31 Administrative Staff jobs in Lawrenceville
Office Administrator
Posted 1 day ago
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Job Description
Description
Working with Firm Leadership, the Chief Talent Officer, the Chief of Practice Support, and the Regional Office Administrator, this individual is responsible for managing the day-to-day operations of their assigned office in compliance with the policies and procedures of the firm. Ensures peak operating efficiency and profitability and facilitates office growth. Maintains excellent relations/communications with Firm management, attorneys, clients, administrative groups, staff and outside vendors.
ESSENTIAL FUNCTIONS:
Office Operations:
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Oversee all day-to-day office-level operations involving workflow processes that include resource allocation, special project support, IS and administrative services.
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Coordinate office services, such as reception, mail, and shipping.
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Manage inventory control and space allocation.
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Ensure compliance with safety regulations and business continuity plans.
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Coordinate vendor management and special projects as needed.
Employee Relations Management:
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Partner with Human Resources for the recruitment of office-centric administrative support staff, including reviewing of resumes, interviewing, hiring and on-boarding.
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Partner with Human Resources and Practice Services to train, supervise, and counsel all office level support, including training and development needs, managing the evaluation process, performance management, and administering Responsible for performance of all office-centric support staff in conjunction with Human Resources including but not limited to training and development needs; manages the evaluation process, and; administers disciplinary actions as needed.
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Assist with the successful integration of new attorneys. Facilitates attorney arrival and departure processes, coordinates with designated teams and Department Leadership on attorney related issues.
Financial Management:
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Assist with budgeting and financial reporting.
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Monitor office expenses and ensure cost-effective operations.
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Manage vendor contracts and payments.
Attorney Support:
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Assess needs of attorneys and effectively coordinate administrative support to CST assigned attorneys; facilitate, when necessary, support for all attorneys in office.
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Coordinate all office arrivals and departures.
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Coordinate with designated teams and Department Leadership on Attorney related issues.
Client Development and Marketing:
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Support attorneys with local client development and marketing initiatives.
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Coordinate office participation in community events and organizations.
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Assist with budget process for the office business development initiatives.
Firm Liaison:
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Act as a liaison between the office and various administrative departments within the firm.
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Communicate effectively with firm leadership, attorneys, and staff on relevant issues.
ADDITIONAL FUNCTIONS:
- Special projects or other duties, as assigned.
QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):
Education:
- Bachelor's degree in business administration or related field or an equivalent combination of education and/or work experience.
Experience:
- Minimum of seven (7) years of experience in law firm management with demonstrated leadership skills in human resources, information technology, facilities and financial management.
Knowledge, Skills, & Abilities:
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Strong management ability, including written/oral communication and interpersonal skills required to interact with firm management, attorneys, clients, administrative groups, and staff and outside vendors.
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Ability to exercise sound judgment, discretion and foster positive and professional working relationships a must.
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Ability to successfully motivate and develop the administrative team and build/maintain office morale.
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Strong supervisory, organizational and project management skills with great attention to detail. Ability to prioritize, multi-task and work well in a high volume/fast-paced environment.
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Must possess knowledge and demonstrated understanding of generally accepted accounting principles. A working knowledge of related legal/compliance regulations ideal.
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Demonstrated experience using related accounting computer systems and Microsoft Office Suite, including Outlook, Word and Excel. Elite Enterprise experience preferred.
WORK ENVIRONMENT & PHYSICAL DEMANDS
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
PHYSICAL REQUIREMENTS
Sedentary work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time. Walking and standing is often necessary in carrying out job duties.
VISUAL ACUITY
Worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
DISCLAIMER
Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.
The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
Office Administrator
Posted 10 days ago
Job Viewed
Job Description
We are seeking an experienced and detail-oriented Office Administrator to join our team. This position plays a critical role in ensuring the smooth operation of our office by managing the accounting staff, performing a variety of accounting and administrative duties, and assisting our Controller with financial, human resources, and payroll tasks. The ideal candidate will have a strong background in office management, AR/AP, accounting, HR, and administrative support, along with excellent organizational and communication skills.
Key Responsibilities:
- Ensure timely and accurate completion of accounting tasks.
- Conduct performance reviews and support staff development.
- Assist the Controller with financial reporting, budgeting, and auditing processes.
