31 Administrative Staff jobs in Parma

• Benefits from day one: Immediately eligible for medical, dental and vision
• Industry Comparable Pay - Paid weekly and eligible for overtime
• Paid Vacation & Holidays - Can begin accruing day 1
• Career growth opportunities - we promote from within!
• A career for life: You'll gain hands-on experience within a production shop.

• 2+ years of experience within a customer facing environment
• 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred)
• Must have a valid driver's license and be eligible for coverage under our company insurance policy

• Effective verbal and written communication skills
• Ability to navigate multiple software systems, i.e., Microsoft Office Suite
• Work through competing priorities and adapt easily to a fast-paced environment
• Ability to provide personable, friendly customer service to internal and external customers

• Provide highly professional and courteous interactions with district staff and visitors to the USAO
• Maintain a professional appearance and neat and organized workspace
• Manage the USAO visitor management program by logging visitors through the web-based visitor management system
• Facilitate the arrival of visitors and notify district hosts
• Engage with all visitors in a highly professional manner
• Receive, transfer, and dispatch all incoming calls in accordance with district procedures
• Process facilities support request tickets
• Maintain files and other documentation related to the use of the district's government vehicles
• Maintain district supply room and identify items for replacement as needed
• Process all incoming and outgoing mail in accordance with district policy and procedures
• Work effectively in applications such as Microsoft Office Suite (e.g., Word, Excel, Outlook, and SharePoint)
• Navigate internal web-based programs
• Use, understand, and maintain directories, personnel lists, and other guides and references
• Refer questions to appropriate parties within and outside of the USAO
• Meet and deal with people in a courteous and tactful manner
• Operate a multi-line telephone system and voice mail system
• Use a personal computer using a standard typewriter-style keyboard with additional function keys
• Produce a wide range of documents

• Proficiency in Microsoft Office programs (e.g., Word, PowerPoint, Excel, Outlook, SharePoint, etc.)
• Excellent written and oral communication skills

• Clerical experience preferred
• Customer service experience preferred
• Detail-oriented and organized

• High diploma or equivalent required
• Bachelor's degree preferred

• Cleveland, Ohio 44113

• N/A

• U.S. citizenship required as it supports the U.S. federal government

• Department of Justice (DOJ)

• Travel is required

• 40 hours per week
• 8 hours a day

• Employment Classification Eligibility - Nonexempt

• Not eligible for relocation benefits

About Us

Our mission is to provide personalized, high-quality services tailored to the clients unique situations. Our team of experienced professionals is committed to helping clients navigate the complexities of taxes and finance, ensuring their goals are met with integrity and expertise. Since our founding in 1992, we have expanded to four offices across Ohio, North Carolina, and South Carolina. Our comprehensive range of services and unwavering commitment to professionalism provide clients with reliable support and resources at every step.

Job Summary

We are seeking a dependable and organized Office Administrator to manage daily administrative operations and support our tax and accounting team. The Office Administrator's role will include working closely with our team by handling clients, clerical duties, and product assembly which includes processing tax returns and financial statements. This person is to reside in our Broadview Heights, Ohio office; remote work is not available. Occasional overtime may be necessary to meet deadlines during busy season.

Essential Duties and Responsibilities

• Welcoming clients and directing them to the relevant personnel
• Carrying out clerical duties such as answering the phones, responding to emails and preparing documents including office correspondence and memos
• Coordinating and managing appointments, meetings and the conference room schedule
• Maintaining general office files (digital and hard copy)
• Order and manage office supplies
• Providing back-up for scanning checks for bank deposits
• Processing tax returns including scanning, e-filing and e-delivery through Sharefile
• Reviewing tax return instructions with clients who prefer to pick up returns in the office
• Following already established office standards and policies; suggesting any necessary adjustments
• Providing tax and accounting support for both Cunningham and clients
• Entering all time in our internal management system – Practice
• Performing other relevant duties when needed

 Knowledge, Skills, and Abilities

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Comfort with learning new software (tax, accounting or practice management systems)
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Attention to detail and problem-solving skills

 Education & Experience

• Previous experience as an office administrator or in a similar administrative role
• Experience in an accounting or professional services firm is a plus
• High school diploma required; associates or bachelor's degree preferred

Are you the PASSIONATE , HIGH ENERGY and MOTIVATED individual we are looking for?

