57 Administrative Staff jobs in Mahwah

Our client a South Jersey Homebuilder is seeking a detailed-oriented Office Administrator.
Experience in the Construction industry is beneficial, but not required. Will report directly to the Director of Accounting and Human Resources.

Must have the ability to perform multiple tasks with a focus on details and accuracy, strong verbal and writing skills, knowledge in Office programs such as Excel, Word, and Outlook. The right candidate will be a self-starter as well as a team player.

Responsibilities include:

• Payroll - experience with ADP is preferred. Process payroll weekly, run Quarterly and Year-end Reports.
• Assist with HR - Process Worker Compensation claims, assist with the orientation of new hires.
• Accounting - to include Account Receivable/Payable, check runs, working with vendors, research of vendor invoices, Cash receipts, journal entries, budgeting.
• Run daily reports - AP / GL, Cash Balance, Data Integrity,
• Reviewing Vendor insurance for expiration dates.
• Reconciliation of accounts - customer escrows, bank statements, bank escrows, construction loans.
• Construction draw processing, lender pay-off letters.
• Assist with annual Audits for General Liability and Worker's Compensation
• Handle General Liability claims.
• Annual tasks would include - processing 1099's, Census tor Medical Renewal, assist with year-end closing of companies.
• Assist in other areas as needed.

We are seeking a dynamic and detail-oriented Office Administrator to oversee the daily operations of our office and ensure smooth functioning. The ideal candidate will be responsible for administrative support, office organization, and fostering a productive work environment. This role is pivotal in maintaining efficiency and driving improvements in office operations.

Key Responsibilities

• Oversee day-to-day office operations and ensure organizational efficiency.
• Manage office supplies, equipment, and inventory, ensuring availability and functionality.
• Maintain office policies and procedures, updating them as necessary.
• Provide administrative support to executives, managers, and staff as needed.
• Coordinate schedules, meetings, and appointments across teams.
• Act as the first point of contact for internal and external inquiries.
• Manage office maintenance and liaise with vendors for repairs and services.
• Ensure compliance with health and safety regulations.
• Assist in budget planning and expense tracking.
• Handle accounts payable/receivable and process invoices.
• Support onboarding and offboarding processes for employees.
• Assist in planning and executing office-wide projects and initiatives.

Qualifications

• Bachelor’s degree in Business Administration, Office Management, or related field
• Minimum of 3 years in office administration or management.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
• Excellent communication and interpersonal skills.
• Proven ability to handle confidential information with discretion.

We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant to join our team. In this role, you will provide essential support to ensure the efficient operation of the office. The ideal candidate is organized, adaptable, and eager to learn in a fast-paced environment.

• Answer and direct phone calls in a professional manner
• Greet visitors and clients and provide general support
• Organize and schedule meetings and appointments
• Maintain filing systems (physical and digital)
• Perform data entry and update databases and records
• Assist in the preparation of reports, presentations, and correspondence
• Order office supplies and maintain inventory
• Handle incoming and outgoing mail and deliveries
• Support other staff with administrative tasks as needed

• High school diploma or equivalent (Associate’s degree preferred)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team

• Familiarity with office equipment (printers, copiers, scanners)
• Previous experience in an administrative or office support role

• Competitive pay
• On-the-job training and mentorship
• Opportunities for growth and advancement
• Health, dental, and vision insurance (if full-time)
• Paid time off and holidays

Scion Staffing has been engaged to conduct a search for an Administrative Assistant for our client in New York City, NY . This is a full-time, onsite, temporary position.

POSITION OVERVIEW

We are looking for a proactive and organized Administrative Assistant that provides front desk coverage and general administrative support to ensure smooth office operations. The role also involves translating written materials between Spanish and English as needed. Overall, this position supports daily office functions and fosters a professional and welcoming environment.

RESPONSIBILITIES

• Provide front desk coverage and general administrative assistance
• Welcome and assist guests and clients upon arrival
• Manage incoming mail and maintain office documentation
• Translate written materials between Spanish and English
• Support day-to-day office operations and facilitate internal communication

QUALIFICATIONS :

• Fluent in Spanish and English, with strong speaking, reading, and writing skills
• Professional and courteous phone demeanor
• Prior administrative experience preferred
• Basic knowledge of Microsoft Office applications
• Familiarity with the 8x8 communication system is a plus (training available)
• Willingness to learn internal mail systems and office procedures

COMPENSATION

This position offers an hourly rate of $25/hour!