- Perform AR and AP functions to back up the team.
- Perform accounts payable and receivable functions.
- Reconcile bank statements and maintain accurate financial records.
- Prepare financial reports and summaries as required.
- Allocate costs based on divisions.
- Handle payroll processing and related tasks.
- Review and prepare month-end financials.
- Close out GL accounting periods.
- Oversee daily office operations, ensuring a well-organized and efficient work environment.
- Manage office supplies, vendor relationships, and maintenance requests.
- Coordinate meetings, appointments, and company events.
- Maintain and organize company files and records.
- Monitor travel and expenses
- Perform HR and payroll tasks
- Assist in the preparation of financial statements and reports.
- Provide administrative support as needed.
- Minimum of 3 years of experience in office administrative responsibilities
- Excellent organizational, time-management, and communication skills.
- Ability to manage multiple tasks and prioritize effectively.
- Strong attention to detail and problem-solving abilities.
- Experience in the fire protection or related service industries is a plus.
- Stable Employment: As a family-owned company with a long history, we offer a stable and supportive work environment.
- Collaborative Family Culture: Join a team with a high tenure of management staff who are dedicated to working together to achieve success. Almost every member of our management team has been with them for over 20 years.
- Comprehensive Benefits: We offer competitive compensation and a benefits package
- PTO
- Laid Back, Family Atmosphere
- Performance Bonuses
- Weekly Paychecks
- iPhone
If interested, please apply directly or email an updated resume to
All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.
Office Administrator
Posted 10 days ago
Job Viewed
Job Description
Office Administrator - Onsite Duluth
Who: Manufacturing
What: Office Administrator
Where: Duluth
Why: Person Retiring
Salary : Up to $75k plus discretionary bonus, generous PTO and excellent benefits
Responsibilities:
- Manage billing and payables processes using Sage software
- Supervise a team of two administrative staff members to ensure efficient operations
- Handle accounts receivable tasks, including processing ACH payments
- Maintain office organization and cleanliness to promote a conducive work environment.
- Coordinate with other departments to streamline administrative processes and enhance productivity.
- Assist in various administrative tasks as needed, such as data entry, filing, and correspondence management.
- Proficiency in using Sage software for billing and payables management.
- Previous experience in a supervisory role preferred.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Attention to detail and accuracy in financial transactions.
Why: This position is crucial as it fills the vacancy left by the retiring office administrator, ensuring continuity and efficiency in administrative operations.
Office Administrator
Posted 10 days ago
Job Viewed
Job Description
Key Responsibilities
- Office Administration & Operations Support
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- Manage inventory and stock of office supplies
- Manage vendor relationships
- Follow building guidelines and timelines for any on-site vendors
- Serve as the first point of contact for office visitors and deliveries
- Assist with office organization and maintenance of common areas
- Assist in coordination and needs of company events, leadership meetings, etc.
- Support facility maintenance requests
- Provide administrative assistance to the operations team on an as needed basis
- Executive Scheduling & Calendar Management
- Handling all scheduling and calendar management needs for the three Co-Founders/Partners
- Coordinate internal and external meetings, ensuring seamless scheduling and communication
- Prepare agendas, materials, and follow ups as needed
- Handle travel arrangement and itinerary planning as needed for the Partners
- 1+ year of administrative experience (preferably with calendar management)
- Excellent communication skills, both written and verbal
- Ability to handle confidential information with professionalism and discretion
- Strong organizational skills
- Proficiency in Google Workspace
- Comfortable in a fast paced environment and eager to take on new tasks and challenges
Office Administrator
Posted 10 days ago
Job Viewed
Job Description
Job Description: Office Administrator
Position: Office Administrator
Location: Alpharetta - On-Site
Job Type: Full Time- Temp to Hire
Reports to: Manager
Job Summary:
Business Financial Group (BFG) is hiring a highly organized and proactive Office Administrator on behalf of our esteemed international IT client based in Alpharetta. The selected candidate will play a key role in managing the office's day-to-day administrative functions.
Key Responsibilities:
1. Bookkeeping : Maintain financial records, including invoices, expense reports, and purchase orders. Handle accounts payable and receivable: process vendor payments and track office expenses.
