What Jobs are available for Administrative Staff in Raleigh?
Showing 76 Administrative Staff jobs in Raleigh
Senior Administrative Assistant
27601 Raleigh, North Carolina
$45000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Senior Administrative Assistant to join their dynamic team in Raleigh, North Carolina, US . This pivotal role provides comprehensive support to senior management, ensuring the smooth operation of daily administrative functions. The ideal candidate will possess exceptional communication, time management, and problem-solving skills, with a proven ability to handle confidential information with discretion. Responsibilities include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. You will also be responsible for maintaining office supplies, managing correspondence, and assisting with special projects as needed. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with project management software and virtual collaboration tools is highly desirable. The role requires a proactive approach, the ability to multitask effectively in a fast-paced environment, and a strong commitment to maintaining a professional demeanor. This position offers a unique opportunity to contribute to a leading organization and develop your career in a supportive and collaborative workplace. While this role is primarily based in our Raleigh, North Carolina, US office, some flexibility for hybrid work arrangements may be considered for exceptional candidates. A positive attitude, strong work ethic, and a passion for providing outstanding administrative support are key attributes we are looking for. Attention to detail in all tasks, from proofreading documents to managing expense reports, is critical for success in this demanding role. We are committed to fostering a workplace where every team member feels valued and empowered to contribute their best.
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0
Executive Administrative Assistant
27513 Raleigh, North Carolina
$65000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support a dynamic team in Raleigh, North Carolina, US . This role is pivotal in ensuring the smooth operation of daily administrative functions and supporting key executives. The ideal candidate will possess exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities will include managing complex calendars, coordinating travel arrangements, preparing reports and presentations, handling correspondence, organizing meetings, and providing general office support. You will be expected to maintain a high level of confidentiality and professionalism at all times. This is a hybrid role, requiring a blend of in-office and remote work. The successful applicant will demonstrate advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with various project management and communication tools. We are looking for an individual who is a self-starter, adaptable, and keen to contribute to the success of our team. Key duties include:
Qualifications include a Bachelor's degree in Business Administration or a related field, or equivalent experience. A minimum of 5 years of experience as an executive assistant or in a similar administrative role is required. Excellent verbal and written communication skills are essential. Strong problem-solving abilities and a resourceful approach to tasks are highly valued. If you are a dedicated professional looking to make a significant impact, we encourage you to apply.
- Managing and prioritizing executive calendars, scheduling meetings, and appointments.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Preparing, editing, and proofreading documents, reports, and presentations.
- Handling incoming and outgoing communications, including emails and phone calls, with a professional demeanor.
- Organizing and managing logistics for meetings, conferences, and events.
- Maintaining organized filing systems, both physical and digital.
- Assisting with expense reporting and budget tracking.
- Performing ad-hoc administrative tasks and special projects as assigned.
- Serving as a liaison between executives and internal/external stakeholders.
- Ensuring a smooth flow of information and operational efficiency.
Qualifications include a Bachelor's degree in Business Administration or a related field, or equivalent experience. A minimum of 5 years of experience as an executive assistant or in a similar administrative role is required. Excellent verbal and written communication skills are essential. Strong problem-solving abilities and a resourceful approach to tasks are highly valued. If you are a dedicated professional looking to make a significant impact, we encourage you to apply.
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1
Executive Administrative Assistant
27513 Raleigh, North Carolina
$60000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role, based in **Raleigh, North Carolina**, requires a professional who can efficiently manage complex schedules, coordinate high-level meetings, and handle sensitive information with discretion. You will be the primary point of contact for internal and external stakeholders, ensuring smooth communication and seamless operations. Responsibilities include preparing reports and presentations, managing travel arrangements, overseeing office supplies and vendor relationships, and supporting special projects as assigned. The ideal candidate possesses exceptional communication skills, advanced proficiency in Microsoft Office Suite and other relevant office technologies, and a strong ability to anticipate needs and solve problems proactively. This position demands a high level of professionalism, resourcefulness, and a commitment to maintaining confidentiality.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Organize and facilitate internal and external meetings, including preparing agendas, distributing materials, and taking minutes.
