What Jobs are available for Administrative Staff in Mesa?

**Administrative/Clerical**
**Administrative Assistant 2** Mesa, AZ Posted: 9/29/2025
Job Description
Job ID#:

Job Category:
Administrative/Clerical
Position Type:
Associate - W2
Duration:
26
Shift:
1
**PDS Defense, Inc. is seeking an Administrative Assistant 2, in Mesa, AZ. Job ID# **
**Job Description:**
- Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.
- Performs office functions such as arranging meetings and conferences: reserving conference rooms, managing conflicting outlook calendars, creating/managing Outlook invites, coordinating meals if necessary.
- Maintains business rhythm and infrastructure support: helps manage weekly/monthly rhythm meetings, reviews/purges invite lists and email distros, housekeep network share/SharePoint/TEAMS permissions and folder structure, provide examples/templates and help build org charts/bios/program announcements as requested
- Makes domestic and international travel arrangements and prepares expense reports.
- Assists in event planning, site visits, tours, and activities of major organization initiatives and reviews. Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.
- Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders. Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor's assignments.
- Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.
- Collecting, organizing, and distributing mail for support team.
- Purchasing necessary supplies and maintaining inventory within allotted budget.
- Gathering, compiling and reporting on information relevant to supervisor's assignment in a timely and accurate manner.
We offer flexible a 4/10 work schedule, phenomenal learning opportunities, exposure to a wide variety of projects and customers, and a very friendly team environment. We are looking for self-motivated, proactive, and goal-oriented people to help us grow our services and become even better at what we do
**Basic Qualifications for Administrative Assistant 2:**
- High school diploma or GED and 2 years of experience working in a customer support or administrative assistant role
- Experience coordinating meetings, and other events/activities with (ex. Outlook, Microsoft Teams)
- Experience in MS Office tools PowerPoint, Excel, Word, SharePoint, and Teams (ability to open and operate)
- Experience working with travel agencies to coordinate itineraries for domestic and international travel.
- This position requires the applicant to be a U.S. citizen.
**Preferred Qualifications for Administrative Assistant 2:**
- Bachelors/Associates Degree
- Experience in planning, coordinating and overseeing catering for significant program meetings
- Experience in reviewing and editing written material for correct spelling and grammar
- Familiarity with specific systems (Costpoint, Concur, TIPQA, DSEA, Facilities requests, IBUY, iTRIP, etc.).
- Knowledge of resources, policies, and procedures
- Concur Software experience (Travel/Expense Software Program)
- Strong ability to multi-task with competing priorities in a positive manner
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.
Job Requirements
Minimum Security Clearance:
No Clearance
**VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled**
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+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

Description We are looking for a detail-oriented Administrative Assistant to join our team in Phoenix, Arizona. This long-term contract position offers an exciting opportunity to contribute to various departments by providing administrative support, managing data, and coordinating projects. The role also includes front desk responsibilities and requires excellent organizational and communication skills.
Responsibilities:
- Oversee front desk operations, ensuring procedural documents are updated bi-annually and communicated effectively to the team.
- Organize and manage Board and volunteer Committee meetings, including tracking terms, maintaining attendance records, and updating member rosters and bios.
- Act as a project manager for meeting preparations, including drafting agendas, setting deadlines, compiling materials, and distributing accurate minutes.
- Provide logistical support for large-scale meetings, handling food and beverage arrangements, scheduling, and material preparation for on-site and off-site events.
- Coordinate donor correspondence mailings and maintain inventory of program materials, incentives, and office supplies.
- Assist with travel arrangements for department leaders, including booking flights, accommodations, and transportation.
- Perform office tasks such as mailing, copying, scanning, faxing, and printing as needed.
- Maintain and update calendars using Microsoft Outlook and other scheduling tools.
- Support building service requests and manage access to inter-office locations when required.
- Modify and manage spreadsheets and databases to support data reporting and project needs. Requirements - Proven experience in administrative assistance or office support roles.
- Proficiency in answering inbound calls and handling receptionist duties.
