119 Administrative Staff jobs in Passaic

Administrative Assistant

Elizabeth, NJ (onsite)

• Pay: $20-22/hr.

We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision.

We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career.

A Successful Associate in this role…

• Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service.
• Heavy phone volume.
• Shines as our ambassador of cheer and positivity, spreading that throughout the organization
• Meticulously files and organizes documents with pinpoint precision and accuracy
• Supports our Finance, Purchasing, and Receiving departments with timely processing and follow-up
• Data entry
• Cash handling
• Daily bank deposits
• Is the ultimate team player, willing to do anything to help all fellow co workers without hesitation

We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company.

WHAT WE REQUIRE:

• Superb attitude toward Customer Service
• Vehicle for daily bank deposits
• Excellent Communication, Organization, and People skills
• Strong Mathematical, Grammatical & Punctuation skills
• Fluency in Microsoft Office Suite: Word, Excel, Outlook
• Follow-Up and Follow-Through
• Common sense!
• Punctuality, Responsibility, and Positive Energy

This is a Full-time Position, Monday – Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program.

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

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Company Description

Established in 2021, Anka Foods is a leading manufacturer and wholesaler specializing in Turkish, Middle Eastern, and Mediterranean cuisine. The company offers a diverse catalog of over 250+ frozen, refrigerated, and dry items, with a focus on the US market.

Role Description

This is a full-time on-site role for an Administrative Assistant located in Fairfield, NJ. The Administrative Assistant will be responsible for providing administrative support, handling phone calls with proper etiquette, communication, executive administrative assistance, and utilizing clerical skills in a fast-paced office environment at Anka Foods.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Excellent Phone Etiquette and Communication skills
• Strong Clerical Skills
• Experience in office administration
• Attention to detail and organizational skills
• Proficiency in Microsoft Office Suite
• Ability to multitask and prioritize tasks effectively
• Previous experience in the food or manufacturing industry is a plus

Job Title: Administrative Assistant

Hours: Full Time Position

Salary Range: Salary based on experience

Location: Larchmont, NY

Work Location: On-site/In Office

Thermal Systems Associates serves the heating/cooling, plumbing and mechanical industries as a leading manufacturer’s representative. We are seeking an individual to assist in the day-to-day activities of our company’s operations. Estimated compensation for this role is based on experience. Benefits offered.

Key Duties and Responsibilities:

• Manage daily administrative tasks, including answering phones, and scheduling
• Maintaining and organizing files, records, and documents in digital and physical formats for easy access and retrieval
• Liaise with vendors and clients, providing excellent customer service, maintaining professional communication , and support business operations
• Ordering office supplies, managing inventory levels, and coordinating equipment maintenance to ensure a well-stocked and efficient workspace

Required Skills and Proficiencies:

• Ability to work independently and as part of a team
• Ability to complete a high volume of work within deadlines
• Ability to work with little supervision and the ability to take initiative
• Excellent organizational and time management skills
• Excellent interpersonal, oral, and written communication skills
• Good problem-solving skills
• Experience writing and delivering communications to other departments
• Strong attention to detail

Preferred Work Related Experiences:

• Proven experience as an administrative assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.)
• Experience in Salesforce is helpful

Preferred Educational Background:

• High school diploma or equivalent; associate or bachelor’s degree preferred.

To apply, please include resume listing your education and work experience. Based on your credentials you will be offered a chance for an in-person interview with our management team.

Job Title

US Administrative Assistant- Temporary and Part Time Hours

Job Purpose

This role is expected to handle day-to-day administrative work, HR & Onboarding support, and ad hoc functions. You will act as the first point of contact for office administrative requests and queries. This position works with highly confidential information and the assistant must be a self-starter, dependable and disciplined employee who can multi-task and be a team player.

Duties and Responsibilities

• Main POC for all office management related queries/issues in coordination with Building Manager
• Answers phone calls, schedules meetings and supports visitors
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results
• Process expense report submissions and assist on coordination of expense management
• Coordinate and complete special projects for Operations, Compliance, Accounting and Human Resources departments
• Sensitivity to confidential matters
• Requires some accounting knowledge for tracking budgets and expenses
• Assist with development and submission of new business proposals
• Makes travel arrangements for senior staff and others as requested such as booking flights, cars, and hotel or restaurant reservations
• Exhibits polite and professional communication via phone, e-mail, and mail
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
• Main POC for all office management related queries/issues in coordination with Building Manager
• Responsible for logistical coordination with Hiring Manager, HR and IT of new hire setup or admin related issues of current employees
• Responsible for office program/event coordination, announcement & notifications

Qualifications

• High school diploma or equivalent education required
• Prior administrative experience required
• Experience supporting executive level positions preferred
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
• Must be comfortable speaking on the phone
• Exceptional communication and interpersonal skills
• Excellent analytical and assessment capability
• High level of attention to detail
• Ability to learn and utilize new skills and programs quickly
• Ability to multitask and meet tight deadlines

Additional Requirements:

• Must have basic understanding of travel logistics
• Possesses the understanding of customer service & coordination
• Has the ability to apply sense of urgency and verse in business acumen
• Excellent work ethic and able to work independently
• Valid driver’s license and current automobile insurance

Hours and Benefits:

This position requires an employee to work a schedule with a minimum of 3 days on site with flexibility should there be business need to modify.

25 hours a week, temporary, with potential to go full time.

Can look at the $20/hr range depending on experience.

IF/when full time - Mindlance offers its employees a comprehensive benefit package including, but not limited to: Major Healthcare insurance including medical, dental, vision, and pharmacy; Short Term Disability Insurance, Basic Life Insurance, Accident Insurance, Critical Illness Insurance, etc.

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

Job Summary:
We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. Providing administrative support to ensure efficient operation of the bakery/kitchen.  Someone who is upbeat and pleasant who would be a good addition to our growing team.

Ideally, we are looking for a responsible long-term employee who can learn and take on more responsibilities over time. 

Duties:
Perform general clerical duties, including but not limited to:

• Make sales calls to potential new clients with appropriate follow up;
• Send and follow up on outstanding invoices;
• Filing necessary documents with entities in connection with food licenses, etc.;
• Answering and directing phone calls;
• Take and process new orders;
• Assist with project coordination; and
• Provide excellent customer service to clients and visitors.

Qualifications:
- Some experience as a secretary or administrative assistant;
- Proficient in Apple Software (Pages, Numbers) and other software applications;
- Strong organizational skills with the ability to prioritize tasks effectively;
- Excellent written and verbal communication skills;
- Attention to detail and problem-solving abilities;
- Ability to handle confidential information with discretion; and
- Experience with QuickBooks a plus.

If you are a motivated individual with strong administrative skills, we would love to hear from you.

Job Type: Part-time with flexible hours

Pay: $18.00 - $20.00 per hour

Work Location: In person