- Screen and direct phone calls, emails, and visitors, ensuring prompt and professional responses.
- Manage expense reports and invoice processing.
- Maintain organized and confidential filing systems, both physical and digital.
- Conduct research and compile information for various projects and initiatives.
- Serve as a liaison between executives and other departments, external partners, and clients.
- Assist with event planning and coordination for company functions and off-sites.
- Proactively identify and address potential issues or conflicts in scheduling or logistics.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of progressive experience as an Executive Administrative Assistant, supporting C-level executives.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and a professional demeanor.
- Discretion and the ability to handle confidential information with integrity.
- Proactive problem-solving abilities and a keen eye for detail.
- Experience with travel booking and expense management systems.
- Ability to work effectively in a hybrid work environment, balancing remote and in-office responsibilities.
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2
Executive Administrative Assistant
27601 Raleigh, North Carolina
$60000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client, a leading firm in the professional services sector, is looking for a highly organized and proactive Executive Administrative Assistant to support their senior leadership team. This role offers a hybrid work model, combining the flexibility of remote work with essential in-office collaboration. You will be responsible for managing complex calendars, coordinating domestic and international travel, preparing presentations and reports, and acting as a gatekeeper for executive communications. The ideal candidate possesses exceptional attention to detail, discretion, and the ability to anticipate the needs of busy executives.
Key Responsibilities:
Qualifications:
This role provides an excellent opportunity to support influential leaders and contribute to the smooth operation of a dynamic organization in Raleigh, North Carolina, US .
Key Responsibilities:
- Manage and optimize executive calendars, scheduling meetings, appointments, and conference calls with internal and external stakeholders.
- Arrange complex domestic and international travel itineraries, including flights, accommodations, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications with professionalism and discretion.
- Organize and manage logistics for executive meetings, including preparing agendas, taking minutes, and distributing action items.
- Process expense reports and manage departmental budgets as needed.
- Conduct research and prepare background materials for meetings and projects.
- Serve as a primary point of contact for internal and external parties interacting with executives.
- Maintain confidential files and records with utmost security.
Qualifications:
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent organizational and time management skills, with the ability to prioritize multiple tasks effectively.
- Strong written and verbal communication skills.
- Discretion and a high level of confidentiality are essential.
- Ability to work independently and proactively, with minimal supervision.
- Experience with travel booking and expense management systems.
- High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.
This role provides an excellent opportunity to support influential leaders and contribute to the smooth operation of a dynamic organization in Raleigh, North Carolina, US .
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3
Executive Administrative Assistant
27601 Raleigh, North Carolina
$70000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client, a leading organization in Raleigh, North Carolina, US , is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team. This position operates on a hybrid model, offering a blend of remote flexibility and in-office presence for key meetings and collaborative activities. The ideal candidate will possess impeccable communication skills, a keen eye for detail, and the ability to manage multiple priorities with discretion and efficiency. You will be responsible for a wide range of administrative and clerical tasks, ensuring the smooth operation of executive functions.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule appointments, meetings, and travel arrangements for senior executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, referring matters to the appropriate personnel.
- Coordinate and prepare materials for meetings, including agendas, minutes, and supporting documentation.
- Manage travel logistics, including booking flights, hotels, and ground transportation, and preparing itineraries.
- Assist with expense reporting and budget tracking for executive office operations.
- Conduct research and gather information as needed for various projects and initiatives.
- Maintain confidential files and records with a high degree of discretion.
- Serve as a primary point of contact for internal and external stakeholders.
- Handle special projects and ad-hoc administrative tasks as assigned.
- Anticipate the needs of executives and proactively address them.
- Ensure office supplies are adequately stocked and manage vendor relationships for administrative support.
- Coordinate event logistics for internal and external executive-level functions.
