7 Administrative Staff jobs in Syracuse

About Liberty POST: Liberty POST has offered its clients a range of high-quality and individualized services since 1994. Backed by Liberty Resources Inc. and part of a large social services circle, originally POST was a speech-language practice in Syracuse NY, and has grown to provide a range of services throughout all of New York State. We employ over 500 professionals in a variety of settings and offer a collaborative team approach to provide evaluation, direct therapy, and family education through child-directed play. We are focused on the importance of a child’s natural learning environment, a family’s unique strengths and needs and the diverse population we serve.

Summary of Position:  

The administrative assistant is responsible for providing administrative support to the Syracuse POST Futures Program in a variety of functions, in a professional, exciting, caring, and rewarding work environment.  The administrative assistant will provide clerical, administrative, and general office related duties in support of the diagnostic program and ABA program of Liberty POST.  The administrative assistant position plays a pivotal role in supporting families to access quality services for children, primarily birth to 12 years of age.

Essential Functions:

Essential functions may include, but are not limited to the following:

• Function: Perform as an essential part of the POST Team, providing administrative support to the POST Futures Program Director, supervisors, clinical staff, and other administrative assistants.

• Communication and Coordination: Effectively communicates with clients, families, and agencies, while scheduling appointments and following up on necessary paperwork for services.

• Document Management: Prepares, processes, and maintains client documentation, including correspondence, consent forms, and reports, ensuring confidentiality and accuracy in data entry (utilizing programs such as ProviderSoft/NextGen and/or Microsoft 365).

• Quality Control and Compliance: Takes responsibility for the quality of work, adheres to corporate and regional policies, and meets deadlines, all while collaborating in a team-driven environment.

Minimum Requirements:

• High School diploma (or equivalent)

Pay Rate:

• $16.00 to $18.00 per hour

Liberty POST is an equal opportunity employer. Liberty Resources offers equal employment opportunities to all persons without regard to race, color, ethnicity, religion, sex, sexual orientation, national origin, age, marital status, physical or mental disability, parental status, housing status, source of income or military status, in accordance with applicable federal, state and local EEO laws.

Job Type

Full-time

Description

Dannible & McKee, LLP, a premier CPA and consulting firm in Upstate New York, is seeking one full-time Administrative Assistant to join our tax department . This position will be part of a fast-paced team that is responsible for providing best-in-class support to our partners, employees and clients.

Job Responsibilities:

• Support Partners and professional staff as necessary with administrative needs not limited to monthly billing, accounts receivable monitoring, and maintaining calendars for assigned partners.
• Assist in the preparation and processing of tax returns, complying with firm quality control procedures and systems.
• Assist in preparation, proofreading, editing and processing of documents not limited to correspondence, financial statements, proposals, mail merge and email blasts.
• Maintain and develop technological skills required to support partners and professional staff.
• Perform rotating clerical duties not limited to answering phones, receiving, sorting and distributing mail, ordering supplies, correspondence filing and maintaining coffee.
• Cross-trained to serve as backup to other administrative assistants and reception as needed.
• Other duties as assigned.

Requirements

Minimum Requirements:

• High School diploma or equivalent.
• Proficient in Microsoft Office Suite.
• Understanding of standard office functions such as filing, scanning and telephone techniques.
• Exceptional interpersonal and communication skills, both written and verbal.
• Excellent time management, planning and prioritizing skills.
• Must be organized, detail-oriented, and have the ability to work in a fast-paced environment.
• Ability to uphold professional standards and firm/client confidentiality.

Salary Description

$20 - $25 per hour

Part Time Position (24 hours a week)
Clinic Hours: 6:00 AM to 4:30 PM
Shifts: M, W, F
Prior secretarial background in the medical field helpful and must be willing to handle blood specimens.
PURPOSE AND SCOPE:
Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
+ Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include but are not limited to:
+ Preparing and typing routine correspondence, form letters and reports
+ Answering telephone & routing calls to the appropriate person,
+ Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.
+ Setting up and maintaining filing systems and basic databases as applicable.
+ Completing forms and reports as required by the various company offices and outside vendors and agencies.
+ Recording the minutes of meetings and providing the resulting documents as necessary.
+ Making copies of correspondence and other printed matter as required by manager.
+ Preparing purchase orders using the appropriate software application.
+ Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
+ Distributing incoming mail.
+ Maintaining calendar and daily schedules.
+ Scheduling appointments & arranging meetings.
+ Maintaining inventory of the necessary office forms and supplies.
+ Assisting with various basic personnel administrative functions as needed.
+ Acting as backup to other clerical personnel in office as needed.
+ Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
+ Assists with month-end reporting requirements
+ Assists in auditing records for ongoing compliance with medical records standards.
+ Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
+ Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
+ Organizes travel for patients by contacting and providing requested medical records.
+ Coordinates with transient patient paperwork.
+ Coordinates transfer placements and confirmations along with Clinical Manager.
+ Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
+ Assist with medical appointment referrals and scheduling.
+ Assist with transportation coordination and referrals.
+ Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
+ Other duties as assigned.
Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
+ The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials
EDUCATION:
+ High School Diploma required
EXPERIENCE AND REQUIRED SKILLS:
+ Minimum 6 months relevant experience without a degree - 0-6 months experience with an Associate degree or secretarial school.
+ Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
+ Pleasant telephone manner.
The rate of pay for this position will depend on the successful candidate's work location and qualifications, including relevant education, work experience, skills, and competencies.
Hourly Rate: $14.00 - $23.00
EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity
**Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.**
**EOE, disability/veterans**

