24 Administrative Staff jobs in Noblesville

• Serve as the primary point of contact for all office visitors, greeting customers, suppliers, and guests with a warm, friendly, and professional demeanor.
• Perform a variety of clerical tasks, including ordering, copying, emailing, mailing, and maintaining records.
• Uphold company safety policies, ensuring all visitors follow check-in protocols.
• Manage office supplies by monitoring inventory, ordering as needed, and maintaining stock levels.
• Coordinate and organize office activities to ensure efficiency, including scheduling meetings and maintaining meeting room availability.
• Assist in the preparation of meetings, including setting up conference rooms and arranging meals.
• Handle incoming and outgoing mail, deliveries, and packages, ensuring timely distribution.
• Accurately process walk-in payments and handle other basic financial transactions.
• Support company-wide communication by preparing, organizing, and distributing documents.
• Provide support in data entry and management to streamline and accelerate the data analysis process.
• Perform other administrative tasks and special projects as assigned to ensure smooth office operations.

• Proven experience as an office administrator, office assistant or relevant role.
• Professional attitude and appearance.
• Excellent organizational skills and ability to work well with numerous interruptions.
• Excellent customer service skills and ability to interface effectively with member-owners, business partners, and internal team.
• Proficient with Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Works well independently and in a team environment.
• Bilingual in English/Spanish is a plus.

• Bachelor's degree preferred, or a combination of education and/or experience.

• Manage front desk operations, including greeting visitors, answering and directing phone calls, and managing incoming/outgoing mail.
• Maintain office supplies inventory, place orders, and ensure supplies are well-stocked and organized.
• Coordinate and schedule meetings, appointments, and conference room bookings.
• Prepare and format documents, presentations, and reports as needed.
• Assist with data entry, filing, and maintaining accurate records (both digital and physical).
• Handle general correspondence and email communications.
• Liaise with vendors, service providers, and building management for office maintenance and supplies.
• Assist with onboarding new employees, including workstation setup and orientation materials.
• Organize and coordinate company events, team lunches, and social gatherings.
• Ensure the office environment is clean, organized, and welcoming.
• Process invoices, expense reports, and other financial documents as required.
• Provide administrative support to various departments and team members.
• Manage office equipment, ensuring functionality and coordinating repairs when necessary.
• Implement and maintain efficient office procedures and systems.

• High School Diploma or GED required; Associate's or Bachelor's degree preferred.
• 2-4 years of experience in an office administration, administrative assistant, or similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication and interpersonal skills.
• Highly organized, detail-oriented, and capable of managing multiple tasks simultaneously.
• Strong time management skills and ability to prioritize effectively.
• Proactive and resourceful with a problem-solving attitude.
• Ability to work independently and as part of a team.
• Professional demeanor and a strong customer service orientation.
• Familiarity with office equipment (e.g., multi-line phone systems, printers, scanners).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience with basic bookkeeping or expense tracking is a plus.

• Manage complex calendars and schedule meetings, appointments, and travel arrangements for senior staff.
• Prepare and edit correspondence, communications, presentations, and other documents with a high degree of accuracy.
• Organize and maintain filing systems, both digital and physical, ensuring data integrity and easy accessibility.
• Act as the primary point of contact for office inquiries, greeting visitors, answering phones, and directing calls appropriately.
• Coordinate office supplies inventory, place orders, and ensure all necessary equipment is available and functional.
• Assist with basic bookkeeping tasks, expense reports, and invoice processing.
• Support various departmental projects and initiatives, including data entry, research, and report generation.
• Maintain a clean, organized, and efficient office environment.

• Associate's degree or equivalent professional certification; Bachelor's degree preferred.
• 3+ years of progressive administrative support experience, ideally in a corporate setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with various office software.
• Excellent verbal and written communication skills with a professional demeanor.
• Strong organizational and time management abilities, with a keen eye for detail.
• Ability to work independently and as part of a team, demonstrating adaptability and problem-solving skills.
• Discretion and confidentiality are paramount.

