Office Administrator

11210 Brooklyn, New York Red Bull North America

Posted 2 days ago

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Job Description

EXPERIENCEYour areas of knowledge and expertise

that matter most for this role:

  • Prior customer service, human resources, office management, and accounting experience preferred
  • Accounting experience is a plus
  • Strong verbal and written communication skills
  • Ability to set and handle multiple priorities
  • Exceptional time management skills and punctuality
  • English; additional languages an advantage
  • Travel 0-10%
  • Permanent
  • Benefits eligible
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Office Administrator

07390 Jersey City, New Jersey Emerson Group

Posted 15 days ago

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Job Description

Our client a South Jersey Homebuilder is seeking a detailed-oriented Office Administrator.
Experience in the Construction industry is beneficial, but not required. Will report directly to the Director of Accounting and Human Resources.

Must have the ability to perform multiple tasks with a focus on details and accuracy, strong verbal and writing skills, knowledge in Office programs such as Excel, Word, and Outlook. The right candidate will be a self-starter as well as a team player.

Responsibilities include:

  • Payroll - experience with ADP is preferred. Process payroll weekly, run Quarterly and Year-end Reports.
  • Assist with HR - Process Worker Compensation claims, assist with the orientation of new hires.
  • Accounting - to include Account Receivable/Payable, check runs, working with vendors, research of vendor invoices, Cash receipts, journal entries, budgeting.
  • Run daily reports - AP / GL, Cash Balance, Data Integrity,
  • Reviewing Vendor insurance for expiration dates.
  • Reconciliation of accounts - customer escrows, bank statements, bank escrows, construction loans.
  • Construction draw processing, lender pay-off letters.
  • Assist with annual Audits for General Liability and Worker's Compensation
  • Handle General Liability claims.
  • Annual tasks would include - processing 1099's, Census tor Medical Renewal, assist with year-end closing of companies.
  • Assist in other areas as needed.

Pays $24.00-$26.00; hourly
Hours- Monday - Friday 8:30 to 5:00 with ½ an hour lunch.
This is a Temp-perm opportunity.
Benefits: Health Insurance, Vacation and PTO available after completion of required hours worked.
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Office Administrator

07066 Clark, New Jersey Talent Leverage

Posted 15 days ago

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About the job Office Administrator

Description :

Escape the Big Corporate culture, and work with an innovative group of successful solution providers. Fast paced, never boring, providing quality world class custom optical solutions to our clients

This is an excellent work from home opportunity for a highly energetic self-motivated individual who is fluent in Chinese and English. We are a 20+ year old hi-tech international company specializing in OEM manufacturing in the Photonics industry. We offer a very challenging and great environment with a competitive benefits package (Medical, Dental, Vision and 401k).

We are currently seeking an individual for the Office Admin position. The candidate must be customer centric, and willing to learn about new technologies and applications. We are willing to train on industry knowledge. Job responsibilities entails managing data and records, organize and schedule meetings and events and all other office type responsibilities. The candidate must be well organized and able to multitask, highly responsible and accurate.

Skills and Requirements:
• Must have excellent written and verbal communications skill and provide excellent customer service
• Proficient with Outlook, Word, Excel (creating Excel formulas) and PowerPoint
• Must demonstrate strong time management skills with the ability to multitask to provide timely and effective administrative support within the organization
• Create and maintain confidential records, files, and databases requiring compilation of varied information in Salesforce
• Prepare Customer POs and Invoices
• Excellent attention to detail, great organization and calculation skills
• Communicate with sales, other departments and clients regarding project status, shipments, invoices, and other sales related areas
• Provides weekly reports
• Employee may be required to perform other office duties as requested or needed
• Must be self-motivated and driven

Experience: Office Admin: 5 years (Preferred)

Education: Bachelor's degree

Work Hours: 9am - 6pm, M-F

Job Type: Full-time

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
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Administrative Assistant

Premium Job
07097 Jersey City $15 - $36 per year Amaris Consult

Posted 6 days ago

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Full time Permanent

We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant to join our team. In this role, you will provide essential support to ensure the efficient operation of the office. The ideal candidate is organized, adaptable, and eager to learn in a fast-paced environment.

