2 Administrative Staff jobs in Temecula

Salary : $70,536.00 - $4,476.00 Annually
Location : City of Oceanside, CA
Job Type: Full Time
Job Number: 26-18
Department: Development Services
Opening Date: 09/22/2025
Closing Date: 10/19/2025 4:00 PM Pacific

Introduction
THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER.

Administrative Analyst II

5,652 - 7,569 monthly salary
The City of Oceanside is accepting applications for the position of Administrative Analyst II. There is currently one vacancy in the Development Services Department. The salary range has seven (7) steps from Step A through Step F. Candidates may be offered higher than Step B pending qualifications, experience and education. Position qualifications may be met through any combination of two (2) years education and experience; a Bachelor's Degree or higher in public administration, business administration or Finance is required. The City may accept other degrees depending on the length and type of experience presented for consideration. For those with Degrees obtained outside of the United States, you must possess an English/US Equivalency document which must be submitted with the application, OR provide proof of the Degree from outside of the United States along with a minimum of six (6) years or 72-months of verifiable full-time (32-hours minimum per week) work experience working in the United States for either a public agency, non-profit organization, or private firm performing the duties listed herein.
About the Position:

The Administrative Analyst II position is assigned to the Engineering Division, City Engineer, and will support the Development Services Department Divisions, including: Engineering Capital Improvement, Engineering Land Development, Building, Planning, Code Enforcement and Administration. The position's duties include, but are not limited to:

• Preparation of reports, studies, City Council staff reports, Requests for Proposals, Agreements, grant administration, and reporting to State, Federal and local agencies
• Data analysis and reporting, project management, general accounting tasks, and critical thinking
• Analysis and support in management of projects including: cost tracking, cost analysis, cost forecasting, audits, account reconciliation and fund allocations
• Review and process vendor, consultant and contractor invoices
• Review the financial sections of staff reports prepared by others for clarity, accuracy and consistency, and to insure the financial information is accurate
• Processing and administration of on-call consultant contracts
• Administration of Developer Deposit Accounts. These accounts are used to recover services for city staff time for work performed on developers' projects
• Assist in the preparation and administration of Operating Budgets and Capital Improvement Program Budgets
• Preparation of Standard Operating Procedures (SOP's)
• Administer the City Development Tracking Program called TRAKiT/Community Development and Bluebeam software
• Prepare the monthly Building Status Report
• General accounting tasks that require financial analysis and reporting, accounting principles and standards, data analysis, auditing and account reconciliation, and budget forecasting

Examples of Duties
Examples of duties performed by employees in this class may not include all required duties, nor are all listed tasks necessarily performed by everyone in this class.
Conducting administrative and special studies and making reports and recommendations; assisting in budget preparation and reviewing budget requests; assisting in analyzing revenue sources; coordinating departmental activities and administering agreements with outside consultants, contractors or governmental agencies; studying space allocations and resources utilization; analyzing and recommending improved methods and procedures; providing advice and assistance to departments regarding administrative practices; working with citizen groups and commissions; and preparing reports and correspondence; initiating and conducting research, surveys or special studies; leading organization, budget and operations activities; conducting analytical studies, and making reports and recommendations; developing budget estimates and requests; preparing departmental budget items; analyzing revenue sources; coordinating departmental activities with outside consultants, contractors or agencies; developing systems/procedures for assigned functions, and monitoring and revising as necessary; analyzing and recommending improved methods and procedures; providing advice and assistance to departments regarding administrative practices; monitoring contracts for compliance; representing department management at conferences, meetings and legislative hearings of the City Council or City Commissions; working with citizens' groups and commissions; conducting special studies and assignments; preparing reports, procedures manuals and correspondence; supervising paraprofessional or clerical staff; developing and implementing recommendations involving broad areas of policy formulation or complex administrative action; and carrying out assignments with minimal supervision.
Minimum Qualifications
Knowledge of :

• Public administration policies, practices and procedures, including personnel and fiscal management procedures.
• Statistical and research methods.
• Administrative survey techniques.
• Computer applications related to analysis.