Are YOU driven by providing excellent customer service in a busy and rewarding environment?

If you answered yes to the above, then this could be your dream position!

Balance Solutions is a large physical therapist owned private practice, providing skilled one-on-one care for the treatment of orthopedic, vestibular and neurological conditions. In addition to physical therapy, Balance Solutions offers a wide range of specialized interventions and wellness services.

Our staff provides an exceptional patient journey with incredible clinical outcomes, and it all starts with our front office staff providing the best possible customer service. You could be part of a clinic that has one main goal: ensuring our community of patients feel and function at their best.

Balance Solutions provides a fun and professional atmosphere for its employees and patients. We are continuously working to develop, strengthen, and improve Balance Solutions through education, professional growth, and excellence in customer service

Balance Solutions is growing, and we are in pursuit of a Patient Administrative Assistant to join our team!

Entry Level Responsibilities include;

Greeting patients and developing relationships, ensuring a positive experience with every visit!

Scheduling new and existing patients

Completing patient intakes

Entering patient demographic and insurance data

Verifying insurance coverage

Other administrative type tasks (faxing, filing.etc.)

This is a Part Time Opportunity 20 hours per week - Monday - Friday

Alternating Times of 7:30 - 11:30 & 2:45 - 6:45

Our Patient Administrative Assistant is the first person our patients meet when they walk through the door and the last person they see after their visit, making this role integral for a positive patient journey.

To learn more about the great services we provide visit

*We are proud to be an equal opportunity employer *

LHH is recruiting a Legal Administrative Assistant for a downtown Cleveland law firm. The Legal Administrative Assistant will support the Corporate and Finance group as well as other practice groups.
Responsibilities :

• Assist attorneys with preparation of legal documents and general correspondence in an accurate and timely manner.
• Draft standard correspondence, proofread, edit, and format documents.
• Coordination and management of calendars, scheduling, and travel plans.
• Input time entries accurately and efficiently into the firm's timekeeping system.
• Maintain paper and electronic client and administrative files in accordance with firm procedures and the document management system.
• Attention to other administrative tasks including conflict checks, new client/matter intake process, client bills, mail, and expense and reimbursement requests.
• Communicate and interact professionally with clients, attorneys, legal team members and staff to deliver a high level of customer service.
• Actively participate as a member of the administrative assistant support team to complete work submitted in the Attorney Support Portal.
• Participate in in-house training to continue development and expand legal knowledge.

• High School diploma required.
• 5 years administrative assistant experience in a law firm or other legal department required.
• Excellent organizational, time management and follow up skills.
• Strong verbal and written communication skills.
• Exceptional attention to detail.
• Ability to handle multiple, competing deadlines and priorities in an effective manner.
• Excellent interpersonal skills with a strong focus on client service.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office Suite.

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

JOB SUMMARY

The Chief Administrative Officer partners with the Chief Executive Officer, Chief Legal Officer, Chief Financial Officer and Chief Operating Officer to develop and implement strategies and policies that align with the organization's goals. Leads the functions of External Affairs, Communications, Government and Customer Relations, Diversity, Equity and Inclusion (DEI) and Human Resources (HR). Responsible for communicating internally and externally the Sewer District's commitment to fiscal responsibility, customer relations, environmental stewardship and innovation. Directs community relations and customer engagement initiatives focused on residents, customers and public officials. Ensures the effectiveness of internal and external communications and HR operations. Performs other duties of a similar nature as may be required.

ESSENTIAL FUNCTIONS

- Acts as an advisor, in collaboration with other members of the C-Suite, on strategies and policies to achieve Sewer District goals. Provides support and counsel to all Sewer District departments and staff and serves as a bridge to support services they may need.