ABOUT OUR SEARCH FIRM

Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team-building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online. Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.

About C2 Education

At C2 Education, we believe in our students and their potential for greatness. We work hard every day to help students achieve their academic goals so they may attend the college of their dreams. We assist with multiple educational needs such as College Test Prep, AP Exam, College Essay, and College Admissions. In addition, we offer tutoring for K-12 and AP/Summer Boot Camps.

Job Purpose:

To coordinate and facilitate scheduling, events, and activities working full-time. This role involves supporting the smooth operation of educational services, ensuring a positive learning environment, and acting as a liaison between students, instructors, and the organization.

Key Responsibilities:

• Coordinate logistics for classes, workshops, and other educational events, including scheduling, room bookings, and material preparation.
• Communicate effectively with students, instructors, and other stakeholders regarding program details, schedules, and any changes, or other relevant information.
• Provide support to students, addressing their inquiries, concerns, and academic needs.
• Maintain accurate records of student enrollment, attendance, progress and other relevant data.
• Monitor and evaluate program effectiveness and make recommendations for improvement.
• Collaborate with other team members to ensure the successful delivery of educational programs.
• Maintain a positive and supportive learning environment for all students.
• Build and maintain positive relationships with students, instructors, parents, and other stakeholders.
• Provide administrative support to instructors, such as preparing materials, managing correspondence, and assisting with technology setup.
• Assist with student inquiries and provide general information about C2 Educational Systems Inc.'s programs and services.
• Perform other related duties as assigned.

Schedule:

• Sessions are conducted after school hours to accommodate students and are typically Monday – Thursday 1:00 p.m. - 9:00 p.m. and Saturdays 9:00 a.m. - 5:00 p.m. Each location may vary.

This full-time role offers excellent benefits, including:

• Competitive medical, vision, and dental plans. All benefits are subject to applicable plan documents and policies.
• 401(k) plus a dollar for dollar match up to 4% contribution after three months of employment.
• Flexible Time Off (FTO) without a wait period.
• Free Short-term disability, Long-term disability, Basic Life and AD&D coverage.
• Employee discounts through PerkSpot.
• Employer referral program.
• Discounted tutoring hours.

Qualifications

Preferred Experience, Skills, and Abilities:

• Minimum of 2 years’ experience in educational program coordination.
• Experience working in a classroom or educational setting.
• Experience with administrative duties.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite or similar software.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Ability to work effectively with diverse populations.
• Strong problem-solving and decision-making skills.
• Passion for education and commitment to student success.
• Ability to adapt to changing circumstances and needs.

Required Qualifications:

• Eligible to work in the United States without sponsorship.

Job Summary:

We are seeking a highly organized and proactive Administrative Assistant to support our team in daily operations. The ideal candidate will have exceptional administrative and communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment. This role is essential to ensuring the smooth functioning of the office and supporting senior management with various administrative duties.

Located in Midtown Manhattan, in office Monday-Friday

Key Responsibilities:

• Provide administrative support to executives, portfolio managers, and other team members.
• Manage and maintain executives’ schedules, appointments, and travel arrangements.
• Prepare, edit, and format documents, reports, and presentations.
• Handle confidential and sensitive information with discretion.
• Serve as the primary point of contact for internal and external communications, including emails and phone calls.
• Assist with meeting coordination, including scheduling, preparing agendas, and recording minutes.
• Maintain organized filing systems for records, documents, and correspondence.
• Coordinate office operations, including supply inventory, vendor relationships, and facilities management.
• Support financial administration tasks such as expense reports and invoice processing.
• Assist with special projects and ad hoc administrative tasks as needed.

Qualifications & Skills:

• Bachelor’s degree preferred
• 4+ years of experience in an administrative role, preferably within the finance or asset management industry.
• Experience planning internal and external events.
• Experience with calendar management and travel coordination, domestic and international.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• High level of professionalism and discretion when handling sensitive information.
• Ability to work independently and as part of a team.
• #43347