Ability to :

• Interpret, analyze and solve operating problems of organization and management.
• Collect and evaluate data, draw valid conclusions and project consequences of various alternative recommendations.
• Operate personal computer with proficiency and familiarity.
• Communicate effectively, orally and in writing.
• Prepare complex reports and analyses.
• Maintain effective relationships with those contacted during the course of work.
• Reason logically to analyze and solve operating problems.

Experience : A minimum of two years of professional level experience in administrative or management analysis.
Trainin g: A Bachelor's degree or higher in public administration, business administration or a closely related field.

• A degree in Finance is highly desirable

Working Conditions and Selection Process
Environmental Conditions : Office environment; exposure to computer screens.
Physical Conditions : Essential functions may require maintaining physical condition necessary for sitting and standing for prolonged periods of time; speaking and hearing to exchange information; visual acuity to read and interpret information.

Selection Process : All properly completed applications and supplemental questionnaires will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. Failure to provide all required application material will result in disqualification from the selection process. The process may include any combination of a written exam, oral exam, application appraisal based on training and experience, and/or skills assessment to further evaluate job related experience and skills. Candidates who successfully complete the selection process will be placed on an eligibility list and will remain eligible for employment consideration for a minimum of six months.
RESUMES ARE NOT ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS, BUT MAY BE ATTACHED.

CANDIDATES WHO REQUIRE A RESONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTINIG AN APPLICATION.

THE PROVISIONS IN THIS BULLETIN DO NOT CONSITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.
CITY OF OCEANSIDE

Management Employees of the City of Oceanside (Non-Safety)

Benefit Summary

The following is a highlight of benefits
Retirement
Public Employees' Retirement System (PERS)

• Employees hired after January 1, 2013 are subject to the State laws of PEPRA in regard to retirement benefits. Each individual's benefits may differ. Consult with Employee Benefits for further details
• Third Level 1959 Survivor Credit
• Survivor Continuation option

Additional Retirement Credit Purchase Options

• Buy additional Service Retirement Credit
• Service Credit for unused Sick Leave
• Buy additional Military Service Credit

Health Insurance

Medical:

• Kaiser HMO
• Blue Shield HMO
• Blue Shield PPO

Dental

• Delta Preferred Option (DPO)
• Delta Care USA (DHMO)

Vision:

• Vision Service Plan (VSP)

Pre-Tax Benefits

Health benefits are offered on a pre-tax basis and employees cannot add or delete coverage or benefits unless a qualifying event has occurred.

Employee Assistance Program (EAP)

The Anthem EAP is paid for by the City.

• Available to all members of your household
• 6 free confidential counseling visits per incident
• Self-service support online or by phone

Disability and Life Insurances

The STD/LTD/LIFE and AD&D ING premiums are paid for by City.
Short-Term Disability (STD) Insurance:

• First 90 days - benefits paid at 55% of weekly salary to a maximum weekly benefit of 700 for non-work related disability only
• Seven day waiting period unless hospitalized
• All sick leave must be exhausted before STD is used

Long-Term Disability Insurance:

• After 90 days - benefits paid at 66.7% of monthly salary to a maximum monthly benefit of 6,000 for any disability

Life and AD&D Insurance:

• 1 times annual base salary; minimum of 30,000 and maximum of 200,000 of Basic Life & AD&D

Voluntary Benefits

Benefits are employee paid.
Supplemental Life Insurance through Voya:

• Premiums are determined by age
• Purchased up to a maximum 500,000 for employees
• Spousal coverage up to the employee amount
• Dependent coverage up to 10,000

Flexible Spending Accounts through BCC:

• Utilizes a debit card as a form of payment
• Health Care Spending Account - maximum annual deferral is 3,200
• Dependent Care Spending Account - maximum annual deferral is 5,000

Deferred Compensation - 457 and Roth IRA through Mission Square:

• 457 - Maximum annual pre/post-taxed amount is 23,500 for 2025; over age 50 may contribute an additional 7,500
• Roth IRA - Maximum post-taxed amount is 7,000 for 2025; over age 50 may contribute an additional 1,000

MetlLife Legal Plan

• Telephone and office consultations are available for an unlimited number for personal legal matters with an attorney of your choice.

