- and part-time roles with paid time off, including holiday and sick pay based on eligibility and length of service.
• Emotional and financial support with free counseling through our Employee Assistance Program and free, confidential financial tools and coaching with Goldman Sachs Ayco.
• Valuable associate discounts on purchases, including food, travel, technology and so much more.
• Up to $21,000 in tuition reimbursement over your career, through our industry-leading Continuing Education program.
• Vast potential for growth, through an abundance of industry-leading training programs and diverse career pathways.

For more information about benefits and eligibility, please visit our Benefits Page !

Desired Previous Job Experience
• Administrative support with Customer focus
• Prior experience with supporting several managers
Minimum Position Qualifications:
• Excellent communication skills
• Proven typing, filing and professional phone skills
• Proficient in Excel, Word, Outlook
• Ability to learn new computer software/programs
• Self-motivated, able to organize, prioritize, plan and meet multiple deadlines
• Proven decision making skills
• Demonstrated dependability
• Ability to gain the support of others to achieve the appropriate outcome
• A high degree of confidentiality is required

Essential Job Functions:
• Create requisitions/purchase orders for project equipment, confirm receipt of equipment, expedite and track items as needed.
• Initiate Direct Buy orders with project manager's approval and track items through the process.
• Bid package preparation and bid process coordination.
• Ensure and assemble documentation for contracts (i.e. insurance certificate, etc.) and assist with contract administration.
• Maintain the Standard Estimating-Ordering Guide and document requested revisions.
• Set up and maintain core project information, primarily through the use of our Construction Project Management System.
• Produce and assemble materials and documents needed for meetings, training sessions and presentations, and coordinate accommodations, as required.
• Assist project managers with confirming project closeout responsibilities are completed.
• Transcribe and/or compose letters, memos, punch lists and reports, as required.
• Run reports as needed from various applications (project management system, cost control system, etc.) for the management's review.
• Support the transfer and retirement (PAS) process for assets at project completion.
• Support the Capital Appropriation submittal, approval and tracking process.
• Research billing discrepancies, as required.
• Submit and process local check requests.
• Process department mail and distribute accordingly.
• Order supplies and support office equipment, as required.
• Provide excellent customer service both internally and externally.
• Must be able to perform the essential functions of this position with or without reasonable accommodation

At EY, we're all in to shape your future with confidence.
We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.
As part of our Enterprise Support Services team, you'll be an integral part of our business enablement functions that keep our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Assistant, you'll work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY's growth and profitability.
**The opportunity**
As an Executive Administrative Assistant (EAA), you'll provide administrative support to a variety of executives within the organization. You may also assist service line or engagement-specific teams. You'll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You'll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.
**Your key responsibilities**
+ Organize and manage complex calendars and meeting schedules
+ Arrange end to end domestic and international travel applying knowledge of firm policy, submitting for budget approvals, and confirming cross border travel requirements
+ Prepare, process and track business expenses in compliance with firm policy
+ Prepare and revise documents including presentations, emails, reports and agendas in accordance with firm's standards
+ Coordinate internal and external events, in compliance with meeting and events policy and process
+ Develop and maintain relationships with internal personnel at all levels to complete support activities
+ Manage and coordinate small projects and track progress
+ Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
+ Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
+ Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers' expectations
+ Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
+ Pull operational or engagement reports for tracking and review
**Skills and attributes for success:**
+ Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
+ Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
+ Proactively coach and share knowledge with colleagues
+ Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
+ Work independently with minimal supervision
**To qualify for the role, you must have**
+ 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
+ Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
+ Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices
+ Proficiency in MS SharePoint
**What we look for**
Highly motivated and agile individuals with excellent problem-solving skills and the ability to manage shifting priorities in a rapidly changing industry. An effective communicator, you'll be a confident team player that collaborates with people from diverse teams while looking to develop your career in a dynamic organization.
**What we offer you**
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .
+ We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $46,900 to $8,000. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 56,300 to 111,400. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
+ Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
+ Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
**Are you ready to shape your future with confidence? Apply today.**
EY accepts applications for this position on an on-going basis.
For those living in California, please click here for additional information.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**EY | Building a better working world**
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law?
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at .

At EY, you'll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we're counting on your unique voice and perspective to help EY become even better. Join us and build an exceptional experience for yourself, and a better working world for all.
The exceptional EY experience. It's yours to build.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**Location:** Atlanta, Charlotte, Cleveland, Seattle, Detroit, San Fran, San Jose, San Mateo, Los Angeles
Join our Enterprise Support Services (ESS) team and you will be an integral part of our business enablement functions that keeps our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator, you'll work across teams to provide the knowledge, resources and tools that help EY teams deliver exceptional quality service to our clients, win in the marketplace and support the firm's growth and profitability?
**The opportunity**
As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.
**Your key responsibilities**
+ Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
+ Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
+ Apply an in-depth understanding of the key drivers affecting the leader's role and business priorities to administrative and project coordination
+ Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
+ Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives
+ Protect confidential/proprietary information and manage data and records securely
+ Demonstrate high level firm/service line knowledge of QRM policies
+ Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals
+ Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly
+ Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials
+ Anticipate and apply knowledge of leaders' priorities to manage complex and constantly changing calendars
+ Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources
**Skills and attributes for success**
+ Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
+ Independent decision maker exercising discretion/judgment
+ Assimilate unfamiliar issues rapidly
+ Proactively escalate identified or potential issues
+ Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
+ Navigate organizational structures, changing environments and sensitive relationships
+ Prioritize and perform multiple tasks simultaneously
+ Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
+ Work independently
**To qualify for the role, you must have**
+ BA/BS degree or relevant experience
+ 8-10 plus years of experience
+ Typically, no less than 5 - 7 years relevant experience
+ Flexible for overtime as required. Vacation dependent on business needs and cycles.
+ Work primarily onsite in the EY office, client or meeting site as determined.
+ Must be flexible to travel
**Ideally, you'll also have**
+ 5+ yrs. exp supporting senior leadership level executives in large organization or firm
+ Project coordination experience
**What we offer**
We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $56,600 to $02,700. The salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 67,900 to 116,700. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options. Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year. Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
+ **Continuous learning:** You'll develop the mindset and skills to navigate whatever comes next.
+ **Success as defined by you:** We'll provide the tools and flexibility, so you can make a meaningful impact, your way.
+ **Transformative leadership:** We'll give you the insights, coaching and confidence to be the leader the world needs.
+ **Diverse and inclusive culture:** You'll be embraced for who you are and empowered to use your voice to help others find theirs.
EY accepts applications for this position on an on-going basis. **If you can demonstrate that you meet the criteria above, please contact us as soon as possible.**
EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.
Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.
Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.
For those living in California, please click here ( for additional information.
_EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law?_
_EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at_ _._