• Manage day-to-day office operations, ensuring a productive and organized work environment.
• Serve as the primary point of contact for internal staff, clients, and external vendors.
• Oversee office supply inventory, ordering, and budget management.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff as needed.
• Manage incoming and outgoing correspondence, including mail, emails, and phone calls.
• Maintain organized filing systems, both physical and electronic, ensuring data accuracy and confidentiality.
• Assist with onboarding new employees, including workstation setup and orientation to office procedures.
• Liaise with building management for maintenance requests and facility-related issues.
• Process invoices, expense reports, and other financial documentation in coordination with the accounting department.
• Plan and coordinate company events, meetings, and social gatherings.
• Support various departments with administrative tasks, such as data entry, report generation, and presentation preparation.
• Ensure office equipment is well-maintained and troubleshoot minor issues.
• Implement and improve office policies and procedures to enhance efficiency.
• Handle confidential and sensitive information with discretion and professionalism.
• Supervise junior administrative staff or interns, providing guidance and support.

• Associate's degree or equivalent practical experience; Bachelor's degree preferred.
• 5+ years of progressive experience in office administration or a similar administrative role.
• Proven experience in managing office operations and providing comprehensive administrative support.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills with strong attention to detail.
• Exceptional verbal and written communication skills.
• Strong interpersonal skills with a professional and friendly demeanor.
• Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
• Proactive problem-solver with a strong ability to anticipate needs.
• Experience with office management software or CRM systems is a plus.
• Demonstrated ability to handle confidential information with integrity.
• A positive attitude and a strong commitment to teamwork.
• Experience with budget tracking and vendor relations.

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

Please note that this is a Fixed Term opportunity with an approximate duration through May 2027.

ASPIRE is a Roche-wide business transformation program that aims to deliver best-in-suite, user-centric digital solutions for Roche that will help manage our company as efficiently as possible. At the center of ASPIRE is the One Roche Enterprise, the future of our current enterprise landscape. ASPIRE is co-creating one harmonized process house across the Roche enterprise, with SAP S/4HANA at its core - a technology that will replace Roche's existing and soon outdated SAP local and regional systems. By following a template approach within SAP, available to all Roche entities around the globe, our core business processes will become more integrated, simplified, harmonized, and scalable.

ASPIRE Diagnostics is looking for a Strategic Administrative Partner for the deployment of ASPIRE to support the Wave Lead across all US Sites (Waves 5a & 5b: Indianapolis, Branchburg, Tucson, Carlsbad, Santa Clara, & Pleasanton). This role will be part of each Wave Lead Team to ensure the right level of support is provided and aligned to, as necessary, across Waves. As a Strategic Administrative Partner for ASPIRE, you are responsible for supporting the Wave Lead in operational excellence by focusing on team development, change management, logistics and scheduling, planning and communication. This role is unique in that it serves to support leadership teams in ensuring that they are collectively focused on the betterment of the entire organization. This individual will lead and collaborate as a strong architect who is ready to stimulate and foster an environment of innovation and support the operational activities of the organization by promoting and developing a strong connectivity to the broader ASPIRE Project.

The Opportunity

• Administrative Support for the Wave Lead: You provide comprehensive, proactive and professional assistance, leadership and guidance for organizational activities for the Wave Lead and as applicable, Lead Team members. You assist with administrative activities such as travel, expenses, meetings, and calendars. As requested, you drive leadership meetings and plan the agenda and support the team in timely, well-informed decision making.

• You provide guidance, operationalize and monitor the execution of work, constantly connecting our delivery organization. This includes ensuring any additional templates and documentation management, are in place to support the Wave Lead. You support activities for the wave and functional teams to meet established milestones.

• You prepare, and execute a wrap-up of meetings with internal and external stakeholders (agenda, documentation, tracking of action items), independent event management for the manager / team (e.g. events, internal and external workshops, etc.)

• Project management: You actively collaborate in organizational and group projects, as project lead / project member. This includes project conception and implementation as well as monitoring of the results. Including:

  • Executing the Change Control Process for the respective areas of responsibility

  • Driving reporting activities and provide accurate status updates and reporting

  • Accountable for implementation & management of Status & Progress Reporting

  • Project Templates and Documentation Management

• Strategic support: You pick up on current strategically important topics and implement them in your own area of responsibility.

• You actively contribute, drive and implement ASPIRE goals / vision / strategy. Youindependently carry impulses into the management group (e.g. tools, working methods). You support projects, as identified, to support the successful delivery of the program

• You are a mood barometer from the manager to the area and from the area to the manager to create understanding for each other, promote cooperation and increase LT effectiveness and cohesiveness.

Who You Are

• You hold an Associate or Bachelor's Degree degree in related fields. Bachelor's degree preferred.