2. Payroll Management: Process payroll and ensure timely salary disbursement. Maintain accurate employee attendance records for payroll calculations. Address employee payroll queries and resolve discrepancies. Work with our external payroll company to manage these tasks.
3. Talent Acquisition & Resource Hiring:Identify hiring needs and create job postings. Screen resumes, coordinate interviews, and onboard new employees. Maintain employee records and ensure compliance with HR policies. Collaborate with department heads for workforce planning and recruitment.
4. Administrative & Office Management: Oversee office supplies, inventory, and procurement. Manage office facilities and coordinate maintenance activities. Handle correspondence, emails, and documentation for daily operations. Ensure smooth communication between departments.
5. Daily Follow-ups & Coordination: Track and follow up on assigned tasks and deadlines. Coordinate with different teams to ensure project progress. Prepare and circulate daily/weekly reports to management. Organize meetings, take minutes, and share follow-up actions.
Requirements
Requirements
Qualifications & Skills:
- Bachelor's degree in Business Administration, Accounting, HR, or a related field. , or HR roles.
- Proficiency in Microsoft Office (Excel, Word, Outlook) and accounting software (e.g., Tally, or similar).
- Strong communication and interpersonal skills. Ability to multitask, prioritize, and meet deadlines efficiently-attention to detail and problem-solving skills. Knowledge of payroll systems and HR processes is a plus.
Benefits
Benefits
Salary $21 per hour.
Skill Set
Administration, Payroll, Recruitment, Office management
Administrative Assistant/Receptionist
Posted 4 days ago
Job Viewed
Job Description
medmix is a global leader in high-precision delivery devices. We occupy leading positions in the healthcare, consumer, and industrial end-markets. Our customers benefit from our dedication to innovation and technological advancement that has resulted in over 900 active patents. Our 14 production sites worldwide, together with our highly motivated and experienced team of nearly 2'600 employees provide our customers with uncompromising quality, proximity, and agility. medmix is headquartered in Baar, Switzerland. Our shares are traded on the SIX Swiss Exchange (SIX: MEDX).
Job Description
Job purpose
The purpose of this document is to outline the job responsibilities of the Administrative Assistant/Receptionist for medmix Healthcare US Inc in Flowery Branch, GA. This position has a wide range of responsibilities that are essential to the smooth operation of an organization
Main accountabilities and tasks
- Administrative Support: Support Plant Site Lead in composing, editing, and sending written and electronic correspondence, memoranda, forms, reports using Microsoft Office,
- Appointment Management: Support Plant Site Lead by managing appointment calendars, identifying potential conflicts, prioritizing, expense reporting, event planning/management and shifting meetings when necessary.
- Office Maintenance: Maintain Office/Kitchen Supply Inventory, Kitchen Organization, and Maintenance1.
- Mail Management: Handle Incoming/Outgoing Mail/Packages - sort, distribute, setup, and monitor FedEx/Messenger orders.
- Customer Service: Meet and greet customers, answer phones and field calls.
- Clerical Duties: Perform routine administrative tasks including faxing, shipping, mail distribution.
- Other duties at management request as necessary.
Work experience : 1-3 years of related experience in office setting
Education: Associates degree in business related field or combination of experience and education
Other:
- Proficient in Microsoft Office 365.
- Experience working with telephone switchboard equipment.
- Excellent communication skills.
Additional Information
Benefits we offer:
- Up to three (3) weeks of paid time off beginning your first year
- Twelve (12) company paid holidays per year
- Medical, dental, vision, Life/AD&D, Short- and Long-Term Disability, Identity Theft and Legal Protection plan options
- medmix Employee Savings Plan / 401k with 100% employer match up to 6% of your annual base salary
- Eligible to receive additional non-elective 401k contributions on a quarterly basis
- Health Savings Account with dollar-for-dollar matching based on coverage level
- Flexible working hours
- Employee Assistance, Health and Wellness Program
- An innovative, vibrant and agile culture
- Growth opportunities in a globally successful and dynamic business on a growth trajectory
- Access to a wide range of discounts on shopping, entertainment and lifestyle
medmix is an equal opportunity employer, committed to the strength of a diverse workforce.
93% of our employees would go above and beyond to deliver results - do you have the drive to succeed? Join us and boost your career, starting today!
All information will be kept confidential according to EEO guidelines.
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