132 Administrative Staff jobs in Snellville
Administrative Assistant
30383 Atlanta, Georgia
Confidential Jobs
Posted today
Job Viewed
Job Description
Position Purpose
This position will provide specialized administrative support to Vice President and department. They will perform a broad range of administrative duties to support the daily business operation including planning and scheduling meetings, managing customer inquiries, reviewing documents and planning events. This role requires the ability to take initiative, analyze many factors and use judgment to make informed decisions. They must be able to manage access to confidential business, associate, and candidate information. This role requires excellent communication with all levels of staff whether in person, via email or over the telephone.
Job Duties And Responsibilities:
- Performs both routine and complex administrative and operational functions in support of a manager and/or business unit staff. Composes various types of correspondence, compiling and integrating data from a variety of sources. Creates, edits, proofreads and publishes formal presentations and reports adhering to established style guides and management/business unit preferences.
- Facilitates management and business unit communications through email and hard copy. Provides support by assisting with the development of internal communications from draft state to final publication. Manages and routes sensitive and confidential information. Manages various email inboxes.
- Maintains management and business unit calendars and manages conference room schedules. Plans, coordinates and schedules meetings, appointments and conference calls. Reserves meeting spaces and equipment. Attends staff meetings and other meetings and records meeting minutes.
- Coordinates internal and off-site meetings and events including scheduling facilities, equipment and catering. Prepares, assembles and distributes meeting agendas and event materials. Makes travel arrangements, coordinating flights, car rental, and hotel accommodations as needed.
- Processes monthly credit card statements, out-of-pocket expenses, and invoices for management and/or business unit. Creates, submits and monitors expense reports and associated documentation using internal expense reporting system. Coordinates various daily, weekly, monthly reporting.
- Responds to internal and external inquires regarding the business unit via email and telephone. Screens and routes telephone calls, assisting callers as required. Relays messages to appropriate team members. Greets visitors in a professional and courteous manner. Notifies staff of visitors and/or directs visitor as appropriate.
- Establishes and manages paper and electronic filing systems. Prepares, reviews, distributes and files routine correspondence, memoranda, letters and reports. Gathers, sorts and distributes incoming office mail.
- May serve on one or more project teams that require cross collaboration of team members. Facilitates communication efforts throughout the business unit and assists in tracking project timelines and meeting deadlines.
- Provides back-up support and coverage to other administrative staff as required. May train and assist less experienced administrative assistants within the same business unit. Develops and maintains positive working relationships. Supports groups initiatives and works to reach common goals.
- Each team member is expected to be aware of risk within their functional area. This includes observing all policies, procedures, laws, regulations and risk limits specific to their role. Additionally, they should raise and report known or suspected violations to the appropriate Company authority in a timely fashion.
- Performs other related duties as required.
Required Knowledge, Skills, & Abilities:
- Three years of experience in an administrative support role performing a wide variety of administrative and/or operational responsibilities.
- Associate degree is preferred.
- Previous experience supporting senior level management, preferably within a large corporate, professional environment.
- Ability to work well under pressure with composure.
- High-level proficiency in Microsoft Office suite of products.
- Proven ability to manage projects and work under pressure.
- Strong teamwork skills and a strong ability to offer suggestions to improve processes.
- Ability to work collaboratively with others.
- Ability to be flexible and adaptable in response to changing priorities and needs.
- Ability to maintain confidentiality
- Strong relationship management skills.
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0
Administrative Assistant
30383 Atlanta, Georgia
Massell Commercial Real Estate
Posted today
Job Viewed
Job Description
Company Description
Massell Commercial Real Estate provides expert commercial real estate investment advice to the Atlanta business community. With four generations of expertise, we offer both commercial investment and tenant representation services. Our strong community involvement, combined with advanced information technology, ensures that our clients receive the best opportunities in the market. Our deep understanding and relationships within the Atlanta real estate market give us a competitive edge.
Role Description
This is a part-time (20 hours), on-site role for an Administrative Assistant located in Atlanta, GA. The Administrative Assistant will be responsible for managing office communications, scheduling meetings, maintaining records, handling correspondence, and providing general administrative support. Additional tasks include data entry, preparing reports and presentations, and assisting in coordinating office events and activities.