• 5-7 years' experience in an Assistant role, or comparable activity

• You have experience with project management approaches, tools and phases of the project lifecycle; including agile.

• You possess strong knowledge and experience using Google Suite.

• You have experience dealing with collaboration tools and working in virtual teams. This includes demonstrated ability to successfully organize, coordinate, and integrate multiple streams of information and activities.

Knowledge, Skills & Attributes

• You possess problem-solving skills with the ability to exercise mature judgment. This includes the ability to handle highly confidential and critical information.

• You have strong interpersonal and communication skills with a demonstrated ability to work within the Waves, as well as, DIA Ops & Megasites Cluster leadership.

• You have excellent written and verbal communication skills and are fluent in English language, both written and spoken

• You are detail-oriented with excellent organizational and process management skills with the ability to learn quickly with a high tolerance for ambiguity and complexity.

• You have the ability to cultivate a strong and trusting relationship with executive leaders

• You have excellent time management and organizational skills, with an ability to consistently execute multiple, and sometimes competing activities to a high quality and timely conclusion,

• You are willing to stretch beyond your comfort zone to learn new skills in a rapidly changing environment and have the ability to build and maintain business relationships.

Locations

You are local to Indianapolis. Relocation benefits are not available for this position.

*Please note that this position will require business travel 4-6x per year. This role will work across multiple international time zones.

The expected salary range for this position based on the primary location of Indiana is $55,400 and $121,700. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.

Benefits

A healthier future drives us to innovate. Together, more than 100'000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let's build a healthier future, together.

Roche is an equal opportunity employer. It is our policy and practice to employ, promote, and otherwise treat any and all employees and applicants on the basis of merit, qualifications, and competence. The company's policy prohibits unlawful discrimination, including but not limited to, discrimination on the basis of Protected Veteran status, individuals with disabilities status, and consistent with all federal, state, or local laws.

If you have a disability and need an accommodation in relation to the online application process, please contact us by completing this form Accommodations for Applicants.

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

Please note that this is a Fixed Term opportunity with an approximate duration through May 2027.

ASPIRE is a Roche-wide business transformation program that aims to deliver best-in-suite, user-centric digital solutions for Roche that will help manage our company as efficiently as possible. At the center of ASPIRE is the One Roche Enterprise, the future of our current enterprise landscape. ASPIRE is co-creating one harmonized process house across the Roche enterprise, with SAP S/4HANA at its core - a technology that will replace Roche's existing and soon outdated SAP local and regional systems. By following a template approach within SAP, available to all Roche entities around the globe, our core business processes will become more integrated, simplified, harmonized, and scalable.

ASPIRE Diagnostics is looking for a Strategic Administrative Partner for the deployment of ASPIRE to support the Wave Lead across all US Sites (Waves 5a & 5b: Indianapolis, Branchburg, Tucson, Carlsbad, Santa Clara, & Pleasanton). This role will be part of each Wave Lead Team to ensure the right level of support is provided and aligned to, as necessary, across Waves. As a Strategic Administrative Partner for ASPIRE, you are responsible for supporting the Wave Lead in operational excellence by focusing on team development, change management, logistics and scheduling, planning and communication. This role is unique in that it serves to support leadership teams in ensuring that they are collectively focused on the betterment of the entire organization. This individual will lead and collaborate as a strong architect who is ready to stimulate and foster an environment of innovation and support the operational activities of the organization by promoting and developing a strong connectivity to the broader ASPIRE Project.

The Opportunity

• Administrative Support for the Wave Lead: You provide comprehensive, proactive and professional assistance, leadership and guidance for organizational activities for the Wave Lead and as applicable, Lead Team members. You assist with administrative activities such as travel, expenses, meetings, and calendars. As requested, you drive leadership meetings and plan the agenda and support the team in timely, well-informed decision making.

• You provide guidance, operationalize and monitor the execution of work, constantly connecting our delivery organization. This includes ensuring any additional templates and documentation management, are in place to support the Wave Lead. You support activities for the wave and functional teams to meet established milestones.

• You prepare, and execute a wrap-up of meetings with internal and external stakeholders (agenda, documentation, tracking of action items), independent event management for the manager / team (e.g. events, internal and external workshops, etc.)

