48 Administrative Staff jobs in Mesa

DLR Group is an integrated design firm with a promise to elevate the human experience through design. This fuels the work we do around the world and inspires our mission to improve the lives of our clients, our communities, and our planet. If this sparks your interest, you're in the right place.

We have an opening for an Office Administrator. This role requires working onsite in the office five days a week, from 8:00 AM to 5:00 PM. Considering this model, this role could be based in the following cities:

Location:

• Phoenix

• Greet all visitors and vendors as the face of the office
• Answer all incoming general office calls
• Coordinate with outside consultant and trade vendors on payables and account statements
• Coordinate conference rooms events and meetings
• Manage inventory of office and kitchenette supplies
• Make travel reservations manage office calendars and distribute mail
• Manage coordination with vendors
• Distribute relevant information to staff regarding local activities and events
• Maintain overall office organization and cleanliness
• Provide project-based support for various firm projects. These may include:
  • Writing meeting minutes or agendas
  • Input team responses into document management software
  • Archive or organize project documentation
  • Create spreadsheets from specific project data
  • Assist with preparing contracts

• 3+ years of experience in relevant customer facing service role (i.e. administrative assistant or receptionist)
• Proficient with Microsoft Office Suite
• Knowledge of general business procedures and use of office equipment
• Excellent communication skills both verbal and written
• Proactive independent thinker possessing a high attention to detail and ability to prioritize

• Experience in architecture engineering or construction (A/E/C) industry
• Working knowledge of Bluebeam
• Experience and knowledge using AIA software
• Previous experience in hospitality or customer service environment

Top 5 Required Skills (These are not preferred skills. If the candidate does not have these required skills, they will be rejected completely)
1. Clerical support; processing shipping and receiving packages, processing expense reports, and travel requests.
2. Reception at front desk, functioning as the main point of contact for the facility. Process guest badges, receive vendors, and external customers.
3. Stocking and maintaining the break room, and managing office supplies. Coordinate with the cleaning crew as needed to maintain the facility.
4. Managing Pcard expenses, and filing expense reports.
5. Organizing local team building events, and managing the team building budget.

Technologies: What does this temp must know to perform the required job duties (These are not preferred technologies - If they do not have these technologies they will be rejected completely)
Should be proficient with MS Office applications

Required Education:
Required Years of Experience
High school education is sufficient if the candidate has prior experience.

Physical Requirements (Lifting, outdoor work, travel): If "yes" please specify max weight for each category:
Push Max Weight Limit = 20 lb
Pull Max Weight Limit = 20 lb
Lift Max Weight Limit = 20 lb

Key Words:
Positive attitude - the admin is often our first impression at the office for visitors.

Job Description:
Works under supervision.
• Decision-making affects direct area of work and/or work group.
• Requires verbal and written communication skills to convey basic, routine factual information.
• Tasks consist of a limited number of steps and can be referenced using directions or manuals.

Benefits:

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Vision insurance

Octane Design, LLC is looking for a multi-faceted Office Administrator (OA) to join our firm! The Office Administrator position will be the anchor for general office operations. This position is full-time and on-site. The successful candidate is detail-oriented with excellent attendance, punctuality, and customer service skills.

Who are we? Octane Design LLC is a general contractor located in north Phoenix. You may not have heard of our firm (yet), but you have seen our work. We have done general contract work for several retailers such as L'Occitane En Provence, Clarins, Chico's, Lululemon and Insomnia Cookies. We are also involved in projects in the financial, medical, 3PL, and food service industries. Our business is growing exponentially, and we'll soon need a skilled administrator to join our team in support of the following areas:

Reception

Travel Planning

Finance Dept. Support

Recordkeeping

HR Assistance

Requirements:

A strong, versatile administrative background required, with at least two years' experience supporting a growing company preferred.

Highly proficient user of Microsoft 365 office suite, including Outlook, Word, Excel and Teams.

Experience building and managing a complex travel program is highly desired.

Familiarity with Procore Construction Management software is a plus.

Demonstrate initiative to find answers or information when not readily apparent.

Support colleagues with various ad hoc projects and requests.

Able to establish priorities, coordinate activities, and meet deadlines with accuracy.

Effective working as a team member or independently, with minimal supervision.

Bilingual fluency (especially English/Spanish) is helpful.

Able to lift and transport 20 lbs. at a time; frequent sitting, standing, bending and kneeling; extended use of common office equipment, a telephone and computer screen required.

Please e-mail your résumé to , with the job title in the subject line. We are not able to accept phone inquiries or recruiter's submissions at this time. Octane Design, LLC complies with E-Verify requirements and is both an equal-opportunity and at-will employer.

Come join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant.

As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products. You will be primarily responsible for the general operation of our office with duties including greeting visitors, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity.

BENEFITS AND COMPENSATION

• Career advancement opportunities
• Competitive compensation
• A great work environment with a team atmosphere
• Benefits for qualified individuals
• 401K, Health

• Overseeing general office operation
• Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers
• Provide administrative support in lead generation, customer loyalty, accounting, daily office procedures, etc.
• Answer all incoming sales, service, and vendor phone calls
• Coordinate the installation and service department
• Maintain databases such as Contact Management System, Access, etc.
• Manage customer mailings, incoming mail, and email
• Manage calendar of events
• Update and manage various reports and programs (sales, phone, loyalty, etc.)
• Order inventory and supplies

• 2+ of experience in office administration
• Sales experience is a plus
• Outstanding organizational skills manage multiple priorities in a timely fashion
• Exposure to customized Customer Relationship Manager (CRM) systems
• Excellent interpersonal and communication skills
• Proficiency in Microsoft Word, Excel, and Powerpoint
• Problem solver and systematic in approach
• Great Customer Service
• Compensation may vary based in experience

• Oversee inventory and distribution of branded merchandise (hats, shirts, jackets).
• Assist in organizing and coordinating merch-related activities with other departments.
• Daily management of FedEx shipments.
• Coordinate and manage office Amazon/office supply orders.
• Organize travel arrangements for employees visiting Phoenix for training and meetings.
• Coordinate meals and snacks for training sessions and meetings.
• Assist in planning and organizing office events and gatherings.
• Provide support to the Marketing Department with filing and organizational tasks.
• Greeting and assist visitors.
• Answer and direct phone calls.
• Assist in organizing and filing company documents.
• Serve as a liaison for internal and external communications.

• Previous experience in administrative roles.
• Excellent organizational and multitasking skills.
• Strong attention to detail.
• Proficiency in Microsoft Office Suite.
• Notary certification is a plus.
• Ability to work well independently and within a team.

• You Can Be an Owner : Each year you will receive 10,000 in annual profit units through our Team Ownership Program -when Axis wins, you win.

• You Can Grow With Us : In 2022, Axis had 5 branches and 5 management roles. In 2025, it has 35 branches and 60 management positions -explosive growth with no end in sight. We're redefining what's available for those who work hard and are a great teammate to those around them. Join us, and you'll find clear career paths, a dynamic culture, and real advancement opportunities-whether you aim to lead a team, manage a branch, try a new department/role, or even relocate to another Axis office across the US. Add shared monthly bonuses and a culture that celebrates your hard work, and the question isn't if you'll grow, but how far. We are growing. Will you grow with us?

• You're Guaranteed Top-Tier Benefits : At Axis, we prioritize the well-being of you and your family by covering 100% of the monthly premiums for full-time employees' medical, dental, vision, and short-term disability insurance. To ensure affordability, we also cap the monthly premium costs for employees requiring dependent or family coverage. You'll start with 2 weeks of paid time off annually, which increases with your tenure. You will also be eligible to participate in our 401(K) plan from day one, with the company matching up to 5% of your contributions. Additionally, we provide 50,000 in company-paid life insurance.

PatchMaster Serving East Valley is growing and is in need of talent. We are looking for a strong team member with a great attitude and friendly personality to join us as an Office Administrator.

To succeed in this role, the candidate must be organized, possess excellent computer and communication skills, and have the ability to move between tasks easily.

Tasks will include answering inbound calls, sending out reminders, scheduling new customer jobs, following up with customers for both quotes, jobs and billables. Skill with excel and managing calendars and ability to learn new computer software is a must. You will work in our software to contact inbound leads and coordinate jobs and technicians. Must be comfortable working with computers and speaking with customers on the phone.

We strive to provide a collaborative and creative environment where each employee is encouraged to contribute to our processes, decisions, planning, and personal development culture. We are growing into multiple locations and looking for someone to grow with us and help manage multiple sites from our Arizona location.

PatchMaster Serving East Valley is part of the National PatchMaster brand operating across the U.S. and in Canada

Job Type: Office based Full-time in Mesa

Schedule:

* Weekdays

* 9am-5pm

* No Weekends

* No Holidays

Compensation: $15.00 per hour

About PatchMaster

There's a reason why damage to walls and ceilings often goes unaddressed. Let's face it, and drywall repair is not the most DIY-friendly home improvement project for even a relatively handy person to attempt. There's a skill and an art to it-both of which our PatchMaster technicians have down pat.

PatchMaster approaches each job systematically with an experienced hand and, more importantly, an expert eye. This expertise is critical when it comes to blending the repair with the original surface. What's more, we'll work with you until it's an exact match, even if it means coming back.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PatchMaster Corporate.

• Be the welcoming voice and face of the office-answering phones, greeting visitors, and managing communications
  
• Support multiple departments with scheduling, data entry, document prep, and event logistics
  
• Process customer orders and payments with care and accuracy
  
• Keep the office stocked, organized, and running like a well-oiled machine
  
• Assist with publications, marketing mailings, and conference prep
  
• Help plan fun team-building activities and staff events
  
• Jump into special projects and lend a hand wherever needed
  

• High school diploma required; associate or bachelor's degree preferred
  
• 1-2 years of experience in admin, customer service, or front desk roles
  
• Strong communication and multitasking skills
  
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
  
• Experience with multi-line phone systems
  
• A warm, professional demeanor and a can-do attitude
  
• Ability to lift light packages and manage basic office logistics
  

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

• Provide clerical support , including shipping/receiving packages, processing expense reports , and managing travel requests .
• Operate as the front desk receptionist , welcoming guests, vendors, and customers, and issuing visitor badges .
• Maintain common areas, including stocking and organizing the break room and managing office supply inventory.
• Coordinate with cleaning staff and vendors to ensure a clean and functional facility.
• Manage Pcard expenses and submit associated expense filings .
• Plan and execute local team-building activities , including budgeting and logistics.

• Proficiency in Microsoft Office (Word, Excel, Outlook, etc.)
• Excellent communication and interpersonal skills; ability to represent the company professionally at the front desk.
• Strong organizational and time management abilities.
• A positive, can-do attitude and strong sense of ownership.

• High School Diploma or equivalent required.
• Prior experience in an office administration or receptionist role is required.