21 Administrative Staff jobs in Winter Park

1. Acts as a liaison between the site and the various corresponding corporate departments.
2. Responsible for all client Food Stamp procedures acting as the "Accounting Clerk" based on the regional policies and procedures.
3. Intake and discharge of clients, as directed by the Facility Director.
4. Maintain client files, including closed files, and all center related documentation by placing filing materials in the designated file folder and drawer.
5. Responsible for working with the Facility Director on facility repairs and maintenance by locating vendors and pricing quotes for work needed.
6. Responsible for working with the Facility Director to facilitate any outside agency audits.
7. Assist center in DC monitors and Children & Family Services audits.
8. Responsible for gathering all receipts and invoices and submitting them to the accounting department.
9. Conduct any tasks, as required by the Facility Director, for the receiving of new inmates.
10. Update Count Logs, Population Logs, etc. as required by the Facility Director.
11. Maintain the Clinical Rosters as required by the Facility Director.
12. Maintain paperwork required for the daily operations of the center.
13. Responsible for collecting intake & discharge paperwork and sending it to the corporate trust account supervisor
14. Responsible for MIS and Department of Corrections data input, as instructed by Facility Director.
15. Schedule, attend and take minutes at monthly staff meetings as directed by the Facility Director.
16. Responsible for keeping inventory on all office supplies and ordering monthly with the Facility Director's approval.
17. Responsible for documentation of all petty cash expenses.
18. Responsible for filing of documentation, including the "Yearly File Drawer".
19. Responsible for all copying and faxing of center documentation as needed.
20. Responsible for distributing faxes and/or mail.
21. Answering of telephone lines as directed by the Facility Director.
22. Responsible for the cleanliness of the administrative offices.
23. Clock in and out utilizing the company time and attendance system
24. Must be able to perform the major functions of job with or without an accommodation.
25. Required to attend all mandatory training specified by policy
26. Must be able to speak, read write and understand English.
27. Report all workers compensation injuries, whether they require medical attention or not, to the Facility Director immediately.
28. Report all breaches of company policy or code of ethics that you have knowledge of, hear about or see regardless of who is involved in the breach to the Facility Director immediately. Or the HR Department when necessary.
29. Report all unsafe conditions that could affect clients/inmates or employees which you become aware of to the Facility Director immediately.
30. To be eligible for a promotion you must demonstrate organizational abilities and must have good written and oral communication skills.
31. To be eligible for promotion to a supervisory position you must complete supervisory/team building training.This can be accomplished by checking out "How to Supervise People" CD from the corporate office and passing all tests with a minimum score of 80%.
32. Ensure that all applicable policies and procedures that fall within the scope of this job description are adhered to.
33. Ensure that any other duties as assigned by immediate supervisor are completed.

• A minimum of a High school diploma or GED with two (2) years' experience in an administrative or assistant capacity.
• Must have intermediate to advanced computer skills especially in Microsoft Excel and Word.

Come join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant.

As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products. You will be primarily responsible for the general operation of our office with duties including greeting visitors, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity.

BENEFITS AND COMPENSATION

• Career advancement opportunities
• Competitive compensation
• A great work environment with a team atmosphere
• Benefits for qualified individuals

• Overseeing general office operation
• Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers
• Provide administrative support in lead generation, customer loyalty, accounting, daily office procedures, etc.
• Answer all incoming sales, service, and vendor phone calls
• Coordinate the installation and service department
• Maintain databases such as Contact Management System, Access, etc.
• Manage customer mailings, incoming mail, and email
• Manage calendar of events
• Update and manage various reports and programs (sales, phone, loyalty, etc.)
• Order inventory and supplies

• 2+ of experience in office administration
• Outstanding organizational skills manage multiple priorities in a timely fashion
• Exposure to customized Customer Relationship Manager (CRM) systems
• Excellent interpersonal and communication skills
• Proficiency in Microsoft Word, Excel, and Powerpoint
• Problem solver and systematic in approach

Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status.

Part and Full Time Benefits Eligibility

• Medical, Dental, Vision insurance
• 401(k)
• Associate assistance program
• Employee discounts
• Referral program
• Early access to earned wages for hourly associates (outside of CA)
• Optional voluntary benefits including ID theft protection and pet insurance

• Paid Time Off
• Paid holidays
• Company provided life insurance
• Adoption benefit
• Disability (short and long term)
• Flexible Spending Accounts
• Health Savings Account
• Optional life and dependent life insurance
• Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan
• Tuition reimbursement

Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.

