106 Administrative Staff jobs in Passaic
Office Administrator
Posted 3 days ago
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Job Description
that matter most for this role:
- Prior customer service, human resources, office management, and accounting experience preferred
- Accounting experience is a plus
- Strong verbal and written communication skills
- Ability to set and handle multiple priorities
- Exceptional time management skills and punctuality
- English; additional languages an advantage
- Travel 0-10%
- Permanent
- Benefits eligible
Office Administrator
Posted 17 days ago
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Job Description
Our client a South Jersey Homebuilder is seeking a detailed-oriented Office Administrator.
Experience in the Construction industry is beneficial, but not required. Will report directly to the Director of Accounting and Human Resources.
Must have the ability to perform multiple tasks with a focus on details and accuracy, strong verbal and writing skills, knowledge in Office programs such as Excel, Word, and Outlook. The right candidate will be a self-starter as well as a team player.
Responsibilities include:
- Payroll - experience with ADP is preferred. Process payroll weekly, run Quarterly and Year-end Reports.
- Assist with HR - Process Worker Compensation claims, assist with the orientation of new hires.
- Accounting - to include Account Receivable/Payable, check runs, working with vendors, research of vendor invoices, Cash receipts, journal entries, budgeting.
- Run daily reports - AP / GL, Cash Balance, Data Integrity,
- Reviewing Vendor insurance for expiration dates.
- Reconciliation of accounts - customer escrows, bank statements, bank escrows, construction loans.
- Construction draw processing, lender pay-off letters.
- Assist with annual Audits for General Liability and Worker's Compensation
- Handle General Liability claims.
- Annual tasks would include - processing 1099's, Census tor Medical Renewal, assist with year-end closing of companies.
- Assist in other areas as needed.
Pays $24.00-$26.00; hourly
Hours- Monday - Friday 8:30 to 5:00 with ½ an hour lunch.
This is a Temp-perm opportunity.
Benefits: Health Insurance, Vacation and PTO available after completion of required hours worked.
Office Administrator
Posted 17 days ago
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About the job Office Administrator
Description :
Escape the Big Corporate culture, and work with an innovative group of successful solution providers. Fast paced, never boring, providing quality world class custom optical solutions to our clients
This is an excellent work from home opportunity for a highly energetic self-motivated individual who is fluent in Chinese and English. We are a 20+ year old hi-tech international company specializing in OEM manufacturing in the Photonics industry. We offer a very challenging and great environment with a competitive benefits package (Medical, Dental, Vision and 401k).
We are currently seeking an individual for the Office Admin position. The candidate must be customer centric, and willing to learn about new technologies and applications. We are willing to train on industry knowledge. Job responsibilities entails managing data and records, organize and schedule meetings and events and all other office type responsibilities. The candidate must be well organized and able to multitask, highly responsible and accurate.
Skills and Requirements:
• Must have excellent written and verbal communications skill and provide excellent customer service
• Proficient with Outlook, Word, Excel (creating Excel formulas) and PowerPoint
• Must demonstrate strong time management skills with the ability to multitask to provide timely and effective administrative support within the organization
• Create and maintain confidential records, files, and databases requiring compilation of varied information in Salesforce
• Prepare Customer POs and Invoices
• Excellent attention to detail, great organization and calculation skills
• Communicate with sales, other departments and clients regarding project status, shipments, invoices, and other sales related areas
• Provides weekly reports
• Employee may be required to perform other office duties as requested or needed
• Must be self-motivated and driven
Experience: Office Admin: 5 years (Preferred)
Education: Bachelor's degree
Work Hours: 9am - 6pm, M-F
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Senior Office Administrator
Posted 5 days ago
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Job Title: Senior Office Administrator
Location: New Rochelle, NY
Job Type: Full time
Work schedule: Normal business hours Monday-Friday
Pay Rate: $28 per hour
Job Description:
We are seeking a highly organized and experienced Senior Office Administrator to manage and streamline day-to-day operations at our office. This position requires strong technical proficiency—particularly with Microsoft 365—and a proven background in office management, finance administration, HR support, and internal coordination. The ideal candidate is proactive, detail-oriented, and an excellent communicator with a solid understanding of both administrative workflows and IT systems.