Qualifications
- Strong organizational and time management skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Docs
- Excellent written and verbal communication skills
- Attention to detail and problem-solving skills
- Ability to manage multiple tasks and prioritize effectively
- Experience in office administration or similar roles
- Ability to work independently and in a team environment
- Familiarity with real estate industry is a plus
- Associate's or Bachelor's degree in Business Administration or related field preferred
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1
Administrative Assistant
30515 Buford, Georgia
Impact Fire
Posted today
Job Viewed
Job Description
Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Impact Fire Services is seeking an Administrative Assistant to support the Office Manager. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
**Primary Job Responsibilities:**
+ Maintaining a consistent work pace to bill Construction/Service customers
+ Attend billing meetings and report on daily/weekly numbers
+ Manage workflow ensuring that deadlines are met and work is completed correctly
+ Assist with collections on outstanding invoices
+ Answering phone calls and email messages
+ Provide customer support as needed
+ Upload paperwork to compliance & billing portals as needed
+ Attend weekly department meetings
+ Implement and monitor programs as directed by management, and see the programs through to completion
**Required Skills:**
+ Administrative Assistant experience
+ Strong background in Construction/Service Billing, Accounts Receivable and collections
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency
+ Detail oriented and comfortable working in a fast-paced office environment
+ Exceptional communication skills
+ Superior organization skills and dedication to completing projects in a timely manner
+ Be available to work Monday-Friday 8a-5pm in office.
**Other Required Capabilities:**
+ Knowledge of scheduling software such as Service Trade, Inspect Point and/or various billing and compliance portals is a plus but not required.
+ Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, customers, and others at all times
+ Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective methods for solving problems to support the business objectives.
+ Strong interpersonal/communication skills
+ Detailed oriented and demonstrate a high degree of accuracy when performing daily data entry
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Impact Fire Services is seeking an Administrative Assistant to support the Office Manager. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
**Primary Job Responsibilities:**
+ Maintaining a consistent work pace to bill Construction/Service customers
+ Attend billing meetings and report on daily/weekly numbers
+ Manage workflow ensuring that deadlines are met and work is completed correctly
+ Assist with collections on outstanding invoices
+ Answering phone calls and email messages
+ Provide customer support as needed
+ Upload paperwork to compliance & billing portals as needed
+ Attend weekly department meetings
+ Implement and monitor programs as directed by management, and see the programs through to completion
**Required Skills:**
+ Administrative Assistant experience
+ Strong background in Construction/Service Billing, Accounts Receivable and collections
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency
+ Detail oriented and comfortable working in a fast-paced office environment
+ Exceptional communication skills
+ Superior organization skills and dedication to completing projects in a timely manner
+ Be available to work Monday-Friday 8a-5pm in office.
**Other Required Capabilities:**
+ Knowledge of scheduling software such as Service Trade, Inspect Point and/or various billing and compliance portals is a plus but not required.
+ Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, customers, and others at all times
+ Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective methods for solving problems to support the business objectives.
+ Strong interpersonal/communication skills
+ Detailed oriented and demonstrate a high degree of accuracy when performing daily data entry
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
View Now
2
Administrative Assistant
30096 Duluth, Georgia
Impact Fire
Posted today
Job Viewed
Job Description
Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Impact Fire Services is seeking an Administrative Assistant to support the Office Manager. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
**Primary Job Responsibilities:**
+ Maintaining a consistent work pace to bill Construction/Service customers
+ Attend billing meetings and report on daily/weekly numbers
+ Manage workflow ensuring that deadlines are met and work is completed correctly
+ Assist with collections on outstanding invoices
+ Answering phone calls and email messages
+ Provide customer support as needed
+ Upload paperwork to compliance & billing portals as needed
+ Attend weekly department meetings
+ Implement and monitor programs as directed by management, and see the programs through to completion
**Required Skills:**
+ Administrative Assistant experience
+ Strong background in Construction/Service Billing, Accounts Receivable and collections
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency
+ Detail oriented and comfortable working in a fast-paced office environment
+ Exceptional communication skills
+ Superior organization skills and dedication to completing projects in a timely manner
+ Be available to work Monday-Friday 8a-5pm in office.
