34 Administrative Staff jobs in Oregon City

Berkshire Hathaway HomeServices Northwest Real Estate is routinely ranked one of the leading residential real estate agencies in the United States. Since its founding in 1948, the company has grown to nearly 1,100 real estate professionals in 31 offices serving the Portland metropolitan area, Southwest Washington, Central and Southern Oregon, the Oregon coast and the Seattle area. It has earned a reputation for service excellence, received The Business Journal's Corporate Philanthropy Award, and been repeatedly named one of The Oregonian's Top Workplaces. Berkshire Hathaway HomeServices Real Estate offers agents, employees, and clients the strength of a growing national network, one of the most respected brand names in the world, and tremendous depth of experience in the Pacific Northwest, one of country's most sought-after markets.

This position provides administrative support to the branch manager and sales associates, oversees and performs office operation duties, interprets and enforces company policy and provides customer service.

Job Duties and Responsibilities

• Perform daily branch office operations which may include maintaining office appearance, distributing and processing mail, maintaining office supplies and forms. Open and close office daily, answer phones, greet visitors, schedule appointments and assist with client communications.
• Manage office supplies and assist with agent billing.
• Act as a liaison between sales associates and office management. Provide support to branch manager and back-up support for other clerical staff as needed.
• Coordinate office events and meetings. Setup and break down meetings.
• Oversee the processing and verifying of new listings and sales. Ensure the accuracy and timely preparation of purchase agreements, record and maintain all sold records, and prepare monthly reports. Calculate advertising, proof and submit ads for local newspapers. Distribute work to the office staff. May handle correspondence, mail and support appointment setting.
• Create brochures, flyers/postcards, sign-in sheets, promotional pieces as assigned. Create letters to clients, presentation materials, sales associate introduction cards and temporary business cards. Assemble buyers and sellers guides. May set up and update client and customer sphere of influence databases; create farming database for sales associates.
• Assist with technology setup for agents, troubleshoot issues and provide hands on training of technology tools and systems when needed.
• Provide Marketing support on tools and sites, including social media for the office and agents.
• Manage office social media accounts and assist management with placing recruiting ads
• Perform on boarding orientation for new sales associates. Process license application paperwork and ensure all paperwork is completed and processed in a timely manner.
• Perform any additional responsibilities as requested or assigned.

• Minimum high school diploma or the equivalent. Secondary education preferred.

• Three+ years clerical or administrative experience.

• Knowledge of real estate, title and/or mortgage business preferred.
• Strong computer skills; proficient in Microsoft Office products.
• Excellent verbal and written communication skills.
• Ability to prioritize and handle multiple tasks and project concurrently.
• Strong organizational skills, accuracy/quality, detail-oriented.
• Strong interpersonal skills, a customer service focus and the ability to work as member in team-oriented environment.
• Effective analytical, problem-solving and decision-making skills, initiative and attention to detail.
• Knowledge of social media platforms.

• Greet and assist visitors, staff, and vendors with professionalism and warmth, creating a welcoming front-of-house experience.
• Serve as the first point of contact by sitting at the front desk or reception area when required, ensuring a professional and welcoming presence for all who enter the office.
• Answer incoming phone calls and direct inquiries to the appropriate team members or departments when required.
• Deliver service with a client-focused mindset, ensuring a positive experience for internal and external stakeholders.
• Demonstrate strong organizational skills to manage multiple responsibilities efficiently.
• Collaborate with team members and contribute to a supportive, firm-first office culture.
• Follow direction effectively and remain task-focused in a fast-paced environment.
• Manage calendars, schedule meetings, coordinate travel arrangements, take meeting notes, and prepare or review expense reports for staff.
• Coordinate and execute internal office events, including arranging external services such as catering and supplies.
• Maintain inventory and organization of office and hospitality supplies to ensure smooth daily operations.
• Support local onboarding efforts for new staff and assist with hospitality services to enhance the employee experience.
• Train and mentor new receptionist or office staff to ensure consistent front-of-house service.
• Manage incoming and outgoing mail and packages, including USPS, FedEx, UPS, and courier services.
• Complete assigned tasks with accuracy, timeliness, and attention to quality. Identify issues or inefficiencies and escalate them appropriately for resolution.
• Use common software programs such as Microsoft Office effectively to support administrative tasks and communications.
• Manage confidential information with discretion and professionalism.
• Ensure compliance with record retention policy standards.
• Other duties as assigned; office or business unit size may be considered when evaluating the business need for this role.

• Minimum of two years of related experience required.
• Minimum High School Diploma or GED required. Associates degree in relevant field preferred.
• Experience working in a professional services firm preferred.
• Excellent verbal and written communication skills.
• Strong attention to detail and focus on accuracy with work is a must.
• Ability to work in highly collaborative and deadline driven environment.
• Positive, can-do attitude and willingness to dive into projects and tasks.
• Proficiency in Microsoft Office Suite required.
• Ability to lift up to 30 pounds.

• We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
• We are committed to ensuring our practice is equitable for all employees, representative of the communities around us - and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups and other community advocacy initiatives.
• We're about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we're ready for you.

CannonDesign is an Equal Opportunity Employer. CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment. It is therefore the firm's policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by applicable law. It is also CannonDesign's policy to prohibit any and all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.

Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us.