Key Responsibilities
- Oversee and coordinate daily office operations to ensure organizational efficiency and effectiveness.
- Maintain and implement office policies and procedures; document and log all key functions.
- Manage procurement, office supplies, equipment, and inventory.
- Administer accounts payable (AP) and accounts receivable (AR) for Base One programs.
- Perform HR functions including onboarding, offboarding, performance tracking, and benefits administration.
- Manage payroll tasks: collect and review timesheets, process payroll through Paychex, and perform reconciliation.
- Handle contract management including tracking of purchase orders (POs), RFPs, bids, and vendor agreements.
- Act as the primary liaison for internal and external communications.
- Support Senior Directors with administrative tasks and calendar coordination.
- Supervise and train administrative staff as needed.
- Ensure smooth communication within the team and with external partners.
Minimum Qualifications
- Associate’s degree in Business Administration, Human Resources, Information Technology, or related field.
- 5–10 years of experience in office administration within a mid-size to enterprise organization.
Required Skills & Competencies
- Proficiency in Microsoft 365 tools including Outlook, Excel, SharePoint, Teams, and OneDrive.
- Hands-on experience with QuickBooks for AP/AR.
- Familiarity with IT desktop support systems and general troubleshooting.
- Strong multitasking, time management, and organizational abilities.
- Excellent verbal and written communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- High attention to detail with strong problem-solving skills.
Bilingual Office Administrator
Posted 17 days ago
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About the job Bilingual Office Administrator
***Must be proficient in Chinese and English***
Description :
Escape the Big Corporate culture, and work with an innovative group of successful solution providers. Fast paced, never boring, providing quality world class custom optical solutions to global clients
This is an excellent opportunity for a highly energetic self-motivated individual who is fluent in Chinese and English. We are a 20+ year old hi-tech international company specializing in OEM manufacturing in the Photonics industry. We offer a very exciting and great environment with a competitive benefits package (Medical, Dental, Vision and 401K).
We are currently seeking an individual for the Administrative Support/Project Management position. The candidate must be detailed oriented, and willing to learn. We are willing to train on industry knowledge. The candidate must be well organized and able to multitask, highly responsible and must able to read, write and speak both Chinese and English.
Skills and Requirements:
• Must be fluent (verbal and written) in Chinese and English
• Must have excellent written and verbal communications skill
• Proficient with Outlook, Word, Excel (creating Excel formulas) and PowerPoint
• Must demonstrate strong time management skills with the ability to multitask to provide timely and effective administrative support within the organization
• Create and maintain confidential records, files, and databases requiring compilation of varied information
• Excellent attention to detail, great organization and calculation skills
• Communicate with sales, other departments and clients regarding project status, shipments, invoices, and other sales related areas
• Provides weekly reports
• Employee may be required to perform other office duties as requested, directed or assigned
• Must be self-motivated and driven
Experience: 6+ years of working experience preferred
Education: Bachelor's degree
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
- Microsoft Office: 4 years (Preferred)
- Office Admin: 4 years (Preferred)
- (Mandarin), Read/Write Chinese (Required)
Apartment Office Administrator
Posted 17 days ago
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ADMINISTRATIVE ASSISTANT
Career Strategies is hiring a full time Administrative Assistant for an Apartment Community in the Nyack, NY area. We are seeking an employee with excellent people skills, sales experience, leasing experience, high energy, positive attitude, excellent work ethic, and wants the opportunity to grow with a Property Management Company.
Job Title: Administrative Assistant / Office Assistant
Hours: Full-Time
Responsibilities:
- Leasing
- Answering phones
- Administrative projects
- Organizing resident file folders, resident card files and re-certification files .
- Communicating with Residents and representatives of other companies .
- Prior leasing experience is preferred but not required.
- Above average computer skills including Microsoft Outlook, Word, and Excel, Sales and Customer Service skills.
- Apartment Leasing / Fair Housing.
- Friendly, energetic, great people skills.