**Other Required Capabilities:**
+ Knowledge of scheduling software such as Service Trade, Inspect Point and/or various billing and compliance portals is a plus but not required.
+ Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, customers, and others at all times
+ Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective methods for solving problems to support the business objectives.
+ Strong interpersonal/communication skills
+ Detailed oriented and demonstrate a high degree of accuracy when performing daily data entry
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Impact Fire Services is seeking an Administrative Assistant to support the Office Manager. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
**Primary Job Responsibilities:**
+ Maintaining a consistent work pace to bill Construction/Service customers
+ Attend billing meetings and report on daily/weekly numbers
+ Manage workflow ensuring that deadlines are met and work is completed correctly
+ Assist with collections on outstanding invoices
+ Answering phone calls and email messages
+ Provide customer support as needed
+ Upload paperwork to compliance & billing portals as needed
+ Attend weekly department meetings
+ Implement and monitor programs as directed by management, and see the programs through to completion
**Required Skills:**
+ Administrative Assistant experience
+ Strong background in Construction/Service Billing, Accounts Receivable and collections
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency
+ Detail oriented and comfortable working in a fast-paced office environment
+ Exceptional communication skills
+ Superior organization skills and dedication to completing projects in a timely manner
+ Be available to work Monday-Friday 8a-5pm in office.
**Other Required Capabilities:**
+ Knowledge of scheduling software such as Service Trade, Inspect Point and/or various billing and compliance portals is a plus but not required.
+ Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, customers, and others at all times
+ Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective methods for solving problems to support the business objectives.
+ Strong interpersonal/communication skills
+ Detailed oriented and demonstrate a high degree of accuracy when performing daily data entry
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
View Now
3
Administrative Assistant
30097 Johns Creek, Georgia
Impact Fire
Posted 1 day ago
Job Viewed
Job Description
Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Impact Fire Services is seeking an Administrative Assistant to support the Office Manager. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
**Primary Job Responsibilities:**
+ Maintaining a consistent work pace to bill Construction/Service customers
+ Attend billing meetings and report on daily/weekly numbers
+ Manage workflow ensuring that deadlines are met and work is completed correctly
+ Assist with collections on outstanding invoices
+ Answering phone calls and email messages
+ Provide customer support as needed
+ Upload paperwork to compliance & billing portals as needed
+ Attend weekly department meetings
+ Implement and monitor programs as directed by management, and see the programs through to completion
**Required Skills:**
+ Administrative Assistant experience
+ Strong background in Construction/Service Billing, Accounts Receivable and collections
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency
+ Detail oriented and comfortable working in a fast-paced office environment
+ Exceptional communication skills
+ Superior organization skills and dedication to completing projects in a timely manner
+ Be available to work Monday-Friday 8a-5pm in office.
**Other Required Capabilities:**
+ Knowledge of scheduling software such as Service Trade, Inspect Point and/or various billing and compliance portals is a plus but not required.
+ Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, customers, and others at all times
+ Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective methods for solving problems to support the business objectives.
+ Strong interpersonal/communication skills
+ Detailed oriented and demonstrate a high degree of accuracy when performing daily data entry
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Impact Fire Services is seeking an Administrative Assistant to support the Office Manager. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
**Primary Job Responsibilities:**
+ Maintaining a consistent work pace to bill Construction/Service customers
+ Attend billing meetings and report on daily/weekly numbers
+ Manage workflow ensuring that deadlines are met and work is completed correctly
+ Assist with collections on outstanding invoices
+ Answering phone calls and email messages
+ Provide customer support as needed
+ Upload paperwork to compliance & billing portals as needed
+ Attend weekly department meetings
+ Implement and monitor programs as directed by management, and see the programs through to completion
**Required Skills:**
+ Administrative Assistant experience
+ Strong background in Construction/Service Billing, Accounts Receivable and collections
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency
+ Detail oriented and comfortable working in a fast-paced office environment
+ Exceptional communication skills
+ Superior organization skills and dedication to completing projects in a timely manner
+ Be available to work Monday-Friday 8a-5pm in office.
**Other Required Capabilities:**
+ Knowledge of scheduling software such as Service Trade, Inspect Point and/or various billing and compliance portals is a plus but not required.
+ Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, customers, and others at all times
+ Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective methods for solving problems to support the business objectives.
+ Strong interpersonal/communication skills
+ Detailed oriented and demonstrate a high degree of accuracy when performing daily data entry
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
View Now
4
Administrative Assistant
30024 Suwanee, Georgia
Impact Fire
Posted 1 day ago
Job Viewed
Job Description
Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Impact Fire Services is seeking an Administrative Assistant to support the Office Manager. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
**Primary Job Responsibilities:**
+ Maintaining a consistent work pace to bill Construction/Service customers
+ Attend billing meetings and report on daily/weekly numbers
+ Manage workflow ensuring that deadlines are met and work is completed correctly
+ Assist with collections on outstanding invoices
+ Answering phone calls and email messages
+ Provide customer support as needed
+ Upload paperwork to compliance & billing portals as needed
+ Attend weekly department meetings
+ Implement and monitor programs as directed by management, and see the programs through to completion
**Required Skills:**
+ Administrative Assistant experience
+ Strong background in Construction/Service Billing, Accounts Receivable and collections
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency
+ Detail oriented and comfortable working in a fast-paced office environment
+ Exceptional communication skills
+ Superior organization skills and dedication to completing projects in a timely manner
+ Be available to work Monday-Friday 8a-5pm in office.
**Other Required Capabilities:**
+ Knowledge of scheduling software such as Service Trade, Inspect Point and/or various billing and compliance portals is a plus but not required.
+ Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, customers, and others at all times
+ Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective methods for solving problems to support the business objectives.
+ Strong interpersonal/communication skills
+ Detailed oriented and demonstrate a high degree of accuracy when performing daily data entry
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Impact Fire Services is seeking an Administrative Assistant to support the Office Manager. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
**Primary Job Responsibilities:**
+ Maintaining a consistent work pace to bill Construction/Service customers
+ Attend billing meetings and report on daily/weekly numbers
+ Manage workflow ensuring that deadlines are met and work is completed correctly
+ Assist with collections on outstanding invoices
+ Answering phone calls and email messages
+ Provide customer support as needed
+ Upload paperwork to compliance & billing portals as needed
+ Attend weekly department meetings
+ Implement and monitor programs as directed by management, and see the programs through to completion
**Required Skills:**
+ Administrative Assistant experience
+ Strong background in Construction/Service Billing, Accounts Receivable and collections
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency
+ Detail oriented and comfortable working in a fast-paced office environment
+ Exceptional communication skills
+ Superior organization skills and dedication to completing projects in a timely manner
+ Be available to work Monday-Friday 8a-5pm in office.
**Other Required Capabilities:**
+ Knowledge of scheduling software such as Service Trade, Inspect Point and/or various billing and compliance portals is a plus but not required.
+ Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, customers, and others at all times
+ Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective methods for solving problems to support the business objectives.
+ Strong interpersonal/communication skills
+ Detailed oriented and demonstrate a high degree of accuracy when performing daily data entry
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
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5
Administrative Assistant
30096 Duluth, Georgia
Robert Half
Posted 2 days ago
Job Viewed
Job Description
Description
Job description:
Provides general front desk coverage duties including greeting guests, answering and directing incoming calls, maintaining supplies and reception area appearance as well as mail distribution. This position also provides a variety of administrative duties in support for many other departments, such as the HR and Logistics teams. This role is very diverse and requires the ability to multi-task, take independent initiative, properly organize and prioritize in order to meet deadlines while managing competing priorities. Must embrace a strong customer service mentality and function with a high degree of professionalism.
Job Responsibilities:
- Front office receptionist responsibilities include; handling incoming calls and greeting visitors and guests
- Follow up on incoming client calls to ensure all calls are attended to by the appropriate staff member
- Take lead on internal events by coordinating logistics, collateral, catering, setup, and tear-down
- Maintain, and troubleshoot office equipment; train staff members on proper operation and handling of equipment
- Manage resource scheduling utilizing Microsoft Outlook calendars (e.g. conference rooms, hardware)
- Track office supply inventory and order office supplies, as needed, using cost-effective approach
- Process and distribute office mail, type and distribute correspondence, make copies, etc.