- Maintain a professional and welcoming demeanor when interacting with visitors.
- Stay updated on company policies and procedures to ensure compliance.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to senior-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills, with strong attention to detail.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and confidentiality in handling sensitive information.
- Professional demeanor and strong interpersonal skills.
- Experience with calendar management and travel coordination.
- Proactive and resourceful problem-solver.
- Ability to work independently and as part of a team.
- Experience in event coordination is a plus.
- Familiarity with project management tools is beneficial.
- Demonstrated ability to adapt to changing priorities and deadlines.
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4
Executive Administrative Assistant
27601 Raleigh, North Carolina
$60000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client, a leading firm in the professional services sector, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in Raleigh, North Carolina . This role is crucial in ensuring the smooth operation of executive functions, managing complex schedules, and serving as a primary point of contact. The successful candidate will demonstrate exceptional discretion, professionalism, and a keen eye for detail. This hybrid position offers a blend of in-office collaboration and remote flexibility, allowing for optimal productivity. You will be instrumental in facilitating the daily workflow of executives, handling a wide range of administrative tasks with efficiency and accuracy.
Key responsibilities include:
Key responsibilities include:
- Managing and coordinating complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Acting as the primary point of contact for internal and external stakeholders, screening calls, and managing correspondence.
- Preparing and editing high-quality documents, presentations, and reports.
- Organizing and coordinating executive travel, including flights, accommodations, and ground transportation.
- Handling expense reporting and managing budgets for executive office supplies and services.
- Planning and coordinating executive meetings, including logistics, agendas, and minute-taking.
- Conducting research and compiling information as needed for executive projects and initiatives.
- Maintaining confidential files and records with utmost discretion.
- Proactively identifying and resolving administrative issues before they escalate.
- Assisting with special projects and events as required by executives.
- Serving as a liaison between executives and other departments within the organization.
- Ensuring efficient office operations and managing administrative support for the executive team.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Exceptional attention to detail and accuracy.
- Discretion and confidentiality in handling sensitive information.
- Experience with calendar management and travel coordination.
- Ability to work independently and proactively, with minimal supervision.
- Professional demeanor and strong interpersonal skills.
- Familiarity with project management principles is a plus.
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5
Senior Administrative Assistant
27601 Raleigh, North Carolina
$65000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to a busy executive team in Raleigh, North Carolina, US . This remote position requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for a wide range of administrative tasks, including managing complex calendars, coordinating travel arrangements, preparing presentations and reports, and handling correspondence. The ideal candidate will have a proven track record of providing high-level administrative support, preferably in a remote or hybrid setting. You should be proficient in various office productivity software, possess excellent organizational skills, and have the ability to anticipate needs and take initiative. Responsibilities include managing meeting logistics, processing expense reports, conducting research, and maintaining confidential files. Strong interpersonal skills are essential for interacting effectively with internal and external stakeholders. This role demands discretion, professionalism, and a commitment to providing seamless support. You will act as a key point of contact and facilitator, ensuring the smooth operation of daily activities for the executives you support. The ability to work independently and collaboratively is crucial for success in this role. This is an excellent opportunity to contribute to a dynamic organization and grow your career in a supportive remote work environment.
Responsibilities:
Responsibilities:
- Manage complex and dynamic executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare, proofread, and edit documents, presentations, and reports.
- Manage and screen incoming communications, including emails and phone calls.
- Organize and maintain electronic and physical filing systems.
- Prepare expense reports and process invoices.
- Conduct research and gather information as needed.
- Assist with event planning and logistics for meetings and company events.
- Handle confidential information with the utmost discretion.
- Serve as a liaison between executives and other departments or external parties.
- Anticipate needs and proactively address potential issues.
- Provide general administrative support as required.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an administrative assistant, executive assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of professionalism and discretion.
- Ability to work independently and prioritize tasks effectively.
- Experience supporting multiple executives is a plus.