- Excellent organizational and multitasking skills.
- Excellent communication skills, phone skills and in person sales skills.
- Professional presentation - friendly, energetic, great people skills.
To be considered for this opportunity please respond to this posting with your updated resume.
Email resume to posting to be considered for the Office/ADMIN position.
Equal Opportunity Employer. Thorough background required.
Branch Office Administrator

Posted today
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At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals.
**Job Overview**
**Position Schedule:** Full-Time
Branch Address: 300 Knickerbocker Rd Ste 3200, Cresskill, NJ
This job posting is anticipated to remain open for 30 days, from 17-Jul-2025. The posting may close early due to the volume of applicants.
**If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results.
**Role Summary:**
As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment.
**We'll give you the support you need. Our team will be there every step of the way, providing:**
+ Comprehensive 6-month training including an experienced peer to help mentor you
+ A wide support network that extends from your branch office to your region to the home office
+ You'll often work independently but will have a team of thousands backing you every step of the way
**Can you see yourself.**
+ Delivering exceptional personalized service to ensure clients feel understood and informed
+ Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year
+ Actively listen for situations in the clients' lives that may indicate a need for additional services
+ Driving marketing activities such as planning and executing events
**You can also expect.**
+ A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions
+ An inclusive environment where everyone's different viewpoints are valued and help to achieve results.
+ We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being
+ Full-time Associates receive the following benefits:
+ Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page ( .
**You'll be competitively compensated.**
+ Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities.
+ Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance.
+ The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
**Hiring Minimum:** $28.35
**Hiring Maximum:** $30.13
Read More About Job Overview
**Skills/Requirements**
**What skills would make you a successful BOA?**
+ Analytical Thinking
+ Attention to Detail
+ Adaptability
+ Conversational Skills
+ Digital Tool Utilization
+ Team Collaboration
**Role Requirements**
+ **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members.
+ **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records.
+ **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan.
+ **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.
Read More About Skills/Requirements
**Awards & Accolades**
At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.
Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones ( out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones ( More About Awards & Accolades
**About Us**
Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.
Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.
People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.
View our Purpose, Inclusion and Citizenship Report ( .
¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.
Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
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Senior Office Administrator

Posted today
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Senior Office Administrator
**Job Description Summary**
**Job Description**
Location: East Rutherford, NJ
**Job Description: Sr. Office Administrator**
The NJ Leadership Team is seeking a highly motivated, organized, and detail-oriented professional to support our core team in maintaining efficiency, excellence and office functionality. This role requires proactive anticipation of team needs, strong communication skills, and the ability to navigate a fast-paced environment with confidence and enthusiasm. This role is essential to ensuring operational excellence and supporting the team in driving success. If you thrive in a dynamic environment and enjoy being at the center of execution, we'd love to hear from you.
**Key Responsibilities:**
+ Proactively anticipate the core team's workload and travel needs to ensure seamless support and efficiency.
+ Serve as a gatekeeper to core team activities and functionality, managing access, priorities, and workflows.
+ Understand and manage the client interface, ensuring smooth communication and high-level service.
+ Maintain and coordinate heavy travel calendars for multiple parties, ensuring all logistics are handled seamlessly.
+ Coordinate with vendors and service providers for office maintenance and repairs.
+ Assist with the planning and execution of ad- hoc office projects and event planning.
+ Process invoices, receipts, and other financial documents for the NJ and PA Markets.
+ Ensure the office is well-maintained and organized. Stock kitchens and keep conference rooms clean.
+ ?Oversee the procurement and management of office supplies and inventory.
**Required Skills & Attributes:**
+ 3+ years of executive administrative experience, real estate industry experience preferred
+ Bachelor's degree preferred
+ Advanced proficiency in Microsoft Office Suite
+ Strong written and verbal communication skills
+ Highly self-motivated self-starter, eager to take initiative and solve problems proactively.
+ Enthusiastic about learning and cultivating company culture, contributing positively to team dynamics.
+ Exceptional organizational and multitasking abilities, capable of managing complex schedules and priorities.