- Provide HR process support which may include; scheduling appts, maintaining records, and providing process-related guidance and information to employees
- Maintain orderly conference rooms, workrooms, kitchens, and lobby
- Identify, recommend and implement solutions for interdepartmental and business operations processes
- Collaborate with all departments to achieve operational excellence
Skills, Qualifications & Experience:
- High School diploma required; some college preferred.
- 3 or more years of experience in an office setting
- Must possess the ability to keep information confidential.
- Exceptional interpersonal, oral, and written communications skills.
- Exceptional analytical and computer skills including advanced skills in Microsoft Office software.
- detail-oriented demeanor and ability to think on their feet to handle the unexpected.
- Process a high level of dependability including stellar attendance and punctuality.
- Self-driven, with consistent follow-up and follow-through
- Sound judgment around reasonable purchases
Schedule:
- 8-hour shift; 8-5 pm
- Day shift
- Monday to Friday
Experience:
- Microsoft Excel: 3 years (Required)
- Microsoft Outlook: 3 years (Required)
- Microsoft PowerPoint: 3 years (Required)
- Office management: 3 years (Required)
- Multi-line phone systems: 3 years (Required)
Requirements Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties, Professionalism, Dynamic Personality TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Job description:
Provides general front desk coverage duties including greeting guests, answering and directing incoming calls, maintaining supplies and reception area appearance as well as mail distribution. This position also provides a variety of administrative duties in support for many other departments, such as the HR and Logistics teams. This role is very diverse and requires the ability to multi-task, take independent initiative, properly organize and prioritize in order to meet deadlines while managing competing priorities. Must embrace a strong customer service mentality and function with a high degree of professionalism.
Job Responsibilities:
- Front office receptionist responsibilities include; handling incoming calls and greeting visitors and guests
- Follow up on incoming client calls to ensure all calls are attended to by the appropriate staff member
- Take lead on internal events by coordinating logistics, collateral, catering, setup, and tear-down
- Maintain, and troubleshoot office equipment; train staff members on proper operation and handling of equipment
- Manage resource scheduling utilizing Microsoft Outlook calendars (e.g. conference rooms, hardware)
- Track office supply inventory and order office supplies, as needed, using cost-effective approach
- Process and distribute office mail, type and distribute correspondence, make copies, etc.
- Provide HR process support which may include; scheduling appts, maintaining records, and providing process-related guidance and information to employees
- Maintain orderly conference rooms, workrooms, kitchens, and lobby
- Identify, recommend and implement solutions for interdepartmental and business operations processes
- Collaborate with all departments to achieve operational excellence
Skills, Qualifications & Experience:
- High School diploma required; some college preferred.
- 3 or more years of experience in an office setting
- Must possess the ability to keep information confidential.
- Exceptional interpersonal, oral, and written communications skills.
- Exceptional analytical and computer skills including advanced skills in Microsoft Office software.
- detail-oriented demeanor and ability to think on their feet to handle the unexpected.
- Process a high level of dependability including stellar attendance and punctuality.
- Self-driven, with consistent follow-up and follow-through
- Sound judgment around reasonable purchases
Schedule:
- 8-hour shift; 8-5 pm
- Day shift
- Monday to Friday
Experience:
- Microsoft Excel: 3 years (Required)
- Microsoft Outlook: 3 years (Required)
- Microsoft PowerPoint: 3 years (Required)
- Office management: 3 years (Required)
- Multi-line phone systems: 3 years (Required)
Requirements Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties, Professionalism, Dynamic Personality TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
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6
Administrative Assistant
30309 Midtown Atlanta, Georgia
Robert Half
Posted 2 days ago
Job Viewed
Job Description
Description We are looking for an organized and detail-oriented Administrative Assistant to join our team in Atlanta, Georgia. This Contract-to-permanent position is ideal for someone who thrives in a fast-paced environment and enjoys handling a variety of administrative tasks. The role requires a proactive individual with excellent communication skills and the ability to manage multiple priorities efficiently.
Responsibilities:
- Coordinate and manage calendars to schedule meetings and appointments effectively.
- Handle multi-line phone systems, including answering calls and directing them to appropriate parties.
- Organize and scan documents to maintain accurate electronic records.