Key Responsibilities:
  • Answer and direct phone calls in a professional manner
  • Greet visitors and clients and provide general support
  • Organize and schedule meetings and appointments
  • Maintain filing systems (physical and digital)
  • Perform data entry and update databases and records
  • Assist in the preparation of reports, presentations, and correspondence
  • Order office supplies and maintain inventory
  • Handle incoming and outgoing mail and deliveries
  • Support other staff with administrative tasks as needed
Qualifications:
  • High school diploma or equivalent (Associate’s degree preferred)
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Excellent written and verbal communication skills
  • Strong organizational and time management abilities
  • Attention to detail and problem-solving skills
  • Ability to work independently and as part of a team
Preferred Skills (Not Required):
  • Familiarity with office equipment (printers, copiers, scanners)
  • Previous experience in an administrative or office support role
Benefits:
  • Competitive pay
  • On-the-job training and mentorship
  • Opportunities for growth and advancement
  • Health, dental, and vision insurance (if full-time)
  • Paid time off and holidays

Company Details

Amaris Consulting is an independent technology consulting firm providing guidance and solutions to businesses. It gathers 7,600 people across 5 continents and more than 60 countries. With more than 1,000 clients across the globe, we have been rolling out solutions for major projects for over a decade. Our experts engage across all sectors ranging from financial services and transportation to healthcare and technology.
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Receptionist/Administrative

11101 Long Island City, New York FORTUNE SOCIETY INC

Posted 1 day ago

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Job Details

Job Location
Long Island City - Long Island City, NY

Position Type
Full-Time Non-Exempt

Salary Range
$26.37 - $6.37 Hourly

Description

Title: Receptionist

Unit: Admissions

Reports: Director of Admissions

Salary: 26.37 per hour(Approximately 48,000 annually)

Status : Full- Time; Regular; Non-Exempt

Location: Long Island City, NY

Position Summary:

Responsible for greeting our participant's and visitors. Logging in current participants in and out of system. Assuring all new participants completed a Tier 1 form and Informing Admissions Supervisor that we have new Intakes waiting to be processed. Overseeing the reception area.

Essential Duties and Responsibilities:
  • Greet agency clients, volunteers and visitors in a friendly and respectful manner, determine their purpose for coming to the agency and refer them to appropriate staff;
  • Maintain daily logs of clients, volunteers/interns and visitors;
  • Operate agency switchboard, responding to incoming telephone calls, providing information in response to caller inquiries, routing calls to appropriate staff and taking clear, detailed written telephone messages where appropriate;
  • Distribute Tier 1 Assessment forms to incoming clients and escort them to Admissions;
  • Operate fax machine, copier and agency postage machine;
  • Ensure agency mail delivery/pick-ups to and from agency's two locations;
  • Date stamp and route incoming mail to appropriate staff;
  • Maintain and update staff telephone directory and mailboxes;
  • Maintain and update reception area bulletin boards; and
  • Monitor the weapon detection system to ensure safety and compliance, promptly identifying any incidents involving detected weapons. Notify the supervisor immediately of any incidents and communicate with the individual possessing the weapon to address the situation appropriately.
  • Perform other related duties as needed.
Qualifications

Qualifications:
  • High school diploma, GED/HSE and/or appropriate education, training or experience preferred;
  • Basic skills using a computer in a professional environment, including using Microsoft Office;
  • Excellent verbal communication skills, Bi-lingual English/Spanish a plus;
  • Excellent interpersonal skills and telephone manner; and
  • Ability to stay calm in a fast paced environment and always maintain a courteous manner.

The Fortune Society encourages individuals to apply who have successfully made the transition from incarceration and/or substance abuse into a stable, productive lifestyle in the community.

Physical Demands:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The responsibilities and requirements listed are representative of the knowledge, skills, minimum education, training, licensing, experience and/or ability required. Reasonable accommodations may be made to enable intervals with disabilities to perform the essential functions of the job.

The Fortune Society is an Equal Opportunity Employer. All qualified applicants will be afforded equal employment opportunities without discrimination because of conviction history, race, religion/creed, color, national origin, sex, age, disability, sexual orientation, gender identity, military status, predisposing genetic characteristics, victim of domestic violence status or marital status.
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Administrative Assistant