- Strong skills in data entry and maintaining accurate records.
- Familiarity with Microsoft Outlook and other scheduling tools.
- Ability to organize and coordinate meetings, including logistical arrangements.
- Experience in managing travel bookings and itineraries.
- Excellent communication skills, both written and verbal.
- Strong attention to detail and ability to multitask effectively. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Integrity Special Systems recently joined the Impact Fire Services team and is a subsidiary company of Impact Fire Services. Integrity Specials Systems is a leader in installing and maintaining Life Safety Systems in Arizona. We offer a broad range of fire alarm, security, suppression, and sprinkler systems to meet the specific needs of each facility and its occupants. Our highly trained staff have earned the reputation for being knowledgeable, dependable, and customer-focused. We take Life Safety very seriously.
Impact Fire Services is seeking an Administrative Assistant to support the Tempe office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
**This position is located in Tempe, AZ**
**Primary Job Responsibilities:**
+ Greeting visitors upon arrival to the office
+ Manage workflow ensuring that deadlines are met and work is completed correctly
+ Assist in scheduling work for field employees
+ Assist with collection calls on outstanding invoices
+ Assist in training staff members and new hires
+ Implement and monitor programs as directed by management, and see the programs through to completion
+ Generate memos, emails and reports when appropriate
+ Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
+ Maintain office supplies by checking inventory and order items
+ Respond to questions and requests for information
+ Answer incoming calls and assume other receptionist duties when needed
**Job Requirements:**
+ Administrative Assistant experience
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency
+ Detail oriented and comfortable working in a fast-paced office environment
+ Exceptional communication skills
+ Superior organization skills and dedication to completing projects in a timely manner
**Other Requirements:**
+ Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, clients,
+ and others at all times
+ Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective
+ methods for solving problems to support the business objectives.
+ Strong interpersonal/communication skills
+ Detailed oriented and demonstrate a high degree of accuracy when performing data entry
+ Previous fire protection experience a plus.
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**

Description We are looking for a dedicated Administrative Assistant to join the Safety Department of a leading construction contractor in Phoenix, Arizona. This contract-to-placement position offers an excellent opportunity for growth, with strong potential for long-term placement and benefits upon transition. The role requires someone highly organized, Excel-proficient, and capable of supporting a team of seven safety specialists in a fast-paced environment.
Responsibilities:
- Serve as the primary administrative support for the Safety Department, providing assistance to seven team members and overseeing one clerical assistant.
- Utilize Excel and Smartsheet to create and maintain spreadsheets, templates, tables, and reports, ensuring accuracy and efficiency.
- Handle payroll-related tasks, including time approval, vacation requests, and cross-checking staffing schedules to ensure adequate coverage.
- Support employee onboarding processes by coordinating necessary tasks and documentation for new hires.
- Manage departmental calendars, schedule meetings, and organize materials for incident reviews and other safety-related sessions.
- Update and maintain safety incident reports, tracking key metrics, and presenting findings as required.
- Investigate complaints from job sites, identify responsible teams, and ensure proper follow-up and resolution.
- Coordinate and compile documentation for meetings and reports, ensuring all necessary information is readily available.
- Assist in resolving administrative issues and improving processes to enhance departmental efficiency. Requirements - Proficiency in Microsoft Excel, including tables, formulas, formatting, and data organization.
- Familiarity with Smartsheet software is preferred but not mandatory.
- Strong skills in calendar management and scheduling.
- Ability to work independently while effectively handling multiple priorities.
- Proven experience in administrative roles, preferably supporting a team or department.
- Excellent communication and organizational skills.
- Minimum of three years of experience in administrative support or a related field.
- Exceptional attention to detail and problem-solving abilities. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are looking for an experienced Administrative Assistant to join a leading construction contractor in Phoenix, Arizona. This is a Contract-to-long-term opportunity, offering the chance to work closely with the Safety Department in a dynamic and collaborative environment. The role is fully onsite and provides an excellent pathway to stable employment with great benefits upon transition.