SRC, Inc. is currently seeking a Sr. Administrative Assistant. The role involves providing dedicated support to executive staff with various departmental members in seamlessly navigating the day-to-day intricacies of company operations. The selected candidate will be a key player for diverse tasks and projects in a dynamic high-paced environment.

What You'll Do

• Proactively orchestrate the demanding schedules of executive team members, ensuring seamless coordination and optimal time utilization
• Navigate and synchronize multiple project timelines, meticulously tracking tasks to guarantee timely completion while upholding the highest standards of system integrity
• Spearhead the coordination, scheduling, and impeccable management of executive-level invitations and meetings, catering to diverse groups and stakeholders both internally and externally
• Expertly handle end-to-end travel arrangements, aligning seamlessly with company policies to provide executives with hassle-free journeys
• Efficiently process employee travel reimbursement requests and associated paperwork, streamlining financial procedures
• Deliver on-site administrative support for meetings of all sizes, including coordinating room reservations, sending invitations, tracking attendance, assisting with presentations, and managing catering logistics
• Manage vendor payments, requisitions, and various eForms, ensuring a smooth flow of transactions
• Establish and maintain impeccable filing systems to safeguard complete and accurate records
• Collaborate on special projects and diverse administrative tasks with a keen eye for detail and efficiency
• Take on additional responsibilities as needed, demonstrating flexibility, initiative, and a team-oriented mindset

What You'll Bring

• Education: High school diploma with 6+ years of relevant experience
• Proficiency with Microsoft 365 Suite
• Selected candidate must be a proven team player with excellent interpersonal skills and the ability to prioritize multiple tasks in a fast-moving environment
• Proficient in utilizing various forms of communication, showcasing outstanding interpersonal skills with team members, external contacts, and executive management

What Sets Us Apart? SRC, Inc., a not-for-profit research and development company, combines information, science, technology and ingenuity to solve "impossible" problems in the areas of defense, environment and intelligence. Across our family of companies, we apply bright minds, fresh thinking and relentless determination to deliver innovative products and services that are redefining possible®. When you join our team, you'll be a part of something truly meaningful - helping to keep America and its allies safe and strong. You'll collaborate with more than 1,400 engineers, scientists and professionals - with 20 percent of those employees having served in the military - in a highly innovative, inclusive and equitable work environment. You'll receive a competitive salary and comprehensive benefits package that includes four or more weeks of paid time off to start, 10 percent employer contribution toward retirement, and 100 percent tuition support.

Total compensation for this role is market competitive. The anticipated salary range for this position based out of Syracuse, NY is estimated at$53,000 - $58,000 annually. The actual salary will vary based on applicant's experience, skills, and abilities, geographic location as well as other business and organizational needs. SRC offers competitive benefit options, for more details please visit our website.

Non-Discrimination Statement

Individuals seeking employment are considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or age, or status as a protected veteran or disability except as strictly required by applicable law. You are being given the opportunity to provide the following information in order to help us comply with federal and state record keeping, reporting, and other legal requirements, including requirements under Section 503 of the Rehabilitation Act, 29 U.S.C. 793, and the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA), 38 U.S.C. 4212.
Learn more about SRC:

About Us
Employee Benefits
Awards & Recognition
Security Clearance

• Location Syracuse, New York
• Employment Type Full-Time Salaried
• Experience Required 5+ Years
• Education Required High School Diploma/GED
• Security Clearance Requirement Must meet eligibility requirements
• Travel % 0