+ Strong interpersonal skills, able to build relationships and serve as a key connector for internal and external stakeholders.
+ Proven ability to handle confidential information with discretion
Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $36.06 - $36.06
Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at **1- ** or email ** ** . Please refer to the job title and job location when you contact us.
INCO: "Cushman & Wakefield"
Administrative Assistant
Posted 7 days ago
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We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant to join our team. In this role, you will provide essential support to ensure the efficient operation of the office. The ideal candidate is organized, adaptable, and eager to learn in a fast-paced environment.
Key Responsibilities:- Answer and direct phone calls in a professional manner
- Greet visitors and clients and provide general support
- Organize and schedule meetings and appointments
- Maintain filing systems (physical and digital)
- Perform data entry and update databases and records
- Assist in the preparation of reports, presentations, and correspondence
- Order office supplies and maintain inventory
- Handle incoming and outgoing mail and deliveries
- Support other staff with administrative tasks as needed
- High school diploma or equivalent (Associate’s degree preferred)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Attention to detail and problem-solving skills
- Ability to work independently and as part of a team
- Familiarity with office equipment (printers, copiers, scanners)
- Previous experience in an administrative or office support role
- Competitive pay
- On-the-job training and mentorship
- Opportunities for growth and advancement
- Health, dental, and vision insurance (if full-time)
- Paid time off and holidays
Company Details
Receptionist/Administrative
Posted 3 days ago
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Job Location
Long Island City - Long Island City, NY
Position Type
Full-Time Non-Exempt
Salary Range
$26.37 - $6.37 Hourly
Description
Title: Receptionist
Unit: Admissions
Reports: Director of Admissions
Salary: 26.37 per hour(Approximately 48,000 annually)
Status : Full- Time; Regular; Non-Exempt
Location: Long Island City, NY
Position Summary:
Responsible for greeting our participant's and visitors. Logging in current participants in and out of system. Assuring all new participants completed a Tier 1 form and Informing Admissions Supervisor that we have new Intakes waiting to be processed. Overseeing the reception area.
Essential Duties and Responsibilities:
- Greet agency clients, volunteers and visitors in a friendly and respectful manner, determine their purpose for coming to the agency and refer them to appropriate staff;
- Maintain daily logs of clients, volunteers/interns and visitors;
- Operate agency switchboard, responding to incoming telephone calls, providing information in response to caller inquiries, routing calls to appropriate staff and taking clear, detailed written telephone messages where appropriate;
- Distribute Tier 1 Assessment forms to incoming clients and escort them to Admissions;
- Operate fax machine, copier and agency postage machine;
- Ensure agency mail delivery/pick-ups to and from agency's two locations;
- Date stamp and route incoming mail to appropriate staff;
- Maintain and update staff telephone directory and mailboxes;
- Maintain and update reception area bulletin boards; and
- Monitor the weapon detection system to ensure safety and compliance, promptly identifying any incidents involving detected weapons. Notify the supervisor immediately of any incidents and communicate with the individual possessing the weapon to address the situation appropriately.
- Perform other related duties as needed.
Qualifications:
- High school diploma, GED/HSE and/or appropriate education, training or experience preferred;
- Basic skills using a computer in a professional environment, including using Microsoft Office;
- Excellent verbal communication skills, Bi-lingual English/Spanish a plus;
- Excellent interpersonal skills and telephone manner; and
- Ability to stay calm in a fast paced environment and always maintain a courteous manner.
The Fortune Society encourages individuals to apply who have successfully made the transition from incarceration and/or substance abuse into a stable, productive lifestyle in the community.
Physical Demands:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The responsibilities and requirements listed are representative of the knowledge, skills, minimum education, training, licensing, experience and/or ability required. Reasonable accommodations may be made to enable intervals with disabilities to perform the essential functions of the job.
The Fortune Society is an Equal Opportunity Employer. All qualified applicants will be afforded equal employment opportunities without discrimination because of conviction history, race, religion/creed, color, national origin, sex, age, disability, sexual orientation, gender identity, military status, predisposing genetic characteristics, victim of domestic violence status or marital status.