Responsibilities:
- Serve as the primary administrative support for the Safety Department, coordinating tasks for a team of seven and overseeing one clerical assistant.
- Create and manage spreadsheets using Excel and Smartsheet, including tables, basic formulas, and formatting for streamlined data organization.
- Process payroll-related tasks, such as approving timesheets, managing vacation requests, and cross-checking staff coverage against department schedules.
- Assist with onboarding new employees by organizing necessary documentation and completing administrative tasks.
- Maintain and update the department calendar, schedule meetings, and prepare materials for incident reviews and Root Cause Analysis sessions.
- Track and report safety metrics while ensuring accurate updates to incident reports.
- Investigate complaints from work sites, identify responsible teams, and coordinate appropriate follow-up actions.
- Support the department in organizing and maintaining documentation to ensure smooth operations and compliance. Requirements - Minimum of three years of experience in administrative roles, preferably within the construction or contractor industry.
- Advanced proficiency in Excel, including the ability to use formulas, tables, and formatting.
- Familiarity with Google Smartsheet is highly desirable.
- Strong organizational skills with the ability to manage calendars and schedules effectively.
- Excellent multitasking abilities, capable of handling multiple priorities independently.
- Detail-oriented mindset to ensure accuracy in reporting and tracking.
- Exceptional communication skills to handle inquiries and coordinate with various teams.
- Experience with data entry and receptionist duties is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Additional Information** Event Coordinator
**Job Number**
**Job Category** Administrative
**Location** The Phoenician a Luxury Collection Resort Scottsdale, 6000 East Camelback Road, Scottsdale, Arizona, United States, 85251VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
The Luxury Collection Hotels & Resorts, with over 120 properties in more than 35 countries, offers the promise of authentic experiences that evoke lasting, treasured memories. Our more than 100 years of experience, beginning in 1906 under the Italian CIGA brand - a collection of Europe's most celebrated and iconic properties - serves as a solid foundation as we continuously evolve to exceed the desires of the luxury traveler.
From legendary palaces and remote retreats to timeless modern classics, each luxury hotel and resort is a unique and cherished expression of its locale - a portal to the destination's cultural charms and treasures. If you are someone with an appreciation for evocative storytelling, a keen interest and passion for this destination's heritage, and a desire to deliver genuine, personalized, and anticipatory hospitality, then we invite you on our journey. In joining The Luxury Collection, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

Description We are looking for a detail-oriented Administrative Assistant to join our team in Chandler, Arizona. This Contract-to-permanent role offers an excellent opportunity to work within the construction and legal industries, supporting critical administrative functions. The ideal candidate will bring strong organizational skills, the ability to multitask, and a keen eye for detail to manage contracts and legal documentation effectively.
Responsibilities:
- Prepare, review, and organize contracts and bid documentation with precision.
- Manage administrative tasks related to construction projects, including document tracking and updates.
- Communicate effectively with internal teams and external clients to address inquiries and provide support.
- Perform data entry and maintain accurate records for legal and construction-related projects.
- Assist with office organization during a move, ensuring smooth transitions and unpacking processes.
- Collaborate with team members to ensure consistency and accuracy in documentation.
- Conduct grammar and sentence structure checks to ensure compliance with legal standards.
- Support inbound communication by answering calls and directing inquiries appropriately.
- Participate in team interviews and coordination meetings to align on administrative priorities.
- Maintain confidentiality and professionalism when handling sensitive information. Requirements - Minimum of 3 years of experience in administrative roles, preferably within the construction or legal industries.
- Strong knowledge of commercial contracts and construction-related documentation.
- Exceptional attention to detail and ability to identify errors in grammar and sentence structure.
- Proficiency in data entry and office management systems.
- Effective communication skills for interacting with clients and internal teams.
- Ability to multitask and prioritize workload in a fast-paced environment.
- Familiarity with construction accounting or litigation processes is highly desirable.