• Project management: You actively collaborate in organizational and group projects, as project lead / project member. This includes project conception and implementation as well as monitoring of the results. Including:

  • Executing the Change Control Process for the respective areas of responsibility

  • Driving reporting activities and provide accurate status updates and reporting

  • Accountable for implementation & management of Status & Progress Reporting

  • Project Templates and Documentation Management

• Strategic support: You pick up on current strategically important topics and implement them in your own area of responsibility.

• You actively contribute, drive and implement ASPIRE goals / vision / strategy. Youindependently carry impulses into the management group (e.g. tools, working methods). You support projects, as identified, to support the successful delivery of the program

• You are a mood barometer from the manager to the area and from the area to the manager to create understanding for each other, promote cooperation and increase LT effectiveness and cohesiveness.

Who You Are

• You hold an Associate or Bachelor's Degree degree in related fields. Bachelor's degree preferred.

• 5-7 years' experience in an Assistant role, or comparable activity

• You have experience with project management approaches, tools and phases of the project lifecycle; including agile.

• You possess strong knowledge and experience using Google Suite.

• You have experience dealing with collaboration tools and working in virtual teams. This includes demonstrated ability to successfully organize, coordinate, and integrate multiple streams of information and activities.

Knowledge, Skills & Attributes

• You possess problem-solving skills with the ability to exercise mature judgment. This includes the ability to handle highly confidential and critical information.

• You have strong interpersonal and communication skills with a demonstrated ability to work within the Waves, as well as, DIA Ops & Megasites Cluster leadership.

• You have excellent written and verbal communication skills and are fluent in English language, both written and spoken

• You are detail-oriented with excellent organizational and process management skills with the ability to learn quickly with a high tolerance for ambiguity and complexity.

• You have the ability to cultivate a strong and trusting relationship with executive leaders

• You have excellent time management and organizational skills, with an ability to consistently execute multiple, and sometimes competing activities to a high quality and timely conclusion,

• You are willing to stretch beyond your comfort zone to learn new skills in a rapidly changing environment and have the ability to build and maintain business relationships.

Locations

You are local to Indianapolis. Relocation benefits are not available for this position.

*Please note that this position will require business travel 4-6x per year. This role will work across multiple international time zones.

The expected salary range for this position based on the primary location of Indiana is $55,400 and $121,700. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.

Benefits

A healthier future drives us to innovate. Together, more than 100'000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let's build a healthier future, together.

Roche is an equal opportunity employer. It is our policy and practice to employ, promote, and otherwise treat any and all employees and applicants on the basis of merit, qualifications, and competence. The company's policy prohibits unlawful discrimination, including but not limited to, discrimination on the basis of Protected Veteran status, individuals with disabilities status, and consistent with all federal, state, or local laws.

If you have a disability and need an accommodation in relation to the online application process, please contact us by completing this form Accommodations for Applicants.

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

Please note that this is a Fixed Term opportunity with an approximate duration through May 2027.

ASPIRE is a Roche-wide business transformation program that aims to deliver best-in-suite, user-centric digital solutions for Roche that will help manage our company as efficiently as possible. At the center of ASPIRE is the One Roche Enterprise, the future of our current enterprise landscape. ASPIRE is co-creating one harmonized process house across the Roche enterprise, with SAP S/4HANA at its core - a technology that will replace Roche's existing and soon outdated SAP local and regional systems. By following a template approach within SAP, available to all Roche entities around the globe, our core business processes will become more integrated, simplified, harmonized, and scalable.

ASPIRE Diagnostics is looking for a Strategic Administrative Partner for the deployment of ASPIRE to support the Wave Lead across all US Sites (Waves 5a & 5b: Indianapolis, Branchburg, Tucson, Carlsbad, Santa Clara, & Pleasanton). This role will be part of each Wave Lead Team to ensure the right level of support is provided and aligned to, as necessary, across Waves. As a Strategic Administrative Partner for ASPIRE, you are responsible for supporting the Wave Lead in operational excellence by focusing on team development, change management, logistics and scheduling, planning and communication. This role is unique in that it serves to support leadership teams in ensuring that they are collectively focused on the betterment of the entire organization. This individual will lead and collaborate as a strong architect who is ready to stimulate and foster an environment of innovation and support the operational activities of the organization by promoting and developing a strong connectivity to the broader ASPIRE Project.

The Opportunity

• Administrative Support for the Wave Lead: You provide comprehensive, proactive and professional assistance, leadership and guidance for organizational activities for the Wave Lead and as applicable, Lead Team members. You assist with administrative activities such as travel, expenses, meetings, and calendars. As requested, you drive leadership meetings and plan the agenda and support the team in timely, well-informed decision making.
• You provide guidance, operationalize and monitor the execution of work, constantly connecting our delivery organization. This includes ensuring any additional templates and documentation management, are in place to support the Wave Lead. You support activities for the wave and functional teams to meet established milestones.
• You prepare, and execute a wrap-up of meetings with internal and external stakeholders (agenda, documentation, tracking of action items), independent event management for the manager / team (e.g. events, internal and external workshops, etc.)
• Project management: You actively collaborate in organizational and group projects, as project lead / project member. This includes project conception and implementation as well as monitoring of the results. Including:
  
  • Executing the Change Control Process for the respective areas of responsibility
  • Driving reporting activities and provide accurate status updates and reporting
  • Accountable for implementation & management of Status & Progress Reporting
  • Project Templates and Documentation Management
• Strategic support: You pick up on current strategically important topics and implement them in your own area of responsibility.
• You actively contribute, drive and implement ASPIRE goals / vision / strategy. You independently carry impulses into the management group (e.g. tools, working methods). You support projects, as identified, to support the successful delivery of the program
• You are a mood barometer from the manager to the area and from the area to the manager to create understanding for each other, promote cooperation and increase LT effectiveness and cohesiveness.

• You hold an Associate or Bachelor's Degree degree in related fields. Bachelor's degree preferred.
• 5-7 years' experience in an Assistant role, or comparable activity
• You have experience with project management approaches, tools and phases of the project lifecycle; including agile.
• You possess strong knowledge and experience using Google Suite.
• You have experience dealing with collaboration tools and working in virtual teams. This includes demonstrated ability to successfully organize, coordinate, and integrate multiple streams of information and activities.

• You possess problem-solving skills with the ability to exercise mature judgment. This includes the ability to handle highly confidential and critical information.
• You have strong interpersonal and communication skills with a demonstrated ability to work within the Waves, as well as, DIA Ops & Megasites Cluster leadership.
• You have excellent written and verbal communication skills and are fluent in English language, both written and spoken
• You are detail-oriented with excellent organizational and process management skills with the ability to learn quickly with a high tolerance for ambiguity and complexity.
• You have the ability to cultivate a strong and trusting relationship with executive leaders
• You have excellent time management and organizational skills, with an ability to consistently execute multiple, and sometimes competing activities to a high quality and timely conclusion,
• You are willing to stretch beyond your comfort zone to learn new skills in a rapidly changing environment and have the ability to build and maintain business relationships.

• Advanced experience in MS Word 2007, basic experience in MS Excel 2007, intermediate experience in MS Outlook 2007
• Experience with Document Management Systems
• Great accuracy and meticulous attention to detail and must be organized; excellent proofreading skills

• Manage complex calendars, scheduling appointments, meetings, and travel arrangements for executives.
• Prepare and organize documents, presentations, and reports, ensuring accuracy and professional presentation.
• Coordinate and prepare for internal and external meetings, including drafting agendas, taking minutes, and distributing materials.
• Handle confidential information with the utmost discretion and professionalism.
• Act as a primary point of contact for internal and external stakeholders, screening calls and directing inquiries appropriately.
• Process expense reports and manage petty cash accounts.
• Maintain an organized filing system, both physical and digital.
• Assist with special projects and initiatives as assigned by the executive team.
• Oversee office supplies inventory and place orders as needed to ensure smooth operations.
• Coordinate corporate events, team-building activities, and client appreciation functions.
• Manage incoming and outgoing correspondence, including emails and physical mail.
• Support general office administration tasks, ensuring a productive and pleasant work environment.

• Minimum of 5 years of experience in an Executive Assistant or Senior Administrative role, preferably within a corporate or professional services setting.
• Proven ability to manage multiple tasks simultaneously, prioritize effectively, and meet deadlines.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms.
• Outstanding written and verbal communication skills, with a keen eye for detail.
• Strong problem-solving abilities and a proactive, resourceful approach to work.
• High level of professionalism, integrity, and discretion when handling sensitive information.
• Ability to work independently and as an integral part of a team.
• Excellent organizational and time management skills.
• Associate's or Bachelor's degree preferred.
• Experience with travel booking software and expense management systems is a plus.
• A positive attitude and a strong work ethic are essential.