- Prepare and distribute correspondence, including stuffing envelopes for mailing purposes.
- Confirm appointments with clients and stakeholders to ensure smooth scheduling.
- Perform shredding tasks to securely dispose of sensitive documents.
- Assist with general office organization and administrative support as needed. Requirements - Prior experience in administrative or office support roles is required.
- Proficiency in managing multi-line phone systems.
- Strong skills in document scanning and maintaining electronic records.
- Ability to handle mail preparation tasks such as stuffing envelopes.
- Familiarity with scheduling and calendar management tools.
- Exceptional organizational skills and attention to detail.
- Effective communication skills, both verbal and written.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Coordinate and manage calendars to schedule meetings and appointments effectively.
- Handle multi-line phone systems, including answering calls and directing them to appropriate parties.
- Organize and scan documents to maintain accurate electronic records.
- Prepare and distribute correspondence, including stuffing envelopes for mailing purposes.
- Confirm appointments with clients and stakeholders to ensure smooth scheduling.
- Perform shredding tasks to securely dispose of sensitive documents.
- Assist with general office organization and administrative support as needed. Requirements - Prior experience in administrative or office support roles is required.
- Proficiency in managing multi-line phone systems.
- Strong skills in document scanning and maintaining electronic records.
- Ability to handle mail preparation tasks such as stuffing envelopes.
- Familiarity with scheduling and calendar management tools.
- Exceptional organizational skills and attention to detail.
- Effective communication skills, both verbal and written.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
7
Administrative Assistant
30032 Decatur, Georgia
Robert Half
Posted 2 days ago
Job Viewed
Job Description
Description We are looking for a talented and experienced Administrative Assistant to provide high-level support to two Vice Presidents in a dynamic and fast-paced environment. This Contract-to-permanent position offers an excellent opportunity for a detail-oriented individual to showcase exceptional organizational skills and adaptability, while managing diverse priorities and contributing to key projects. The ideal candidate will thrive in a role that requires both proactive problem-solving and the ability to handle tasks with precision and professionalism.
Responsibilities:
- Coordinate and manage the schedules of two Vice Presidents, ensuring smooth calendar management and efficient planning of meetings and events.
- Oversee administrative support for complex projects, including tasks related to school accreditation processes, ensuring deadlines and deliverables are met.
- Provide advanced administrative assistance by organizing and prioritizing tasks to support the goals of senior leadership.
- Utilize Salesforce for data entry, tracking, and reporting as needed, while maintaining accuracy and attention to detail.
- Facilitate communication and collaboration between the VPs and other departments, adapting to their distinct work styles.
- Handle inbound calls, respond to inquiries, and manage receptionist duties with professionalism and efficiency.
- Perform data entry and maintain accurate records to support administrative operations.
- Ensure the preparation and delivery of high-quality documents, presentations, and reports using Microsoft Office Suite.
- Identify opportunities for process improvement and implement solutions to enhance organizational effectiveness. Requirements - Previous experience as an Executive Assistant, Senior Administrative Assistant, or in a similar role providing support to senior leadership.
- Demonstrated ability to manage long-term projects, such as school accreditation or similar initiatives.
- Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Familiarity with Salesforce or similar CRM tools is highly desirable.
- Exceptional organizational skills, with the ability to handle multiple priorities and meet deadlines.
- Excellent verbal and written communication skills, ensuring clarity and professionalism in interactions.
- Ability to adapt to contrasting work styles and effectively support two leaders with differing approaches.
- Associate's or Bachelor's degree preferred, along with a minimum of 3 years of experience in higher-level administrative roles. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Coordinate and manage the schedules of two Vice Presidents, ensuring smooth calendar management and efficient planning of meetings and events.
- Oversee administrative support for complex projects, including tasks related to school accreditation processes, ensuring deadlines and deliverables are met.
- Provide advanced administrative assistance by organizing and prioritizing tasks to support the goals of senior leadership.
- Utilize Salesforce for data entry, tracking, and reporting as needed, while maintaining accuracy and attention to detail.
- Facilitate communication and collaboration between the VPs and other departments, adapting to their distinct work styles.
- Handle inbound calls, respond to inquiries, and manage receptionist duties with professionalism and efficiency.