- Provides leadership, direction and coaching to department leaders and staff reporting to the CAO, ensuring alignment with performance goals and organizational objectives.

- Oversees work assignments and performance. Creates development plans for managers and staff to support employee advancement, engagement and effectiveness.

- Develops and manages department budgets and staffing plans.

External Affairs and Communications

- Implements the Public Engagement Strategy to build customer and public relations. Develops the Employee Engagement Strategy for the organization.

- Develops and executes a community relations plan/public information campaign to create and maintain support for the Sewer District's efforts. Maintains awareness of community concerns and priorities and develops responses.

- Prioritizes, oversees and evaluates outreach programs, special events and internet/intranet content to ensure alignment of activities with the Sewer District's mission and vision. Develops systems to monitor and evaluate the impact of such programs.

- Engages vendors as needed to enhance outreach activities. Negotiates, administers contracts and manages results.

- Builds and maintains appropriate professional, political and media relationships such that the Sewer District's image remains respected and positive. Attends events, networks and keeps abreast of citizen and political issues that impact the Sewer District.

- Cooperates and advises all Sewer District departments in the development and alignment of the Sewer District's communications.

Government and Customer Relations

- Provides strategic leadership of the Sewer District's Government Affairs and Customer Relations functions with a focus on building and maintaining relationships with customers.

- Ensures the development and implementation of policies and procedures that adhere to regulations and result in accurate billing as well as positive relationships with billing agencies.

- Builds productive relationships with elected officials, government leaders, and community and business representatives to promote open, two-way communication and collaboration.

Human Resources

- Provides strategic oversight of all HR functions including HR operations, employee and labor relations and talent strategy.

- Ensures the HR team delivers exceptional customer service to employees and managers, fostering a positive and responsive work environment.

- Oversees the development and implementation of Sewer District personnel practices and policies to ensure compliance with applicable laws, regulations and organizational standards.

Diversity, Equity & Inclusion

- Establishes the Sewer District's strategic priorities for diversity, equity and inclusion. Ensures implementation of DEI strategic plans and monitors progress by interpreting data.

- Partners with senior leaders to promote understanding of diversity issues and initiatives.

- Monitors the effectiveness of internal diversity and inclusion programs including training, employee resource groups (ERGs), and talent management practices.

- Oversees the development and execution of wide-ranging community relations and outreach efforts.

MINIMUM JOB REQUIREMENTS

EDUCATION

- Candidate must possess a bachelor's degree, preferably in Political Science, Public Relations, Communications, Business, Human Resources or a closely related field.

- Master's degree preferred.

EXPERIENCE

- Candidate must possess ten (10) years of experience in HR, public relations or a closely related field.

- Candidate must possess five (5) years of experience in supervising, managing, and/or leading a diverse team.

- Experience where DEI activities were a significant part of professional activities is strongly preferred.

OTHER REQUIREMENTS

LICENSURE AND CERTIFICATIONS

- Candidate must possess a valid driver's license with a driving record in accordance with the Sewer District's acceptable guidelines.

KNOWLEDGE, SKILLS AND ABILITIES

- Candidate must possess effective written and verbal communication, organizational skills and decision-making abilities.

- Candidate must possess effective planning, listening and prioritization skills.

- Candidate must be able to effectively build and maintain positive relationships through interpersonal sensitivity, building effective teams, diversity and inclusion awareness and conflict management.

- Candidate must possess negotiation, conflict resolution and problem-solving skills to address issues and opportunities for improvement.

- Candidate must have the ability to empower and develop others through motivating, delegating and appraising people and their performance.

- Candidate must demonstrate a strong commitment to continuous learning by proactively acquiring new knowledge, adapting to change and applying insights to improve performance and support team growth.

- Candidate must establish priorities and optimize performance through problem solving, setting goals and standards, decision making and managing and measuring work.

