107 Administrative Staff jobs in Passaic
Office Administrator
Posted 3 days ago
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Job Description
that matter most for this role:
- Prior customer service, human resources, office management, and accounting experience preferred
- Accounting experience is a plus
- Strong verbal and written communication skills
- Ability to set and handle multiple priorities
- Exceptional time management skills and punctuality
- English; additional languages an advantage
- Travel 0-10%
- Permanent
- Benefits eligible
Office Administrator
Posted 16 days ago
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Job Description
Our client a South Jersey Homebuilder is seeking a detailed-oriented Office Administrator.
Experience in the Construction industry is beneficial, but not required. Will report directly to the Director of Accounting and Human Resources.
Must have the ability to perform multiple tasks with a focus on details and accuracy, strong verbal and writing skills, knowledge in Office programs such as Excel, Word, and Outlook. The right candidate will be a self-starter as well as a team player.
Responsibilities include:
- Payroll - experience with ADP is preferred. Process payroll weekly, run Quarterly and Year-end Reports.
- Assist with HR - Process Worker Compensation claims, assist with the orientation of new hires.
- Accounting - to include Account Receivable/Payable, check runs, working with vendors, research of vendor invoices, Cash receipts, journal entries, budgeting.
- Run daily reports - AP / GL, Cash Balance, Data Integrity,
- Reviewing Vendor insurance for expiration dates.
- Reconciliation of accounts - customer escrows, bank statements, bank escrows, construction loans.
- Construction draw processing, lender pay-off letters.
- Assist with annual Audits for General Liability and Worker's Compensation
- Handle General Liability claims.
- Annual tasks would include - processing 1099's, Census tor Medical Renewal, assist with year-end closing of companies.
- Assist in other areas as needed.
Pays $24.00-$26.00; hourly
Hours- Monday - Friday 8:30 to 5:00 with ½ an hour lunch.
This is a Temp-perm opportunity.
Benefits: Health Insurance, Vacation and PTO available after completion of required hours worked.
Office Administrator
Posted 16 days ago
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Job Description
About the job Office Administrator
Description :
Escape the Big Corporate culture, and work with an innovative group of successful solution providers. Fast paced, never boring, providing quality world class custom optical solutions to our clients
This is an excellent work from home opportunity for a highly energetic self-motivated individual who is fluent in Chinese and English. We are a 20+ year old hi-tech international company specializing in OEM manufacturing in the Photonics industry. We offer a very challenging and great environment with a competitive benefits package (Medical, Dental, Vision and 401k).
We are currently seeking an individual for the Office Admin position. The candidate must be customer centric, and willing to learn about new technologies and applications. We are willing to train on industry knowledge. Job responsibilities entails managing data and records, organize and schedule meetings and events and all other office type responsibilities. The candidate must be well organized and able to multitask, highly responsible and accurate.
Skills and Requirements:
• Must have excellent written and verbal communications skill and provide excellent customer service
• Proficient with Outlook, Word, Excel (creating Excel formulas) and PowerPoint
• Must demonstrate strong time management skills with the ability to multitask to provide timely and effective administrative support within the organization
• Create and maintain confidential records, files, and databases requiring compilation of varied information in Salesforce
• Prepare Customer POs and Invoices
• Excellent attention to detail, great organization and calculation skills
• Communicate with sales, other departments and clients regarding project status, shipments, invoices, and other sales related areas
• Provides weekly reports
• Employee may be required to perform other office duties as requested or needed
• Must be self-motivated and driven
Experience: Office Admin: 5 years (Preferred)
Education: Bachelor's degree
Work Hours: 9am - 6pm, M-F
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Administrative Assistant
Posted 7 days ago
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Job Description
We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant to join our team. In this role, you will provide essential support to ensure the efficient operation of the office. The ideal candidate is organized, adaptable, and eager to learn in a fast-paced environment.
Key Responsibilities:- Answer and direct phone calls in a professional manner
- Greet visitors and clients and provide general support
- Organize and schedule meetings and appointments
- Maintain filing systems (physical and digital)
- Perform data entry and update databases and records
- Assist in the preparation of reports, presentations, and correspondence
- Order office supplies and maintain inventory
- Handle incoming and outgoing mail and deliveries
- Support other staff with administrative tasks as needed
- High school diploma or equivalent (Associate’s degree preferred)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Attention to detail and problem-solving skills
- Ability to work independently and as part of a team
- Familiarity with office equipment (printers, copiers, scanners)
- Previous experience in an administrative or office support role
- Competitive pay
- On-the-job training and mentorship
- Opportunities for growth and advancement
- Health, dental, and vision insurance (if full-time)
- Paid time off and holidays
Company Details
Receptionist/Administrative
Posted 2 days ago
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Job Description
Job Location
Long Island City - Long Island City, NY
Position Type
Full-Time Non-Exempt
Salary Range
$26.37 - $6.37 Hourly
Description
Title: Receptionist
Unit: Admissions
Reports: Director of Admissions
Salary: 26.37 per hour(Approximately 48,000 annually)
Status : Full- Time; Regular; Non-Exempt
Location: Long Island City, NY
Position Summary:
Responsible for greeting our participant's and visitors. Logging in current participants in and out of system. Assuring all new participants completed a Tier 1 form and Informing Admissions Supervisor that we have new Intakes waiting to be processed. Overseeing the reception area.