- Perform data entry and maintain accurate records to support administrative operations.
- Ensure the preparation and delivery of high-quality documents, presentations, and reports using Microsoft Office Suite.
- Identify opportunities for process improvement and implement solutions to enhance organizational effectiveness. Requirements - Previous experience as an Executive Assistant, Senior Administrative Assistant, or in a similar role providing support to senior leadership.
- Demonstrated ability to manage long-term projects, such as school accreditation or similar initiatives.
- Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Familiarity with Salesforce or similar CRM tools is highly desirable.
- Exceptional organizational skills, with the ability to handle multiple priorities and meet deadlines.
- Excellent verbal and written communication skills, ensuring clarity and professionalism in interactions.
- Ability to adapt to contrasting work styles and effectively support two leaders with differing approaches.
- Associate's or Bachelor's degree preferred, along with a minimum of 3 years of experience in higher-level administrative roles. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
8
Administrative Assistant
30309 Midtown Atlanta, Georgia
Emory Healthcare/Emory University
Posted 2 days ago
Job Viewed
Job Description
**Discover Your Career at Emory University**
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.
**Description**
Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program.
KEY RESPONSIBILITIES:
+ Provides administrative support for one or more of the following: general management, a research environment or a specific program.
+ Ensures office activities comply with Emory policies and procedures.
+ Responds to incoming telephone calls.
+ Maintains calendars and prioritizes meeting requests for management.
+ Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
+ May complete forms, grant applications, and/or correspondence associated with programs.
+ Prepares charts and graphs for reports and presentations.
+ Creates and edits scientific, programmatic or other reports associated with department's primary business.
+ Schedules meetings and handles logistics for meetings and special events.
+ Prepares materials for meetings and special events.
+ Initiates, processes, and maintains records and invoices.
+ Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
+ May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
+ Plans and coordinates travel arrangements.
+ Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
+ Establishes and organizes files and documents.
+ Oversees ordering and maintenance of office supplies.
+ May supervise or direct the work of support staff and/or students.
+ Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
+ Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
+ Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
+ Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.
**Additional Details**
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: (V) | (TDD).
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at (V) | (TDD). Please note that one week's advance notice is preferred.
**Connect With Us!**
Connect with us for general consideration!
**Job Number** _ _
**Job Type** _Regular Full-Time_
**Division** _School Of Medicine_
**Department** _SOM: Surgery: Grady Surgery_
**Job Category** _Administrative and Business Support_
**Campus Location (For Posting) : Location** _US-GA-Atlanta_
**_Location : Name_** _Emory Campus-Clifton Corridor_
**Remote Work Classification** _Hybrid Remote_
**Health and Safety Information** _Not Applicable_
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.
**Description**
Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program.
KEY RESPONSIBILITIES:
+ Provides administrative support for one or more of the following: general management, a research environment or a specific program.
+ Ensures office activities comply with Emory policies and procedures.
+ Responds to incoming telephone calls.
+ Maintains calendars and prioritizes meeting requests for management.
+ Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
+ May complete forms, grant applications, and/or correspondence associated with programs.
+ Prepares charts and graphs for reports and presentations.
+ Creates and edits scientific, programmatic or other reports associated with department's primary business.
+ Schedules meetings and handles logistics for meetings and special events.
+ Prepares materials for meetings and special events.
+ Initiates, processes, and maintains records and invoices.
+ Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
+ May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
+ Plans and coordinates travel arrangements.
+ Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
+ Establishes and organizes files and documents.
+ Oversees ordering and maintenance of office supplies.
+ May supervise or direct the work of support staff and/or students.
+ Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
+ Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
+ Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
+ Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.
**Additional Details**
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: (V) | (TDD).
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at (V) | (TDD). Please note that one week's advance notice is preferred.
**Connect With Us!**
Connect with us for general consideration!
**Job Number** _ _
**Job Type** _Regular Full-Time_
**Division** _School Of Medicine_
**Department** _SOM: Surgery: Grady Surgery_
**Job Category** _Administrative and Business Support_
**Campus Location (For Posting) : Location** _US-GA-Atlanta_
**_Location : Name_** _Emory Campus-Clifton Corridor_
**Remote Work Classification** _Hybrid Remote_
**Health and Safety Information** _Not Applicable_
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9