07188 Newark, New Jersey Tutor Perini

Posted today

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The salary for this position is between $60,000 and $80,000 depending on experience
Tutor Perini Corporation is seeking an **Administrative Assistant** to join our project site at **Newark International Airport.**
**_Extraordinary Projects, Exceptional Performance_**
The world relies on infrastructure - to ensure public safety, maintain a quality of life and support a healthy economy. For more than a century, Tutor Perini Corporation's family of civil construction companies has supported the development and maintenance of infrastructure across our great nation.
We construct and rehabilitate highways, bridges, tunnels, mass-transit systems, and water management and wastewater treatment facilities. In short, we help our clients make "public works" work. Our corporate integrity, financial strength and outstanding record of performance makes us an attractive partner on large, sophisticated infrastructure projects.
From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, East Side Access projects and the Hudson Yards Platform in New York, Central Subway Third Street Light Rail in San Francisco, and multiple airport expansions and bridge projects. At Tutor Perini Civil you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.
**_Extraordinary Projects need Exceptional Talent_**
**DESCRIPTION:**
As an **Administrative Assistant** at Tutor Perini Corp., reporting to the **Project Executive** you will have the opportunity to:
+ Field office - assist safety manager
+ Compose and/or edit letters, memos, reports, procedures, etc., as required.
+ Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, safety documentation, etc.) per supervisor's authorization
+ Manage Safety needs for training documentation purposes
+ Monitors all accidents and maintains appropriate file records
+ Sets up drug testing appointments for new craft employees
+ Maintains Safety audits
**REQUIREMENTS:**
+ Educational and experience requirements include: High School diploma. A technical degree a plus.
+ Minimum 2 years administrative experience or equivalent combinations training and related experience.
+ Working knowledge of general office procedures plus ability to organize and coordinate group work efforts required.
+ Proficient in web based research and Microsoft Office software
+ Excellent written and verbal skills
**Equal Opportunity Employer**
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Administrative Assistant

07188 Newark, New Jersey Robert Half

Posted today

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Description We are looking for a meticulous Administrative Assistant to support the daily operations of a university office in Newark, New Jersey. This long-term contract position involves managing administrative tasks, coordinating facilities, and overseeing event logistics to ensure smooth operations for faculty, staff, and students. The role is ideal for someone who excels in communication and organization and thrives in a dynamic educational environment.
Responsibilities:
- Oversee daily administrative functions to support office operations effectively.
- Serve as the main point of contact between the office and other university departments, ensuring timely communication and resource coordination.
- Manage event planning logistics, including scheduling, setup, and coordination of necessary materials.
- Ensure the proper allocation and distribution of resources for students, faculty, and staff.
- Handle incoming calls, emails, and inquiries, providing accurate information or directing them appropriately.
- Maintain organized records and perform accurate data entry to support office activities.
- Assist with reception duties, welcoming visitors and offering exceptional customer service.
- Coordinate facilities-related tasks, such as maintenance requests and workspace organization.
- Monitor office supplies and place orders as needed to ensure uninterrupted operations.
- Collaborate with team members to improve workflows and enhance overall efficiency. Requirements
+ 5+ Years experience
+ Extremely proficient in administrative support and database management, including high proficiency in excel.
+ Strong written & verbal communicator
+ 5+ Years Experience in Customer Service focused environment
+ Strong writing skills sufficient to draft correspondence that is clear and concise.
+ The ability to exercise good judgment, discretion and to make decisions independently.
+ The ability to handle multiple tasks, responding flexibly and positively in all circumstances.
+ The ability to interact and work effectively with a broad range of people, including but not limited to, Faculty, Staff, Students, Administrators, and any additional key points of contact.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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Administrative Assistant

07188 Newark, New Jersey Adecco US, Inc.

Posted today

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Adecco Healthcare and Life Sciences is assisting a client with their search to fill an Admin Assistant position in Newark, NJ. Apply today if you meet the qualifications listed below.
Location: Newark, NJ
Duration: 12 month contract
Pay rate: $28.85/hour
**Job duties for this Admin Assistant position include:**
+ Responsible for providing administrative, analytical, computing and staff support for the department. Executes assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, data base maintenance, and forms and graphics generation utilizing a variety of software packages.
+ Screens calls and provides information in accordance with organizational policy.
+ Receives and appropriately handles incoming correspondence, makes appointments, schedules meetings, and responds to inquiries.
+ Develops and implements controls for work assignments under the direction of the Director.
+ Maintains essential records and assists in the maintenance of all activity files.
+ Prepares and/or compiles data for special reports and analyses, monthly reports, program evaluations, and other related reports within prescribed guidelines.
+ Undertakes routine writing and editing assignments; generates correspondence for signature; maintains mailing lists.
+ Maintains or assists in maintaining department accounts, monitoring expenditures and ensuring compliance with budgets.
+ Coordinates and maintains the department calendar. Exercising discretion, applies informed independent judgment to help manage the Director's time. Makes travel arrangements and prepares meeting agendas.
+ Evaluates office procedures, establishes standards, and recommends and implements new or modified procedures as needed.
+ Serves as principal liaison between the department and other administrative units such as Purchasing, Accounts Payable, Human Resources and Information Services and Technology.
**Why work for Adecco?**
+ Excellent Weekly Pay discussed during screening
+ 401(k) Plan
+ Skills Training
+ Excellent medical, dental, and vision benefits
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
IMPORTANT: This Admin Assistant job is being recruited for by Adecco's Medical and Science division, not your local Adecco Branch Office.
For opportunities available at Adecco Healthcare and Life Sciences go to Opportunity Employer/Veterans/Disabled. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit .
The Company will consider qualified applicants with arrest and conviction record
**Pay Details:** $28.85 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
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Administrative Analyst