- Must pass an online test to demonstrate proficiency in identifying grammatical errors and inconsistencies. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**_Join Arizona's largest, most prominent not-for-profit hospice, serving the valley since 1977._**
Hospice of the Valley is a national leader in hospice care and has been serving the Phoenix metropolitan area since 1977. A mission-driven, not-for-profit organization, Hospice of the Valley employs compassionate, skilled professionals who are committed to excellence, enjoy teamwork, and contribute daily to our mission and culture of caring. Team members experience a friendly, supportive atmosphere, leadership support, autonomy, flexibility, and the privilege of doing meaningful, rewarding work.
**Benefits:**
+ Supportive work environment with a culture of caring for patients and one another.
+ Competitive wages and excellent benefit program.
+ Generous Paid Time Off.
+ Flexible schedules for work/life balance.
**Position Profile**
This role performs various administrative duties to support HOV's clinical operations, including, but not limited to, the processing of pharmaceutical override approvals, Part D claims, requests for new/updated facility contracts, respite requests, acquiring credentialing for insurance plans, processing requests for donated funds and other patient-focused donations. This position also provides general administrative support, including scheduling meetings, taking meeting minutes, compiling information, and providing general clerical support.
**Responsibilities**
+ Processes pharmaceutical override approvals by clinical pharmacists and/or members of the Prior Auth group.
+ Processes requests for new and updated contracts with facilities.
+ Coordinates with Senior Vice President of Clinical Operations to process Part D claims.
+ Processes requests for donated funds/requests and processes requests for donated cemetery plots.
+ Provides general administrative support.
+ Serve as backup to Physician Administrative Coordinator with the electronic death certificate system.
+ Processes Annual Insurance Renewal.
+ Maintains and enhances professional skills.
+ Adheres to high standards of personal and professional conduct.
**Minimum Qualifications**
+ Minimum 3 -5 years of increasingly responsible administrative support experience.
+ Working knowledge of multi-line phone systems.
+ Excellent verbal and written communication skills. Ability to communicate with tact and diplomacy. Strong human relations skills to interact with others in a pleasant, cooperative, and effective manner.
+ Ability to use initiative and independent judgment.
+ Excellent organizational, analytical and critical thinking/problem-solving skills.
+ Skilled in organizing and prioritizing work and manage multiple tasks and assignments.
+ Ability to manage time well, meet deadlines and perform with attention to detail, speed, accuracy and follow-through with minimal supervision.
+ Ability to deal with confidential information in a professional manner.
+ Proficient computer skills.
Hospice of the Valley is an equal employment opportunity employer. EOE/M/F/D/V

Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Integrity Special Systems recently joined the Impact Fire Services team and is a subsidiary company of Impact Fire Services. Integrity Specials Systems is a leader in installing and maintaining Life Safety Systems in Arizona. We offer a broad range of fire alarm, security, suppression, and sprinkler systems to meet the specific needs of each facility and its occupants. Our highly trained staff have earned the reputation for being knowledgeable, dependable, and customer-focused. We take Life Safety very seriously.
Impact Fire Services is seeking an Administrative Assistant to support the Tempe office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
**This position is located in Tempe, AZ**
**Primary Job Responsibilities:**
+ Greeting visitors upon arrival to the office
+ Manage workflow ensuring that deadlines are met and work is completed correctly
+ Assist in scheduling work for field employees
+ Assist with collection calls on outstanding invoices
+ Assist in training staff members and new hires
+ Implement and monitor programs as directed by management, and see the programs through to completion
+ Generate memos, emails and reports when appropriate
+ Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
+ Maintain office supplies by checking inventory and order items
+ Respond to questions and requests for information
+ Answer incoming calls and assume other receptionist duties when needed
**Job Requirements:**
+ Administrative Assistant experience
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency
+ Detail oriented and comfortable working in a fast-paced office environment
+ Exceptional communication skills
+ Superior organization skills and dedication to completing projects in a timely manner
**Other Requirements:**
+ Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, clients,
+ and others at all times
+ Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective
+ methods for solving problems to support the business objectives.
+ Strong interpersonal/communication skills
+ Detailed oriented and demonstrate a high degree of accuracy when performing data entry
+ Previous fire protection experience a plus.
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**