- Familiarity with project management tools is beneficial.
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6
Executive Administrative Assistant
27601 Raleigh, North Carolina
$65000 Annually
WhatJobs
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is essential for ensuring the smooth and efficient operation of the executive office. The position is based in Raleigh, North Carolina, US , and operates on a hybrid schedule, requiring regular presence in the office for key responsibilities while offering flexibility for remote work. The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills, coupled with a high degree of professionalism and discretion. You will manage complex calendars, coordinate meetings and travel arrangements, prepare reports and presentations, and handle confidential information with utmost care. This is an excellent opportunity to be a key support to pivotal figures within our organization.
Key Responsibilities:
Qualifications:
This hybrid role is based in our Raleigh, North Carolina, US office. Our client offers a competitive salary, a comprehensive benefits package, and a supportive work environment.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, making appropriate referrals.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
- Handle sensitive and confidential information with discretion and professionalism.
- Assist with expense reporting and budget tracking for executive expenses.
- Conduct research and compile data for reports and special projects as needed.
- Act as a liaison between executives and internal/external stakeholders.
- Manage office supplies and coordinate with vendors.
- Provide general administrative support, including filing, scanning, and data entry.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience supporting senior-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask, prioritize effectively, and meet deadlines.
- Discretion and a high level of professionalism when handling confidential information.
- Experience with calendar management, travel booking, and expense reporting.
- Adaptability and willingness to work in a hybrid environment.
This hybrid role is based in our Raleigh, North Carolina, US office. Our client offers a competitive salary, a comprehensive benefits package, and a supportive work environment.
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7
Executive Administrative Assistant
27513 Raleigh, North Carolina
$65000 Annually
WhatJobs
Posted 21 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and proactive Executive Administrative Assistant to support senior leadership in Raleigh, North Carolina, US . This pivotal role requires impeccable attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment. You will be the gatekeeper and facilitator for executives, ensuring smooth daily operations and seamless coordination. The ideal candidate possesses exceptional discretion, professional etiquette, and a forward-thinking mindset. Key responsibilities include:
Qualifications:
- Managing complex calendars, scheduling meetings, and coordinating travel arrangements (domestic and international).
- Preparing reports, presentations, and correspondence with a high degree of accuracy.
- Screening and directing incoming calls and emails, responding to inquiries with professionalism.
- Organizing and managing files, records, and databases.
- Assisting with event planning, including logistics for company meetings and offsites.
- Processing expense reports and managing departmental budgets.
- Serving as a liaison between executives and internal/external stakeholders.
- Anticipating needs and proactively addressing potential issues.
- Maintaining confidentiality of sensitive information.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant office software.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- High level of discretion and professionalism.
- Ability to work independently and as part of a team.
- Experience in a corporate or fast-paced business setting is essential.
- A degree in Business Administration or a related field is a plus.
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8
Executive Administrative Assistant
27601 Raleigh, North Carolina
$60000 Annually
WhatJobs
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This position is located in our office in Raleigh, North Carolina, US , and requires a dedicated professional committed to seamless operations. You will manage complex calendars, schedule meetings, coordinate travel arrangements, and handle correspondence with professionalism and discretion. A key responsibility will be preparing reports, presentations, and other essential documents, ensuring accuracy and adherence to company standards. You will act as a primary point of contact for internal and external stakeholders, managing communication flow and ensuring timely responses. This role also involves assisting with event planning, project coordination, and maintaining confidential records. The ideal candidate will possess exceptional interpersonal skills, a proactive problem-solving approach, and the ability to anticipate needs and act accordingly. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms are essential. A minimum of 3-5 years of experience supporting C-level executives is required. Strong organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment are crucial. Excellent written and verbal communication skills are a must. This is a fantastic opportunity to be an integral part of a dynamic team and contribute to the efficient functioning of executive operations in Raleigh, North Carolina, US . We are looking for a reliable and dedicated individual who takes pride in their work.
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