07188 Newark, New Jersey Utilities Service, LLC

Posted 4 days ago

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Job Description

**Description**
We are currently seeking an **Administrative Analyst** to join our team. We are looking for an energetic professional who enjoys the freedom of working independently. If you enjoy a fast-paced environment and the challenges of a rewarding profession, consider a career in vegetation management with ArborMetrics. This role is ideal for entry-level professionals looking to gain experience in the green industry, or for seasoned professionals interested in changing careers.
Some of the most important characteristics of an **Administrative Analyst** are a desire to learn, an ability to adapt, and a commitment to engage in safe, constructive interactions with our customers. You are accountable for advancing a culture of safety and excellence while providing quality and value to our customers and clients. **_This is an office based REMOTE position! YOU MUST RESIDE IN OH, PA, NJ, MD, or WV._**
**WHAT WE OFFER:**
+ Industry competitive pay.
+ Medical/Health/Dental/Vision/VOYA/Paid Holidays/EAP eligibility on day one of employment (Full-Time Employees).
+ 401K,Vacation Accrual, life insurance, long-term disability eligibility first of the month after 3 months of service.
+ Sick Time eligibility on day 90 of employment.
+ Weekly paychecks and direct deposit.
+ Participation in the Employee Referral Program (must meet eligibility requirements).
+ Ongoing training and assistance with obtaining industry certifications.
**WHAT YOU WILL DO:**
+ Reviewing, batching, and processing timesheets.
+ Collection and submittal of monthly accruals.
+ Tracking monthly cost forecasting and assuring upcoming projects are scheduled, tracked, and added to reporting programs.
+ Talking with staff regularly to track project status and information.
+ Track work authorization forms and process for changes.
+ Support contractor on-boarding/off-boarding.
+ Supporting contractor billing staff with challenges.
+ Review of paid/unpaid reporting to ensure accurate reporting and completed payments.
+ Monitoring reports and assuring costs are within approved project budget amount.
**WHAT YOU NEED TO HAVE:**
+ Must be able to work alone from a remote office setting.
+ Must be self-motivated and able to stay productive.
+ Must have exceptional interpersonal and communication skills, strong problem solving and multi-tasking abilities and show attention to detail.
+ Must be able to adapt to change.
+ Must have strong computer skills (Microsoft Suite).
**WHAT WOULD BE AMAZING TO HAVE:**
+ Associate or Bachelor's degree in Business, Forestry, or a related field preferred.
+ Knowledgeable about Utility Vegetation Management practices.
+ Prior experience with administrative program management software/technology a plus.
+ Being Bi-Lingual (Spanish) is a plus.
ArborMetrics Solutions (AMS) is a trusted advisor and collaborative partner, providing expertise and innovative solutions for environmental and construction oversight and vegetation management. Successful professionals at AMS have come from a variety of backgrounds, including forestry, arboriculture, natural resource management, biology, landscape maintenance, horticulture, nursery management, environmental sciences, geology, agriculture, parks & recreation management, urban forestry, geography, and more. For more information visit our website must pass a pre-employment drug test and a criminal background check.**
**All candidates must possess a valid driver's license and have a good driving record.**
**AMS is an Equal Opportunity and Affirmative Action Employer. EOE/AA: Minority/Female/ Vets/ Disabled.**
**Benefits**
We offer a competitive range of benefits to support our employees' health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.
**Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1- . We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.**
**An Equal Opportunity Employer.**
**Please note:**
+ _All job offers are subject to pre-employment drug screening and a background check._
+ _Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position._
**Notice to Agencies:** We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.
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Administrative Assistant

11225 Crown Heights, New York Health Advocates Network

Posted 4 days ago

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Health Advocates Network is currently seeking a **Administrative Assistant** to work at a facility in **Brooklyn, NY.** These are _registry_ positions with our company. *$100 Sign-On Bonus*
**Pay Rate:** $18 / hour
*W2
**Shift details:**
+ Various
**Job Descriptions:**
The New York State Office of General Services (OGS), on behalf of the New York State Community Commission on Reparations Remedies, is seeking quotes for a person to take, organize, format, and transmit meeting minutes for the NYS Community Commission on Reparations Remedies.
**Qualifications:**
+ Candidate must have previous experience creating meeting minutes for large, business/public meetings.
**Benefits:**
-Medical
-Dental
-Vision
-Term Life
-Short-Term Disability Coverage
-401K
If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at **( ** and ask to speak with **Vanessa** (Monday-Friday 8:30 AM-5:00 PM PST). Refer friends, Earn rewards! Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability
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