The application window is anticipated to close within 30 days of the date of the posting.Education and Experience

High school diploma or general education degree (GED); and minimum of one year related experience and/or training; or equivalent combination of education and experience.

Certifications, Licenses, and other Special Requirements
None

Management/Decision Making
Makes standard and routine decisions based on detailed guidelines with little independent judgment. Problems are generally solved with clear, detailed guidelines or by reporting them to a supervisor.

Knowledge and Skills
Has a basic level of a skill and can follow written or verbal instructions. Has basic technical skills to complete a few repetitive and well-defined duties. Has a basic knowledge of the organization in order to answer basic questions. Basic typing skills essential along with basic knowledge of PC's and word processing software, preferably in a Microsoft Windows environment. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or associates of the organization. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands and Working Conditions

• Standing
• Requires interaction with co-workers, residents or vendors
• Walking
• Sitting
• Use hands and fingers to handle or feel
• Reach with hands and arms
• Climb or balance
• Stoop, kneel, crouch, or crawl
• Talk or hear
• Ability to lift: Up to 25 pounds
• Possible exposure to blood-borne pathogens
• Vision

Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status.

Part and Full Time Benefits Eligibility

• Medical, Dental, Vision insurance
• 401(k)
• Associate assistance program
• Employee discounts
• Referral program
• Early access to earned wages for hourly associates (outside of CA)
• Optional voluntary benefits including ID theft protection and pet insurance

• Paid Time Off
• Paid holidays
• Company provided life insurance
• Adoption benefit
• Disability (short and long term)
• Flexible Spending Accounts
• Health Savings Account
• Optional life and dependent life insurance
• Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan
• Tuition reimbursement

Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.

The application window is anticipated to close within 30 days of the date of the posting.

Mechanical One is a growing company owns and operates five leading local brands in the HVAC, plumbing, and electrical services industries. Our mission is to provide exceptional home services to our communities while fostering a supportive and collaborative environment for our individual companies. Our centralized marketing department is the driving force behind the growth and success of each of our brands, and we are looking for a motivated and organized Marketing Administrative Assistant to join our team.Job Summary:We are seeking a highly organized and proactive Marketing Administrative Assistant to provide crucial support to our bustling marketing department. The ideal candidate will be a master of multitasking, possess a keen eye for detail, and have a passion for marketing and administrative excellence. This role is essential in ensuring the smooth and efficient operation of our marketing initiatives across all five of our home service companies. You will be the organizational backbone of the department, enabling the team to focus on creating and executing impactful marketing strategies.Administrative & Organizational Support:Maintain and organize marketing calendars, scheduling meetings, appointments, and project deadlines for the marketing team.Manage and organize digital assets, including photos, videos, and marketing collateral for each of the five subsidiary companies.Prepare and distribute marketing reports, presentations, and correspondence.Assist in budget tracking, processing invoices, and maintaining records of marketing expenses.Answer and direct phone calls and emails to the appropriate marketing team members.Order and maintain inventory of marketing materials and office supplies.Marketing & Communications Support:Assist in the coordination and execution of marketing campaigns across various channels (social media, email, direct mail, etc.).Help create and schedule social media content for each of the five company brands.Assist with updating website content, including blog posts, service pages, and promotional offers.Support the creation and distribution of internal and external newsletters.Conduct basic market research on industry trends and competitors.Assist in gathering and organizing customer testimonials and reviews.Team & Inter-Company Collaboration:Serve as a key point of contact between the central marketing department and the five individual companies.Facilitate the flow of information and marketing materials to ensure brand consistency across all entities.Assist in coordinating marketing efforts for local events, trade shows, and community sponsorships for each company.Collaborate with other departments as needed to support overall business goals.RequirementsQualifications and Skills:High school diploma or equivalent; Associate's or bachelor's degree in marketing, Business Administration, or a related field is a plus.Proven experience as an administrative assistant, marketing assistant, or in a similar role.Excellent organizational and time-management skills with the ability to prioritize tasks2 and manage multiple projects simultaneously.Strong written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with marketing software and social media platforms (e.g., Hootsuite, Mailchimp, WordPress).Experience with graphic design tools (e.g., Canva, Adobe Creative Suite) is a plus.A proactive and resourceful problem-solver with a strong attention to detail.Ability to work independently and as part of a collaborative team.A positive attitude and a willingness to learn and take on new challenges.Experience in the home services industry (HVAC, plumbing, electrical) is desirable but not required.Must pass a drug testWhat We Offer:•Competitive salary•Health insurance, paid time off, professional development opportunities.•A dynamic and supportive work environment with opportunities for growth.