**Employment Type:**
Full time
**Shift:**
**Description:**
**Onsite attendance in Syracuse, NY required**
**TITLE** Administrative Assistant
**DEPARTMENT:** Clinical Quality & Safety
**REPORTS TO:** Regional Director of Risk Management
**MISSION STATEMENT** **_:_** We, St Joseph's Health, St. Peter's Health Partners and Trinity Health, serve together in the spirit of the Gospel as a compassionate and transforming healing presence within our communities.
**VISION:** To be world-renowned for passionate patient care and outstanding clinical outcomes.
**CORE VALUES: In** the spirit of good Stewardship, we heal by practicing Justice in fostering right relationships to promote common good, Reverence in honoring the dignity of every person, Excellence in expecting the best of ourselves and others; Integrity in being faithful to who we say we are.
**POSITION SUMMARY**
The Administrative Assistant assists in completion of administrative tasks and secretarial duties for Risk Management across the New York Region with the objectives of supporting a safe environment for patients/families/colleagues and protecting the assets of the facility.
**EDUCATION, TRAINING, EXPERIENCE, CERTIFICATION AND LICENSURE:**
High school graduate or equivalent, business school or formal secretarial training is required. Three years minimum experience in a secretarial setting is required. Certification as a notary is preferred.
**SPECIAL EQUIPMENT, SKILLS OR OTHER REQUIREMENTS:**
PC and appropriate software (including Microsoft Office Applications) knowledge. Knowledge of office equipment and supplies. Effective communication skills, both oral and written. Good interpersonal, organizational and time management skills. Customer service orientation.
**WORK ENVIRONMENT AND HAZARDS:**
Office and/or Clinical Setting. Exposure Class I or II - dependent on service.
**PHYSICAL DEMANDS:**
Sedentary work: requires sitting, standing and walking.
**WORK CONTACT GROUP:**
All services, employees, medical staff, patients, visitors, vendors, various regulatory and professional agencies.
**SUPERVISED BY:**
Regional Director of Risk Management
**SUPERVISES:**
None
**CAREER PATH:**
Administration
**OPERATIONS/COMPLIANCE:**
Collaborates with the Risk Analysts, Risk Managers and Regional Director of Risk Management to facilitate the deployment & education of the components of the facility's risk management program. Contributes to support the deployment of the Ministry Risk Management plan.
**LIABILITY CLAIMS SUPPORT:**
At times, accepts service of and appropriately forwards Summons & Complaints, Foreclosure Notices, Bankruptcy Notices and Attorney Letters. Assists with employment look up. Assists with discovery demands.
**SPECIFIC ACTIVITIES:**
Maintains Risk files and office space. This work includes submission of invoices thru PeopleSoft.
Schedules meetings.
Assists with missing / damaged belongings claims.
Collects, evaluates, and distributes relevant data.
Other duties as assigned.
Pay Range: $18.50 - $22.80
Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.
**Our Commitment**
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
EOE including disability/veteran

**Employment Type:**
Full time
**Shift:**
Day Shift
**Description:**
**POSITION SUMMARY:**
Assists in the completion of administrative tasks in addition to secretarial duties. Maintains a close working relationship with the management staff. Exercises decision making skills using personal judgement and carries them out in a tactful manner. Communicates with a large number of technical and professional personnel within the St. Joseph's Network as well as the greater
community. Is able to handle several situations simultaneously and prioritize accordingly. Gives evidence of a good command of business procedures. Must maintain confidentiality. Must be self-directed.
**MISSION STATEMENT:**
We, St Joseph's Health and Trinity Health, serve together in the spirit of the Gospel as a compassionate and transforming healing presence within our communities.
**VISION:**
To be world-renowned for passionate patient care and outstanding clinical outcomes.
**CORE VALUES:**
In the spirit of good Stewardship, we heal by practicing: Compassion through our kindness, concern and genuine caring, Reverence in honoring the dignity of the human spirit, Excellence in expecting the best of ourselves and others; Integrity in being and speaking the truth.
**RELATIONSHIP-BASED CAREGUIDING PRINCIPLES:**
Caring and healing practices are found in relationships, communication and the hospital setting. Patients are actively involved in their care and experience a therapeutic relationship with the caregiver. Patient care is designed to meet patient and family needs while taking into account the unique needs of each patient. These values are consistent in practice and include patient advocacy, safety and education. Teamwork promotes clinical excellence and is rooted in effective communication, accountability and continuity of care and respect for
co-workers. Caring leaders create an environment in which caring relationships happen. These leaders emerge from all levels of the network helping to create a shared vision reflecting the mission, vision, and values of St. Joseph's.
**EDUCATION, TRAINING, EXPERIENCE, CERTIFICATION AND LICENSURE:**
+ High school graduate or equivalent, business school or formal secretarial training preferred.
+ Three years minimum experience in a secretarial setting.
+ Participates in education conferences and in-services.
+ Participates in orientation and continuing education.
+ Updates and maintains knowledge and skills related to specific areas of
+ expertise.
**SPECIAL EQUIPMENT, SKILLS OR OTHER REQUIREMENTS:**
PC and appropriate software knowledge. Knowledge of office equipment and supplies. A solid understanding of department related terminology. Effective communication skills both oral and written as well as good interpersonal, motivational and strong organizational skills including time management required. Customer service orientation.
Pay Range: $18.50 - $22.80
Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.
**Our Commitment**
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
EOE including disability/veteran