- Candidate must demonstrate a history of fostering an inclusive culture where all employees feel valued, respected and able to contribute fully. This includes modeling inclusive behaviors, promoting unbiased recruitment and retention practices, developing diverse talent, championing equitable policies and practices and fostering a safe and respectful work environment.

- Candidate must manage the vision and purpose of the organization through high impact communications and demonstrating managerial courage.

- Candidate must demonstrate the ability to make decisions and think strategically.

PHYSICAL AND MENTAL REQUIREMENTS

During the course of performing the essential functions of this position, the employee must be able to analyze, communicate, comprehend, coordinate, make decisions, possess general intelligence, interact, interpret, negotiate, possess numerical intelligence, organize, problem solve, have resilience and perform tasks. Physical work will need to be performed, such as driving, sitting, standing, talking, typing and walking. Repetitive movements will need to be performed such as simple grasping with one or both hands. Ability to push, pull and lift from floor to waist, up to 20 lbs. on an occasional, frequent, continuous basis may be necessary. Position will require visual demands of accommodation, color vision, depth perception, far acuity and near acuity. Ability to withstand faint to moderate noise exposure for fifteen minutes or longer on an infrequent basis is required.

Pay Range: USD, Commensurate with Experience

$180,929 - $235,206

Our Employee Benefits & Wellness Programs
We offer a comprehensive employee benefits package including Health Insurance Coverage, Various Retirement Planning Options (Ohio Public Employee Retirement System and Deferred Compensation Plans), Flexible Spending Accounts, Employee Assistance Program, Free Parking at our facilities, Corporate Discounts, and more! We also have an active Health & Wellness Program that promotes a life/work balance.

NEORSD supports the use of hybrid work as a way to help attract and retain talented individuals in public service, increase worker productivity and better prepares the agency to operate during emergencies. This position may be authorized for hybrid work. hybrid eligibility will be discussed during the interview process.

DISCLAIMER: The information outlined in this job description indicates the general nature and type of work performed by employees within this classification. It is not intended to provide a comprehensive inventory of all duties, responsibilities or competencies required of employees within this classification

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

   Under general supervision, follows established company policies and procedures and applies acquired job skills to:

 Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:

• Answering telephone & routing calls to the appropriate person
• Professionally greet all patients and guests.
• Maintain a professional environment at all times. Monitors the reception and waiting areas.
• Distributing incoming mail.
• Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies  and procedures.
• Ensure all aspects of patient confidentiality are maintained at all times

 Scheduling and Registration - Responsibilities may include the following based on location and business need:

• Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
  • Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
  • Organizes travel for patients by contacting and providing requested medical records.
  • Coordinates with transient patient paperwork.
  • Coordinates transfer placements and confirmations along with Clinical Manager.
  • Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
  • Assist with medical appointment referrals and scheduling.
  • Assist with transportation coordination and referrals.

• Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
• Monthly insurance card scanning

Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:

• Setting up and maintaining filing systems and basic databases as applicable.
• Completing forms and reports as required by the various company offices and outside vendors and agencies.
• Preparing purchase orders using the appropriate software application.
• Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
• Maintaining inventory of the necessary office supplies
• Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
• Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
• Assemble, file and maintain patient medical records
• Print patient schedule and pull patient charts daily.
• Arrange for package pickup and delivery.
• Assists with month-end reporting requirements.
• Participate in collaboration sessions such as center/team huddles and staff meetings.
• Attend education and training sessions as appropriate and apply key learnings.

SKILLS:

• Knowledge of office procedures required.
• Proficient in Microsoft office applications
• Ability to adapt to supporting software applications.
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Strong organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

PHYSICAL DEMANDS AND WORKING CONDITIONS :

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

SUPERVISION:

• None

  EDUCATION :

• High School Diploma or GED required

EXPERIENCE AND REQUIRED SKILLS :

• Minimum 6 months relevant experience without a degree.
• 1-2 years related experience preferred.
• Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
• Pleasant telephone manner.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.