Essential Duties and Responsibilities:
- Greet agency clients, volunteers and visitors in a friendly and respectful manner, determine their purpose for coming to the agency and refer them to appropriate staff;
- Maintain daily logs of clients, volunteers/interns and visitors;
- Operate agency switchboard, responding to incoming telephone calls, providing information in response to caller inquiries, routing calls to appropriate staff and taking clear, detailed written telephone messages where appropriate;
- Distribute Tier 1 Assessment forms to incoming clients and escort them to Admissions;
- Operate fax machine, copier and agency postage machine;
- Ensure agency mail delivery/pick-ups to and from agency's two locations;
- Date stamp and route incoming mail to appropriate staff;
- Maintain and update staff telephone directory and mailboxes;
- Maintain and update reception area bulletin boards; and
- Monitor the weapon detection system to ensure safety and compliance, promptly identifying any incidents involving detected weapons. Notify the supervisor immediately of any incidents and communicate with the individual possessing the weapon to address the situation appropriately.
- Perform other related duties as needed.
Qualifications:
- High school diploma, GED/HSE and/or appropriate education, training or experience preferred;
- Basic skills using a computer in a professional environment, including using Microsoft Office;
- Excellent verbal communication skills, Bi-lingual English/Spanish a plus;
- Excellent interpersonal skills and telephone manner; and
- Ability to stay calm in a fast paced environment and always maintain a courteous manner.
The Fortune Society encourages individuals to apply who have successfully made the transition from incarceration and/or substance abuse into a stable, productive lifestyle in the community.
Physical Demands:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The responsibilities and requirements listed are representative of the knowledge, skills, minimum education, training, licensing, experience and/or ability required. Reasonable accommodations may be made to enable intervals with disabilities to perform the essential functions of the job.
The Fortune Society is an Equal Opportunity Employer. All qualified applicants will be afforded equal employment opportunities without discrimination because of conviction history, race, religion/creed, color, national origin, sex, age, disability, sexual orientation, gender identity, military status, predisposing genetic characteristics, victim of domestic violence status or marital status.
Administrative Assistant

Posted today
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Job Description
Tutor Perini Corporation is seeking an **Administrative Assistant** to join our project site at **Newark International Airport.**
**_Extraordinary Projects, Exceptional Performance_**
The world relies on infrastructure - to ensure public safety, maintain a quality of life and support a healthy economy. For more than a century, Tutor Perini Corporation's family of civil construction companies has supported the development and maintenance of infrastructure across our great nation.
We construct and rehabilitate highways, bridges, tunnels, mass-transit systems, and water management and wastewater treatment facilities. In short, we help our clients make "public works" work. Our corporate integrity, financial strength and outstanding record of performance makes us an attractive partner on large, sophisticated infrastructure projects.
From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, East Side Access projects and the Hudson Yards Platform in New York, Central Subway Third Street Light Rail in San Francisco, and multiple airport expansions and bridge projects. At Tutor Perini Civil you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.
**_Extraordinary Projects need Exceptional Talent_**
**DESCRIPTION:**
As an **Administrative Assistant** at Tutor Perini Corp., reporting to the **Project Executive** you will have the opportunity to:
+ Field office - assist safety manager
+ Compose and/or edit letters, memos, reports, procedures, etc., as required.
+ Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, safety documentation, etc.) per supervisor's authorization
+ Manage Safety needs for training documentation purposes
+ Monitors all accidents and maintains appropriate file records
+ Sets up drug testing appointments for new craft employees
+ Maintains Safety audits
**REQUIREMENTS:**
+ Educational and experience requirements include: High School diploma. A technical degree a plus.
+ Minimum 2 years administrative experience or equivalent combinations training and related experience.
+ Working knowledge of general office procedures plus ability to organize and coordinate group work efforts required.
+ Proficient in web based research and Microsoft Office software
+ Excellent written and verbal skills
**Equal Opportunity Employer**
Administrative Assistant
Posted today
Job Viewed
Job Description
Tutor Perini Corporation is seeking an **Administrative Assistant** to join our project site at **Newark International Airport.**
**_Extraordinary Projects, Exceptional Performance_**
The world relies on infrastructure - to ensure public safety, maintain a quality of life and support a healthy economy. For more than a century, Tutor Perini Corporation's family of civil construction companies has supported the development and maintenance of infrastructure across our great nation.
We construct and rehabilitate highways, bridges, tunnels, mass-transit systems, and water management and wastewater treatment facilities. In short, we help our clients make "public works" work. Our corporate integrity, financial strength and outstanding record of performance makes us an attractive partner on large, sophisticated infrastructure projects.