GotZoom Student Loan Relief

• Provides a no-obligation benefit analysis for federal student loans to identify, maximize and enroll employees into Federal Loan Repayment and Forgiveness Programs.

ScholarShare 529

• An easy to manage plan that helps make the most of your or a designated beneficiary's college savings with tax benefits.

Leave Benefits

Vacation:
All accurals are based on 80 hours in a paid status
1 - 5 years: 3.58 hours
6 - 10 years: 5.12 hours
11 - 15 years: 6.65 hours
16+ years: 8.19 hours
Maximum accrual:

• 360 hours for those hired before 7/1/95
• 300 hours for those hired 7/1/95 or after

Holidays:

• New Years' Day
• Martin Luther King Jr Day
• Memorial Day
• Independence Day
• Labor Day
• Veterans' Day
• Thanksgiving Day
• Friday after Thanksgiving Day
• Christmas Day
• 48 hours Floating Holidays per fiscal year
• Exempt employees receive 50 hours of Executive leave per fiscal year

Sick Leave:

Accrual: 12 days per year

Max accrual: Unlimited

Annual pay off: Up to 50% based on annual usage
Sick Leave pay off at separation:

• Sick leave paid out depends on years of service and whether an employee retires or terminates

Bereavement Leave:

• Three days for death of employee's immediate family member
• Two additional days may be charged to sick leave upon approval

Tuition Reimbursement

Up to 2,000 per fiscal year

Certification Pay

Determined by the head of the department, a 1.00 per hour will be given to employees with certain State of California Certifications on an as needed basis.

Bilingual and Notary Pay

Bilingual: 1.73 per hour for eligible employees

Notary: .58 per hour for eligible employees
Safety Shoes

The City will provide reimbursement up to 200 towards the purchase price of safety shoes to employees who are required to wear such shoes on the job.
Uniforms

The City will provide an annual uniform allowance, for any public safety employee required to wear one, in the amount of 475.
Term of Compensation Plan

Effective July 1, 2024 - June 30, 2026

This is a summary of available benefits. It is not intended to provide full details of all programs. The appropriate Memorandum of Understanding, Compensation Plan and/or Benefit Plan Documents will govern any discrepancies and provide program specifics.
01

What is the highest level of education you have attained?

• Bachelor's Degree
• Master's Degree
• None of the above

02

What concentration is your Bachelor's degree in?
03

Do you have prior experience working for a developer, engineering firm, construction company, public agency or comparable agency?

• Yes
• No

04

Please select the areas in which you have DIRECT experience providing complex finance-related support.

• budget forecasting
• cost tracking
• cost analysis
• auditing
• account reconciliation
• fund allocation

05

For the selected areas above, (a) describe the duties performed, (b) list the percentage of time spent performing these duties and (c) list the number of years of experience performing these duties. Include the employers and dates of employment where experience was gained.
06

Please describe your experience in preparing detailed work products including, but not limited to, reports/studies, standard operating procedures, staff reports, contracts and agreements, Request for Proposals, grants, various correspondence, etc.
07

Describe your experience supporting the financial aspects of project management. Include the data that was tracked, the cost/amounts of the projects and the length of the projects.
08

Provide an example of a project you completed that demonstrates your initiative and strategic thinking skills used to complete the task.
09

Please summarize your experience in the preparation and administration of Operating Budgets or Capital Improvement Budgets.
10

List the Microsoft Office programs you are familiar with and indicate your proficiency level as Basic, Intermediate, Advanced. Please list any City government computer programs that may be related to City Building, Engineering, Planning, Code Enforcement, or Financial activities.
11

CERTIFICATE OF APPLICANT: I certify that all statements and information provided in this application and any attachments are true, and I understand that any false or misleading statements or omissions of material facts may forfeit right to employment considerations by the City of Oceanside.

• Yes
• No

Required Question