As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct.

Insight Global is hiring an Office Administrator to support a large corporate office in the Portland area. They will provide a wide variety of administrative support tasks for a large corporate office and should have experience in a similar environment. This is a 6-12 month contract-to-hire position. This person will begin as a contractor and aim to convert to direct/permanent employment in 2026.

Responsibilities

• Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office and kitchen appropriately, including managing relationships with these vendors
• Office and kitchen overall organization and maintenance
• Facilities support, for example coordinating with a plumber, electrician, or repairman etc. as needed
• Represent the company professionally as the first person people see at reception
• Support for AP processes for vendor invoices and internal expenses
• Preparing the office, catering, conference rooms etc. for visits from Executives
• Any other ad hoc administrative support duties that arise

Required Skills

• 3+ years of experience in an office administrative role
• Experience supporting an office staff, rather than an executive
• Experience with AP support and invoicing

Preferred Skills

• Oracle Horizon

Pay range and compensation package

Pay will vary based upon individual candidates' experience across a range of $60-$70K, with health, dental, vision, 401k, commuter, and mental health benefits available.

• Agree with, and abide by, FCA's Christian Community Statement.
• Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA.
• Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others.
• Connect to and participate in a local church through worship and weekly involvement.
• Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times.

• Responsible for appointments/meetings with staff, ministry partners, vendors, etc.
• Handles travel arrangements for assigned staff.
• Receives and screens telephone calls and emails for area office.
• Retrieves, opens, and distributes office mail.
• Plans, organizes, and completes assigned work in a timely manner.
• Manages development of resources and meets deadlines of assigned projects.
• Coordinates donor ministry events, banquets, staff meetings, etc.

• Manage office reception, greeting visitors and directing inquiries.
• Answer and direct phone calls, take messages, and manage correspondence.
• Schedule and coordinate meetings, appointments, and events.
• Maintain and organize physical and digital filing systems.
• Prepare and edit documents, reports, and presentations.
• Order and manage office supplies, ensuring adequate stock levels.
• Assist with travel arrangements for staff members.
• Process incoming and outgoing mail and deliveries.
• Maintain office equipment and coordinate maintenance services as needed.
• Support department staff with various administrative tasks.
• Assist in the onboarding process for new employees.
• Manage company calendars and event planning.
• Ensure a tidy and professional office environment.
• Handle sensitive information with confidentiality.
• Contribute to team efforts by accomplishing related results as needed.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• 1-3 years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Professional demeanor and positive attitude.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy.
• Experience with office equipment (copiers, scanners, phone systems).
• Ability to work independently and as part of a team.
• Basic bookkeeping or invoicing experience is a plus.
• Customer service orientation.
• Familiarity with event planning is beneficial.
• Adaptability and willingness to take on new responsibilities.
• A proactive approach to problem-solving.

RESPONSIBILITIES:

• Provide administrative support to the Site Manager, Team Leader, and site employees including coordinating various functions and projects.
• Provide assistance and information to employees, visitors and vendors.
• Research, investigate, coordinate and process accounting work, including ensuring accounting transactions, invoices, entries, billings, and balances are complete and accurate.
• Create, develop and review manual and computerized reports/spreadsheets; providing information, procedural assistance, and training to others.
• Assist with and/or prepares, monitors, revises and reports on Site budgets and actual expenditures relative to those budgets ensuring budget integrity.
• Perform record keeping to support wind site activities.

• High School Diploma or equivalent

• Two years or more experience

• This position may be considered for a hybrid work arrangement based on ALLETE's needs. A Hybrid work arrangement means the employee's position will be a blend of work performed both in-person and at an offsite location such as an employee's home office. This position will report to Condon, OR.
• Regular and consistent attendance is an essential function of this position
• Requires good communication skills to establish and maintain positive working relationships
• Requires excellent written composition skills
• Ability to:
  • Read and interpret general business correspondence, contracts or procedures
  • Interpret a variety of instructions furnished in written, oral, diagram, or schedule form
  • Solve practical problems and deal with a variety of variables in situations where limited or no standardization exists
  • Compose reports and business correspondence
  • Effectively present information and respond to questions from employees, managers, and the general public
  • Prioritize and manage multiple projects
  • Work independently
• Must have
  • Strong organizational skills
  • Strong interpersonal skills
  • Strong word-processing and spreadsheet (Word & Excel) software skills
  • Working knowledge of PowerPoint, Access and other varied applications software skills
• This position may be subject to assessment of skills, job match and/or aptitude

• The expected hourly compensation range for this position is $23.10 - $28.40. Compensation offered to the selected candidate will vary depending on relevant knowledge, skills, training, experience, and market conditions.
• Compensation Incentive Program
• Retirement Benefits
• Medical, Dental & Vision Plan
• Health Savings Account & Flexible Spending Accounts
• Life Insurance, Disability & Voluntary Benefits
• Paid Time Off
• Tuition Reimbursement
• Professional Development Opportunities
• Community Engagement, and more.

External applicants must apply online via

This job posting will be available for application until the position has been filled OR the posting close date noted herein, whichever date is earlier.

ALLETE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

If you are an individual with disabilities who needs accommodation or you are having difficulty using our website to apply for employment, please contact our Human Resources department at .

EEO/AA/F/M/Vet/Disabled

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