From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, East Side Access projects and the Hudson Yards Platform in New York, Central Subway Third Street Light Rail in San Francisco, and multiple airport expansions and bridge projects. At Tutor Perini Civil you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.
**_Extraordinary Projects need Exceptional Talent_**
**DESCRIPTION:**
As an **Administrative Assistant** at Tutor Perini Corp., reporting to the **Project Executive** you will have the opportunity to:
+ Field office - assist safety manager
+ Compose and/or edit letters, memos, reports, procedures, etc., as required.
+ Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, safety documentation, etc.) per supervisor's authorization
+ Manage Safety needs for training documentation purposes
+ Monitors all accidents and maintains appropriate file records
+ Sets up drug testing appointments for new craft employees
+ Maintains Safety audits
**REQUIREMENTS:**
+ Educational and experience requirements include: High School diploma. A technical degree a plus.
+ Minimum 2 years administrative experience or equivalent combinations training and related experience.
+ Working knowledge of general office procedures plus ability to organize and coordinate group work efforts required.
+ Proficient in web based research and Microsoft Office software
+ Excellent written and verbal skills
**Equal Opportunity Employer**
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Administrative Assistant

Posted today
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Responsibilities:
- Maintain accurate records of vehicle registrations, permits, insurance, and safety documentation to ensure compliance with company and state regulations.
- Verify hauler vendor compliance by reviewing fleet documentation and addressing any discrepancies.
- Assist with processing hauler payments, ensuring all necessary documents and approvals are in place.
- Support daily administrative operations by organizing and managing transportation-related information.
- Respond to inbound and outbound calls, addressing inquiries and providing timely resolutions.
- Coordinate schedules and appointments to streamline transportation team activities.
- Handle email correspondence professionally, ensuring timely communication with vendors and internal teams.
- Perform data entry tasks to maintain up-to-date and accurate records.
- Provide customer service support, addressing concerns and fostering positive relationships with vendors. Requirements - Proven experience in administrative roles, preferably within transportation or logistics.
- Strong customer service skills with the ability to handle inquiries professionally and efficiently.
- Proficiency in data entry with a keen eye for accuracy.
- Excellent written and verbal communication skills, including email correspondence.
- Ability to manage inbound and outbound calls effectively.
- Skilled in scheduling and appointment coordination.
- Highly organized with the ability to multitask and prioritize tasks in a fast-paced environment.
- Familiarity with compliance processes and documentation is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant

Posted today
Job Viewed
Job Description
Responsibilities:
- Review and process housing applications to ensure all details are accurate and fully completed.
- Perform rent calculations for various housing programs, adhering to established policies and guidelines.
- Deliver exceptional customer service by addressing inquiries from tenants and applicants regarding applications, payments, and program details.
- Utilize Microsoft Excel and other software tools to update databases, generate reports, and maintain records.
- Work closely with team members and other departments to ensure seamless communication and efficient workflows.
- Educate tenants, applicants, and stakeholders about housing program policies and procedures.
- Stay current on industry trends, regulations, and training to ensure compliance and quality service.
- Assist in scheduling appointments and managing administrative tasks related to housing applications.
- Maintain a high level of accuracy when handling financial and program-related data. Requirements - Proficiency in Microsoft Excel, including the ability to create and manage spreadsheets.
- Strong mathematical skills with experience in rent calculations or similar tasks.
- Demonstrated customer service skills with the ability to handle inquiries professionally.
- Familiarity with HUD and Low-Income Tax Credit Housing (LITCH) programs is preferred.
- Experience in administrative assistance, including scheduling and record-keeping.
- Ability to collaborate effectively with team members and other departments.
- Strong organizational skills with attention to detail.
- Knowledge of housing application processes and related regulations is an advantage. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant

Posted today
Job Viewed
Job Description
Responsibilities:
- Perform general administrative tasks such as managing sales reports, filing, and scanning documents.
- Handle inbound calls and provide attentive assistance to callers.
- Manage data entry tasks with accuracy and attention to detail.
- Assist with receptionist duties, ensuring smooth communication and organization within the office.
- Take on new tasks daily, adapting to a dynamic work environment with enthusiasm.
- Utilize technology effectively to streamline processes and complete assignments.
- Maintain high levels of organization and ensure thorough attention to detail in all tasks.
- Learn new systems and procedures quickly, demonstrating eagerness to grow and improve.
- Collaborate with team members when needed, while also working independently to meet deadlines. Requirements - Strong communication skills, both verbal and written.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Proficiency with technology and office software.
- Self-motivated and capable of working independently while seeking guidance when necessary.
- Quick learner with the ability to adapt to new tasks and processes.
- Exceptional attention to detail and organizational skills.
- Demonstrated eagerness to learn and take on challenges.
- Open to candidates with varying levels of experience, from entry-level to five years. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .